1997-07-21 RM Exhibits
RESOLUTION
OFTHE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, after due advertisement, bids were received and publicly opened by the Finance
Department at 3.00 p.m., on the 2nd day of July 1997 at the County Administration Building,
320 Chestnut Street, Wilmington, North Carolina, and the following bids were received for a water
treatment program for the W ASTEC Facility of the Environmental Management Department,
Bid # 98-0005
Betz Dearborne
$25187.37 per year
$25,97963 per year
$21,60070 per year ($22,68074 third year)
NALCO Chemical Company
Diversey Lever Dubious
AND WHEREAS, the staff had concerns with all bids received because the bids received had
errors and were incomplete and therefore, staff is requesting all bids be rejected with staff to begin
bid process again;
AND WHEREAS, the Environmental Management Director the Finance Director and the
County Manager recommend that all bids received be rejected;
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New
Hanover County that the bids received for a water treatment program for the W ASTEC Facility of
the Environmental Management Department, Bid # 98-0005 be rejected.
This 21 st day of July 1997
~~
Chairman, Board of County Commissioners
ATTEST
Q?~,v/L~
Cl to the Board -
A RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
WHEREAS, Coming, Inc. has offered $3,000.00 to purchase County Tax Parcel No. 5005-
001-003-000; and
WHEREAS, New Hanover County desires to consider acceptance of said offer.
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of
New Hanover County authorizes the Chairman of the Board of Commissioners to execute a deed
conveying its interest in and to the below indicated parcel to Coming, Inc., following advertisement
of this proposed transaction: 5005-001-003-000, Deed Book 1576, Page 1177 New Hanover County
Registry
This the ,qINt daYOf~ 1997
New Hanover County
/fJJ-h~
ATTEST
Robert G. Greer, Chairman
Board of County Commissioners
~\:;(~
erk to the Board
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Quail Woods Subdivision
section 8, 9, 10, 11, 12 & 13
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of the County of New Hanover requesting that the above described
road(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described road(s), and to take over the road(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
Commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
9~;:SS my
hand and official seal this the
, 1997
4/J
day of
ie F Harrell, Clerk
Ne Hanover County Board of
Commissioners
Form SR-2
Please Noee
resolute wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Saratoga Place Subdivision
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of ~he County of New Hanover requesting that the above described
road(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described road(s), and to take over the road(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
commissioners of the County of New
21st day of July
duly adopted by the
Hanover at a meeting
, 1997
Board of
on the
FcE:S my
hand and official
, 1997
seal this the
~/d"
day of
ie F Harrell, Clerk
Ne Hanover County Board of
Commissioners
Form SR-2
Please Note
resolute wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Alamosa Place Subdivision
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of the County of New Hanover requesting that the above described
road(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described raad(s), and to take over the raad(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
Commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
&~~ESS my
hand and official seal this the
, 1997
c?/~
day of
ie F Harrell, Clerk
Ne Hanover County Board of
Commissioners
Form SR-2
Please Note
resolute wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Brittany Woods Subdivision
section 6, 10, 11, 12 & 13
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of the County of New Hanover requesting that the above described
raad(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the op~~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described raad(s), and to take over the raad(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
Commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
ri;T:ESS my
o
hand and official seal this the
, 1997
c::( /<<
day of
L cie F Harrell, Cler
Ne Hanover County Board of
Commissioners
Form SR-2
Please Note
resolute wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Brittany Lakes Subdivision-Section 1A
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of the County of New Hanover requesting that the above described
raad(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described road(s), and to take over the road(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
Commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
hand and official seal this the o?/~
, 1997
day of
~..\/ ~
Lu ie F Harrel, Clerk ---
New ~anover County Board of
Commissioners
Form SR-2
Please Note
resolute wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Legacy at Brittany Lakes Subdivision
WHEREAS, ehe aeeached peeieion has been filed wieh ehe Board of Couney
Commissioners of the County of New Hanover requesting that the above described
road(s), the location of which has been indicated in red on the attached map, be
added eo ehe Secondary Road Syseem; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added eo ehe Secondary Road Syseem, if ehe road(s)
meees minimum seandards and crieeria eseablished by ehe Division of Highways of
ehe Deparemene of Transporeaeion for ehe addieion of roads eo ehe Syseem
NOW, THEREFORE, be ie resolved by ehe Board of Commissioners of ehe Couney
of New Hanover that the Division of Highways is hereby requested to review the
above described road(s), and eo eake over ehe road(s) for maineenance if ehey
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
my hand and official seal this the c4Jl-vt'
, 1997
day of
~"\~~-LU
Lu . e F ar ell, Clerk---
New Hanover County Board of
Commissioners
Form SR-2
Please Note
resoluee wp
Forward direct to the District Engineer, Division of Highways
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM
North Carolina
County of New Hanover
Road(s) Description Courtney pines Subdivision - Section 1
WHEREAS, the attached petition has been filed with the Board of County
Commissioners of the County of New Hanover requesting that the above described
raad(s), the location of which has been indicated in red on the attached map, be
added to the Secondary Road System; and
WHEREAS, the Board of County Commissioners is of the opLn~on that the above
described road(s) should be added to the Secondary Road System, if the road(s)
meets minimum standards and criteria established by the Division of Highways of
the Department of Transportation for the addition of roads to the System
NOW, THEREFORE, be it resolved by the Board of Commissioners of the County
of New Hanover that the Division of Highways is hereby requested to review the
above described road(s), and to take over the road(s) for maintenance if they
meet established standards and criteria
CERTIFICATE
The foregoing resolution was
Commissioners of the County of New
21st day of July
duly adopted by the Board
Hanover at a meeting on the
, 1997
of
fIt::ESS my
hand and official seal this the or/~
, 1997
day of
e F Harrell, Clerk
New an over County Board of
Commissioners
Form SR-2
Please Note
resolute wp
Forward direct to the District Engineer, Division of Highways
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, after due advertisement, bids were received and publicly opened by the Finance
Department at 4.00 p.m., on the 2nd day of July 1997 at the County Administration Building,
320 Chestnut Street, Wilmington, North Carolina, and the following bids were received for twelve
(12) self contained breathing apparatus for the Fire Services Administration Department,
Bid # 97-0441
Self Option 1 Option 2 Option 3 Option 4 Option 5
Contained
Breathing
Apparatus
Steven s Fire 19.642.56 433.81 No Bid 8,828.16 No Bid 4,725.00 198.86
Custom Fire 18,67932 160.32 18,361.20 5,763.72 4,582.20 6,43944 138.33
Gaslonia Fire 22,70400 300.00 22,704.00 8,580.00 9,204.00 4,008.00 153.00
c. W Williams 22,537.20 322.30 22,537.20 Inc. Inc. 2,772.00 138.03
Vallen SafelY 22,319.64 330.15 22,915.08 6,136.80 6,892.80 4,891.80 ]2970
Newton s Fire 22,485 00 402.00 23,022.00 8,616.00 9,252.00 3,228.00 215.00
Chiefs hre 25.200.00 Nollid 24,000.00 7,800.00 7,200.00 5 400 00 275.00
AND WHEREAS, the bids received by Stevens Fire, Custom Fire, and Gastonia Fire did not
include the required specifications to allow review by staff and was therefore considered non-
responsive and not considered for award;
AND WHEREAS, the bId received from C. W Williams had numerous exceptions which
were not acceptable and therefore their bid was considered non-responsive and not considered for
award;
AND WHEREAS, it was determined bv staff that the following equipment and options were
desirable and that the award be made for twelve (12) self contained breathing apparatus, including option 2
(SCBA as specified with Carbon Cylinder), option 3 (spare lightweight carbon-based cvlinder) and
option 5 (face masks) and therefore staff configured each bidder s price based upon the same
configuration utilizing the pricing supplied in the proposal and the results were as follows:
Steven s Fire
Nlm-rcsponsivc
Custom Fire
Non-responsive
Gastonia Fire
Non.rcsponsive
c. W Williams
Non-responsive
Vallen Safely
29,937.58
37,649.00
38,075.00
Newton s Fire
Chiefs Fire
AND WHEREAS, the Fire Service Administrator the Finance Director and the County
Manager recommend that the contract be awarded to Vall en Safety Supply a foreign corporation
organized under the laws of the State of Texas, the lowest responsive bidder in the amount of
Twenty-nine Thousand Nine Hundred Thirty-seven and Fifty-eight Cents ($29,937.58);
AND WHEREAS, funds have been previously appropriated and are now in Account No
130-436-4370-6400 to cover this contract;
NOW THEREFORE, BE IT RESOL YED by the Board of County Commissioners of New
Hanover County that the contract for twelve self contained breathing apparatus and requested options
for the Fire Services Administration, Bid # 97-0441 be awarded to Vallen Safety Supply in the
amount of Twenty-nine Thousand Nine Hundred Thirty-seven Dollars and Fifty-eight Cents
($29,937.58); and that the County is hereby authorized and directed to execute the contract, contract
form to be approved by the County Attorney
This 21 st day of July 1997
~~
Chairman, Board of County Commissioners
ATTEST
~\~ y~
Cler 0 the Board
A RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
WHEREAS, on May 19 1997 the New Hanover County Board of Commissioners adopted
an ordinance pertaining to personal watercraft which was amended June 16, 1997, and
WHEREAS, the New Hanover County Sheriffs Department is charged with enforcing the
ordinance, but has no boat to use in the enforcement; and
WHEREAS, it would require six (6) weeks to receive formal bids for a boat; and
WHEREAS, N.C.G.S. SI43-129(a) allows for the purchase of equipment without public
bidding in special emergencies involving the health and safety of the people and their property; and
WHEREAS, the Sheriffs Department must have a boat as soon as possible in order to
protect the public health and safety,
NOW, THEREFORE, BE IT RESOLVED THAT the New Hanover County Board of
Commissioners does hereby authorize the New Hanover County Sheriffs Department to purchase
a boat through informal bids that will enable it to enforce the Personal Watercraft Ordinance.
This the 21st day ofJuly, 1997
New Hanover County
1J;1J~
Robert G Greer, Chairman
ATTEST
~~/~
lerk to the Board
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, it is the County s intention to comply with North Carolina General Statute
143-129 and any other applicable statutes in regards to the solicitation and award of all bids and
disposal of property
AND WHEREAS, Senate Bill 891 ratified by the North Carolina General Assembly on
June 2, 1997 signed by the Governor on June 12,1997 and effective July 1,1997 changes limit
requirements that determine when bidding and approvals are required;
AND WHEREAS, General Statute changes which effect the County s purchasing policy are:
Formal bidding required for purchases of$30,000 or more (previous law and
current County policy $20,000).
2. Allows governing body to waive requirement for a bid bond for purchases
more than $100,000 but allows staff to require a bid bond if deemed necessary
(previous law and current County policy allow waiver of bid bond for
purchases up to $100,000 but requires bid bond on purchases of $ 100,000 or
more).
3 Allows governing body to authorize staff person to dispose of items valued
at less than $5,000 without board approval (previous law and current County
policy less than $500). The official authorized to approve disposal must keep
a record of all disposal but no further report to the Board of Commissioners
is necessary (previous law and current County policy requires report to be
filed with Board of Commissioners twice a year).
4 Allows governing body to delegate to the manager or the chief purchasing
official the authority to award or reject bids and to re-advertise to receive bids
(previous law and current County policy do not allow for this).
AND WHEREAS, staff has reviewed the new law and in order to revise the County s policy
to make it consist with the General Statutes staff recommends the following changes to the current
purchasing policy.
Formal bidding procedures are required for purchases of $30,000 or more
2. A bid bond is not required for contracts involving purchases that require
formal bids. However, if the purchase requires specific performance criteria,
.
relates to items that are highly technical in nature, or it is determined that a bid
bond may be appropriate in a specific case, the Purchasing Agent may require
a bid bond.
3 Authorize the Finance Director or his designated representative to dispose of
any item or group of items valued at less than $5 000 In accordance with the
General Statutes, the Finance Director or his designated representative shall
keep a record of all property sold under this provision.
4 Authorize the County Manager or his designated representative to reject bids
and to re-advertise to receive bids.
AND WHEREAS, after review and discussion of the staff's recommendations, the Board of
Commissioners has adopted staff's recommendations except for item 4 and the limit in item 3 to be
$1 000 00 instead of the recommended $5 000 00.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New
Hanover County that the following changes are approved as revisions to the current County Policy.
Formal bidding procedures are required for purchases of $30,000 or more
2. A bid bond is not required for contracts involving purchases that require
formal bids. However, if the purchase requires specific performance criteria,
relates to items that are highly technical in nature, or it is determined that a bid
bond may be appropriate in a specific case, the Purchasing Agent may require
a bid bond.
3 Authorize the Finance Director or his designated representative to dispose of
any item or group of items valued at less than $1 000 In accordance with the
General Statutes, the Finance Director or his designated representative shall
keep a record of all property sold under this provision.
This 21 st day of July 1997
WI!JL
Chairman, Board of County Commissioners
ATTEST
~,V/~
Cle to the Board
NEW HANOVER COUNTY TAX COLLECTIONS
COLLECTIONS THRU 06/30/97
CURRENT TAX YEAR - 1996
-----------------------
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDEO
LESS ABATEMENTS
TOTAL TAXES CHARGED
ADVERTISING FEES CHARGED
LISTING PENALTIES CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
PERCENTAGE COLLECTED EXCLUDING
BANKRUPTCIES AND APPEALS
B ACK TAXES
----------
REAL ESTATE AND PERSONAL PROPERTY
CHARGES ADDEO
LESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
ROOM OCCUPANCY TAX COLLECTIONS
PRIVILEGE LICENSE COLLECTIONS
EMS COLLECTIONS
AD VALOREM
$ 51,988,753.97
2,538,167.52
93,569.51-
---------------
$ 54,433,351.98
13,142.50
48,178.36
---------------
$ 54,494,672.84
54,122,900.20-
---------------
$ 371,772064
99.32%*
99.38%**
$ 2,431,423013
47 310.67
139~851082-
---------------
$ 2,338,881098
827,683006-
---------------
$ 1,511 ,198.92
35.39 %
JUN 1997
202,441037
33,180.00
.00
TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR
CITY OF WILMINGTON, WRIGHTSVILLE BEACH, CAROLINA
BEACH TO DATE - $8~,629,911.65.
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY I,
~ECTFULLY SUBMI~TED,
'r '\ (J.~'"V
tj...; nt.:~ ~ I ~
PATRICIA J. RAY OR
COLLECTOR OF R VENUE
CONSENT AGENDA
DATE _________
ITEM NOo______
MOTOR VEHICLE
$ 5,449,381.89
74,475.74
82,327066-
---------------
$ 5,441,529.97
.00
.00
$ 5,441,529097
4,854,844.12-
---------------
$ 586,685085
89022%*
89.23%**
FISCAL no
2,087,756.23
51,463.88
000
NEW HANOVER COUNTY,
8EACH AND KURE
19960
* COMBINED COLLECTION PERCENTAGE - 99040%
** COM8INED COLLECTION PERCENTAGE EXCLUDING BANKRUPTCIES AND APPEALS - 98046%
CONSENT AGENDA
DATE _________
ITEM NO.______
NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS
COLLECTIONS THRU 06/30/97
CURRENT TAX YEAR - 1996
-----------------------
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDEO
LESS ABATEMENTS
TOTAL TAXES CHARGED
LISTING PENALTIES CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
PERCENTAGE COLLECTED EXCLUDING
BANKRUPTCIES AND APPEALS
AD VALOREM
MOTOR VEHICLE
$ 1,143,852.52
58,260.96
24,263.19-
---------------
$ 1,177,B50.29
982.85
$ 130,154.16
1,922.74
2,139.95-
---------------
$ 129,936.95
.00
$ 1,178,833.14
1,171,096.43-
---------------
$ 7,736.71
99.34%*
$ 129,936.95
U8,726.1B-
---------------
$ 11,210.17
91.37%*
99.42%**
91.38%**
BACK TAXES
----------
REAL ESTATE AND PERSONAL PROPERTY $
CHARGES ADDED
LESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
THIS REPORT IS FOR FISCAL YEAR BEGINNING
RESPECTFULLY SUBMITTED,
~ ~ -IJ.. C "",'\f-V
PAl'R1CIA J.' RAY OR I ~()
COLLECTOR OF R ENUE
45,708.15
1,289.62
3,765.75-
---------------
$ 43,232.02
15,373.58-
---------------
$ 27,858.44
35.56%
JULY I, 1996.
* COMBINED COLLECTION PERCENTAGE - 98.55%
** COMBINED COLLECTION PERCENTAGE EXCLUDING BANKRUPTCIES AND APPEALS - 98.62%