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HomeMy WebLinkAbout12/14/1977 007[,0 MINUTES OF BOARD OF HEALTH MEETING - December 14, 1977 Present: All Members of the Board, Mr. James Fox, Attorney, and Mr. Dan Eller, County Manager Absent: None Minutes of the November meeting were approved with one addition. Mrs. Wright asked that a sentence be added to the paragraph on Teenage Pregnancies stating "Mrs. Wright stated that she did not approve of the Board of Health passing such a resolution, that she felt this was a moral question". Septic Tank Ordinance. Attorney James Fox and Frank Olive, Sanitarian Director compared the new State Ordinance with the ordinance now in effect in New Hanover County and had mailed copies of a suggested ordinance to Members of the Board for study and possible adoption. Mr. Melvin made a motion that the ordinance be adopted as presented. Motion was seconded by Mrs. Hall and carried unanimously. Copy of this Ordinance will be posted and published. A copy is attached to these minutes as a permanent record. Grievance Policy' A suggested Grievance Policy for the Board of Health had been drawn up by Gary Cannon, County Personnel Officer. This ordinance is much the same as the one already in effect except that it is more specific. Motion was made by Dr. Seidel, seconded by Mr. Melvin, that this Grievance Policy, which had been mailed to board members in advance, be adopted. Motion carried. A copy is attached to these minutes as a permanent record. , WIC Program: Dr. Furr reported that his committee was not ready to give a full report. He said they had still not determined whether or not there is a need in New Hanover County for this type of program. He stated that before their final recommendation to the Board the public will be allowed to speak. Report of Committee to study Sewage Disposal for New Hanover County: Mr Reaves reported that his committee had contacted a number of builders, developers, installers of septic tanks, etc. for comments and all reports are not in at this time. Computer Programs: Dr. Finger asked the board for permission to enter the EPSDT Program and Personnel Time and Cost Accounting on the computer. The EPSDT Program is put on the computer in Raleigh already and this would just mean it would be put on by our office instead. Mr. Carter made a motion that permission be granted to put these two programs on the computer. Motion was seconded by Mr. Melvin. Mr. Wright asked that the two programs be voted on separately. On the EPSDT program, all members voted yes except Mrs. Wright who voted No On Personnel Time and Cost Accounting all members voted Yes. Marker for Thomas F. Wood, M. D.: Dr. Finger read a letter to the Board from the North Carolina Department of Cultural Resources, Division of Archives and History, stating that a marker to Dr. Thomas F Wood would be erected in Wil- mington near the intersection of Third and Chestnut streets. The inscription is' "Thomas F. Wood, 1841-1892 - Organizer and Secretary-Treasurer of State Board of Health, 1877-1892 - Founded N. C Medical Journal in 1878. Home was 1 block west." I 00701 Resolution on Sex Education in the Schools Dr. Seidel made a motion that the Board of Health pass a resolution endorsing a family development course, parenting education, dimensions of living. A comprehensive course, the con- tents of which would be determined by their own school curriculum advisory committee, which is considering these problems anyway. This course to obviously include giving increasing knowledge of self, understanding bodily functions, their growth and development, their personality development - so that they understand family structure, their role in families, their respon- sibilities as parents, what parenting is all about, and the morals of it. He stated that he was concerned with the health aspect of teenange pregnancies and welfare cost, not the morals. He also read endorsements of such a program in the schools from two churches in Wilmington. ~ - Mrs. Wright stated that she is interested in welfare costs but mainly the morals. She also stated that there are 140 churches in Wilmington and only two have been heard from. She also stated that this is a Board of Health, not the Board of Education. Also, she stated her concern that teachers are chosen by morals and that this type of teaching in the wrong hands could be very destructive. Mr. Melvin expressed the op1n1on that there is a great need for this type of education - that many teenage pregnancies occur in daughters of unmarried mothers who are unable to educate their children because they are not educa- ted themselves. Mr. Glenn Moore spoke next stating that she is the mother of six and that she ~ feels this type of education does not belong in the schools but in the homes and churches. She feels it is a moral issue. - Mata Lahmann suggested floating teachers who had been well trained. Mrs. Doris Pierce, mother of eight and grandmother of three, begged the board not to "endorse the unknown". Rev. J. C. Wallace stated that if this was taught in the schools he would have to take his children out of school and this would result in his being jailed. Dr. Furr made a motion to table the motion stating that he needed much more information before he was willing to vote on this issue. Motion was seconded by Mr. Melvin. All voted yes except Dr. Seidel who voted No. Dr. Reynolds last Meeting' Dr. Reynolds told the Board that he had enjoyed being a member of the Board and appreciated the cooperation during his year as Chairman of the Board. He expressed fear that the Board of Health would become political. There being no further business, the meeting was adjourned. Respectfully submitted, Approved: January 11, 1978 J;t~ X3 ;fJ/UC-L~ ~ - ~'tAhL~ /.;:_/4_77 GRIEVANCE POLICY FOR NEW HANOVER COUNTY HEALTH DEPARTMENT PURPOSE In the continuing effort to provide and maintain the best possible conditions of work for all New Hanover County Health Department employees and to improve harmo- nious relationships among all its staff, the management of New Hanover County Health Department encourages the prompt, fair settlement of problems and differ- ences through an orderly appeals procedure. POLICY Every employee shall have the right to present his problem or grievance in accord- ance with these procedures, with or without a representative of his own choosing, free from interference, coercion, restraint, discrimination, penalty, or reprisal. This includes any cause for dissatisfaction outside the employee's control or anything connected with his job that he thinks or feels is wrong. Every employee will be allowed such time off from his regular duties as may be deemed by management to be necessary and reasonable for the processing of a grievance under these pro- cedures without loss of pay, vacation, or of other time credits. OBJECTIVES: The objectives of this policy include the following: (a) To assure employees of a means to get their problems or complaints considered rapidly, fairly, and without fear of reprisal. (b) To encourage employees to express themselves about .how their con- ditions of work affect them as employees. (c) To provide better understanding of policies, practices, and pro- cedures which affect employees. (d) To provide supervisors with greater opportunity both to exercise proper responsibility in dealing with employees and to improve their effectiveness in carrying out established policies. (e) To improve opportunities for all staff members to perform their duties with effectiveness and satisfaction. We are deeply committed to the principle of equal opportunity for all employees and applicants for employment without any discrimination against any employee or applicant because of race, color, religion, national origin, sex, age, or physical or mental impairment. This policy of non-discrimination applies to recruitment of employees and to treatment during employment (including rates of pay, selec- tion for training, upgrading, promotion, demotion, transfer, suspension, and dis- missal). The New Hanover County Health Department is determined to make every effort to see to it that no employee is subjected to unfair treatment for whatever reason. -2- To encourage clear understanding and to reduce fears or false impressions of unfair treatment, personnel policies include the following provisions. (a) Employees and their supervisors are urged to communicate freely with one another concerning conditions of employment, such as job requirements, hours of work, vacation and leave allowances, promotions, rates of pay, and the like. Supervisors should keep themselves well informed on personnel policies and practices, making use of the New Hanover County Personnel Office and the Department of Human Resources as often as necessary for this purpose. (b) No action involving demotion, suspension, or dismissal is to be taken against any employee for disciplinary reasons until such disciplinary action has been recommended to and approved by the next higher level of management, except when, in the judgment of the employee's supervisor, immediate suspension is necessary to protect the safety of persons or property. In no case sh?uld an employee be dismissed without approval of the Director of the New Hanover County Health Department. The procedure shall consist of the following steps: STEP 1 - DISCUSSIONS BETWEEN EMPLOYEE AND IMMEDIATE SUPERVISOR The employee who has a problem or grievance will discuss it first with his immediate supervisor. The supervisor may call higher level supervisors into the discussion if the employee agrees. Or, the supervisor may consult with hi~her level supervisors to seek any needed advice or counsel from his administrative superiors before givin~ any answer. The employee shall receive an answer as soon as possible but not later than five working days after the grievance is presented to the supervisor, or be advised as to the conditions which prevent an answer within five working days and be informed as to when an answer may be expected. STEP 2 - APPEAL TO THE DIRECTOR If the decision is not sufficiently satisfactory to the employee in Step I, or if he fails to receive an answer within the period provided in Step 1, he may request the Personnel Officer for the New Hanover County Health Depart- ment to consider the matter. The request may be presented either in person or in writing but must be presented within five working days after receipt of the Step 1 decision. Depending on the nature of the appeal, the Personnel Officer will determine to what extent facts will be required in writing. The supervisor and employee shall provide all pertinent information to the Personnel Officer, who will review the facts and hold whatever discussions he deems desirable or the employee or supervisor may request. (a) After all necessary discussions are held, the Personnel Officer shall forward all pertinent information and his recommendation to the Director of the Health Department. The Director will review the facts with the Personnel Officer and seek any other sources of information or consulta- tions he may desire. At this step arrangements will be made for the employee to review his case with the Director, if the employee so desires. The Director will make a decision within five working days after the -3- grievance has been presented to him and his decision will be announced immediately to all parties concerned. If the nature of the appeal is such as to involve formulation of policy or modification of existing policy, the Director may refer the matter to the New Hanover County Personnel Office for advice before reach- ing a decision. (b) If the decision reached by the Director is not acceptable to the employee, he may request that his case be presented to the New Hanover County Board of Health for its consideration. This request should be made through the Director. Facts surrounding the case will be presented to the Board of Health at the next meeting, provided that the request for hearing was filed within IO days of the next Board meeting. After reviewing the data, the Board of Health will consult with whatever other sources it deems appropriate and shall render a decision to all parties concerned within five (5) working days after having heard the appeal. STEP 3 - APPEAL TO THE SECRETARY, DEPARTMENT OF HUMAN RESOURCES ;; If the decision reached in Step 2 is not satisfactory to the employee, he may request, within five working days of receipt of the Board of Health's decision, a hearing by the Department of Human Resources' Regional Griev- ance Committee. The employee's request should be filed through the Department's Personnel Officer. The Regional Grievance Committee shall consist of either three or five employees appointed by the Regional Manpower Director from within the respective regional boundaries but shall not include an employee from the New Hanover County Health Department. The Committee shall be responsible for determining that the evidence or questions are all-inclusive, the records accurate, the proceedings fair, and shall make their recommendations, within five working days after the hearing, to the SECRETARY, Department of Human Resources. The Secretary, and staff members he deems necessary, will review the recommen- dations of the Regional Committee. If the facts and circumstances appear relevant and all-inclusive, a decision will be made within five working days following receipt of the recommendations. If the Secretary feels that more evidence or explanation is necessary or if he feels the best interest would be served through a personal discussion with the aggrieved employee, a decision will be delayed not more than five additional working days so that a best judgment decision can be made. Decisions at this step will be for- warded to the Regional Manpower Director for implementation. STEP 4 - APPEALS TO STATE PERSONNEL BOARD If the employee is not satisfied with the decision rendered, he may request, within five working days of receipt of the decision, a public hearing by the State Personnel Board. In cases of dismissal, the appeal shall be filed in writing to the State Personnel Director not later than 30 days after the effective date of dismissal. His request should be filed through the Depart- ment Personnel Officer. If the employee so desires, he may ask the Department for help in submitting his appeal in writing. The date and time for the employee's meeting with the State Personnel Board will be determined by the State Personnel Director. The date will be set as early as possible after the request is received from the employee. The State Personnel Director will , -4- determine the parties deemed necessary for the hearing and request their presence. The State Personnel Board, within five working days after the hearing, shall make its recommendation to the Secretary, Department of Human Resources. After considering the Board's recommendation, the Secretary shall make his decision and shall notify the parent division and the employee in writing of that decision. By written agreement between the State and the Federal grantor agencies, the Department of Human Resources will comply with the recommendations of the State Personnel Board in cases of discrimination. STATE OF NORTI! CAROLINA COUNTY OF NEl' HANOVER PUBLIC NOTICE In accordance Hith the provisions of North Carolina General Statutes 130-17, notice is hereby given that the Board of Health of HeH Hanover County at its regular meeting December 14, 1977, has adopted an ordinance entitled "Regulations Governing Ground Absorption Seuage Disposal Systems of 3000 Gallons or Less llesigned Capacity". Notice is hereby given that a copy of the said ordinance "Regulations Governing Ground Absorption Sewage Disposal Systems of 3000 Callons or Less Designed Capacity" is posted on the door of the New Hanover County Court House, and that copies are on file and available for inspection in the office of New Hanover County Health Department, 2029 South 17th Street, Hilmington, l10rth Carolina. Ibis ordinance will be enforced beginning January 1, 1978. NEH HANOVER COUNTY BOARD OF HEALTH BY~~ Q-7)~"f:v- t--- Health Dlrector ----- . STATE OF NORTH CAROLINA, COUNTY OF NEW HANOVER. AFFIDAVIT OF PUBLICATION Before me, a Notary Public in and for aforesaid State and County, came this!3_.onday of.. Jan. 19713 on.__.__..._ J~!:l.()_~.. B~!lI.~on .m__on _u., who being duly sworn, deposes and says that he is_~lassAdv Mgr of the STAR-NEWS NEWSPAPERS, Inc. and that the advertising of }~l.:\1:l.l.:!-S__!i9t;i&_~_ u__ Board of Health of New Hanover County appeared in said publication on the date (or dates) and in the space as specified below: DATE <La.Pc.,...}-,:1.0 LJ.!3.'Z.8.on CAPTION OF AD. SIZE 00llIlIr ~ ular,lMedfti ~ '4,1'''', hat ___.m on___m .on .on .m.... = ,;..::.l.::.;.$d ~l! u. .--. cols. x. on..uu .Jines S:~~c:;~~~'~:~ s:orn fA> befO~" m...~~. m....m cols. x .mu_on__Jines me this }-().day of.... .!~!l.:._ .......m. :',::.::. -:.=:'~;.:: STAR-NEWS NEWSPAPERS, Inc. I J /J ' _._-_..... / ~ ..u__=~._t.::~ .2JJ.--uL.on~~~:-------N----O.tJ$~\!im."...,......,.~.;:~~ ~/~ I ::J'A . ,~ ,.,. _.. c:t.evtr/::/" . BOARD OP HEAl1H My commission expires on.'!"Sl.1:l_,_on!,iLu.J_ -~~~ . ,. . .~ 4 '. . . -~. . ........... ___ u .. cols. x.. .onJines m. cols. x onJines Upon reading the foregoing affidavit with the advertisement thereto annexed it is adjudged by the Court that the said publication was duly and properly made, and that the summons has been duly and legally served , on the defendant(s). Thisu .m___on______day oL.___________on_______..m____on.___.__.__..mu ., 19-on_____. ----------------------------------------------- Clerk of Superior Court -- r .. "II '" t'.-- -_ . B0ARB 0F HEALTH' .NEW HAN0VER e0BNTY, N0RTH eAR0LINA' REGULATIONS COVERING GROUND ABSORPTION SEWAGE DISPOSAL SYSTEMS OF 3,000 GALLONS OR LESS DESIGNED CAPACITY It is herewith ordained by the Board of Health that the following regulations are hereby adopted and shall govern throughout New Hanover County ground absorption sewage disposal systems of 3,000 gallons or less designed capacity: 1. The rules and regulations governing ground absorption disposal systems adopted by the North Carolina Department of Human Resources, effective July 1, 1977, and as thereafter amended shall apply throughout New Hanover County, subject to the additional rules and regulations hereinafter set forth. 2. No septic tank system or privy shall be used to serve two or more separate houses, buildings or mobile homes. 3. The minimum lot sizes to be served by a ground absorption disposal system shall be as follows: --~~---........--- a. 15,000 square feet when an individual septic tank and well is located on a single lot. b. 10,000 square feet when an individual well or septic tank (but not both) is located on a single lot. 4. No person shall construct, install or use a cesspool in New Hanover County unless approved by the New Hanover County Health Director (hereinafter "Health Director") . 5. A permit to construct, install, repair or alter septic tank systems or privies shall be revoked when- ever the Health Director determines that said construction, installation, repair work or alteration is not being conducted in accordance with these laws and rules. Said permit may be reinstated when the Health Director determines that the provisions of the laws and rules will be complied with. 6. All built in place septic tanks shall be con- structed as follows: a. All poured in place concrete septic tanks shall have a minimum wall thickness of five inches and shall have a minimum bottom thickness of four inches. b. All septic tanks built of concrete blocks shall be plastered with one coat of 1:3 mix (1 part mix, 3 parts sand) 3/8 to 1/2 inch thick. -2- c. All septic tanks built of concrete blocks or brick shall have a wall thickness of at least six inches when the capacity of the tank is less than 1,000 gal- lons. All tanks with a capacity of 1,000 gallons or greater shall have a wall thickness of at least eight inches. d. Specifications for lids of septic tanks built of concrete blocks, bricks or concrete poured in place are as follows: 1. Precast lids shall be of poured concrete, 3 1/2 inches thick and not more than 20 inches wide and reinforced with 3/8 inch rods on 8 inch centers. 2. Solid poured in place lids shall be reinforced with 3/8 inch rods on 8 inch centers with one 2 1/2 foot by 2 1/4 foot manhole in each end of the tank cover. 7. A distribution box with multiple outlets shall be placed at the head of the nitrification lines. 8. Each nitrification line shall be connected separately to the distribution box and shall not be subdivided unless authorized by the Health Director. 9. A single nitrification line shall not exceed 100' in length unless authorized by the Health Director. 10. A one inch by six inch grade board shall be set to a uniform grade of not more than 1/4 inch fall in ten feet and supported by stakes at least every ten feet. -3- 11. The minimum depth of filter material to be used beneath the tile in the nitrification line shall be six inches and the minimum depth of filter material over the tile shall be two inches and graded level. 12. All nitrification lines shall be so constructed no deeper than 24 inches from the bottom of the nitrification trench to the finished surface grade unless authorized by the Health Director. 13. The outlet pipes from the distribution box shall be water leveled and subject to a water test. The distribution box shall also be water tight as evidenced by this water test. 14. The invert of the inlet pipe must enter the distribution box at least one inch above the invert of the outlet pipe. 15. The outlet pipes shall be located at least four inches above the floor of the distribution box in order to permit water retention. 16. The distribution box shall be located at least two feet from the septic tank and on solid undisturbed earth or a concrete slab and shall be at least two feet from the nearest open section of nitrification line. No filter material shall be placed between the septic tank and the distribution box or the distribution box and the beginning of the nitrification lines. -4- 17. All septic tanks shall have a minimum of nine inches free-board. 18. If any person willfully violates any of these rules or shall willfully fail to perform any of the acts required by these rules, he shall be guilty of a misdemeanor and shall be punished as provided in G.S. 130-203 through 205. 19. All rules heretofore adopted by the Board of Health of New Hanover County which are in conflict with the provisions of this ordinance are hereby repealed. 20. If any provision of these rules or the appli- cation thereof to any person or circumstances is held invalid, the remainder of the rules or the application of such pro- visions to other persons or circumstances shall not be affected thereby. 21. This ordinance shall be effective January 1, 1978. -5-