2005-03-14 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, MARCH 14, 2005
BOOK 3
PAGE 113
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, March 14, 2005, at 5:51 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Caster; District Vice-Chairman William A. Kopp,
Jr.; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H.
Pritchett; Assistant County Manager Dave Weaver; County Attorney Wanda Copley; and Clerk to the District Board
Sheila L. Schult.
District Chairman Caster called the meeting to order.
NON-AGENDA ITEMS
District Chairman Caster announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Caster called for a motion to approve the minutes of the regular meeting held on
February 21,2005, as presented by the Clerk to the District Board.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Commissioner Greer, to approve the
minutes of the regular meeting held on February 21, 2005, as presented by the Clerk to the District Board. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
CONSIDERATION OF RESOLUTION FOR CONDEMNATION FOR SEWER EASEMENT
District Chairman Caster reported that Mr. Larry Lee has agreed to sign the sewer conveyance process
documents recording the easement.
CONTINUED DISCUSSION OF WATER AND SEWER PROJECT ON DARDEN ROAD
District Chairman Caster stated that the Board received updates from staff at the January 10, 2005, January
24, 2005, February 7, 2005 and February 21, 2005 meetings concerning problems with the water and sewer project
on Darden Road. He requested an update from County Engineer Greg Thompson.
County Engineer Thompson reported that on March 4, 2005 the District sent a draft contract to East Coast
Construction, the low-bid contractor, for preliminary review. On Friday, March 11, 2005, a final contract in the
amount of $235,556.50 was sent to the contractor for signature. An additional cost for compacted backfill in the
amount of $102,766 was included in the contract that would allow the thirty-day waiting period to be waived by the
State prior to inspection and certification. As of this date, the contractor has not signed the contract.
The Surety has requested verification of amounts paid to date and the remaining balance with the intent to
quantify the loss for the project. This process is ongoing and is expected to be completed shortly. The Surety will
cover the cost of construction up to $128)00. The cost of construction without compaction is $132,790.50.
Construction continues on White Oak Apartments, as does the renting effort. At the Board's February 21,
2005 meeting, Mr. Mason indicated that he would seek a pump and haul permit.
District Commissioner Davis clarified with County Engineer Thompson that the process would take fifty-
five to sixty days if the Board did not approve the additional compacted backfill funds.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, MARCH 14, 2005
BOOK 3
PAGE 114
District Vice-Chairman Kopp asked why the contractor had not signed the contract and asked what the plan
of action was if the contractor decided not to sign the contract.
Assistant County Manager Dave Weaver stated that the delay was due to a problem with the contractor and
his bonding company.
After discussion, the consensus of the Board was to direct Staff to follow-up with the Contractor to
expedite the signing of the contract.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Chairman Caster, to approve contracting
with East Coast Construction in the amount of $102,766 for the placement of compacted backfill which is a
requirement of the State for the District to waive the thirty-day waiting period prior to inspection and certification.
Upon vote, THE MOTION FAILED TWO TO THREE. District Commissioner Davis, District Commissioner
Greer, and District Commissioner Pritchett voted in opposition.
ADJOURNMENT
District Chairman Caster called for a motion to adjourn the meeting.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Commissioner Greer, to adjourn the
meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Caster adjourned the meeting at 6: 15 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board