1992-11-16 Regular Meeting
..
.
.
"'lllIll
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 195
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, November 16, 1992, at 9:00 A.M. in the Assembly
Room of the New Hanover County Courthouse, 24 North Third Street,
Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.;
Fred Retchin; William H. Sutton; Vice-Chairman Robert G. Greer;
Chairman E. L. Mathews, Jr.; County Manager, Allen O'Neal; County
Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F.
Harrell.
Chairman Mathews called the meeting to order and welcomed all
persons present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend E. J. George, a retired minister, gave the
invocation.
Vice-Chairman Robert G. Greer led the audience in the Pledge
of Allegiance to the Flag.
Presentation of Certificate of Appreciation to Reverend E. J.
George
Chairman Mathews, on behalf of the Board, presented a
certificate of Appreciation to Reverend E. J. George for the many
times he has so graciously consented to present the invocation on
short notice when other ministers are unable to attend.
Reverend George expressed appreciation for the certificate and
stated he would be glad to give the invocation whenever needed.
NON-AGENDA ITEMS
Chairman Mathews inquired as to whether anyone from the
general public would like to present an item not listed on the
Regular Agenda or comment on an item listed on the Consent Agenda.
No items or comments were received.
APPROVAL OF CONSENT AGENDA
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Sutton to approve the Consent Agenda as presented. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of Minutes
The Commissioners approved the minutes of the Regular Meeting
of November 2, 1992, as presented by the Clerk to the Board.
Approval of Paine Webber as the Investment Banker for Proposed l..T::;\:
Hanover Regional Medical Center Revenue Bond Issue
The Commissioners approved Paine Webber as the investment
banker for the proposed $16,000,000 tax exempt hospital revenue
bond issue as recommended by the New Hanover Regional Medical
Center Board of Trustees.
Adoption of Resolution Accepting the Offer for Purchase of Surplus
Property
The Commissioners accepted the following offer for the sale of
surplus property:
Parcel No.
072-13-010-025.000
Address
126 Tanglewood Drive
Amount of Offer
$9,000
Offeror:
Gordon A. and Annette Baxley
129 N. Channel Haven Drive
Wilmington, N. C.
J
,/
(
MI~TES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 196
The tax value of the parcel is currently $12,000 with market
value determined to be $9,000. The property was acquired by the
County through foreclosure in December, 1990. The offer will be
duly advertised for upset bid.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XX, Page 14.
Approval of Budget Amendment #93-0070 - Water & Sewer District
The Commissioners approved the following Budget Amendment:
()
93-0070 Sewer operating Fund/Water operating Fund
Debit
Credit
Sewer Operating Fund
Operating Transfers In
$305,070
Water Operatinq Fund
Transfers
$305,070
Purpose:
adopted,
merged.
of funds
To close Fund 470. When the FY 1992-93 Budget was
the Water Operating Fund and the Water & Sewer Fund were
This Budget Amendment is needed to transfer the remainder
to the Water & Sewer Fund. (For accounting purposes only.)
Approval of Budget Amendment #93-0075 - Sheriff's Department
The Commissioners approved the following Budget Amendment:
93-0075 Sheriff's Department/Controlled Substance Tax
Debit
Credit
Sheriff's Dept./Controlled Substance Tax
Controlled Substance Tax
Departmental Supplies
Capital Outlay - Equipment
$6,444
$7,000
o
$13,444
Purpose: To budget the first quarter Controlled Substance Tax
receipts. The Controlled Substance Tax is a tax on illegal drugs
possessed by drug dealers. Of the proceeds received, 75 percent
must be remitted to the local law enforcement agency that conducted
the investigation.
Approval of Budget Amendment #93-0074 - Health Department
The Commissioners approved the following Budget Amendment:
93-0074 Health Department/Personal Health
Debit
Credit
Health Dept./Personal Health
Health Fees
$3,000
Departmental Supplies
$3,000
Purpose: To budget revenue earned from flu shots to purchase
additional vaccine.
":)
Approval of Budget Amendment #93-0073 - Legal Department
The Commissioners approved the following Budget Amendment:
93-0073 Non-Departmental - Legal Department
Debit
Credit
Non-Departmental
Contingencies
$10,000
~
\,
,
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 197
Debit
Credit
Leqal Department
Contracted Services
$10,000
-.
Purpose: To increase the Legal Department's budget in the amount
of $10,000 for legal expenses related to a lawsuit. The insurance
coverage has a $10,000 deductible. Funds will be used for legal
fees, court reporter charges, and expenses related to the case.
Reimbursement will be requested as part of the settlement.
Acceptance of Tax Collection Reports Through October 31, 1992
The Commissioners accepted the following Tax Collection
Reports through October 31, 1992, as presented by the Collector of
Revenue:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as a part of the
minutes and are contained in Exhibit Book XX, Page 14.
Release of Value - Tax Department
The Commissioners approved release of the following penalties
as the taxpayers certified they listed on time:
.
william B. & Carol D. Baumann
Fast Food, Inc. D/B/A Kettle Pancake House
Mildred R. Grant, D/B/A Ten Mile Post Gift Shop
June Papineau Roper
John S. & Marie Elizabeth Shafer
James Smith, D/B/A pine View Cottages
David L. Stone
Louis C. & Daisy G. Trent
$ 2.77
$ 79.74
$ .68
$ 3.86
$ 29.99
$ 1.58
$ 15.63
$ 5.34
The Commissioners released the following value adjustment on
property due to conditions being brought to the attention of the
Tax Department:
Jon J. & Marcia Eygabroat
Clyde G~ & Delores C. Martin
Sheila D. McCraw
Stephen Eidy Sugheir
$ 870.00
$8,970.00
$2,084.00
$2,359.00
Authorization to Dispose of Tax Department Records
The Commissioners authorized the Tax Administrator to dispose
of the following records:
1955 - 1965 Wilmington Scroll
1955 - 1965 County Scroll
1971 Wilmington, Masonboro, Cape Fear, Federal Point, Harnett,
and Wrightsville Beach Supplemented Scrolls.
1968 Harnett, Federal Point, Kure Beach, Masonboro,
Wrightsville Beach, and Wilmington Scrolls.
1969 Federal Point, Carolina Beach, Kure Beach, Wrightsville
Beach, Harnett, Masonboro, Cape Fear, and Wilmington
Scrolls.
.
Adoption of Resolution Rejecting All Bids Received for
Microcomputer - Bid #93-0128 - M.I.S. Department
The Commissioners adopted a resolution rejecting all bids
received for Microcomputer Equipment. Due to the change in IBM
product lines, adding new and removing discontinued models, after
the bid had been advertised, it was recommended by the M. I. S.
Department, Finance Director and County Manager to reject all bids
received and re-bid the equipment at a later date.
A copy of the resolution containing all bids received is
hereby made a part of the minutes and is contained in Exhibit Book
XX, Page 14.
~
/~
(
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 198
Authorization to File a Grant Application with the U. S. Army Corps
of Engineers for Management of Mosquitoes On Dredge Disposal
Islands - Health Department.
The Commissioners authorized the Health Department to file a
grant application in the amount of $50,000 with the U. S. Army
Corps of Engineers for management of mosquitoes produced on the
Dredge Disposal Islands in New Hanover County owned by the Corps of
Engineers.
A copy of the grant application is on file at the Health
Department.
~
, )
" .-'
Re-Award of Contract #93-0107 to Archaeological Research
Consultants, Inc. for Data Recovery at the River Road Park site
This contract was originally awarded to UNCW's Laboratory of
Coastal Archaeology in the amount of $16,528.48 for the data
recovery project at the River Road Park site contingent upon
approval of the plan by the Advisory Council of Historic
Preservation. Due to the delay in receiving the federal approval,
UNCW had to withdraw its bid because of time restraints.
Archaeological Research Consultants, Inc. was the second lowest
bidder in the amount of $16,640. The difference of $111.52 is
budgeted and available. staff recommends re-award of the bid to
Archaeological Research Consultants, Inc.
The Commissioners re-awarded the contract to Archaeological
Research Consultants, Inc. in the amount of $16,640 as recommended
by staff. The County Manager was authorized to execute the
contract documents.
A copy of the contract is on file in the Legal Department.
Adoption of Resolution waiving the Surety Bond Requirement for
Furnishings at the Myrtle Grove Branch Library
The Commissioners adopted a resolution waiving the surety bond
requirement for furnishings at the Myrtle Grove Branch Library
pursuant to N.C.G.S. 143-129. The Architect for the library
recommends waiver of the surety bond requirement since it is not
customary in the furniture industry for suppliers to furnish a
surety bond for a transaction of approximately $6,000.
o
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XX, Page 14.
Approval of Amendment to the New Hanover County Personnel POlicy,
section 30, Education Leave
The Commissioners approved an amendment to the New Hanover
County Personnel Policy, Section 30, Education Leave to allow
department heads more flexibility in considering which educational
courses are eligible for reimbursement to employees successfully
completing a program with a "c" or better grade average.
A copy of the amendment is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XX, Page 14.
DISCUSSION ON ENDORSEMENT OF PROPOSED SCHOOL AND COMMUNITY COLLEGE
BOND REFERENDUM
Ms. Ann King, Chairman of the New Hanover County Board of
Education, reported on the following action taken by the Board of
Education at its November 10, 1992 meeting:
()
Adoption of Resolution Endorsing a $39,427,900 School Bond
Referendum: For the past three years, the Board of Education
has been developing a Facilities Plan to meet the educational
needs of the students in New Hanover County. The Board of
Education, as currently constituted, has endorsed a resolution
calling for a $39,427,900 bond referendum in the early spring.
The Commissioners were requested to endorse the concept with
the understanding that the newly elected officials serving on
,
I
I
i
l
~
MINUTES OF REGULAR MEETING, NOVEMBER 16, 19'92
PAGE 199
the Board of Education and Board of County Commissioners will
be responsible for final approval of a bond referendum.
.'
Presentation of a Resolution of Appreciation: The Board of
Education adopted a resolution expressing appreciation to the
New Hanover County Board of commissioners for its continuous
commitment to education and the students in New Hanover County
Schools. The resolution was read and a copy presented to each
County Commissioner.
commissioner Retchin commented on the extraordinary working
relationship between the Board of Education and Board of County
Commissioners during his eight years serving as a County
commissioner and urged the new boards to work together in order to
ensure quality education for our children.
Dr. Richard Conrath, President of Cape Fear Community College,
expressed appreciation to the Board of County Commissioners for the
continuous support of the College and introduced Ms. Constance
O'Dell, Vice-Chairman of the Cape Fear Community College Board of
Trustees, to report on the proposed bond referendum.
Ms. O'Dell reported on action taken by the Board of Trustees
in support of a bond referendum in the early spring. Emphasis was
placed on the immediate need for additional space and facilities.
The Commissioners were respectfully requested to support the bond
referendum concept and urge members of the new Board to endorse the
proposal.
.
Motion: After further discussion, Commissioner Retchin MOVED,
SECONDED by Commissioner Sutton to endorse the concept of a bond
referendum as desired by both educational institutions and urge the
newly elected Board of Education and Board of County Commissioners
to move forward with acting on this item. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
APPROVAL OF AMENDMENTS TO THE N. C. GENERAL STATUTES REGARDING
ENABLING LEGISLATION FOR FAIR HOUSING AND FAIR EMPLOYMENT
ORDINANCES
County Manager 0' Neal reported on the Off ice of General
Counsel of HUD determining that enabling legislation of the North
Carolina General Assembly does not meet the substantial equivalency
requirements and must be amended for enactment of New Hanover
County's Fair Employment and Fair Housing ordinances. The Human
Relations Commission recommends that New Hanover County request the
General Assembly during the 1993 Session to amend Chapter 960,
House Bill 628 of the 1981 Session to include "Familial Status";
remove the 70 years of age limit; change "handicap" to "disabling
condition"; and add a provision for New Hanover County to amend its
ordinance as future needs arise to be consistent with changes in
the Federal Legislation.
Vice-Chairman Greer inquired as to whether additional funds
will be needed?
County Manager O'Neal stated the proposed amendments will not
require additional funding.
.
Motion: After further discussion, commissioner Barfield MOVED,
SECONDED by Commissioner Retchin to approve the amendments as
presented and recommended by the New Hanover Human Relations
Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Amendment to Enabling Legislation is hereby
incorporated as a part of the minutes and is contained in Exhibit
Book XX, Page 14.
~
(
MINUTES OF REGULAR MEETING, NOVEMBER 16, 19.92
PAGE 200
APPROVAL OF FOUR (4) SOCIAL WORKER II POSITIONS, ONE (1) CLERICAL
SPECIALIST I POSITION AND ONE (1) SYSTEMS ADMINISTRATOR POSITION
FOR THE DEPARTMENT OF SOCIAL SERVICES
Social Services Director, Wayne Morris, reported on the need
for the following positions, which have been approved by the Board
of Social Services, and requested approval:
Four (4) new Social Workers II (JOBS)
One Clerical Specialist I (JOBS)
One Systems Administrator (Programmer/Analyst II)
o
The JOBS positions are necessary if the Department of Social
Services is to meet federal and state performance standards for the
program. The JOBS program is currently reaching about 230 Aid to
Families with Department Children (AFDC) clients. At least an
additional 1,000 AFDC clients are not being reached. The four new
Social Worker II positions and one Clerical Specialist I position,
along with contracting with the Employment Security commission to
outpost an Employment Counselor for the JOBS program, will allow
the Department of Social Services to double the number of clients.
These enhancements will improve the quality and effectiveness of
the JOBS program.
The Systems Administrator position is needed due to the new
computer system; however, once the new system is fully operational,
the Department of Social Services will be able to downsize the
support staff. The new system will allow more effective generation
of correspondence and other documents which are now being performed
by word processing. within twelve months, one position should be
eliminated.
No additional county funds will be needed due to the high
reimbursement by the state and federal governments for the JOBS
program.
()
Motion: After discussion of the need to teach people good work
habits and provide the necessary assistance in order for them to be
self-supporting, Commissioner Barfield MOVED, SECONDED by
Commissioner Sutton to approve the six positions as requested to
become effective January, 1993 and to approve the following Budget
Amendment. Upon vote, the MOTION CARRIED UNANIMOUSLY.
93-0071 Department of Social services/Administration/Employment
Programs
Debit
Credit
Dept. of Social Services/Administration
DSS Administration Grants
$130,205
Salaries & Wages
FICA
Retirement
Medical Insurance
Departmental Supplies
$70,691
$ 5,408
$ 3,520
$ 7,136
$20,000
Dept. of Social Services/Employment Proqram
Contracted Services
$23,450
n
" -'
Purpose: To budget additional state and federal revenues for
requested new staff, necessary supplies, and contract with the
Employment Security commission for the JOBS Program and a Systems
Administrator position for the DSS computer system.
Commissioner Retchin complimented the Director of M. I. S., Bill
Clontz, for the excellent job performed in developing an automated
computer program for the New Hanover County Department of Social
Services.
~
:\~
~
.:.~~,; :r;'.
MINUTES OF REGULAR MEETING, NOVEMBER 16,1992
PAGE 201
.
APPROVAL OF ONE ADDITIONAL BUILDING INSPECTOR POSITION
Director of the Inspection's Department, Sky Conklin, reported
on the continuing increase in building permits and the demand for
handling inspection requests properly. The Inspections Department
has experienced a 29% growth rate over the past two years.
Building Inspectors are averaging 15.5 inspections per day, while
the generally accepted maximum rate is 10 to 12 daily. The problem
has been exacerbated by downsizing waich has resulted in the loss
of one Building Inspector. Concern was expressed for the fact that
a continuous overload of inspections will impact public safety and
hinder the department's ability to provide timely inspections for
building.
with actual permit fee revenues for the fiscal year-to-date
being more than $100,000 higher than projected, funds are available
to cover the requested position. If for some reason, permit fee
revenues were to drastically decline, the position would be
eliminated.
Motion: After discussion of the current fee schedule and the
improved telephone system, Commissioner Sutton MOVED, SECONDED by
Commissioner Retchin to approve one additional Building Inspector
position for the Inspections Department contingent upon elimination
of the position if permit fee revenues decline and to approve the
following Budget Amendment. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
92-0077 Inspections
Debit
Credit
Inspections
Inspection Fees
$26,405
.
Salaries & Wages
FICA
Retirement
Medical Insurance
Employee Reimbursement
$13,510
$ 1,034
$ 673
$ 1,188
$10,000
Purpose: To budget additional inspection fees to fund an
additional Building Inspector position and additional employee
reimbursement based on the increasing workload of the department.
The salary range for the position is $21,780 - $30,492.
Further discussion was held on the additional position.
Commissioner Barfield recommended considering usage of this
additional position as an inspector for capital projects if
building permits should decrease.
ADOPTION OF RESOLUTION AWARDING BID #93-0125 TO IBM CORPORATION FOR
UPGRADE OF COUNTY COMPUTING SYSTEM
County Manager O'Neal reported on the need for an upgrade to
the New Hanover County Computing System and requested award of the
bid to the IBM Corporation as recommended by staff.
Vice-Chairman Greer inquired as to how the County will pay for
the system?
.'
M.I.S. Director, Bill Clontz, reported that the new equipment
will be paid for in five years and that money will be saved during
this period due to the decrease in maintenance fees.
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to adopt a resolution awarding Bid #92-0125 to IBM
Corporation, the only responsible bidder, in the amount of
$1,298,352 for purchase of an Upgrade to the New Hanover County
Computing system and the sale of an IBM 4381 Computer and 4361
Computer as a Trade-In to IBM Corporation. The equipment is to be
installment purchased under the existing IBM Customer Agreement
Contract #91-0039 and IBM installment Master Contract #93-0123.
~
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 202
The Chairman was authorized to execute the contract documents.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XX, Page 14.
ACTION DEFERRED ON REQUEST TO SEEK FINANCING OF LANDFILL PROJECTS
THROUGH LENDING INSTITUTIONS UNTIL THE NEWLY ELECTED OFFICIALS ARE
SWORN INTO OFFICE
Assistant County Manager, Dave Weaver, reported on 1989 State
legislation allowing counties to finance waste disposal projects
through lending institutions using non-tax revenues as collateral
for the loans. The following Landfill projects could be financed
through this process over the lives of the projects:
Construction of Landfill Cell 4A: The cost for construction
of this cell will be approximately $1.3 million. The cell
will be comprised of seven acres and last approximately five
years.
Closure of Landfill Cell 3A: The cost for closing Landfill
Cell 3A will be approximately $320,000. In order to minimize
costs, it is recommended that the closure of Cell 3A be done
in conjunction with construction of Cell 4A.
Development of a Construction and Debris Processing Center
(C&D Center): The projected cost of the C&D Center is $1.7
million. Funds to perform the engineering work have been
approved as part of the FY 1992-93 budget. This center will
accomplish the following:
The C&D Center will enable the County to process 35% of
the County's total waste stream, including such materials
as concrete, scrap wood, and ferrous and non-ferrous
metals, that result from construction and
commercial/manufacturing activities.
The C&D Center will enable the County to move toward
meeting the State-mandated recycling goal of 25% for
reduction of the waste stream.
The C&D Center will allow for scrap wood to be separated,
processed, and stored for use as high quality fuel for
the Waste-to-Energy Facility during slack months as well
as a supplement for wet or other hard-to-burn municipal
solid waste.
A major advantage of the C&D Center will be removal of
bulky items, such as steel rails and pipes, engine
blocks, and concrete chunks that have caused many of the
maintenance problems at the Waste-to-Energy Facility.
Use of Constructed Wetlands to Treat Landfill Leachate: This
project is in the planning stages; however, it is anticipated
that constructed wetlands could be quite useful in providing
tertiary "polishing" treatment of leachate collected from the
landfill cells. The cost of construction of these wetlands is
still unclear, and efforts are being made to pursue grants to
reduce the cost to the County.
The proposed financing will help to reduce solid waste
management costs over the next several years by spreading out the
payments over a longer period of time and mitigate the need to
raise tip fees. The need to minimize costs through financing over
the next several years is further emphasized by the following
concerns: (1) a shortfall in anticipated revenues from electrical
sales to CP&L; (2) the lack of an adequate fund balance; and (3)
available sales tax revenues. The Board was requested to allow
staff to pursue financing through lending institutions using non-
tax revenues as collateral for the loans.
()
o
()
.
.
.
~
~.. "'7
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 203
commissioner Barf ield expressed concern for the long-term
effect of this financing and s'tiated the newly elected Board of
County Commissioners should address this issue. Emphasis was
placed on the fact that three new members have been elected;
therefore, items of this nature should not be acted upon.
County Manager O'Neal stated one of the first Work Sessions
for the newly elected Commissioners will be to thoroughly update
and review the Board on the Landfill and Waste-to-Energy Facility.
Motion: After further discussion, Commissioner Sutton MOVED,
SECONDED by Commissioner Retchin to authorize staff to pursue
financing waste disposal projects through lending institutions
using non-tax revenues as backing for the loans for Landfill and
Waste-to-Energy Facility projects contingent upon all projects
being presented to the Board for final approval. The floor was
opened for discussion.
Commissioner Barfield expressed concern for the confusing
manner in which this material has been presented and stated he does
not want to take action on this matter until the new County
Commissioners are in office. Further concern was expressed for the
perception of the general public regarding the Landfill and Waste-
to-Energy Facility and the manner in which monies are being
transferred.
Vice-Chairman Greer strongly objected to the continuing
increase of costs at the Landfill and inquired as to why another
$1.3 million is needed to construct Landfill Cell 4A when this
amount of money has been budgeted in FY 1992-93 for construction of
that cell?
Finance Director Atkinson stated the legislation was enacted
because of the major problem involved with financing landfills.
The landfill, itself, cannot serve as collateral for financing
since the material is placed in the ground. The proposed financing
would provide the County an alternative method of using the
budgeted $1.3 million to provide an influx of cash. It was
originally planned to use the funds to construct and pay for Cell
4A; however, due to the electrical sales and tipping fee shortfall,
a portion of the funds can be used to make up for the shortfall
with CP&L and at the same time allow staff to know the exact amount
to budget next year with the remaining funds placed in the fund
balance to be used in the future or address an emergency. This is
simply an al ternati ve plan for use of the $1.3 million. The
request is to authorize staff to approach the lending institutions
and discuss how this type of financing could be structured. Any
projects would be presented to the Board for final approval.
Substitute Motion: After discussion of the need for the newly
elected Commissioners to be thoroughly advised of the WTE Facility
and Landfill projects before taking the requested action,
commissioner Barfield MOVED, SECONDED by Vice-Chairman Greer to
table this request until the newly elected Commissioners are sworn
into office. The floor was opened for discussion.
Commissioner Retchin stated there is no reason to prevent
staff from pursuing this type of financing since all projects must
receive final approval by the Board of County Commissioners.
Commissioner Barfield, again reiterated, the need for ~he new
board members to discuss this matter and recommended not creating
the image with the general public that the current board is trying
to make a last ditch effort to clear up the financial problems
being experienced at the WTE Facility.
After further discussion, Chairman Mathews called for a vote
on the SUBSTITUTE MOTION to table this issue until after the new
County Commissioners are sworn into office. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
~
(
I
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 204
commissioner sutton commented on the WTE Facility being
created as an enterprise fund and expressed concern for the use of
the sales tax, which was dedicated as a revenue source for the
Water & Sewer District, or the use of other funds to supplement
shortfalls in the operation of WTE Facility. He urged the future
Board to allow this operation to become self-supporting.
BREAK
Chairman Mathews called a break from 10:28 A.M. until 10:39
()
A.M.
AUTHORIZATION OF FUNDS FOR INSTALLATION OF LANDSCAPING IRRIGATION
SYSTEMS FOR NEW HANOVER INTERNATIONAL AIRPORT
Deputy County Manager, Mary Gornto, stated during the
construction and landscaping of the new airport terminal, bids were
received for the installation of the irrigation system which were
substantially more than estimated. It was then determined to
postpone the planned installation and consider re-design or other
options at a later time. Available funds of $26,373 were "set
aside" and reserved for future use. The Airport Authority staff
has developed a new plan for the phased implementation of an
irrigation system. The low bid for Phase I of the newly-designed
system is $46,888.25. The Airport does not have funds in its
budget for this work; however, approximately $200,000 was spent for
the landscaping of the new site and in order to protect this
investment an irrigation system is needed. The Commissioners were
requested to approve the transfer of the previously-designated
funds in the amount of $26,373 and an additional $20,515 from the
General Fund's unappropriated fund balance to install an irrigation
system for the Airport.
Motion: Commissioner sutton MOVED, SECONDED by Vice-Chairman Greer
to approve the transfer of previously-designated funds in the
amount of $26,373 from the Airport Capital Project and approve an
additional $20,515 from the General Fund's unappropriated fund
balance to enable the Airport to install an irrigation system.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
o
ADOPTION OF POLICY STATEMENT FOR THE PROVISION OF UTILITY SERVICES
TO INDUSTRIAL FACILITIES
County Manager O'Neal requested adoption of the following
policy statement so the County will have regulations regarding the
provision of utility services to industrial facilities for public
purpose:
policy Statement: New Hanover County will consider the
extension of utility services to existing and new industry on
a case-by-case basis, given the availability of funds. The
Board of County Commissioners, in its decision-making process,
may consider the total investment versus tax retu~n, quality
of the industry, environmental acceptableness of industry,
number of employees, public purpose and other factors as
appropriate.
Motion: After discussion of the need to adopt a policy that will
reflect the County's interest in promoting new industry and jobs,
Chairman Mathews MOVED, SECONDED by Vice-Chairman Greer to approve
the policy as recommended. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the policy is hereby incorporated as a part of the
minutes and is contained in Exhibit Book XX, Page 14.
o
I
I
I
I
I
I
I
I
I
I
l
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER
COUNTY WATER , SEWER DISTRICT
Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner
Retchin to convene from Regular Session to hold a meeting of the
New Hanover County 'Water & Sewer District. Upon-vote, the MOTION
CARRIED UNANIMOUSLY.
.
.
.
~
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 205
Chairman Mathews convened from Regular Session at 10:47 A.M.
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Sutton to reconvene to Regu'lar Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Mathews reconvened to Regular Session at 11:06 A.M.
DESIGNATION OF VOTING DELEGATE TO THE LEGISLATIVE GOALS CONFERENCE
IN GREENSBORO, NORTH CAROLINA, ON DECEMBER 10-11, 1992
Commissioner Sutton recommended authorizing the Chairman to
appoint the voting delegate.
Chairman Mathews stated he would be glad to serve as the
voting delegate since he now serves on the N. C. Association of
County Commissioners' Legislative Goals Committee.
Commissioner Retchin recommended appointing Vice-Chairman
Greer to serve as the voting delegate since he is the only
Commissioner officially elected to serve on the current Board of
Commissioners.
'Vice-Chairman Greer stated if Chairman Mathews serves on the
Legislative Goals Committee, he would prefer that he be appointed
as the voting delegate.
Motion: After further discussion, Commissioner Sutton MOVED,
SECONDED by Vice-Chairman Greer to designate Chairman Mathews as
the Voting Delegate to the Legislative Goals Conference in
Greensboro, North Carolina, on December 10-11, 1992. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
DENIAL FOR RENEWAL OF CONTRACT WITH IMAGINATIONS FOR ENVIROSMART
ADVERTISING CAMPAIGN
Director of Environmental Management, Ray Church, presented
expenditures of the ENVIROsmart Advertising Campaign for the two
previous years. The primary difference in the cost to the County
and the sponsors contributions was due to the scope of the 1991 and
1992 programs. The 1991 program included production of television
commercials and newsprint at a cost of $16,397.54. The sponsors
contributions were $50,300. In 1992, the scope of the program was
for development and distribution of a recycling brochure,
newsprint, and radio advertisement. The cost of the County was
$6,200.46 with sponsors contributing an additional $20,000. The
proposed 1993 program will include the production of eight 30-
second television commercials and newsprint. The County's
contribution will be $10~000 with an additional $50,000 already
committed by the sponsors.
Commissioner Barfield expressed concern for the manner in
which the expenditures were presented and recommended postponement
of this item until the representative from Imaginations presents a
well itemized list of expenditures.
commissioner Retchin recommended amending the contract to read
that the sum should not exceed $10,000 and that funds should not be
paid until invoices have been presented.
Due to interest expressed by members of local municipalities
and adjoining counties to participate in this program, staff
recommends renewal of the contract with Imaginations to continue
the Envirosmart advertising campaign with a County contribution not
to exceed $10,000. Funds have been budgeted in the current fiscal
year. 'Staff also recommends writing letters soliciting
participation in the program from adjacent Boards of County
Commissioners and municipalities within New Hanover County .as well
as requesting the Star-News to participate by donating advertising
space. Any contributions received from neighboring counties, local
municipalities or the Star-News will be used to expand the program
or reduce the contributions allocated by the City and County.
j
(
!
I
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 206
commissioner Retchin inquired as to whether the City has
approved its share of funding?
Oirector Church stated the City has already budgeted funds.
Emphasi!; was placed on the importance of promoting recycling
through advertising in order to comply to stat~ requirements in
development of the County's Solid Waste Plan. At the present time,
the sponsors have already made commitments of over $50,000 for the
advertising campaign.
()
A lengthy discussion was held on the production cost and the
manner in which funds have been expended. Commissioner Retchin
stated the requested information has been provided, although in a
complex manner.
commissioner Sutton expressed concern for the production fees
and stated it is the responsibility of the County to see that funds
are being properly expended for the sponsors.
Motion: After further discussion of state requirements for an
advertising program, Commissioner Retchin MOVED, SECONDED by
Commissioner Sutton to approve the contract with Imaginations
contingent upon the amount not to exceed $10,000 with payments
being made when specific invoices have been received detailing the
services rendered. The floor was opened for discussion.
. Vice-Chairman Greer stated he cannot support this contract
when the City and County are being used unfairly in the advertising
campaign.
Upon vote, the MOTION DID NOT CARRY AS FOLLOWS:
voting Aye: Commissioner Retchin
commissioner Sutton
()
Voting Nay: Commissioner Barfield
Vice-Chairman Greer
Chairman Mathews
commissioner Sutton requested that his SECOND TO THE MOTION BE
WITHDRAWN and that his vote be recorded as a "no" vote.
The MOTION DID NOT CARRY by a 4-1 vote and the contract was
not renewed.
COMMITTEE APPOINTMENTS
APPOINTMENT' OF AIDA TOPLIN TO SERVE ON THE HUMAN SERVICES
ALLOCATION ADVISORY COMMITTEE
Chairman Mathews reported orr filling the unexpired term of
David McElwain who resigned from the Human Services Allocation
Advisory Committee and stated five applications have been received.
The floor was opened to receive nominations.
commissioner Sutton nominat~d Aida Toplin.
There being no further nominations, Chairman Mathews declared
the nominations closed. .
()
Motion: commissioner Sutton MOVED, SECONDED by commissioner
Retchin to appoint Aida Toplin to fill the unexpired term of David
McElwain. The term is to expire June 30, '1994. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
REAPPOINTMENT OF LOUIS R~ SMITH TO SERVE ON THE PLUMBING BOARD OF
EXAMINERS
Chairman Mathews reported that one vacancy exists on the
Plumbing'Board of Examiners with Louis R. Smith being eligible for
reappointment. No other applications have been received:
!
I
l
~
~.
MINUTES OF REGULAR MEET'lNG, NOVEMBER 16, 19'92
PAGE' 207
.
Motion: ChaIrman Mathews MOVED, SECONDED by Commissioner Sutton to
reappoint Louis R. smith to serve a 3-year term on the Plumbing
Board of Examiners. The te~m is to expire Decemb~r 1, 1995. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF"MARK BOYER TO SERV&'ON THE STRATEGIC PLANNING TEAM
Chairman Mathews reported on the resignation of the news media
representative, Hannah Gage, on the Strategic Planning Team and
stated three applications in the name of Mark Boyer, Doc A. Howell,
and Darryl T. Langley have been received~ The floor was opened to
receive nominations.
Chairman Mathews nominated Mark Boyer.
There.being no further nominations, Chairman Mathews declared
the nominations closed.
Motion: Chairman Mathews called for a vote to appoint Mark Boyer
to serve on the Strategic Planning Team as the news media
representative. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENT
Chairman Mathews reported on two vacancies on the Zoning Board
of Adjustment and stated seven applications have been received.
Mr. Jim Bordeaux, a current member, would like to be reappointed
and the two alternates, Joy Miller and victor M. Orlikowski, have
expressed a desire to be appointed to filL the vacant positions.
He also reported on a request by the Director of Inspections for
the terms to become effective December 1, 1992. The floor was
opened to receive nominations.
commissioner Sutton nominated S. Keith Cooper.
.
commissioner Barfield recommended reappointment of Jim
Bordeaux and nominated Kenneth S. Woodcock.
There being no further nominations, Chairman Mathews declared
the nominations closed.
Vote: Chairman Mathews called for a vote on reappointment of Jim
Bordeaux. Upon vote, Jim Bordeaux was UNANIMOUSLY reappointed to
serve a 3-year term on the Zoning Board of Adjustment. The term is
to expire December 1, 1995.
Vote: Chairman Mathews called for a vote on the appointment of S.
Keith Cooper. Upon vote, the MOTION DID NOT CARRY with only two
votes received from Commissioner Retchin and Commissioner Sutton.
Vote: Chairman Mathews called for a vote on the appointment of
Kenneth S. Woodcock. Upon vote, Kenneth S. Woodcock was
UNANIMOUSLY appointed to serve a 3-year term on the Zoning Board of
Adjustment. The term is to expire December 1, 1995.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
.
Tax Exempt Status Granted For the Chamber of Commerce Building
site - Parcel #R04716-001-002-003
Commissioner Sutton reported on previous discussion of a tax
exempt status for the property where the new building for the
Chamber of Commerce is to be constructed, which is owned by the
Chamber of Commerce Foundation. He commented on the previous
location declared to be non-taxable and stated when reading the
general statutes, previous status must be used for determining a
new status or new location. Commissioner Sutton recommended that
the building site be declared tax-exempt.
Motion: After further discussion, Commissioner Sutton MOVED that
the tax appeal for parcel #R04716-001-002-003 owned by the Greater
Wilmington Chamber of Commerce Foundation be declared exempt from
taxes. The floor was opened for discussion.
~
(
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1992
PAGE 208
Chairman Mathews requested a response from the County
Attorney.
County Attorney Copley reported if the Board can show that the
present use is for a non-profit purpose the tax exempt status would
be acceptable. In the previous review,. it was determined that the
lot was an empty unimproved parcel which did not qualify for a tax
exempt status.
commissioner Retchin SECONDED THE MOTION and commented on
fairness stating the previous building occupied by the Chamber of
Commerce was non-taxable and has been sold to another company who
now pays taxes on that property; therefore, it is not fair to
penalize the Chamber during this transition period because the
building has not been completed.
()
Vice-Chairman Greer stated he does not disagree with the lot
being tax exempt; however, once the building is constructed and
rented to tenants, the Tax Department should review the tax status.
Chairman Mathews called for a vote on
tax exempt status for the building site
Wilmington Chamber of Commerce Foundation.
CARRIED UNANIMOUSLY.
the MOTION to grant a
owned by the Greater
Upon vote, the MOTION
Adoption of Resolutions in Recognition of Senator Franklin L. Block
and Harry. Payne for Years of Service in the N. C. General Assembly
Motion: Commissioner Retchin MOVED, SECONDED by Vice-Chairman
Greer to adopt resolutions in recognition of Senator Franklin L.
Block and Representative Harry Payne for their years of service in
the North Carolina General Assembly. The resolutions are to be
spread upon the permanent minut~s of the New Hanover County. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
RESOLUTION OF APPRECIATION
()
WHEREAS, Franklin L. Block has decided not to seek
re-election to the North Carolina Senate; and
WHEREAS, as an elected official for the past six
years, he has devoted his time, energy and talents to
serving the citizens of North Carolina, particularly to
New Hanover County and Southeastern North Carolina; and
WHEREAS, Franklin L. Block has exemplified through
his years of service the caliber of public service and
good citizenship necessary to provide progressive
government for all citizens; and
WHEREAS, through this effort, our state
are a better place to live, to which he, his
friends may look upon with pride and a
accomplishment.
and county
family and
sense of
NOW, THEREFORE, BE IT HEREBY RESOLVED by the New
Hanover County Board of commissioners that deep gratitude
and sincere appreciation be expressed to Franklin L. Block
for his dedicated leadership and distinguished service to
New Hanover County.
()
BE IT FURTHER RESOLVED, that a copy of this
resolution be spread upon the permanent minutes of New
Ha_nover, duly executed by the Board of County
Commissioners, this the 16th day of November.
l
~
MINUTES OF REGULAR MEETING, NOVEMBER 16, 1?92
PAGE 209
RESOLUTION OF APPRECIATION
WHEREAS, Harry E. Payne, Jr.
re-election to the North
Representatives; and
has decided not to seek
Carolina House of
.
WHEREAS, as an elected official for the past twelve
years, he has devoted his time, energy and talents to
serving the citizens of North Carolina, particularly to
New Hanover County and Southeastern North Carolina; and
WHEREAS, Harry E. Payne, Jr. has exemplified through
his years of service the caliber of public service and
good citizenship necessary to provide progressive
government for all citizens; and
WHEREAS, through this effort, our state
are a better place to live, to which he, his
friends may look upon with pride and a
accomplishment.
and county
family and
sense of
NOW, THEREFORE, BE IT HEREBY RESOLVED by the New
Hanover County Board of Commissioners that deep gratitude
and sincere appreciation be expressed to HarryE. Payn~
J~ for his dedicated leadership and distinguished
service to New Hanover County.
.
BE IT FURTHER RESOLVED, that a copy of this
resolution be spread upon the permanent minutes of New
Hanover, duly executed by the Board of County
Commissioners, this the 16th day of November 1992.
Approval of Funding for Statewide Human services Automation System
Commissioner Retchin reported on a request by the Human
Services Automation Policy and Planning Council for performance of
a $1.7 million feasibility study to re-engineer and simplify social
services delivery through an improved automation program. Fifty
percent of the study will be funded by the federal government, and
Secretary Flaherty has committed to $700,000 of state funds from
the current fiscal year budget. Counties are being requested to
contribute the remaining $150,000 based on their population
proportions with New Hanover County's share being $2,724.
Commissioner Retchin emphasized the importance of developing an
automated program that will enable Departments of Social Services
to improve caseworker productivity, minimize staffing increases and
provide better management information. The Commissioners were
requested to approve the funding request.
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to pledge a funding allocation in the amount of $2,724
from the contingencies account for New Hanover County to
participate in the Human Services Automation Feasibility Study.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
.
Report on Legislative Goals Approved by the N. C. Association of
County Commissioners Board of Directors
Commissioner Retchin reported that the N.C. Association of
County commissioners District Board has unanimously adopted support
of legislation to help counties to promote and accommodate economic
development as one of its legislative goals. This goal includes
authorization for counties to provide property tax incentive
financing of significant new or expanded industry by assessing such
investments for taxation at a percentage of the appraised value
beginning with 50% of value increasing 10% each year until such
assessment reaches 100%. This is an initiative which he sought and
he is very pleased that it was adopted as a legislative goal.
~
(~
MINUTES OF REGULAR MEETING, NOVEMBER 16, 19.92
PAGE .2.3...0
. Commissioner Retchin commented on enjoying the past eight
years of service on the New Hanover County Board of Commissioners
and stated whether he or Chairman Mathews is officially elected at
the recount scheduled for November 17, 1992, he has strived to
serve the public to the best of his ability. He stated he will not
say goodbye since he plans to run for re-election in 1994.
BREAK
Chairman Mathews recessed the meeting for a break from 11:42
A.M. to 12:00 noon.
(:=)
EXECUTIVE SESSION
Chairman Mathews requested an Executive Session to discuss
property acquisition and matters relating to the location or
expansion of industry or other businesses in the area served by the
public body.
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Sutton to convene from Regular Session to Executive Session for the
purposes as presented by the Chairman. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Mathews convened to Executive Session at 12:10 P.M.
Motion: Commissioner Retchin MOVED, SECONDED by Commissioner
Sutton to reconvene to Regular Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Mathews reconvened to Regular Session at 1:10 P.M.
ADJOURNMENT
Motion: commissioner Barfield MOVED, SECONDED by Commissioner
Sutton to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Mathews adjourned the meeting at 1:12 P. M.
n
Respectfully submitted,
~V~
Lucie F. Harrell
Clerk to the Board
n
. /
"
\
~