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1984-03-09 Water & Sewer 34 MINUTES OF SPECIAL MEETING, FEBRUARY 6, 1984 (CONTINUED) MINUTES OF NEW HANOVER COUNTY WATER AND SEWER DISTRICT SPECIAL MEETING OF MARCH 9, 1984 I ASSEMBLY A Special Meeting of the New Hanover County Water and Sewer District was held on Friday, March 9, 1984, at 9 00 o'clock A M in the Assembly Room of the New Hanover County Administration Building, Wilmington, North Carolina Members present were Commissioners Jonathan Barfield, Sr; Donald P Blake; Nolan O'Neal; Vice- Chairman Karen E Gottovi; Chairman Claud O'Shields, Jr ; County Manager G Felix Cooper; County Attorney Robert W Pope; and Clerk to the District, Lucie F Smith Chairman O'Shields called the meeting to order APPROVAL OF MINUTES OF SPECIAL MEETING, FEBRUARY 6, 1984 Chairman O'Shields asked to be excused from voting on the minutes of the meeting of February 6, 1984, due to being absent I Chairman Gottovi MOVED, SECONDED by Commissioner Barfield to approve the minutes of the Special Meeting of February 6, 1984, as presented Upon vote, the MOTION CARRIED AS FOLLOWS 35 1- MUllJ'l!liI6 @J!i Iifijf~lMl tmW1JIN6ItWmIl9. 1984 ( CONTINUED) APPROVAL OF MINUTES (CONTINUED) Voting Aye Commissioner Barfield Commissioner Blake Vice-Chairman Karen E Gottovi Commissioner O'Neal Abstaining Chairman Claud Q'Shields, Jr I EXPRESSION OF APPRECIATION TO COMMISSIONERS AND COUNTY STAFF FOR THE WORK PERFORMED ON THE COUNTY SEWER PROJECT Chairman Q'Shields personally thanked each Commissioner, the County Manager, and County Staff for the many hours of work and effort in preparing and presenting the County Sewer Plan for the referendum held on March 6, 1984 Chairman Q'Shields, on behalf of the Water & Sewer District, expressed his appreciation to all organizations, committees, and groups that endorsed and publicly promoted passage of the Bond Referendum stating this was a real step forward for the future of New Hanover County DISCUSSION OF PROVIDING MAPS TO COUNTY CITIZENS SHOWING THE PHASES OF THE SEWER SYSTEM Commissioner Barfield commented that several citizens of the County had requested maps reflecting the different phases of the Sewer System suggesting that copies be made and kept in the Clerk's office for distribution After discussion, it was the consensus of the Board to have copies of a map reproduced displaying the various phases of the Sewer Plan to be kept in the Clerk's office DISCUSSION OF CONFUSION IN THE VOTE COUNT ON THE SEWER BOND REFERENDUM Commissioner Blake expressed his concern for the confusion in the discrepancy of the number of votes cast in the Sewer Bond Referendum I County Manager Cooper stated the problem occurred in the telephone communication between the precinct workers calling in from the various precincts to the Board of Election workers writing down the figures in the Assembly Room where an unusual amount of noise and confusion was going on stating that a figure was misunderstood and a human error made which normally does not occur stressing this figure was not the official vote count 36 C~_ = MINUTES OF SPECIAL MEETING, MARCH 9, 1984 (CONTINUED) BRIEF ON DESIGN/CONSTRUCTION SCHEDULE OF SEWER SYSTEM Director of Engineering and Facilities, Ed Hilton, gave a brief on the design/construction schedule of the Sewer System as follows 1 To proceed immediately to work with the City for expansion of the the City's Southside Treatment Plant 2 To proceed immediately to work with the City on the two annexed areas 3 To proceed with Phase I of the Sewer District which will entail the following procedures a An engineering design contract will be presented to the District within the next 30 days b Continuation of two sub-portions of Phase I (a) continuation of construction of the Wrightsville Sound Sewer System, and (b) init 1 design and construction of Sea gate Sewer System c Preparation of an agreement between New Hanover County and the Water and Sewer District as to the format of the entire program which will be presented within the next three months d Preparation of a Sewer Use Ordinance to be presented to the District within the next two months Engineering Director Hilton projected a l2-month period for completion of the engineering design for Phase I and authorization to begin construction DISCUSSION ON SALE OF BONDS County Manager Cooper gave background information on the sale of bonds explaining that the first year would involve design work stating the County would not be going to the Bond Market for at least a year and one-half He explained local funds will be used such as the 1/2 cent sales tax, possibly revenue sharing, or bond anticipation notes if additional funds are needed, providing the County with a much better idea of what will be needed for the first lump sum construction money 37 -I. - MINUTES OF SPECIAL MEETING, MARCH 9, 1983 (CONTINUED) DISCUSSION OF SEWER ALLOCATION FOR CANEEL COVE Director of Engineering and Facilities, Ed Hilton, stated he had contacted the City of Wilmington and two groups'ahead of Caneel Cove on the allocation list with no success for additional allocation flow from the City and no positive response from the representatives at the beginning of the allocation list. Commissioner Blake expressed his concern that a Special Use Permit had been issued with a special condition for connection to the Northeast Interceptor wi thin 180 days after availability stating either the condition would have to be removed from the Special Use Permit or the additional allocation granted to Caneel Cove Engineering Director Hilton stated the City had allocated 370,000 gallons per day,and that the County had allocated all of this flow except for 45,000 gallons which was necessary for a reserve I Gary Shipman, Attorney for the developer of Caneel Cove, stated he had discussed the matter with Engineering Director Hilton and that his client would accept a partial allocation of 30,000 gallons enabling the developer to build the 74th unit within the next 12 months County Manager Cooper emphasized that Caneel Cove could if necessary, proceed with the project without the additiona allocation by building their own package treatment plant whi h would be required by the State of North Carolina Vice-Chairman Gottovi suggested the establishment of two allocation lists, a small user list for allocation requests of 10,000 gallons or less and a large user list for allocation requests of 10,000 gallons and up. County Manager Cooper recommended waiting until the City determines its additional treatment capability before amending the policy I After further discussion, Vice-Chairman Gottovi MOVED, SECONDED by Commissioner Barfield to allocate an additional 30,000 gallons to Caneel Cove from the Seagate Flow and from any other allocated or unallocated flows Upon vote, the MOTION CARRIED UNANIMOUSLY 38 ,~- = OF PECIAL MEETING, MARCH 9, 1984 (CONTINUED) DISCUSSION OF CANEEL COVE CONNECTION (CONTINUED) Commissioner O'Neal stressed the importance of not giving into pressure by developers for connection to the system but to emphasize to them the amount of time involved before availability of the system, and to move as quickly as possible to expand the City's Souths ide Treatment Plant in order to accommodate as many people as soon as possible After further discussion, it was the consensus of the Board to have the Engineering Staff to study the projects that have requested allocations and to prioritize them according to environmental concerns and to perform a study using the "worse case, first serve!' basis rather than a ~irst come first serve!' basis with the establishment of two user lists to be discussed at another meeting It was also the consensus of the Board to authorize Vice-Chairman Gottovi, on behalf of the New Hanover County Board of Commisisoners, to contact Mayor Schwartz with the City of Wilmington to see if any adjustments can be made to their current policy for allocations and reserves ADJOURNMENT Commissioner Blake MOVED, SECONDED by Commissioner Barfield to adjourn the meeting Upon vote, the MOTION CARRIED UNANIMOUSLY Chairman O'Shields adjourned the meeting at 10 40 o'clock A M ~spec~~ted' ~b F Smith Clerk