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2004-01-20 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 879 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Tuesday, January 20, 2004, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Chairman Robert G. Greer; Vice-Chairman Julia Boseman; Commissioner William A. Caster; Commissioner Ted Davis, Jr.; Commissioner Nancy H. Pritchett; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE County Manager Allen O’Neal gave the invocation. Commissioner Davis led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman Greer asked if any member of the Board would like to discuss or remove an item from the Consent Agenda. Commissioner Davis requested removal of Consent Agenda Item 4 for discussion and a separate vote. Hearing no further comments, Chairman Greer called for a motion to remove Consent Agenda Item 4 and approve the remaining items on the Consent Agenda. Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Caster, to remove Consent Agenda Item 4 and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the Regular Meeting held on January 5, 2004 as presented by the Clerk to the Board. Appointment of Frank Capra, Jr. to Serve on the Board of Directors of the Wilmington Regional Film Commission, Inc. The Commissioners appointed Frank Capra, Jr. to serve as a member of the Board of Directors of the Wilmington Regional Film Commission, Inc. as recommended by the Film Commission. Approval of Governor’s Crime Commission (GCC) Grant Applications for Prevention and Intervention The Commissioners authorized submission of the following grant applications to the Governor's Crime Commission, as recommended by the Juvenile Crime Prevention Commission (JCPC). The grant requests are due to be submitted by January 31, 2004, and no County match is required for any of the grants. If the grants are awarded, the Chairman is authorized to execute the necessary documents and request Staff to prepare the associated budget amendments. •New Hanover County Schools with Challenge Academy and Positive Achievement with Students. •Shiloh Missionary Baptist Church’s EASE DREAMS Program and the Wilmington Housing Authority with the DREAM Builders Program. •Leading Into New Communities and Its Initiative to Educate and the new Workforce Program. •YMCA After School Program. •New Hanover County Juvenile Day Treatment Center's Intercept Program and Wilmington Health Access for Teens Medical Examiner Services. These applications meet the local risk and needs assessment criteria as established by the Juvenile Crime Prevention Council. Some of the organizations are local non-profits and need the County to act as the lead agency pursuant to the requirements of Governor’s Crime Commission. Approval of Health Department Request to Purchase FluMist Vaccine and Approval of Amended Fee Schedule The Commissioners approved a request from the Health Department to purchase 500 doses of FluMist Vaccine at a cost of $20 per dose for a total cost of $10,000. The purchase of this vaccine will address the shortage of the injectable flu vaccine. In order to recoup this expenditure, the Commissioners authorized the Health Department to amend its Fee Policy to incorporate a charge of $40 for the FluMist vaccine as approved by the Board of Health. Authorization for the Health Department to Submit a Grant Application in the Amount of $20,000 to the Cape Fear Memorial Foundation for Community Health Education The Commissioners authorized the Health Department to submit a grant application to the Cape Fear Memorial Foundation in the amount of $20,000. If the grant is awarded, these funds will be used to focus on providing additional health education to our community by publishing four (4) newspaper inserts, similar to the Diabetes Today inserts, over the next twelve (12) months, as recommended by the Board of Health. The Foundation staff, representatives from the Health Department, and health care providers from the community will collaborate to determine the contents of newspaper inserts focusing on topics such as Heart Disease, Mental Health, Teen Pregnancy Prevention and other health NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 880 related issues. The Foundation recommends that this effort be led by Ms. Trish Snyder, who is currently under contract with the Health Department serving in the capacity of Diabetes Today Coordinator. Approval of Request to Increase Hours of Operation for the Myrtle Grove Library and Approval of Associated Budget Amendment # 04-0128 The Commissioners approved a request to increase the hours of operation at the Myrtle Grove Library and approved associated budget amendment # 04-0128. A small increase of $5,581 in the Aid to Public Library funds for New Hanover County and anticipated revenue in the amount of $4,893 from the collection of fines will provide the necessary funds to restore hours of operation at the Myrtle Grove Library. The Myrtle Grove Library is currently operating from 10:00 a.m. to 6:00 p.m. Monday through Wednesday and 10:00 a.m. to 5:00 p.m. on Thursday and Friday. The new hours of operation for the Myrtle Grove Library will be from 9:00 a.m. to 8:00 p.m. on Monday through Wednesday and from 9:00 a.m. to 5:00 p.m. on Thursday and Friday. Budget Amendment #04-0128-Library AdjustmentDebitCredit Aid to Public Libraries Grant$5,581 Library Fines$4,893 Salaries and Wages$10,474 Explanation: To budget additional revenues for temporary salaries at the Myrtle Grove Library. Acceptance of Tax Collection Reports Through December 31, 2004 The Commissioners accepted the following Tax Collection Reports through December 31, 2004, as submitted by the Collector of the Revenue, Patricia J. Raynor: New Hanover County Fire District New Hanover County Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXVIII, Page 23.3. Release of Value The Commissioners released the following taxpayers from payment of late listing penalties since this was their first offense: Boyd, Richard$ 4.72 Britt, John Pressley Etux.$ .74 Cain, David Harold$240.73 DaMar Court Apartments$ 3.18 Dewall, Allan E. & Marily N.$ 36.51 Douglas, James W.$ 6.03 Freedom Property Investors, LLC$103.37 Lamica, George E. Jr. & Nancy Lee B.$ 16.79 McDowell, Landis$ 7.25 Polston, Wayne$ 10.10 Witherspoon, Michael B. & Peggy P.$ 8.98 The Commissioners granted Senior Citizen/Disability Exclusions to the following taxpayers. Applications and letters explaining late filing are available upon request at the Tax Office. Ballard, Glorine Williams$35,796 Carlile, Wesley R. & Carol W.$39,728 Clarkson, Juanita S.$22,898 Overby, Vernon Carol Jr. & Jo Ann$29,455 Privette, W.E.$33,345 Price, Ruby O.$52,092 Sneed, Bettie Lee$20,000 Watts, Elsie A. Edge$40,007 The Commissioners approved a delinquent application for exemption from the property tax for the following organization: New Covenant Holiness ChurchR05410-029-002-000 Approval of Budget Amendment # 2004-28-Sheriff Department -Federally Forfeited Property The Commissioners approved the following Budget Amendment: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 881 Budget Amendment # 2004-28-Sheriff’s Department -Federally Forfeited Property AdjustmentDebitCredit Federally Forfeited Property$3,880 Capital Project Expense$3,880 Explanation: To budget additional revenue received on December 5 and 29, 2003, and January 2, 2004. Federally Forfeited Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. DISCUSSION AND APPROVAL OF CONSENT AGENDA ITEM 4 - REIMBURSEMENT TO THE TOWN OF CAROLINA BEACH FROM THE ROOM OCCUPANCY TAX FUND Commissioner Davis referenced the contract between the Town of Carolina Beach and Marlowe & Company for consulting services to lobby in Congress to retain beach nourishment funds and stated that the Commissioners had already approved reimbursement to Carolina Beach for the first payment of the contract from the Room Occupancy Tax Fund. At that time, discussion was held with the Mayor of Carolina Beach about the need for the contract to be expanded countywide. He asked if anyone knew whether the beach communities had met to see if the contract could be expanded. Commissioner Caster responded that the Port, Waterway & Beach Commission contacted Marlow & Company and requested a countywide proposal. When the proposal was received, the Commission was not satisfied. At the December meeting of the Port, Waterway & Beach Commission, the group was scheduled to discuss the proposal; however, only one mayor from the beach communities was present. The Commission decided to table this item until the January 2004 meeting. In closing, Commissioner Caster advised that the second payment now being requested on the Consent Agenda was approved by the Port, Waterway & Beach Commission. He advised that the Commission will continue to work with the beach communities to expand the contract. Commissioner Davis expressed appreciation to Commissioner Caster for the explanation and advised that he would be more comfortable approving the payment if this was a countywide proposal. Hearing no further comments, Chairman Greer called for a motion to approve the reimbursement payment to the Town of Carolina Beach. Motion: Commissioner Caster MOVED, SECONDED by Chairman Greer, to approve reimbursement to the Town of Carolina Beach in the amount of $10,050 from the Room Occupancy Tax Fund for the second payment to Marlowe & Company to provide consulting services to assist with extending the life of the federal beach nourishment program that will expire in 2014. Upon vote, the MOTION CARRIED 3 to 2. Vice-Chairman Boseman and Commissioner Davis voted in opposition. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O’Neal requested the following employees to step forward to receive service awards: Five Years: Eric P. Brown, Sheriff's Department Sandra B. Conway, Sheriff's Department Jennifer J. Smith, Fire Services Cynthia W. Hewett - Health Department Ten Years: Sheila M. James, Department of Social Services Fifteen Years : Kimberly V. Livengood, Department of Social Services Twenty Years : Barbara J. Perilla, Health Department Jean B. Wall, Department of Social Services On behalf of the Board, Chairman Greer presented service awards to each County employee and expressed appreciation to them for their years of dedicated service. A round of applause was given to these employees. RECOGNITION OF NEW EMPLOYEES County Manager O’Neal requested the following new employees to stand and be recognized: Stephen Watson, Health Department Melissa Ann Teachey, Health Department Diego Lehocky, Juvenile Day Treatment Center Christopher Clayton, Property Management Merrill Austin, Property Management Gloria Batts, Property Management NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 882 Thelma Boston, Property Management Carolyn Jackson, Department of Social Services Shannon Orlando, Department of Social Services Joanna Bass, Water and Sewer Finance On behalf of the Board, Chairman Greer welcomed these new employees to County government and wished them success in their new positions. PRESENTATION TO TED DAVIS, JR. FROM THE TOURISM DEVELOPMENT AUTHORITY Chairman Greer recognized Judith Grizzel to make a presentation to Commissioner Ted Davis, Jr. Ms. Grizzel presented a plaque, on behalf of the Tourism Development Authority Board and Staff of the Convention Center and Visitors Bureau, to recognize and express appreciation to Commissioner Davis for his leadership and hours of time given to serve as Chairman of the Authority during the complicated process of establishing a new Tourism Development Authority in New Hanover County. She stated that without his assistance the process would have been much more difficult. Commissioner Davis expressed appreciation to Ms. Grizzel for the plaque and stated that he enjoyed serving as the initial Chairman for the New Hanover County Tourism Development Authority. He complimented Ms. Judith Grizzel and her Staff and the members of the Authority for the time and effort given to set up and implement this type of authority in New Hanover County. A round of applause was given to Commissioner Davis. ADMINISTRATION OF OATH OF OFFICE TO THE DIRECTOR AND FULL-TIME EMPLOYEES OF EMERGENCY MANAGEMENT PURSUANT TO THE EMERGENCY MANAGEMENT ACT UNDER N.C.G.S. 166A-13 Chairman Greer requested the Clerk to Board, Lucie F. Harrell, to administer the Oath of Office to the employees of the Emergency Management Department pursuant to N.C.G.S. 166A-13. Ms. Harrell administered the Oath of Office to the following employees: Warren Lee, Director of Emergency Management Carol Thiel, Emergency Management Specialist Mike George, Emergency Management Specialist Kristen Wingenroth, Emergency Management Specialist Jeff Babb, Emergency Management Specialist Copies of the Oaths of Office are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXVIII, Page 23.4. PRESENTATION OF NEW HANOVER COUNTY CLASS ACT AWARD TO SCOTT PHELPS County Manager O’Neal reported that Scott Phelps, Support Specialist in the IT Department, has been nominated by his Supervisor and approved by the Management Team to be recognized by the Board of County Commissioners to receive a Class Act Award. He read the letter of nomination written by IT Director Bill Clontz complimenting Mr. Phelps for the outstanding work he did with the development and implementation of the Inspection Department’s Automated Damage Assessment Program that was used during Hurricane Isabel. He also noted that the late Allen Golden, a long time employee of the Inspection Department, praised Mr. Phelps for his role in co- development of the automated damage assessment program and for his dedication in developing an accurate program. On behalf of the Board, Chairman Greer presented the award to Mr. Phelps and thanked him for his extra effort in the development of a special computer program that will save a tremendous amount of time in the recovery efforts after hurricanes or other emergency events. A round of applause was given to Mr. Phelps. AWARD OF CERTIFICATES OF APPRECIATION TO STUDENTS AT THE JUVENILE DAY TREATMENT CENTER FOR CONSTRUCTION OF AN INFORMATION KIOSK AT THE MASON INLET CONSERVATION AREA Assistant County Manager, Dave Weaver, advised that approximately eleven students from the Juvenile Day Treatment Center with their instructor, Mr. Jimmy Pearce, contributed many hours of volunteer wood-working skills to New Hanover County in the construction and installation of an information kiosk at the Mason Inlet Conservation Area. The kiosk is designed to provide information on the Mason Inlet Relocation Project and on the environmental aspects of the Conservation Area. Assistant County Manager Weaver advised that only three of students were able to attend the ceremony and he requested Mr. Pearce and the students to step forward to receive a Certificate of Appreciation. On behalf of the Board, Chairman Greer presented a Certificate of Appreciation to each student and thanked them for a job well done. Commissioner Davis commended these students for doing such a positive thing for the community. A round of applause was given to the students and to Mr. Pearce. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 883 RECOGNITION OF BETTY B. CREECH BY THE NORTH CAROLINA ASSOCIATION OF PUBLIC HEALTH NURSE ADMINISTRATORS Chairman Greer reported that the North Carolina Association of Public Health Nurse Administrators recently honored Ms. Betty B. Creech with a resolution written by her co-workers and affirmed by the membership. Chairman Greer read the resolution and requested Ms. Creech to step forward to be recognized for her 30 years of services as a dedicated Public Health Nurse, Public Health Nursing Supervisor, and Public Health Nursing Director. Ms. Creech expressed appreciation to the Board for the recognition and stated that she thoroughly enjoyed working as a Public Health Nurse for the past 30 years. A round of applause was given to Ms. Creech. PRESENTATION ON STRATEGIC PLANNING AT CAPE FEAR MUSEUM Mr. Richard Trask, Chairman of the Cape Fear Museum Advisory Board, presented the following report on the Strategic Long Range Plan for the Cape Fear Museum: Mission Statement: The Cape Fear Museum collects, preserves and presents the history, science, and cultures of the Lower Cape Fear Region through educational programs and exhibits. The Museum Advisory Board is focusing on better informing the public about the wealth of history found at the Museum. Funding: The Cape Fear Museum in partnership with the Cape Fear Museum Associates, Inc., is well-funded with balanced support from New Hanover County, revenue from admissions, and private and public sources. The objectives between 2004-2006 are as follows: •Develop/implement/maintain a sustaining campaign to upgrade exhibits and expand the endowment. Establish a benchmark for current funding sources and set realistic goals. •Define a partnership between the Advisors and Associates regarding funding. •Establish a pro-active plan for outside grants. •Continue to implement a plan to increase Museum memberships. •Develop / implement a plan to increase program revenues. Governance: The New Hanover County Board of Commissioners, Cape Fear Museum governing boards, and staff are working in concert to implement the mission for the mutual benefit of visitors and residents of New Hanover County. The objectives between 2004-2006 are as follows: •Develop/implement a relationship-building process between the Staff, Advisory Board, and Associates Board. •Develop a plan for increasing staff as needed. •Provide training for staff including computer training and professional development. Facilities: Adequate space is provided for the physical expansion of the Cape Fear Museum and for the proper storage, preservation, and exhibition of artifacts and educational programs. The objectives between 2004-2008 are as follows: •Implement Exhibit Design Master Plan. •Implement Landscape Master Plan. •Re-decorate / update the Learning Center. •Assess and develop responsible plan for the Maritime Pavilion and boat collection. •Develop a proposal that would provide above-ground storage for collections and additional classroom space. Develop a plan to manage, use, and connect new property acquired for the Museum. Collections Stewardship: The collections will be effectively managed within the guidelines of a Collections Policy that furthers the mission and vision of the Museum. The objectives between 2004-2006 are as follows: •Develop an acquisition priority list (guidelines) consistent with the mission, vision, programs, and individual standards. •Establish / implement a policy for encouraging endowments for the collections. •Develop a plan to move the collection out of the basement. •Hire a second assistant registrar. •Get more of the collection on-line. Quality Programs: Programs will provide the visitor a quality learning experience and provoke critical thought in furtherance of the Museum’s mission through on-going consumer recommendations and evaluations. The objectives between 2004-2006 are as follows: •Maintain current level of programming. •Implement recommendations in the Exhibits Design Master Plan. •Improve effectiveness of Front Desk services. •Expand educational programs as resources permit. •Assess, upgrade, and improve efficiency of audiovisual equipment. •Expand on-line exhibits. •Utilize visitor feedback to upgrade and improve programs and exhibits. Marketing: By 2006 the Cape Fear Museum will be the gateway for residents and visitors to learn the history and science of the Cape Fear region. The objectives between 2004-2006 are as follows: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 884 •Develop/implement a plan to become the gateway to the Cape Fear experience (local and tourists). •Develop/implement a marketing plan for each museum program and exhibit. •Build coalitions to market the Museum as part of a regional experience. •Contract for professional web-page design to provide more engaging web presence. •Increase advertising budget to increase awareness of the Museum in the community. In concluding the presentation, Mr. Trask advised that the Cape Fear Museum has over 40,000 catalogued artifacts, 35,000 visitors annually, provides quality programs to New Hanover County students and has just provided th the Push Your Button exhibit with the 20 Century exhibit to open in May 2004. He advised that the Strategic Plan will strengthen the Museum’s identity and improve marketing. He offered to answer any questions. Commissioner Pritchett commented on the Collecting Memories Program and she encouraged all persons who have lived in Wilmington for a long period of time to participate in this program so the memories of the past can be preserved. Hearing no further comments, Chairman Greer expressed appreciation to Mr. Trask, Director Ruth Haas and members of the Cape Fear Museum Advisory Board for taking time to prepare a Strategic Plan for the Museum. INTRODUCTION OF MR. EUGENE M. DIPAOLO Chairman Greer introduced Mr. Eugene W. DiPaolo, the new Senior Resident Inspector for the U. S. Nuclear Regulatory Commission, Region II at the Brunswick Nuclear Power Station in Southport, N. C. Mr. DiPaolo expressed appreciation for an opportunity to speak and inform the Board of County Commissioners about the role of the Nuclear Regulatory Commission (NRC) at the Brunswick Nuclear Power Station. He reported that the mission of the NRC is to protect the public safety by verifying that the licensee, Progress Energy, is operating the plant in a safe manner pursuant to NRC regulations and facility operating licenses. This is accomplished by reviewing day to day activities and inspecting every aspect of the plant operation. With heightened security and alerts, observation of plant security measures and a review of changes in the plant security stance will be made in response to terror alert notices from the U. S. Department of Homeland Security. The NRC also responds to planned events such as emergency preparedness drills and exercises. He advised that senior security inspectors have a 7-year tour assignment and are frequently rotated from region to region. He stated that currently there are two full time NRC inspectors assigned at the Brunswick Nuclear Power Station. In closing, Mr. DiPaolo presented brochures on the functions of the NRC. Chairman Greer welcomed Mr. DiPaolo to the region and informed him that the Board of County Commissioners and New Hanover County Emergency Management Department would be glad to participate in emergency preparedness drills and exercises. APPROVAL OF FOUR NEW POSITIONS AT THE DEPARTMENT OF SOCIAL SERVICES (DSS) FOR THE FOOD STAMPS PROGRAM AND FAMILY & CHILDREN'S MEDICAID PROGRAM Director of Social Services Lavaughn Nesmith spoke on the dramatic rise in Food Stamps and Family & Children's Medicaid cases and informed the Commissioners that additional positions are needed at the Department of Social Services. He presented the following report: The Food Stamp Program serves as a safety net for low income families and individuals. A family is considered food insecure if their income is under 130% of the federal poverty level which is also the maximum income a family can have and still receive Food Stamps. According to the 2000 Census, New Hanover County has nearly 29,000 individuals living below 130% of the poverty level. The Food Stamp Program has always been a barometer of the economy. In November 1998, 5,235 families (11,294 individuals) received help through the Food Stamp program in New Hanover County. In November 2003, 7,295 families (15,457 individuals) received help through the Food Stamp Program. This represents an increase of 39%. In 1998, the Department of Social Services had 22 direct service workers in Food Stamps. Today, there are still 22. This results in a current level of 332 clients per worker, 28 more than the recommended level of 304 per worker, and 62 more than the manageable level of 270 per worker. Five more workers are needed to reach the manageable workload level; however, only two workers have been recommended. Regarding the Family and Children’s Medicaid/Health Choice Needs, this service provides access to needed medical services for low income families with children whose family income is under 185% of the federal poverty level. Since November 1998, children whose family income is too high for Medicaid but under 200% of the poverty level have been covered by a medical insurance program called Health Choice. Based on the 2000 Census, more than 47,000 New Hanover County children live below 200% of the federal poverty level. The cost of health care is a major expense for low income families. In November 1998, New Hanover County had 3,971 families whose children were covered under the Family and Children’s Medicaid Program. In November 2003, 6,517 families were covered under the Family and Children’s Medicaid Program. Another 1,173 families were covered by Health Choice. This represents an increase of 93%. In 1998, the Department of Social Services had 15 direct service workers covering these cases. Today there 13. This means that each worker has 556 cases today, 74 more than the recommended level of 482, and 86 more than the manageable level of 470 cases per worker; however, an additional 2.4 workers are needed to reach a manageable workload, and only two workers are recommended. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 885 The cost to add four Economic Services Caseworkers for the remainder of FY 2003-2004 is $58,313, with the County paying $29,157 of that amount. For FY 2004-2005, the total cost will be $145,172, with the County’s cost being $72,586. In closing, Director Nesmith urged the Board to consider the positions recommended. Discussion followed on how the census affects the poverty level. Director Nesmith explained that three formulas are used to determine the poverty level: (1) the population of a county; (2) the unemployment rate; and (3) the income of the family. Any change in the three portions of the formula can change the poverty level. Commissioner Caster requested an explanation of the poverty level in New Hanover County. Director Nesmith advised that the poverty level depends upon the size of the family. Each additional member of the family changes the income figures. According to North Carolina statistics, a family of three with an income less than $18,000 would qualify for food stamps. According to the 2000 Census, there are 29,000 individuals living below the poverty level in New Hanover County even though the County is only serving 18,000 individuals. In some counties, Departments of Social Services are asking governments for more staff to perform outreach work to reach those individuals that are not receiving services so the poverty level standard can be met. Commissioner Davis complimented Director Nesmith for the excellent job performed by the Department of Social Services. He asked if any of the existing employees could assume some of the duties without having to hire new employees. Director Nesmith responded that existing employees have been assuming additional responsibilities for the past five years. With the growth in the Food Stamp Program and Medicaid Program, this is no longer possible. He explained that DSS wants to serve everybody in need of services and at the same time keep abusers out of the programs. Discussion was held on how the new positions would be funded. County Manager O’Neal explained that when the Child Support contract was renegotiated during the current fiscal year, money was saved. These funds are still available in the DSS budget and can be used to pay for the new positions through the current fiscal year, June 30, 2004. Funds in the amount of $72,586 will have to be budgeted to pay for the positions in the FY 2004-2005 Budget. County Manager O’Neal also explained that all programs originate at the federal level. Out of 50 states, 43 states allow the State to provide the services at the local level; however, North Carolina is one of the 7 states that requires counties to provide services at the local level. The theory is that counties know what is best for their citizens. In North Carolina, the federal government will provide the state with a certain amount of money for a program with the state budgeting a certain amount of money to match the federal money, and the County being responsible for budgeting the local match. It is very difficult for counties to estimate the amount of funding needed for the local match, particularly when preparing the budget. Director Nesmith explained that based on last year’s budget, the federal government paid 65% of the DSS budget, the State 25%, and the County 10%. Chairman Greer stated that the federal government makes the rules and the County has to comply to these regulations. The County is on the bottom end of the totem pole and has to follow the rules which end up becoming the responsibility of the taxpayers. It is unfortunate that North Carolina is one of only seven states that requires counties to provide services at the local level. Chairman Greer requested direction from the Board on the recommended positions for DSS. Vice-Chairman Boseman spoke on working with the Department of Social Services in helping her family to adopt some foster children over the holidays and stated this was a rewarding experience. She also complimented the DSS Staff for their dedication and sense of caring for our less fortunate citizens. Motion: Vice-Chairman Boseman MOVED, SECONDED by Commissioner Caster, to approve two new Economic Services Caseworker positions in the Food Stamps Program and two new Economic Caseworker positions in Family & Children's Medicaid Program. Upon vote, the MOTION CARRIED 4 TO 1. Chairman Davis voted in opposition. Chairman Greer expressed appreciation to Director Nesmith for the presentation and stated that all elected officials are concerned about the welfare of our citizens; however, it is difficult for the public to understand the formulas and figures used in public assistance standards. He stated that hopefully, one day the cycle will be broken and people will have jobs and become productive citizens. PUBLIC HEARING TO CONSIDER A REQUEST FROM THE TIDAL CREEKS ADVISORY BOARD TO ADD SECTION 59.4-6 TO THE CONSERVATION OVERLAY DISTRICT TO INCORPORATE VEGETATED BUFFER CONTROLS FOR CONSERVATION LANDS AS RECOMMENDED BY THE UDO OVERSIGHT COMMITTEE (A-328, 05/03) Chairman Greer opened the Public Hearing and requested Planning Director Hayes to make the presentation. Director Hayes reported that the proposed text amendment was presented to the Planning Board several times. Some members of the Planning Board had questions about how the proposed Conservation Overlay District (COD) NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 886 buffer would be measured. Staff explained that the buffer would be measured from the resource line, which is the same line that is currently used by the County to measure the COD setback. The Planning Board wanted to ensure that the UDO Committee agreed with staff’s explanation and remanded the amendment to the UDO Committee. In October the UDO Committee confirmed that the COD buffer was intended to be measured from the same resource boundary as other COD setbacks and not from the CAMA line. The language in the text amendment is also consistent with the language adopted by the City. At the regular meeting in December, the Planning Board voted 7-0 to recommend approval of the text amendment as proposed. Planning Director Hayes advised that establishing buffer zones is based upon stated goals in the Wilmington- New Hanover County Comprehensive Plan. The buffer zone is intended to promote the Comprehensive Plan goals of high water quality in the creeks and sounds, to protect the public health, and to ensure the protection of the natural resources of New Hanover County. Staff recommended approval of the text as proposed by the UDO Oversight Committee. Chairman Greer asked if any member of the Board would like to comment. Hearing no comments, Chairman Greer asked if anyone from the general public would like to speak in favor of the proposed text amendment. Hearing no comments, Chairman Greer asked if anyone from the general public would like to speak in opposition to the proposed text amendment. Hearing no comments, Chairman Greer closed the Public Hearing and requested direction from the Board. Motion: Commissioner Pritchett MOVED, SECONDED by Vice-Chairman Boseman, to add Section 59.4-6 to the Conservation Overlay District to incorporate vegetated buffer controls for conservation lands as recommended by the Unified Development Oversight Committee. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Pritchett commented on the excellent information in publications regarding the selection of vegetated buffer plants and requested Public Information Officer Mark Boyer to make this information available to the public on the New Hanover County Television System. Planning Director Hayes agreed with Commissioner Pritchett and stated that he would also make the information available on the Tidal Creeks web site. A copy of the Text Amendment is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVIII, Page 23.5. FIRST READING OF ORDINANCE TO AMEND CHAPTER 8, AVIATION, ARTICLE VII, MINIMUM STANDARDS FOR AVIATION SERVICES OF THE NEW HANOVER COUNTY CODE Chairman Greer opened the Public Hearing and reported that information has been provided in the agenda packet and stated that Airport Director Jon W. Rosborough was present and would be glad to answer questions about the proposed ordinance. Commissioner Pritchett requested Airport Director Rosborough to explain the proposed changes in the minimum standards for General Aviation Services. Airport Director Rosborough reported that the Minimum Standards for General Aviation Services had not been revised since 1983. With the numerous activities occurring at the Airport, the ordinance needed to be updated to comply to current standards and levels of services being provided. He reported that the Airport Authority’s Strategic Plan has placed an emphasis on improving the general aviation services, improving facilities and hangars, and attracting additional general aviation traffic. This effort will increase airport revenue and recruit new businesses for corporate hangars and ultimately the ILM Business Park. ILM currently has three Fixed Base Operators who provide services to local and itinerant general aviation aircraft. They are operating under long-term leases and specified Minimum Standards that will expire in 2005 and 2006. Since the original leases and Minimum Standards were written, the aviation industry has gone through significant change. Since September 11, 2001, the general aviation sector has faced challenges to include insurance coverage costs, environmental compliance regulations, and an increased demand of high quality aircraft services. The revised Minimum Standards will alleviate the burden of obsolete and unprofitable requirements and add the upgraded services, facilities and hangars demanded by general aviation customers. In closing, Director Rosborough advised that the three fixed base operators at the Airport were included in the revision process with an opportunity allowed for their legal counsels to make recommendations. County Attorney Copley advised that she was involved in the process and stated that many hours were spent by the Airport Authority and all parties involved to change the Minimum Standards for General Aviation Services. Chairman Greer asked if anyone from the public would like to speak. Hearing no comments, Chairman Greer explained that if the ordinance is unanimously adopted, a second reading will not be required. He requested direction from the Board. Motion: Commissioner Caster MOVED, SECONDED by Commissioner Pritchett, to approve an ordinance amending Chapter 8, Aviation, Article VII, Minimum Standards for General Aviation Services as presented by the Airport NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 887 Authority. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVIII, Page 23.6. The ordinance will be codified into the New Hanover County Code. BREAK Chairman Greer called a break from 10:50 a.m. until 11:10 a.m. FIRST READING OF ORDINANCE AMENDING CHAPTER 23, ENVIRONMENT, OF THE NEW HANOVER COUNTY CODE TO CONTROL ACCESS TO THE MASON INLET CONSERVATION AREA Assistant County Manager Dave Weaver reported that the proposed ordinance is part of the County's on-going efforts to manage the wildlife and native vegetation on the unincorporated northern end of Wrightsville Beach. A year-round conservation area would be created, excluding dogs, cats, and non-authorized individuals. Present owners, their guests, State government personnel and persons specifically permitted by County government officials may visit the conservation area. Violators are subject to civil penalties and/or misdemeanor sanctions. The proposed ordinance has been positively reviewed by the Audubon Society, which has been selected by the County to manage the area. Chairman Greer asked if any member of the Board would like to comment. Commissioner Davis spoke on the importance of the public understanding that if the ordinance is approved, there will still be 100 feet from the high water mark to the conservation area where people will be allowed to walk on the beach. There will also be 20 feet from the high water mark along the Mason Inlet Channel and a 10-foot wide pedestrian access from the northern end of Lumina Avenue extending east to the oceanfront over to the property presently owned by the Town of Wrightsville Beach to be used as access to the beach. He also referenced Section 23- 483(4) regarding approval or denial of permission to allow individuals or groups to enter the conservation area and stated the ordinance reads as follows: A denial of permission by the County Manager or his designee may be appealed within forty-eight (48) hours following notice of the denial. A written appeal is to be directed to the Chairman of the Board of County Commissioners. The Chairman, or in his absence, the Vice-Chairman, shall hear said appeal. Commissioner Davis asked if this section means that an actual hearing would be held, or would an administrative decision be made by the Chairman or Vice-Chairman. In further discussion of the verbiage, County Attorney Copley suggested using language to say: The Chairman, or in his absence, the Vice-Chairman, shall consider said appeal. Commissioner Pritchett asked who would be responsible for the enforcement of the ordinance. Assistant County Manager Weaver responded that Town of Wrightsville Beach would be responsible for enforcing the animal control portion of the ordinance with the New Hanover County Sheriff’s Department being responsible for persons accessing the conservation area without authorized permission. Commissioner Pritchett advised that she had been told that the County may designate certain individuals who are non-sworn officers to issue civil penalties in violation of the ordinance. She stated that if this is true, the County may want to use some of the Audubon volunteers to issue penalties since they will be already working in the area. Assistant County Manager Weaver responded that he would be glad to check into the use of non-sworn officers to see if some of the Audubon volunteers could be used to issue penalties. Hearing no further comments, Chairman Greer asked if anyone from the audience would like to speak in favor of the proposed ordinance. Hearing no further comments, Chairman Greer asked if anyone from the audience would like to speak in opposition to the proposed ordinance. Hearing no comments, he requested direction from the Board. Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Caster, to adopt an ordinance adding Article VIII to Chapter 23, Environment, of the New Hanover County Code to control access to the Mason Inlet Conservation Area changing the last sentence under Section (4) to read: “The Chairman, or in his absence, the Vice- Chairman, shall consider said appeal.” Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as part of the minutes and is contained in Exhibit Book XXVIII, Page 23.7. The ordinance will be codified into the New Hanover County Code. ANNOUNCEMENT OF MAY 16, 2004 AS THE DATE OF THE HUGH MACRAE PARK 50TH ANNIVERSARY CELEBRATION Parks Director Neal Lewis announced that May 2004 will mark the 50th Anniversary of Hugh MacRae Park and stated that the park was a gift to the County from the MacRae family in the 1920's, however, it was not dedicated until May 18, 1954. He presented pictures of the Hugh MacRae Park showing the following improvements: 1. Renovation of one of the archway signs entering the Hugh MacRae Park and installation of new wooden gates to all entrances into the Park. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 888 2. A nature trail across College Road adjacent to the Senior Center. 3. Installation of a Garden and Pond with 35 weddings held on this site last year. 4. A pet exercise area. 5. Redeveloped tennis courts with a new lighting system. 6. Upgraded the equestrian ring with a new lighting system. Six to eight horse shows were held in the equestrian ring last year. 7. Completely renovated six picnic shelters. 8. Installed a new 5 to12 year old playground that opened approximately 1 ½ months ago to replace the outdated playground. 9. Dug a new pond below the playground area with assistance from the City of Wilmington to collect some of the stormwater to prevent future flooding. 10. Installed area lighting to secure the Park at night. 11. Renovated baseball fields including drainage work, landscaping, walkways and a new lighting system. th 12. Before the 50 Anniversary Celebration on May 16, 2004, some of the roads will be repaved. Any remaining money will be spent to construct two sidewalk/trail systems and renovate the Gazebo at the pond, which was flooded after Hurricane Floyd. In closing, Parks Director Lewis announced that on Sunday, May 16, 2004, at 1:00 p.m., a Rededication th Ceremony will be held to celebrate the 50 Anniversary of Hugh MacRae Park. This will be a family event with children’s activities, trolley tours, food, music and special guests, including the MacRae family. He invited the Commissioners and public to attend this special event. Chairman Greer, on behalf of the Board, expressed appreciation to Parks Director Lewis for the informative th presentation and stated that the Commissioners look forward to attending the 50 Anniversary Celebration of Hugh MacRae Park to be held on May 16, 2004. FIRST READING OF FRANCHISE ORDINANCE FROM COASTLINE CARE, INC. Deputy County Attorney, Kemp Burpeau, reported that Coastline Care, Inc. has requested a franchise to provide convalescent care ambulance service. When Coastline Care, Inc. originally appeared before the Board in 2002, there was some ambiguity about the public necessity and convenience for providing the service. There was also an issue regarding the company’s financial situation. Since that time, the New Hanover Regional Medical Center feels that the convalescent care service is needed, and sufficient financial data has been presented to Staff to show that the company is profitable and financially stable. Deputy County Attorney Burpeau advised that Dr. Hunter and Dr. Jones, the applicants, were present and will like to present further evidence about the issues of concern. Dr. Thomas Hunter, President of Coastline Care, Inc., advised that the attorney representing the company had not arrived to provide evidence to show the need for the service and the financial stability of the company. Chairman Greer advised that since New Hanover Regional Medical Center feels the service is needed and financial data has been submitted to show the company is financially sound, he feels the two areas of concern have been addressed. Commissioner Caster agreed and stated that if the Medical Center feels the service is needed and the County’s Finance Director Bruce Shell is satisfied with the financial data presented, he did not have a problem with approving the franchise. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Boseman, to approve the franchise ordinance. Chairman Greer asked if any member of the Board would like to comment. Commissioner Davis commented on the importance of having sufficient evidence on the record to justify the decision made today and requested Dr. Hunter to provide some examples of the company’s investigation into the public convenience and necessity requiring the proposed convalescent care ambulance service. Dr. Hunter responded that a survey was conducted by the legal firm of Shipman and Associates to show the need for the convalescent care ambulance service. The survey showed that approximately 60% of the respondents, which involved doctors, clinics and nursing homes, said that the convalescent care ambulance service was needed and the service would be used by their facilities. Commissioner Davis asked if Coastline Care, Inc. had contact with the hospital and if the Medical Center said there was a need for the service. Dr. Hunter responded that Coastline Care, Inc. did contact the Medical Center and was informed that the service is needed. Commissioner Pritchett asked if the Medical Center has an exclusive franchise for this service. Deputy County Attorney Burpeau responded that the Medical Center does have an exclusive franchise for the service; however, the Medical Center has agreed to allow Coastline Care, Inc. to provide convalescent care ambulance service in the County. He also explained that a franchise ordinance by law requires a second reading before final adoption. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 889 Commissioner Pritchett asked Dr. Hunter if the company was certified to receive Medicare and Medicaid payments. Dr. Hunter responded that the company is certified to receive Medicare and Medicaid payments. He also noted that the service could be operational by mid-February since the company is already providing the service in surrounding counties. Commissioner Davis noted that Attorney Bill Mason had just arrived and he asked Mr. Mason if he was representing Coastline Care, Inc. Attorney Mason, a partner of Shipman & Associates LLP, responded that he was representing Coastline Care, Inc. Commissioner Davis referenced the survey conducted regarding the use of the convalescent care ambulance service and asked if a copy of the survey could be submitted to the Clerk to the Board as part of the record. Attorney Mason submitted a copy of the survey to the Clerk to the Board and the document was marked as Exhibit I. This exhibit is on file in the Clerk’s office. Hearing no further comments, Chairman Greer called for a vote on the motion. Upon vote, the Board voted unanimously to approve the franchise ordinance.. The second reading of the ordinance will be held on February 2, 2004 before the franchise ordinance is finally adopted by the Board of County Commissioners. MEETING CONVENED TO HOLD A CLOSED SESSION Chairman Greer reported that a Closed Session was needed to consult with the County Attorney regarding a potential litigation pursuant to N.C.G.S. 143-318.11(a)(3) and pursuant to N.C.G.S, 131E-97.3 for information relating to competitive health care activities on behalf of New Hanover Regional Medical Center. Commissioner Boseman requested the Board to recuse her from the Closed Session regarding potential litigation pursuant to N.C.G.S. 143-318.119 (a)(3) because of a personal conflict. Motion: Chairman Greer MOVED, SECONDED by Commissioner Caster to recuse Vice-Chairman Boseman from the Closed Session regarding potential litigation. Upon vote, the MOTION CARRIED 4 to 0. Motion: Commissioner Caster MOVED, SECONDED by Chairman Greer, to hold a Closed Session for the stated purposes. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer convened to Closed Session at 11:30 p.m. Chairman Greer reconvened to Regular Session at 12:01 p.m. He reported that discussion was held on a potential litigation and stated that no action was taken in the Closed Session. Commissioner Boseman returned to the Regular Session at 12:02 p.m. Chairman Greer called for a motion to reconvene to Closed Session to discuss information relating to competitive health care activities on behalf of New Hanover Regional Medical Center. Motion: Commissioner Boseman MOVED, SECONDED by Commissioner Caster to reconvene to Closed Session for the stated purpose. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer reconvened to Regular Session at 12:30 p.m. He reported that the Board had received information from the Interim CEO of New Hanover Regional Medical Center regarding a competitive health care matter. He stated that no action was taken in the Closed Session. MEETING RECESSED FOR LUNCH Chairman Greer recessed the meeting for lunch from 12:35 until 1:05 p.m. DISCUSSION OF DRAINAGE OPTIONS Assistant County Manager Dave Weaver reported at the request of Vice-Chairman Boseman, Staff has prepared an agenda package that presents the existing status of County drainage management efforts, past discussion of drainage, and a recommendation. He asked if any member of the Board had any questions about the information presented. Vice-Chairman Boseman suggested learning more about the City’s Drainage Program and asked if there would be an advantage for the County to work with the City in trying to address drainage issues. Assistant County Manager Weaver responded that if the Board is interested in starting a Drainage Program, it would be beneficial to investigate the possibility of working with the City since their drainage program has been in existence for a number of years. The City’s Staff has the proven experience and expertise to be of assistance to the County in developing a Drainage Plan. He also reported that the City’s annual budget appropriation for the Drainage Program is $5,765,595 and there are 57 employees in the Drainage Department. The funds are expended for capital projects and debt service. The program is primarily funded by the stormwater utility fee at a monthly rate of $4.75 for a typical single-family house. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 890 Commissioner Pritchett asked if the drainage would be an opportunity for the County to look again at consolidating water and sewer services with the City including stormwater. Assistant County Manager Weaver explained that water and sewer and drainage are two separate issues. Since the County is already providing water and sewer, the Board might want to consider a different type of consolidation arrangement because the County does not have a Drainage Program. Commissioner Pritchett advised that discussion has been held about moving toward consolidating an authority for infrastructure which would combine all services. She stated that Mr. Jim Souders was present and would like to speak. Mr. Jim Souders, a resident of Racine Drive and Co-President of the Cape Fear River Watch, read the following statement into the record: We first would like to thank Dave Weaver for his time to discuss this issue and to furnish background material. We always appreciate Dave and his cooperation. On January 9, 2004, Wilmington Mayor Spence Broadhurst spoke before a record crowd at the Senior Men’s Club. During the question and answer period, Mayor Broadhurst mentioned that he had breakfast with Chairman Greer before public meetings to be sure there is nothing hiding in the weeds. In answering another question Mayor Broadhurst gave solid support for a City/County consolidation specifically mentioning areas like planning, sewer, and water among other services. Given this opportunity, we encourage Chairman Greer to initiate discussions with the City on using the services of Dave Mayes’ excellent Stormwater Services Department by a contract or interlocal agreement. We understand that Chairman Greer does not consider this a high priority, and we respect his feelings, but when an opportunity presents itself, it should not be wasted. Water does not know political boundaries. It is a countywide condition. We should not lose track of the fact that the majority of the County is as urbanized as the City. The 2000 Stormwater Ordinance adequately covers new and pre-construction, but is misdirected in requiring the public to maintain existing drainage ways. It may be legal, but it is not good public policy. Flooding causes extensive human misery and hardship. The County should not turn its back on assistance just because someone bought their house in the wrong place. Remember, the County has a responsibility because they let those houses be built in the first place. Equally important is the fact that stormwater runoff carries pollutants from parking lots, road construction sites, and lawns that eventually reach the County’s receiving waters. Over the years, this increasing pollution has reduced the commercial and recreational use of our coastal waters. Shellfishing is virtually banned. The Cape Fear River Watch is cooperating with other agencies in a long-range project to re-seed oysters to help purify our coastal waters. We feel we have put our volunteer time where our mouths are. We would like to see similar support from the County in helping to prevent future water quality problems through an effective Stormwater Management Program. Completely fixing all New Hanover County drainage systems is an overwhelming situation. There is no such thing as a 30-point touchdown. A lot can be said for making some first downs. A sincere start and a well organized prioritized campaign are needed to convince the community that there is a competent and caring government. Stormwater services will cost a large sum of money. We would proposed a 2-tier system: 1. All County residents and businesses would be charged a fee based on the amount of impervious surface and billed accordingly as part of the tax notice. The fee would cover the basic cost of the department. We should consider this as a general service. Some people will have a need, and most will not. The cost should be low. 2. Any Necessary Capital Projects: As outlined in the present Stormwater Ordinance, these projects would benefit certain landowners and would be paid for by those who benefit. Any discussion with the N. C. Department of Transportation on their responsibility about stormwater runoff should be continued. In closing, Mr. Sounders advised that he was raised in Nebraska on a farm and said we have a saying back there which is: “Please whatever you do, don’t eat your seed corn.” This comes from the old habit of farmers setting aside seeds from their first crops to prepare for the next year. In New Hanover County, if we don’t watch out, we are going to be eating our seed corn as far as water quality is concerned. The citizens leave this up to you to prevent. Mr. Sounders thanked the Commissioners for allowing him time to speak. Chairman Greer expressed appreciation to Mr. Souders for his remarks and stated that drainage was not a high priority for him. He noted that he was not in favor of charging residents an extra fee to operate another function of government; however, he was in favor of adopting more stringent requirements on construction in certain areas to protect the water quality, such as the recently adopted stormwater regulations on new construction. He advised that he was only one of five Commissioners and stated if the Board decides to move forward with starting a Drainage Program, he would be in favor of working with the City. Commissioner Davis suggested requesting the County Staff to meet with the City Staff to prepare a proposed NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 891 Drainage Program outlining the stages of the plan, cost of the plan and the monthly fee charged to the residents. He stated that in order to determine if the fee would be reasonable or excessive, a plan would have to be prepared and presented to the Board of County Commissioners. Chairman Greer advised that in the minutes of March 2, 2002, the County hired W. K. Dickson to provide some options for addressing drainage including the cost. At that time, the Board of County Commissioners elected not charge a fee for certain watersheds, but to address these issues with new stormwater regulations. Assistant County Manager Weaver advised that if the Board decides to start a Drainage Program, it can be done; however, any option selected will be expensive and will require raising revenue through charging a fee or increasing the tax rate. Commissioner Davis spoke on previous discussions about establishing drainage districts or selecting other drainage options and stated without some type of plan showing the exact cost and sources of revenue, the Commissioners cannot make a decision. It may be that the City is willing to work with the County through an interlocal agreement, and if so, the Commissioners should have some idea of the cost of implementing a Drainage Program. Assistant County Manager Weaver responded that the cost of any drainage program would be tens of millions of dollars. If the County decides to start a program, a decision will have to be made on how fast the program should be implemented. Currently, the County has a small scale drainage program with funding appropriated from several hundred thousand dollars left over from hurricane mitigation funds. Staff has prioritized the use of this money. If a complaint is received about a drainage problem creating a safety issue, such as a street being so flooded that emergency vehicles or cars cannot use the street, hurricane mitigation funds are used to correct the problem. Staff has strived to better utilize the funds by using prison labor and requesting the property owners to perform some of the drainage work or contribute money to the project. Commissioner Davis advised that when the W. K. Dickson Engineering report was conducted in 1998, it was projected that it would cost approximately $4.6 million to replace inadequate culverts and $32.4 million to address other necessary improvements and environmental concerns in the Pages Creek Watershed. If you multiply this figure by the other watersheds, it would cost millions of dollars. Commissioner Pritchett spoke on three certainties: (1) water runs downhill; (2) the cost of a Drainage Program will not get cheaper; and (3) if the County does not get a Drainage Program started, it will never be done. She suggested starting a Drainage Program even if it has to be on a small scale because drainage is causing serious damage and erosion problems in New Hanover County. Commissioner Davis advised that he was in favor of working with the City to see if some assistance can be given to the County in developing a Drainage Program. Assistant County Manager Weaver informed the Board that the City has been cooperative with the County on a number of joint City/County drainage projects through the Tidal Creeks Advisory Board. He advised that he would be glad to discuss the possibility of an interlocal agreement with the City. Commissioner Pritchett stated that after discussion with some people, she hears that the City is anxious to discuss this issue with the County. The Board of County Commissioners should open this door and move forward with discussion. Chairman Greer asked Commissioner Pritchett what she would like to accomplish. Commissioner Pritchett responded that discussion should occur to determine what options are possible. Chairman Greer advised that the major problem in New Hanover County is after hurricane events and stated it will cost millions of dollars to resolve these issues. He suggested nibbling at the existing problems to prevent them from becoming worse and protecting the water quality by adopting more stringent regulations. He stated that if the County does not have millions of dollars to resolve the problem, it would not be wise to hire an engineer to design a Drainage Program which will cost money. Commissioner Pritchett asked Chairman Greer if he felt it was better to spend millions of dollars to repair instead of millions of dollars to prevent. She stated that proper drainage will prevent damage from occurring in the future. Chairman Davis asked if the County will have to pay the City for development of a proposal. County Manager O’Neal advised that no cost should be involved with the City preparing a proposal. He offered to approach the City Manager about bringing forth some options if this action is desired by the Board. Chairman Davis informed the Board that he had to leave and requested the members of the Board to direct the County Manager to meet with the City Manager to see if there are some available options. He stressed the importance of everyone understanding that if the County decides to implement a complete Drainage Program, it will cost tens of millions of dollars. Commissioner Caster noted that in the year 2000, Mr. Bill Penny advised that the City collects approximately $2.4 million and there is a level of need estimated at $70 million dollars. Drainage is expensive and the City is also in the process of pecking away at its drainage needs. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 892 Vice-Chairman Boseman stated that she did not feel the County was doing enough to address drainage and suggested moving forward with some Drainage Program even if small steps have to be taken. She also asked if a referendum could be held once a dollar figure is determined for implementing a drainage program so the voters can decide if they are willing to pay for a Drainage Program. County Manager O’Neal advised that counties are authorized by State Statutes to establish drainage districts, multiple districts, or a single district and hold referendums for drainage issues. Commissioner Boseman asked County Manager O’Neal if any discussion had been held with the City Manager about resuming discussion on consolidating water and sewer services. County Manager O’Neal responded that he and City Manager Sterling Cheatham met Friday with Mr. John Stevens from the Institute of Government about serving as a facilitator for discussion of consolidating water and sewer services. He advised that Mr. Stevens had already provided a great deal of information at no cost to the County and he asked if the Board would like to hold a joint meeting with the City Council to further discuss this issue. Commissioner Boseman advised that she may not be in favor of hiring a facilitator, but she did feel that the City Council and Board of County Commissioners should schedule a joint meeting to discuss combining water and sewer as well as combining law enforcement. Chairman Greer responded that he had discussed the consolidation of water and sewer with Mayor Broadhurst and stated at the retreat planned this weekend, this topic would be discussed by the City Council. In further discussion, the Board requested Chairman Greer to meet with Mayor Broadhurst about merging water and sewer services and other departments and to request Assistant County Manager Weaver to meet with City Staff about the drainage issue. Chairman Greer advised that Mr. Jim Souders had mentioned that he and Mayor Broadhurst would be holding a breakfast meeting before the monthly public meetings and stated this was correct, but no definite schedule has been developed at this time. He stated that he felt most of the City Council Members were more receptive to discussing issues of this type. COMMISSIONER DAVIS EXCUSED FROM THE MEETING AT 1:40 P.M. Commissioner Davis was excused from the meeting at 1:40 p.m. to try a case in Court. COMMITTEE APPOINTMENT Appointment of Tourism Development Authority Chairman Greer reported that one vacancy needed to be filled on the Tourism Development Authority created by the past Chamber of Commerce representative, Spence Broadhurst, who was elected to serve as Mayor of the City of Wilmington. He advised that one application had been received from Jeffrey A. Corbett. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Boseman, to appoint Jeffrey A. Corbett to serve as the Chamber of Commerce representative on the Tourism Development Authority to fill the unexpired term of Spence H. Broadhurst. The term will expire December 31, 2004. Upon vote the MOTION CARRIED 4 to 0. Further discussion was held on filling the vacant position on the Tourism Development Authority created by the resignation of Robert M. Darling as the representative of an owner/manager of a hotel in Kure Beach. Clerk to the Board, Lucie F. Harrell, reported that the vacancy had been re-advertised and the Kure Beach Town Council was trying to recruit an eligible applicant to fill the position. NON-AGENDA ITEMS Chairman Greer announced that time had been reserved to allow the public to present an item that was not listed on the Regular Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. ADDITIONAL ITEMS - COUNTY COMMISSIONERS Items Presented by Commissioner Caster •Commissioner Caster advised that he would be chairing his first Tourism Development Authority (TDA) meeting next week and stated he had lunch with Ms. Judith Grizzel, President/CEO to discuss issues that have to be addressed by the Authority. He advised that he would keep the Board informed on the current activities of the TDA. •Commissioner Caster announced that a Convention Center Briefing would be held on January 21, 2004, in the City Hall and stated that he would be attending the meeting. He encouraged the other Commissioners to attend if possible and stated that he planned to stay on top of this issue and would be attending most of the meetings. Items Presented by Vice-Chairman Boseman ? Vice-Chairman Boseman requested a status report on the interviews for the Information Technology (IT) Director. County Manager O’Neal responded that he had conducted interviews and made an offer to the Director of IT in Johnston County, Ms. Leslie Stanfield. He advised that Ms. Stanfield was highly qualified with impeccable NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 29 REGULAR MEETING, JANUARY 20, 2004PAGE 893 recommendations and stated that the Board would be pleased with the selection. Items Presented by Commissioner Pritchett ? Commissioner Pritchett reported that she attended the St. Nicholas Greek Orthodox Church Epiphany Celebration and the blessing of the boats and waters. She congratulated Yany Alexoudis who successfully retrieved the cross from the waters of Wrightsville Sound and stated it was a beautiful ceremony. ? Commissioner Pritchett advised that she attended a Press Conference at the Tileston Outreach Health Center where an announcement was made that the N. C. Blue Cross Blue Shield Foundation has given a $10 million grant to the N. C. Association of Free Clinics over the next five years. These funds will provide extra services to the 57 existing clinics and pharmacies statewide and assist in establishment of others. New Hanover County has 15,000 uninsured people. The Tileston Outreach Health Center, supported by St. Mary’s Church and a host of volunteers, served 3,000 patients last year providing essential health and dental care services. The Church is looking for additional volunteers, especially in the health and dental professions. Anyone interested in this program should contact the clinic at 343-8736. Commissioner Boseman reported that very few doctors will volunteer to serve at the Tileston Clinic because of malpractice concerns; however, these same doctors are working in third world counties to volunteer their time. She stated that some type of reform is need to address the cost of malpractice insurance for doctors. ? Commissioner Pritchett advised that she attended the Press Conference held by Governor Mike Easley announcing the completion of the deepening of the Cape Fear River navigation channel to the Port of Wilmington. With the channel now being 42 feet, this allows most container shipping vessels to reach the Port, which will increase the quantity of products that flow into the Port and bring additional jobs and prosperity to North Carolina. ? Commissioner Pritchett advised that she attended the annual meeting of the Domestic Violence Shelter and Services and accepted a Certificate of Appreciation to New Hanover County for its continued support. ? Commissioner Pritchett advised that she attended the Martin Luther King Day reception for the Reverend Dr. Andrew Young and the services at the Schwartz Center. The occasion was joyous, and an inspirational speech was given by Dr. Young. It was an honor for New Hanover County to have Dr. Young to visit our community, and the Ministerial Alliance is to be congratulated for making this become a reality. ? Commissioner Pritchett advised that she attended the joint meeting of the Museum Advisory Board and the Museum Associates Board which was informative congenial, and encouraging. The Museum Gala will be held on Saturday night and tickets are still available. She requested anyone interested in purchasing a ticket to call the Museum for details. ? Commissioner Pritchett announced that a joint meeting will be held on February 16, 2004, with the City to provide information from the Transit Merger Committee on requirements for the full merger of New Hanover Transportation Services and the Wilmington Transit Authority effective July 1, 2004. Meetings have also been held during the past week with candidates for the Director’s position. ADDITIONAL ITEMS - COUNTY MANAGER County Manager O’Neal advised that the Board has discussed holding a joint meeting with the Planning Boardto discuss a review process forlarge publicly funded capital projects. Consensus: After discussion, it was the consensus of the Board to hold a joint meeting with the Planning Board following the Thursday Agenda Review Committee on February 12, 2004, at 5:00 p.m. in the Assembly Room of the New Hanover County Historic Courthouse. County Manager O’Neal announced that Renee Lane Chesnut will fill the Elections Director position created by the retirement of Len Chamblee. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Greer convened from Regular Session to hold a meeting of the Water and Sewer District Board from 3:20 p.m. until 4:15 p.m. ADJOURNMENT Chairman Greer called for a motion to adjourn the meeting. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Boseman, to adjourn. Upon vote, the MOTION CARRIED 4 to 0. Chairman Greer adjourned the meeting at 4:18 p.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board