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1992-12-21 Regular Meeting ~ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 232 . ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, December 21, 1992, at 9:00 A.M. in the Assembly Room of the New Hanover Courthouse, 24 North Third Street, wilmington, North Carolina. Members present were: Commissioners Sandra Barone; William A. Caster; William E. Sisson, Jr.; vice-Chairman E. L. Mathews, Jr.; Chairman Robert G. Greer; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Boarq, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed ail persons present. INVOCATION AND PLEDGE OF ALLEGIANCE Finance Director, Andrew J. Atkinson, gave the invocation. commissioner Sisson led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer inquired as to whether anyone from the general public would like to present an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. No items or comments were received. . WILMINGTON BOYS CHOIR The Wilmington Boys Choir, under the direction of William H. Remele, Jr., wished the Board of County Commissioners a Merry Christmas and Happy Holiday Season by singing a rendition of the Christmas Carol, Silent Night. APPROVAL OF CONSENT AGENDA Chairman Greer requested approval of the minutes with a correction to the figure of $361,000 to $391,000 as requested by the Clerk to the Board. He also commented on the motion on Page 218 and questioned if the Planning Board was directed to develop an Overlay District or asked to look into the possibility of developing an Overlay District for the Holly Shelter area east of I-40? Commissioner Sisson reported the motion was correctly recorded. The Planning Board was directed to develop an Overlay District for the Holly Shelter Road area which will require final approval by the Board of County Commissioners. commissioner Barone stated her substitute motion did not include directing staff to come back with an Overlay District. Clerk to the Board, Lucie F. Harrell, requested removal of the minutes in order to check the tape with reference to the substitute motion made by Commissioner Barone. The minutes will be resubmitted at the regular meeting of January 4, 1993. . Motion: Vice-Chairman Mathews MOVED, Sisson to approve the Consent Agenda as the minutes as requested by the Clerk to MOTION CARRIED UNANIMOUSLY. SECONDED by Commissioner presented with removal of the Board. Upon vote, the Adoption of Resolution Awarding the Sale of a Surplus VehiCle The Commissioners adopted a resolution awarding the sale of a surplus vehicle, a 1985 Pontiac Trans Am, to the highest responsible bidder, Ronnie Parker, in the amount of $1,201.51. The following bids were publicly opened by the Finance Department at 4:00 P.M. on December 1~ 1992: ~ / MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 233 Ronnie Parker Stanley Brodzinski Allen Houston $1,201. 51 $1,125.00 $1,058.00 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XX, Page 16. Ratification for Appointment of Marc Sosne as the School Board Representative on the Human Relations Commission The Commissioners ratified the appointment of Marc Sosne as the School Board Representative on the Human Relations Commission as requested by the Commission. o Approval of Contract #93-0210 with Dinamation International corporation for a Collection of Mechanized Dinosaurs - Cape Fear Museum The Commissioners approved a contract with Dinamation International Corporation to exhibit a collection of mechanized dinosaurs from July through October, 1993. There is no rental fee for the exhibit; however, Dinamation requires an admission fee with the revenue generated being divided equally between Dinamation (the owners) and the Cape Fear Museum (the sponsor). The fee will be $4.00 for adults, $2.50 for children and $2.00 for each child in a school group. Museum Associate members are admitted free. The County Manager was authorized to execute the contract documents. A copy of the contract is on file in the Legal Department. Modification of Contract with IBM Corporation #91-0039 Adding Terms to Cover Trade-In of Equipment The Commissioners approved modification of Contract #91-0039 with IBM Corporation for the purpose of adding terms to cover the trade-in of equipment. The existing contract covers transactions involving the sale of machines, license of programs and provision of services, but does not address trade-in of equipment. o A copy of the modified contract is on file in the Legal Department. Reclassification of a Public Health Nurse I position to a Social Worker II position in the Child Services Coordination Program - Health Department The Commissioners approved reclassification of a Public Health Nurse I position to a Social Worker II position in the Child Services Coordination Program. After review of the position, the Human Resources Department determined the duties of the position were consistent with the requested reclassification. The effects of the change on the personnel budget will be as follows: From: Public Health Nurse I - Grade 119 Annual Salary: $26,474 To: Social Worker II - Grade 117 Annual Salary: $24,012 Approval of Four (4) New positions for Maternity Care Coordination and Approval of Budget Amendment #93-0083 - Health Department The Commissioners approved the following new positions for the Maternity Care Coordination Program at the Health Department. Based upon identified needs, the availability of State funds and Medicaid reimbursements, staff recommends approval of the positions and the following Budget Amendment. Two (2) Social Worker II positions One (1) Public Health Nurse I position One (1) Clerical specialist I position o . . . ,i. '} "~'_, . .,;.~ J Jt "." . . MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 234 BUDGET AMENDMENT 93-0083 Health Department/Maternity Care Coordination Debit Credit Health Dept./Maternity Care Coordination state Grant Title XIX (Medicaid) $46,178 $13,632 Salaries & Wages FICA Retirement Medical Insurance Departmental Supplies Employee Reimbursement Training & Travel Capital Outlay - Equipment $46,210 $ 3,540 $ 2,300 $ 4,760 $ 800 $ 500 $ 400 $ 1,300 Purpose: To budget grant funds for four new positions in the Maternity Care Coordination Program. The grant will fund start-up costs for the new positions and related expenses. The positions will generate Medicaid funds on a continuing basis; therefore, no County funds will be required. Budget Amendment #93-0091 Reported for Entry Into the Minutes - New Hanover International Airport The following Budget Amendment was reported for entry into the minutes: 93-0091 Commissioners' Office/outside Agencies/Economic' Physical Development - New Hanover International Airport Debit Credit commissioners' Office Appropriated Fund Balance $46,889 outside Aqencies/Economic & Physical Devel. New Hanover International Airport $46,889 Purpose: To reallocate funds to the Airport for installation of an irrigation system. The funding request was approved by the Board of county Commissioners on November 16, 1992. Approval of Budget Amendment #93-0094 - N. C. Cooperative Extension Service The Commissioners approved the following Budget Amendment: 93-0094 N. C. cooperative Extension Service Debit Credit N. C. Cooperative Extension Service Other $3,000 Contracted Services Advertising Departmental Supplies $2,000 $ 500 $ 500 Purpose: To budget a contribution from the Tarheel Chapter of the Elfun Society (General Electric employees) to be used for a county- wide survey to determine the presence and attitudes with reference to household hazardous waste. Budget Amendment #93-0096 Reported for Entry Into the Minutes The following Budget Amendment was reported for entry into the minutes: ..... (/ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 235 93-0096 Management Information Systems Debit Credit Manaqement Information Systems Sale of Fixed Assets $20,000 Installment Lease Payments $20,000 Purpose: To budget $20,000 as installment lease payment revenue recei ved from trade- in of two IBM computers. The sale was approved by the County Commissioners on November 16, 1992. () Authorization for New Social Worker supervisor position in Child Protective Services and Approval of Budget Amendment #93-0097 - Department of Social Services The Commissioners approved a new Social Worker Supervisor position at the Department of Social Services and approved the following Budget Amendment. The 1992 General Assembly reaffirmed the State's responsibility for funding mandated services by appropriating additional funds to improve Child Protective Services. New Hanover County received $34,150 with the requirement that the funds must be used for adding positions and that the monies cannot replace County funding. BUDGET AMENDMENT 93-0097 Department of Social services Debit Credit Social Services/Administration DSS Administrative Grants $19,038 Salaries & Wages Social Security Retirement Medical Insurance $15,848 $ 1,212 $ 789 $ 1,189 () Purpose: To budget additional State appropriation for the position of Social Worker Supervisor for Child Protective Services for the remainder of the fiscal year. Approval of Budget Amendment #93-0093 Alternatives Agencies Communi ty Based Debit Credit Community Based Alternatives (CBA) Aqencies CBA Grants $2,072 Cape Fear Substance Abuse Project First stop Restitution Program $1,127 $ 348 $ 597 Purpose: To budget Jordan Adams funds allocated by the State for qualifying CBA programs. The funding allocation recommendations were made by the Human Services Allocation Advisory Committee at its November 10 meeting. No County match is required. Jordan Adams funds are a special State allocation to help local organizations fund salary adjustments for their employees; these non-profit, human service organizations qualify for these funds only if employees' salaries or benefits have been increased two percent during the current fiscal year. () Acceptance of Tax Collection Reports Through November 30, 1992 The Commissioners accepted the following Tax Collection reports through November 30, 1992, as presented by the Collector of Revenue: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XX, Page 16. ',. ""IIJlll ~.~ .. .' MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 236 Denial of Tax Appeals for Release of Penal ties on Findings of Audits for cargill, Inc. and Atlantic Coast Foods (Burger King) The Commissioners upheld the tax appeals for Cargill, Inc. and Atlantic Coast Foods (Burger King) as recommended by the Tax Administrator. Penalties have been upheld uniformly on prior appeals. . All letters and information pertaining to the audi t and findings are on file in the Tax Office. Release of Value - Tax Department The Commissioners released filing penalties as recommended by the Tax Administrator since the taxpayers certified they listed on time. A copy of the list reflecting the names and amount of penalties is hereby incorporated as a part of the minutes and is contained in Exhibit Book XX, Page 16. The Commissioners approved value adjustments for the following taxpayers because of conditions that have now been brought to the attention of the Tax Department: Nichols, Ashley J. Wyke, Gene L. The Commissioners approved exemption from property tax for Applications and letters explaining in the Tax Department upon request. $ 944 $2,550 delinquent applications for the following organizations. late application are available . Arab Choo Choo Cross Roads saint Paul's Missionary Baptist Church Trinity Presbyterian Church, PCA (2) 88 Texa T1 75 Ford Bu 84 Dodge SW 72 GMC Bu-82 Mobile Class Late Listing Penalty Upheld - American Finance Group The Commissioners upheld the late listing penalty assessed to the American Finance Group as recommended by the Tax Administrator. The company had an extension until March 15, 1992, for listing business assets. The Vice-President's signature was dated April 10, but the listing was received until November 16. Letters and information pertaining to the tax appeal are on file in the Tax Department. Exemption Appeal - Police Recreation , Benevolent Association - R04716-007-006-000 The Commissioners approved the compromise recommendation submitted by the Tax Administrator since the Police Recreation & Benevolent Association was incorrectly exempted previously. Under the recommendation, taxes without penalty would be effective January 1, 1992, and currently due. The organization operates under a "Charitable" charter, but the property is not being used for a charitable purpose. The appeal is based upon having a prior exempt status and not knowing this parcel did not qualify for the exemption. . Adoption of Resolution Requesting the Addition of Roads in Airlie West Subdivision to the State Highway System The Commissioners adopted a resolution requesting the addition of roads in Airlie West ~ubdivision to the state Highway System. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XX, Page 16. Penalties Upheld for Late Vehic~e Listings - Tax Department The Commissioners approved the Tax Administrator's recommendation for upholding penalties on the following requests: ~ / / i MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 237 Scott Allen Bradley - 81 Merz, 84 Nissan - Claims to have notified Wake County citing move to New Hanover County, but did not state a listing was made in New Hanover County. Recommendation: Uphold penalty. Terry Randall Carr - 91 Hyundai - Wife claims Mr. Carr listed in 1992 but was not on the mailing list in 1992 due to prior failure to list in 1991. Only the wife listed. Recommendation: Uphold penalty. Donald G. & Lynda H. Dawson - 89 Chev - Claims to have made 1992 listing on January 25, 1992. History shows late listings in 1990 and 1991. No form was received in 1992. Recommendation: Uphold penalty. () Greqory Scott Grissom - 89 Nissan - Claims to have listed, but has history of discoveries in 1988, 1990, and 1992. Recommendation: Uphold penalty. Richard & Jennifer Winqo - 81 Chev, 81 Dodge, 90 Ford - Claims to have made listing on time with no past late listing penalties. History shows penalty for discovery in 1990. Recommendation: Uphold penalty. Additional information on the appeals is on file in the Tax Department. PRESENTATION OF PLAQUE TO VICE-CHAIRMAN E. L. MATHEWS, JR. IN RECOGNITION OF HIS TENURE AS CHAIRMAN OF THE BOARD Chairman Greer, on behalf of the Board, presented a plaque to Vice-Chairman E. L. Mathews, Jr. in recognition of serving as Chairman of the Board for the past year. Vice-Chairman Mathews expressed appreciation to staff and his fellow Commissioners for their cooperation during his tenure. () CERTIFICATE OF APPRECIATION PRESENTED TO CHARLES SHEPARD IN RECOGNITION OF RECEIVING A RALPH W. KETNER EMPLOYEE PRODUCTIVITY AWARD Chairman Greer, on behalf of the Board, presented a Certificate of Appreciation to Mr. Charles Shepard, an employee with the Vector Control Division of the Health Department, in recognition of being selected to receive a Ralph W. Ketner Employee Productivity Award for his design of a retrofit for pesticide equipment used in mosquito control. Mr. Shepard received a $1,000 award at the N. C. Association of County Commissioners' recent meeting in Greensboro. Appreciation was expressed for this outstanding contribution to the Mosquito Control Program and for bringing this honor to New Hanover County. commissioner Sisson reported that money could have been made from this invention through a patent; however, Mr. Shepard chose not to proceed with this process, which is indicative of his unselfish contributions to the welfare of the people of New Hanover County and the State of North Carolina. RECOGNITION OF NEW COUNTY EMPLOYEES County Manager O'Neal introduced the following new County employees: () Kelly Burns Department of Social Services Harold Hicks Department of Social Services Jill Nohrstedt Department of Social Services Annie West Department of Social Services Susan Weaver Health Department Catherine Timpy Heaith Department Carol Dottin Health Department cynthia Meredith Health Department Martha McQuillan H~alth Department .~. ~ . . .,",; ,~ ~ f1' ,. MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 238 Judy Chabak Ervin Williams Health Department Engineering (W~ter & Sewer) Chairman Greer, on behalf of the Board, welcomed all of the new employees and wished them well in their new positions. . CERTIFICATE OF APPRECIATION PRESENTED TO JOE JUDKINS FOR CHAIRING THE COUNTY'S 1993 UNITED WAY CAMPAIGN Chairman Greer, on behalf of the Board, presented-a certificate of Appreciation to Joe Judkins for the outstanding job performed while serving as the County's Chairman of the 1993 united Way Campaign. Appreciation was expressed to Mr. Judkins for the time and effort giv~n to collect funds during a difficult economic period. PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING JUNE 30, 1992 . Mr. Paul Hamlin, CPA and Partner of McGladrey & Pullen, reported the County had a very positive year in terms of cash management with interest earned on investments in the amount of $1,802,000 which represents 2 1/2 cents on the tax rate. with declining interest rates, this was an excellent return and indicative of sound fiscal management. The most significant fund is the general fund which accounts for all operating revenues and expenditures of the County that are not required to be accounted for in a separate special revenue fund or enterprise. The overall revenues were up 15% over the previous year. . The major changes in revenue were in ad valorem taxes and intergovernmental revenues. The revaluation of the real property tax provided an increase in revenues even though there was a significant reduction in the tax rate. The budget was $88 million with actual expenses of $82 million; therefore, the County was under budget by approximately $5.5 million. The departments did an exceptional job in carefully monitoring their budgets keeping expenditures down. The most significant expenditures in the general fund were a $3,700,000 transfer to the Airport Capital Project and an increase in Social Services costs. The general fund balance increased by $1,26'4,000 from $22,000,000 to over $23,000,000. This figure represents amounts available for appropriation and amounts restricted by State Statute or reserved for other purposes which are not available for appropriation. The amount available for appropriation increased from $8,500,000 to $12,000,000. This represents 1 1/2 months of operating margin which provides cash flow until tax revenues are collected. The Finance Department has desired to reach a goal 2 1/2 months of an unappropriated fund balance,; however, in comparison to other counties of similar size throughout the State, New Hanover County is in line with a 14% fund balance~ The overall state average is 13 1/2%. The County has performed an excellent job in building the fund balance and should continue to build this balance in order to receive above average bond ratings which will lower interest costs when going to the debt market for financing. . The tax collection base increased from 97.28% to 97.43%. This collection was exceptional during difficult economic times. The Room Occupancy Tax has accrued a $5 million reserve for beach renourishment and erosion control projects. The County has continued to maintain strong bond ratings, with Moody'S Aa rating and Standards & Poors A+ rating, which reflects a very sound fiscal condition. The following report was presented 'on the Enterprise Funds: ~ (/ I MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 239 -The Airport Fund is a separate legal entity known as the New Hanover County Airport Authority; therefore, its financial reports are reflected in the County's overall financial report because certain criteria require inclusion of this information. The Airport had an operating loss of $359,000; however, not reflected in the report is the amount of revenue earned such as interest income or transfers into the Airport Fund, which reflect a net income of $143,000. Airport revenues did increase and the volume of services provided increased. The New Hanover County Water & Sewer District had an operating loss of $1,663,000; however, after counting other revenue sources and expenses, the District had a net income of $48,000. Environmental Management: The Waste-to-Energy Facility and Lined Landfill had an operating income of $1,362,000. The net loss was $950,000. The interest of this fund is $2,300,000. Tipping fees were increased to $60 per ton from $36 per ton. Due to this loss, the County must very closely monitor this facility and the rates charged in order to avoid operating in a deficit condition. Overall Assets and Liabilities: Overall cash investments increased from $30 million to $35 million. Overall fixed assets increased from $207 million to $218 million. In summary, the County is in a sound fiscal condition and the Finance Department is to be commended for performing an outstanding job during the past year. Finance Director Atkinson commented on bond ratings and reported the highest bond rating that can be obtained is a triple Aaa, with Moody's. The County has a double Aa rating, which is probably the highest rating that can be secured due to the size of New Hanover County and the lack of diversity in the industrial base. The bond rating with Standard & Poors is down one notch with an A+ rating; however, the County is striving to achieve the highest rating. Standard & poors has been more concerned with the diversity of industry; therefore, the rating has been lowered. commissioner Barone commented on the importance of recruiting and attracting clean industry to New Hanover County and stated this is a major factor considered in obtaining bond ratings. Chairman Greer reported on being pleased with the financial report and the impact of downsizing. congratulations were extended to the Finance Director and his staff as well as to all County employees for their cooperation with the downsizing plan. i I I i I ~ CONSIDERATION OF TAX APPEAL FOR DISCOVERY ON BOAT OWNED BY CAPE FEAR INNER CITY OUTINGS Tax Administrator, Roland Register, reported on the appeal for the discovery of an unlisted and untaxed boat owned by Cape Fear Inner City Outings. The organization, which operates on grant funds and donations, does provide free educational sailing trips to inter-city children by carrying them to Masonboro Island and other sites throughout the County. The organization has a temporary exemption from the Internal Revenue Service and the State Department of Revenue. Inner city outings has never applied for a tax exemption in New Hanover County. After review of the appeal, it is difficult to believe that this' boat is used 100% for charitable purposes when within a period of one year the boat was used 30-40 times. It is not the intent of the Tax Department to question the integrity of the organization, but some of the original incorporators and directors of company have not paid back taxes since 1990. It is felt, possibly, there is a lack of respect for the property tax function. The question to consider is () () C:j . . . ! ,;. ,','1-<.", "".J ~ I , ), :". MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 240 whether or not the boat is used 100% for charitable purposes. The Tax Department recommends upholding the discovery. Tax Administrator Register introduced Mr. Joe Kishton, vice- President of Inner City Outings, to present and comment on the tax appeal. Mr. Kishton reported on the use of the boat exclusively for taking inter-city children on scientific educational trips. As to comments about the tax history of prior incorporators or directors, he could not respond, which is in opinion, should not be considered as part of the tax appeal. Discussion was held on whether the use of the boat at the Flotilla was for a charitable purpose. Mr. Kishton reported the children from the Cross Roads After School Tutoring Center decorated the boat for the Flotilla and were carried on the boat as an educational trip with the entry fee donated by a corporate sponsor. Commissioner Barone commented on the wonderful work performed by this organization for the inner-city children and stated it is difficult to tax this organization; however, the question to be answered is whether the boat is being used 100% for non-profit purposes. Further discussion was held on the use of the boat. Tax Administrator Register reported the boat is anchored approximately nine months out of the year and inquired as to whether the boat is being left unattended during these months? Mr. Kishton stated the boat is used during summer months to provide day and overnight trips for inner-city children. In non- summer months, the boat is anchored in Banks Channel. Presently, the boat is anchored at the Cape Fear Community College dock, which is donated space. The boat is unattended with persons occasionally checking on lines. Tax Administrator Register inquired as to whether the crew is a volunteer group and if the boat is taken out for traiI:1ing sessions? Mr. ~ishton stated until the past year, there was no paiq staff. Since January 1, 1992, a part-time person was' used to operate the office and write for grant awards; however, due to a lack of funds, this person is no longer on the payroll. Three medical students from East Carolina University worked on the boat with salaries paid by the American Medical Students Association under a program funded for medical students involved in non~profit programs for youth activities. Also, non-paid volunteers have been used in the past and are still being used. Mr. Kishton stated he would be glad to swear under oath that the boat is used only for non-profit purposes, which is to provide educational and scientific trips for inner-city children. Vice-Chairman Mathews inquired as to criteria used for scheduling trips for the children? Mr. Kishton stated Inner Ci ty Outings serves other organizations and does not recruit children. Organizations such as the Cross Roads Center, Shaw-Speaks Center; Girls, Incorporated; Boys Brigade Club; the .Northside Center; the After School Enrichment Program in the Taylor Homes Project; and Child Advocacy Commission contact Inner City Outings for scheduling of trips. BREAK Chairman Greer called a break from 9:55 A.M. until 10:40 A.M. in order for the County Commissioners to attend a groundbreaking ceremony for the new Chamber of Commerce Building. ~ (/ I I MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 241 Chairman Greer reconvened the meeting and inquired as to whether anyone desired to present additional comments on the tax a ppea 1. commissioner Caster inquired as to the amount of the penalty and why a tax exemption was not filed? Tax Administrator Register stateq the penalty is $240. Mr. Kishton stated he could not answer why the organization did not apply for a tax exempt status. The boat was donated to Inner City Outings in the Spring of 1991. o Discussion was held on whether a log is kept on the number of trips. Mr. Kishton reported a log is maintained on all trips and the number of children carried on each trip. commissioner Sisson commented on seeing the children on the boat at the Flotilla and stated he is inclined to forgive the penalty contingent upon some type of documented or certified log being kept which can be used for determining the non-profit use of the boat. Tax Administrator Register stated if the Board decides to exempt the boat it should be upon the condition that any officer, executive director, or director of the organization will have to pay back taxes to New Hanover County. Motion: After further discussion, Commissioner Barone MOVED that the discovery be denied. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. Motion: Commissioner Sisson MOVED that the discovery be denied with the proviso that the directors associated with the organization pay all County back taxes and that Inner City Outings will be required to maintain a certified log of all trips in order for the County to have a legal document to hold the organization accountable for the use of the boat. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. () Motion: After further discussion, Chairman Greer MOVED, SECONDED by Commissioner Caster to deny the appeal and uphold the discovery as recommended by the Tax Administrator. The floor was opened for discussion. commissioner Sisson inquired as to whether the organization has any funds? Mr. Kishton stated the organization does not have enough money to pay staff and fund the present off ice operation. He also expressed concern about problems experienced with back taxes for former directors and stated, in his opinion, this cannot be the responsibili ty of the present group of directors. The organization was not aware that an application had to be filed for a non-profit tax-exempt status; however, the boat is used for non-profit purposes. The penalty will be paid and a tax-exempt status will be filed for the coming year. Chairman Greer called for a vote on the MOTION to deny the tax appeal and uphold the discovery. Upon vote, the MOTION CARRIED AS FOLLOWS: () Voting Aye: Commissioner Barone Commissioner Caster Vice-Chairman Mathews Chairman Greer voting Nay: Commissioner Sisson . . . : ",t' ~ MINUTES OF REGULAR MEETING, DECEMBER 21-, 1992 PAGE 242 DISCUSSION OF MOTOR VEHICLE BILLING AND COLLECTION PROCEDURES Tax Administrator Register commented on implementation of the motor vehicle taxation process by the state effective January 1, 1993, and reported that approximately 80,000 bills will be associated wi th motor vehicles. After review by staff, it is recommended that bar coded postcards and scanning devices be used for motor vehicle billing i~ the future; however, for the present year, it is recommended that postcards be used for the motor vehicle billing with the mailer being used for the regular tax billing. The Tax Department will then budget for the bar coding and scanning equipment as new technology becomes available. It is estimated that bar coding and use of zip codes on postcards will save $11,200 with an additional savings of $20,000 that would be required if a new position was created for the Tax Collector's office. Tax Administrator Register stressed the importance of the Board being informed on the use of postcards for the motor vehicle billing since some complaints may be received concerning privacy. Further discussion was held on the fact that tax information is public information, and it was generally agreed that postcards would be the most efficient and cost effective billing method. ADOPTION OF CONTRACT #93-0109 WITH IMAGINATIONS, INC. FOR CONTINUATION OF THE ENVIROSMART CAMPAIGN Director of Environmental Management, Ray Church, recommended renewal of the contract with Imaginations, Inc. to continue the EnviroSmart campaign in order to comply to state requirements as outlined in the following staff recommendation: -The County should adopt the contract as amended for the following reasons: (1) the County's contribution of $10,000 will be used to help to cooperatively "leverage" more than $50,000 in contributions from local industry for this campaign; and (2) the County's participation will demonstrate to the state our commitment to reach the 25% recycling/waste stream reduction goal. This is important in order to develop a Solid Waste Management Plan for the County that can be approved by the State. Approval of a plan is required before the County can adopt a Solid Waste Flow Control Ordinance that will ensure solid wastes are being disposed of in the most environmentally sound manner and that tip fee revenues will remain in the County to help pay for solid waste processing facilities. -The County should seek contributions from other localities to expand the campaign. -The County should request the Star-News to contribute advertising space as part of the campaign due to the burden that newspaper disposal places on recycling. Ms. carolyn Wells, representing Imaginations, presented background information on the Envirosmart campaign and reported on the funds needed to educate and change people's behavior on how to recycle and dispose of garbage. A'campaign was developed whereby Imaginations would contact local industries to participate in the advertising program along with City and County funding allocations. By 1991, $70,000 had been contributed from industry plus the funds allocated by the City and County which allowed for the development of the EnviroSmart Campaign. Emphasis was placed on the fact that industries throughout the County have participated in the program which provided enough funds to develop an excellent advertising program that meets state requirements and at the same time better utilizes the funds allocated by New Hanover county and the City of Wilmington. ~ ( ! MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 243 Motion: After further discussion, Commissioner Barone MOVED, SECONDED by Commissioner Caster to approve the contract wi th Imaginations in an amount not to exceed $10,000; to seek contributions from other localities to expand the campaign; and to request the Star-News to contribute advertising space. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSIDERATION OF AN ORDINANCE TO PROHIBIT DISPOSAL OF YARD WASTE IN THE SECURE LINED COUNTY LANDFILL OR THE WASTE-TO-ENERGY FACILITY (WTEF) - FIRST READING Director of Environmental Management, Ray Church, presented a proposed yard waste disposal ordinance as required by N. C. Senate Bill 111. The ordinance contains the following key provisions: -Prohibits yard waste from being disposed of in the secure lined portion of the County Landfill or in the Waste-to-Energy Facility: This prohibition will extend the life of the County's expensive" secure lined portion of the Landfill. Also, yard waste is a very poor fuel in the Waste-to-Energy Facility because of dampness and the high nitrogen content, which can hinder the effectiveness of air pollution equipment. -Prohibits yard waste from being co-mingled with municipal solid waste: This provision will assist with implementation and elimination of yard waste from the lined Landfill and the Waste-to-Energy Facility. Other provisions establish a surcharge if co-mingled loads exceed 15% of the yard waste being disposed of at the lined Landfill or Waste-to-Energy Facility. It is important to understand that the County has committed to development of a yard waste processing facility. This facility would grind up yard waste and prepare it for such uses as compost or possibly for high quality wood fuel if properly chipped and dried out. Funds for development of this facility have been included in the FY 1992-93 Budget. The County is encouraging residents to develop backyard composting operations. Staff will work with the Cooperati ve Extension Service and Environmental Management Department in accomplishing this effort. Staff realizes that adoption of the proposed ordinance may create collection problems for private waste haulers and residents due to the prohibition of co-mingling of yard waste and municipal solid waste. Additional collection costs, however, may be off-set by the lower tip fee for yard wastes at the Landfill. If residents develop backyard composting, the collection costs for residents could decrease. Discussion was held on State requirements. The county was under the assumption that yard waste could be accepted in the demolition landfill; however, in November, 1992, the County was informed that yard waste could not be accepted in the construction demolition landfill without Obtaining a separate permit from the State. A lengthy discussion was held on additional cost to the taxpayer for a separate yard waste collection. Also, discussion was held on the importance of working with the haulers and informing the public before adoption of the proposed ordinance. Further discussion was held on the possibility of establishing districts and granting franchises for waste disposal. Commissioner Sisson recommended scheduling a Work Session to discuss this matter before considering any action. Chairman Greer stated the intent of the law is to keep yard waste out of the lined landfill. New Hanover County burns yard waste in the incinerator and does not place yard waste in the lined o () () . . . ;\ , ,~~ 'j..J " ~ ; (:':)-. < I . MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 244 landfill; therefore, he does not feel the law applies to New Hanover County. He recommended that the County apply to the state for an exemption. Director Church stated the intent of Senate Bill 111 was to reduce the municipal solid waste stream with a review of the following disposal options in priority order: (1) reduction of waste at the source, such as backyard composting; (2) recycling programs, which would be a County yard waste composting program; (3) incineration; and (4) landfilling. The State's purpose for enacting the bill is as follows: (1) to reduce the dependency of counties on sanitary landfills; (2) to provide for disposal of materials that have no recycling markets but need to have a proper method of disposal; (3) to remove the components of the waste stream that are useful, such as yard waste; and (4) reduce monies being expended for development of expensive lined landfills. Implementation of programs that reduce the use of lined landfills will in time save counties money. In New Hanover County the portion of the solid waste stream being landfilled and incinerated is almost equal. Motion: After further discussion, commissioner SECONDED by Vice-Chairman Mathews to adopt the recommended. The floor was opened for discussion. Sisson MOVED, ordinance as commissioner Barone expressed concern for adopting an ordinance without fully exploring the alternatives and properly informing the public. Emphasis was placed on the importance of allowing additional time to further stu~y and review all options available. Substitute Motion: Commissioner Barone MOVED, SECONDED by Chairman Greer to table this ordinance until the Board has had an opportunity to review all alternatives and apply to the State for an exemption since the County has an incinerator. The floor was opened for discussion. commissioner Caster stressed the importance of obeying the law and recommended adoption of the proposed ordinance with staff continuing to apply for an exemption. Chairman Greer called for a vote on the SUBSTITUTE MOTION. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Barone Chairman Greer Voting Nay: Commissioner Caster Commissioner Sisson Vice-Chairman Mathews original Motion Amended: commissioner Sisson AMENDED the original motion, SECONDED by Vice-Chairman Mathews to adopt the proposed ordinance as recommended and direct staff to act promptly on requesting an exemption from the State". Upon vote, the AMENDED MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Caster Commissioner Sisson Vice-Chairman Mathews Voting Nay: Commissioner Barone Chairman Greer Due to the ordinance NOT RECEIVING A UNANIMOUS VOTE, the ordinance will require a SECOND READING on January 4, 1993, to be considered for final adoption. ~ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 2.45 BREAK Chairman Greer called a break from 11:47 A.M. until 12:02 P.M. ADOPTION OF RESOLUTION FOR MINIMUM SCHEDULE OF INSPECTIONS AS REQUIRED BY THE STATE FIRE CODE Inspections Director, S. D. Conklin, requested adoption of a resolution to direct the Inspections Department to use the minimum schedule of inspections adopted by the state of North Carolina. The state Fire Code and NCGS 153A-364 mandate that certain types of facilities be inspected for fire safety a minimum number of times each year depending on the type of facility. Local governments are required to adopt either the same or a more stringent schedule of inspections by January 1, 1993. () The following schedule was presented: Number of Inspections Facilities Once every year Hazardous, Institutional, High Rise, Assembly & Residential except one and two family dwel- lings and only interior common areas of dwelling units of multi- family occupancies. Once every two years Educational except public schools and Industrial Once every three years Business, Mercantile storage, Churches and Synagogues. Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Barone to adopt the resolution as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XX, Page 16. () ADOPTION OF RESOLUTION AWARDING BID #93-0092 TO IBM CORPORATION FOR A CRIMINAL JUSTICE COMPUTER SYSTEM FOR THE SHERIFF'S DEPARTMENT AND ADOPTION OF BUDGET AMENDMENT #93-0095 Sheriff Joe McQueen commented on the need for installation of a Criminal Justice Computer System for the Sheriff's Department and requested award of the bid to IBM corporation in the amount of $484,214. The funding of the system will be provided by a state grant and federal forfeited drug funds. No County funds will be used to acquire the system. The computer system will expedite the flow of prisoners through the jUdicial system of New Hanover County; decrease the jail population; reduce transhipment of prisoners; decrease the processing time for each case; and allow for composite sketches of suspects. The Commissioners were requested to approve the contract with IBM. Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Barone to adopt a resolution awarding the contract to IBM Corporation in the amount of $484,214 for purchase of a Comprehensive criminal Justice Computer System for the Sheriff's Department and to approve the following Budget Amendment. The Chairman was authorized to execute the necessary contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. () BUDGET AMENDMENT 93-0095 sheriff's Department Federal-Forfeited property/Criminal Justice computer system Debit Credit Sheriff's Dent./Federal-Forfeited Propertv Federal-Forfeited Property $152,666 J..' f ~ MINUTES' OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 246 Budget Amendment (continued) Debit Credit Sheriff's Dept./Criminal Justice Computer System Capital Outlay - Equipment $152,666 -. Purpose: Funding in the amount of $331,548 is included in the Sheriff's Budget for purchase of a Criminal Justice Computer system. After receiving the bids, it was learned that the total cost of the system is $484,214, which exceeds the budgeted amount by $152,666. The Sheriff will fund the shortfall from Federally- Forfeited Property revenue that he expects to earn this fiscal year. DISCUSSION OF NEW HANOVER COUNTY SUBDIVISION REVIEW PROCESS Planning Director, Dexter Hayes, reported on the Subdivision Ordinance which has been in place since October 1965. Subdivision regulations serve as a useful tool to establish a pattern for land development and growth. The following subdivision procedure was presented: -Submittal of a Sketch Plan (Optional): A majority of developers review and discuss a sketch plan of the subdivision with members of the Planning Staff. At this time, the developer is informed of the subdi vision regulations and decides whether to submit a preliminary plan. . -Submittal of Preliminary Plan: The first formal step of the subdivision process is the submittal of a preliminary plan. Along with the preliminary plan, schematics of road locations, lot sizes, topography, and drainage data are submitted. This completed document is then forwarded to local and state agencies, such as the N. C. Department of Transportation, Di vision of Environmental Management i Emergency Services, Health Department, Coastal Resources Commission, etc., for review and comment. Once comments are received from all agencies and staff determines that the plan complies to all requirements of the Subdivision Ordinance, a hearing is scheduled with the Technical Review Committee. Approval of Preliminary Plan by the Technical Review Committee: The Technical Review Committee has authority to hear and approve the preliminary plan. A preliminary plan cannot be denied unless the plan!ioes not comply to the Subdivision Ordinance regulations. Opposition to the location of the subdivision by surrounding property owners cannot be considered by the Technical Review Committee when approving the preliminary plan. . -Construction. Inspection and Approval of Improvements: Once the preliminary plan is approved by the Technical Review Committee, the developer proceeds with the construction and implementation of the subdivision design as approved. Once the design work, such as roads, sewer lines, drainage infrastructure, etc., is completed the County Engineering Staff inspects the work to be sure that the improvements have been installed according to regulations. If all improv~ments have been completed satisfactorily, the final plat is presented to and apProved by the Planning Director. Without the signature of the Planning Director on the plat, the map cannot be recorded in the Register of Deeds Office. This is a controlling factor in regulating subdivision property. -If the contractor has not completed all of the design work, there is an option to provide some form of surety such as a performance bond, cash, certified check or letter of credit to the County' for the amount of improvements that have not been installed. Based upon the sum of money, the County can sign- off on the plat for r~cordation of the map. ..... // I , I MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 247 -The County allows building permits to be issued based upon preliminary plan approval. The builder can proceed at his own risk with construction of the home, but the structure cannot be occupied. This allows the developer to sell lots and accumulate cash flow while developing the project. Many jurisdictions do not approve building permits until the final plat has been approved and recorded. -The Technical Review Committee also reviews performance residential projects and high density residential projects. () In summary, the New Hanover County Subdivision Ordinance was considered to be one of the worst in the State; however, since 1982 many changes have occurred and the ordinance is now acceptable. Other changes need to be made in order to comply with the wording of the State Statute. Approximately a year ago, an Ad Hoc Committee prepared a report concerning proposed amendments to the Subdivision Ordinance, but no action was taken. commissioner Sisson commented on the outstanding work performed by the members of the Ad Hoc Committee, who were a highly qualified diverse group of individuals, and stated the revisions to the Subdi vision Ordinance recommended by this group should be reviewed by the current Board of County Commissioners. Director Hayes reported the County does not require construction plans which would require the engineer or builder to submit a separate set of plans reflecting how private streets and utility systems will be installed. One recommendation proposed by the Ad Hoc Committee was to require submittal of construction plans. It was generally agreed that these recommendations should be reviewed by the Board of County Commissioners. commissioner Barone inquired as to the amount of time required for a preliminary plan to be approved? () Planning Director Hayes reported a preliminary plan is usually approved within 3-4 weeks depending upon the size of the project since the Technical Review Committee meets every two weeks. Discussion was held on the number of members serving on the Technical Review Committee. commissioner Sisson reported that the ordinance does not require a quorum of Planning Board members to sit as the Technical Review Committee. The ordinance states that the Chairman of the Planning Board and/or a designee shall sit as the Technical Review Committee. Planning Director Hayes stated this is correct; however, usually three or four members of the Planning Board attend the Technical Review Committee meetings. Consensus: It was the consensus of the Board to direct the Planning Staff to prepare an amendment to the Subdivision Ordinance that will require more than the Chairman and/or a designee to sit as the Technical Review Committee. MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER , SEWER DISTRICT o Motion: commissioner Barone MOVED, SECONDED by Commissioner Caster to convene from Regular Session to hold a Regular Meeting of the New Hanover County Water & Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer convened from. Regular Session at 12:50 P.M. I I l . . . ~ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 248 Motion: Commissioner sisson MOVED, SECONDED by Commissioner Caster to reconvene to Regular Ses$ion. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer reconvened to Regular Session at 1:10 P.M. ADOPTION OF RESOLUTION AUTHORIZING FILING OF AN APPLICATION FOR THE APPROVAL OF REFUNDING BONDS WITH THE LOCAL GOVERNMENT COMMISSION OF NORTH CAROLINA Finance Director, Andrew J. Atkinson, reported that the financial market and time are right for the County and Water & Sewer District to apply to the Local Government Commission for the approval of refunding bonds. Advance refunding is a technique whereby new bonds are issued at a lower interest rate and held in escrow to pay the old bonds at their call date. He requested permission to move forward with this procedure before potential savings could evaporate if the financial markets change. The County can save approximately $5,000,000 in interest by the proposed refunding bond issue. Emphasis was placed on the fact that the savings will be long term not an immediate gain. Motion: commissioner Barone MOVED, SECONDED by Chairman Greer to adopt the resolution (1) authorizing Andrew J. Atkinson, County Finance Director, to file an application with the Local Government Commission of North Carolina for the approval of refunding bonds of the County in order to refund all or a portion of the Series 1985 Bonds and Dated 1985 Bonds; (2) authorize the County Finance Director to direct Bond Counsel, LeBoeuf, Lamb, Leiby & MacRae to commence to prepare the necessary documents; and (3) authorize the County Finance Director not to issue the proposed refunding bonds unless the County is able to achieve acceptable ,present value debt service savings. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XX, Page 16. APPOINTMENTS OF COUNTY COMMISS.IONERS TO SERVE ON VARIOUS BOARDS AND COMMITTEES Chairman Greer requested the members of the Board to decide among themselves which Commissioners should serve on the various boards and committees. Consensus: After discussion, it was the consensus of the Board to appoint the following County Commissioners to serve on the following boards and committees: Chamber of Commerce Convention & Visitors Bureau Council of Governments (COG) COG Solid Waste Task Force COG Water Quality Task Force DARE Board of Directors Board of Fire Commissioners Board of Health Hospital Board of Trustees Human Services Transportation Human Relations Commission Keep America Beautiful Military Affairs Committee New Hanover County Alcohol & Drug Task Port,Waterway & Beach Commission Region "0" EMS Southeastern Center Transportation Advisory Committee waste-to-Energy Advisory Committee Water & Sewer strategic Planning Task Wilmington Industrial Commission Chairman Greer Commissioner Barone Vice-Chairman Mathews Commissioner Caster commissioner Barone Commissioner Barone Commissioner Sisson Chairman Greer Commissioner Caster Advi~ory Board Commissioner Sisson Commissioner Sisson Chairman Greer _ Vice-Chairman Mathews Force Commissioner Caster . commissioner Caster Vice-Chairman Mathews Commissioner Sisson Commissioner Barone Commissioner Caster Force Commissioner Barone Vice-Chairman Mathews ~ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 249 Consensus: After further discussion, it was the consensus of the Board that a County Commissioner will be appointed to serve on the Parks Advisory Committee at the next meeting. REQUEST FOR CONTINUING WORK SESSIONS AND SCHEDULING A TOUR OF COUNTY FACILITIES County Manager O'Neal reported on holding Work Sessions after the day meetings for the past year. Emphasis was placed on the importance of these informational sessions and the need to continue this format. County Manager 0' Neal also reported on the importance of allowing newly elected Commissioners and other members of the Board to tour County facilities. The Board was requested to select a convenient date for the tour. Consensus: After discussion, it was the consensus of the Board to continue scheduling Work Sessions after the regular day meetings and schedule a tour of County facilities for the newly elected Commissioners. COMMITTEE APPOINTMENTS REAPPOINTMENT OF REVEREND J. WINDLEY AND APPOINTMENT OF JEANNE F. RAY TO SERVE ON THE HUMAN RELATIONS COMMISSION Chairman Greer reported on the following vacancies on the Human Relations Commission: 1 Vacancy in the Ministerial category: The following applications have been received: Reverend I~ella S. Glover and Reverend J. Windley. Reverend Windley is eligible for reappointment and desires reappointment. Motion: Commissioner Barone MOVED, SECONDED by Vice-Chairman Mathews to reappoint Reverend J. Windley to serve on the Human Relations Commission in the Ministerial Category. The term is to expire December 31, 1995. Upon vote, the MOTION CARRIED UNANIMOUSLY. 1 At-Large Vacancy: The following applications have been received: Rufus Denson Best, Jr.; Arena F. Everett; Julia A. Miller; Jeanne F. Ray; Timothy Kyle Robinson; Scott G. Sherman; Betty Stone; Robert Gregory Suther; and Li 11 ian B. Tompa. Ms. Reem Kimel-Cahoon is eligible for reappointment but does not desire to be reappointed. Chairman Greer opened the floor to receive nominations. Vice-Chairman Mathews nominated Scott G. Sherman commissioner Barone nominated Betty Stone. Chairman Greer nominated Jeanne Ray. seconded by Commissioner sisson. The nomination was There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote on the appointment of Jeanne F. Ray to serve on the Human Relations commission in the At- Large Category. The term will expire December 31, 1995. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF EDWARD L. PAUL, JR., LAURA PITTS MANESS, THOMAS V. CLANCY, AND DENNIS L. JACKSON TO SERVE ON THE NEW HANOVER COUNTY BOARD OF HEALTH Chairman Greer reported that four vacancies exist on the Board of Health in the following categories: I I i I l () () () ~ , i~ MINOTESOF REGULAR MEETING, DECEMBER 21, 1992 PAGE 250 1 Vacancy ~n optometrist category: The following application has been received: Edward L. Paul, Jr. Motion: Caster to Health in 31, 1995. commissioner Barone, MOVED, SECONDED by Commissioner appoint Edward L. Paul, Jr. to serve on the Board of the Optometrist Category. The term is to expire December Upon vote, the MOTION CARRIED UNANIMOUSLY. . 1 Vacancy in General Public category: 'The following applications have been received: Glen A. Davis; George Guerry; Helena J. Lee; Laura pitts Maness; Constance N. Parker; Donald Patience; Richard I. Salwitz; Robert Gregory Suther; Susan Vinson-Greer. Chairman Greer opened the floor to receive nominations. commissioner Sisson nominated Helena J. Lee. Vice-Chairman Mathews nominated Laura pitts Maness. The nomination was seconded by Commissioner Barone. . commissioner Sisson expressed concern for the Board of Health not having a minority representative with the loss of Sherman A. Robinson. He also expressed concern for appointment of Ms. Laura pitts Maness due to the following reasons: (1) being misinformed about AIDS; (2) her desire to involve the Board of Health with issues relating to educational programs that are currently being conducted by the School System; and (3) appointment of a person who has just run for public office which could politicize issues that are addressed by the Board of Health. He reported on the importance of the Board of Health in addressing key issues for public health services and stated he would not be comfortable with Ms. Maness's level of health care awareness since she just ran for public office and has her own agenda. He also reported that another applicant had been contacted by Ms. Maness requesting that he withdraw his application because she stated "that's suppose to be my board". Commissioner Sisson urged the Commissioners to reconsider this nomination. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote for the appointment of Laura pitts Maness to serve on the Board of Health in the At-Large Category. The term will expire on December 31, 1995. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster Vice-Chairman Mathews Chairman Greer Voting Nay: Commissioner Sisson 1 Vacancy in Physician category: The following applications have been received: Thomas Blackstone; Thomas V. Clancy; and Kathleen Jewell. . Vice-Chairman Mathews nominated Dr. Thomas V. Clancy. nomination was seconded by Commissioner sisson. The commissioner Barone nominated Dr. Thomas Blackstone. The nomination was seconded by Commissioner Caster. There being no further nominations; Chairman Greer d~clared the nominations closed. Vote: Chairman Greer called for a vote on the appointment of Dr. Thomas V. Clancy to serve 9n the Board of Health in the Physician Category. The term is to expire December 31, 1995. Upon vote, the MOTION CARRIED AS FOLLOWS: ..... / ( MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 251 Voting Aye: Commissioner sisson Vice-Chairman Mathews Chairman Greer Voting Nay: Commissioner Barone Commissioner Caster 1 Vacancy in the veterinarian category: The following applications have been received: Dennis L. Jackson; Thomas C. Needham; and Joanne Thompson. () Chairman Greer opened the floor to receive nominations. Commissioner Barone nominated Thomas C. Needham. Vice-Chairman Mathews nominated Dennis L. Jackson. The nomination was seconded by Commissioner sisson. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote on the appointment of Dennis L. Jackson to serve on the Board of Health in the veterinarian Category. The term is to expire December 31, 1995. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Caster commissioner sisson Vice-Chairman Mathews Chairman Greer Voting Nay: Commissioner Barone MEETING RECESSED Chairman Greer recessed the meeting at 1:35 P.M. with completion of the agenda after the Work Session scheduled with the Strategic Planning Council in the williston Auditorium of the Cape Fear Museum, 814 Market Street, Wilmington, North Carolina. () WORK SESSION WITH THE ST~TEGIC PLANNING COUNCIL Chairman Greer welcomed all members of the Strategic Planning Council and apologized for the late lunch hour. Vice-Chairman Mathews commented on a prior engagement and excused himself from the Work Session at 1:50 P.M. Mr. Jonathan Alper, Chairman of the Strategic Planning Council introduced the members present and requested the Assistant to the County Manager, Pat Mel vin to present the strategic Planning concept. Ms. Melvin presented background information on the development of the Strategic Planning Council and presented the key features of the planning process: -Look outward at trends which are beyond our control, but will shape our destiny. -Focus on a few critical issues and goals which are more important to our future than any other, instead of undertaking the hopeless task of trying to focus on every issue at once. -Being realistic in considering resources which are available to achieve goals, and who will control them. () -To be action-oriented, defining clearly what steps must be taken to achieve the goals, and who must carry out these steps, by when, at what cost, and who will pay. . . . '""lllIll MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 252 Mr. Alper reported on the first meeting of the Council on February 27, 1992, and the numerous meetings that have followed in trying to develop primary issues that must be addressed to ensure the County's growth and quality of life for its citizens. Council members identified 56 issues with four general areas identified as follows: EDUCATION Ms. Janice Cavenaugh, Chairman of the Education Committee, presented the following issues identified by the Committee: -Facilities required to meet our educational goals. -Technology required to provide state of the art education. -Vocational education necessary to provide a skilled workforce, capable of filling future jobs. ....Special program needs such as special education, after-school day care, pre-school programs, and cultural enhancement. -Recruitment and retention of quality administrators and faculty, including more minority staff members. -solutions to growing social needs such as crime, drugs, single parents, etc., as they affect schools. -Increasing community involvement in our schools. -utilizing the tremendous resources available at the University of North Carolina at Wilmington and Cape Fear community College to enhance education for all citizens of New Hanover County. SOCIAL ISSUES/PUBLIC SERVICES Ms. Linda Pearce, Chairman of- the Social Issues/Public Services Committee, reported on providing a safe, stable environment in order to ensure economic security and well-being to enhance the quality of life for all of its citizens. Topics to be investigated are as follows: -Improvement of public safety/reduction of crime. -Adequate access to health services for all the citizens of New Hanover County. -Improved support systems for the family unit, children, elderly, working parents# etc. ~Protection of the character of our neighborhoods. -Recreational opportunities and cultural enhancement. ECONOMIC DEVELOPMENT Mr. Frank Colon, Chairman of the Economic Development Committee, reported on the promotion of orderly growth as a means of improving the standard of living for all of its citizens. A preliminary analysis indicated there is a great deal of overlap between topics investigated by the other committees and economic development. Without a sound infrastructure and zoning; a well educated work force; a safe and crime free-environment; and reasonably available and affordable social and health services, orderly growth will nb.t occur. Emphasis was placed on the importance of adopting a ,regional outlook for southeastern North Carolina :with New Hanover County serving as the commercial service hub for the entire region. The following issues are to be investigated: ~ ~ / I I MINUTES OF REGULAR MEETING, DECEMBER 21, 1.992 PAGE 253 -Promotion of fiscal efficiency of New Hanover County government, including elimination of duality of services and consolidation. -Promotion of tourism, including a high quality convention center. -Recruitment and retention of high skill, high tech, clean industries. () -Promotion of Cape Fear Community College and UNC-Wilmington as resources for economic development. -Cooperation between business and government to promote the favorable economic climate necessary for growth. LAND USE AND PLANNING Mr. Bob Rippy, Chairman of the Land Use and Planning Committee, reported on the small amount of land available in New Hanover County and the importance of preserving this ecologically sensitive area. Among the major issues to be considered in the coming years will be the balance of our need for growth against our responsibili ty to preserve the environment. In the coming decades, County government will be faced with many difficult decisions regarding land use. It is important to develop a vision of New Hanover County that we will wish to bequeath to our children. Topics to be investigated are as follows: -Preservation of our environment, while allowing for growth and development. -Development of roads and highways to permit growth and reduce congestion. () -Water quality issues, including the County sewer system and water run-off, for the protection of our rivers, estuaries, and coastal areas. -Review of zoning to ensure that we can permit growth where desirable and limit growth where not desirable. -Continued development of infrastructure, including the state Port and Airport. -Maintenance of good air quality. -Acquisition of land for conservation and recreation. Planning Director, Dexter Hayes, reported on the population growth from 103,471 in 1980 to 120,284 with a projected growth of 134,000 by the year 2000. Of the County's 120,284 residents in 1990, 106,537 (88.6%) live in an urbanized area. Only 13,747 (11.4%) live in rural areas. The age mix in the future will be somewhat different, with relative stability in the numbers of children and teenagers, fewer young adults (age 20-29), many more middle-aged people, and greater numbers of senior citizens (age 60 and over). It is projected that the age of the average New Hanover County resident will increase in the 1990' s and on into the twenty-f irst century. The median age of a resident is expected to increase from 33.8 in 1990 to 41.5 in the year 2020. As the adult population outgrows their child-bearing years, natural increase in growth will diminish. ~ \ ," ~. Other statistics presented were on the decreasing household size, income levels, education, trades and services, construction, the 1-40 impact, tourism, the state Port, and Airport. In conclusion, New Hanover County is the economic trade and service center for southeastern North Carolina. The County's economy is l . . . ~ ;~-~~~~.. MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 254 partially dependent on the economic health and growth of the entire region. Employment data shows that New Hanover County is a major generator .of jobs for the region. A much greater number of employees commute into the county every day for work versus the number of residents who leave the county for work. The three largest employment sectors in the County are Trade (28.9%), Service (21.3%), and Government (17.2%). The County's employment level in Trade exceeds the national level, whereas Service and Government employment are about the same as in other counties throughout the nation. Although manufacturing has not grown overall, increases have occurred in many of the smaller sectors that make up the manufacturing category. with the opening of 1-40, the Wilmington area is now tied to the National Interstate System. This should improve regional access and should also be a benefit to the port and air transportation facilities. Immediate affects should also be felt in the tourism industry, which accounts for an important part of New Hanover County's economy. Continued growth and expansion in all of southeastern North Carolina will have a positive impact as the County continues to lead the region in trade and service. Mr. Alper reported on the development of the Mission Statement by all members of the Strategic Planning Council and read the following statement: In partnership with our citizens, the government of New Hanover County is dedicated to promoting orderly growth, while preserving the outstanding qualify of life which has made our county a desirable place to live and work. The government of New Hanover County accepts the challenge of providing the services necessary to ensure a clean, safe, stable environment, and to promote the physical and economic well- being of all of its citizens. Ms . Melvin requested the commissioners to direct the Strategic Planning Council if they are satisfied with the four general areas identified and if the Council should proceed with development of the plan as outlined. Consensus: After discussion of an excellent report, it was the consensus of the Board for the Strategic Planning Council to proceed with developing the Strategic Plan for the year 2000 based upon the four general areas as presented. ,The Mission Statement will be reviewed and considered by the Board at the next regular meeting. MEETING RECONVENED TO REGULAR SESSION Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to convene from Special Session to Regular Session. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster commissioner Sisson Chairman Greer Absent: Vice-Chairman Mathews Chairman Greer reconvened to Regular Session at 3:00 P.M. ADDITIONAL ITEMS ... COUNT.Y MANAGER TOUR OF THE WASTE-TO-ENERGY ~ACILITY County Manager O'Neal reported the Waste-to-Energy Facility Commission has requested the County Commissioners to tour the Waste~to-Energy Facility and hold a Work Session on February 24, 1993. j / ( I MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 255 Consensus: It was the consensus of the Board to schedule a tour of the .Waste-to-Energy Facility on February 24, 1993, beginning at 1:00 P.M. and followed by a Work Session at 3:00 P.M. in Room 501 of the County Administration Building. BUDGET WORK SESSIONS SCHEDULED FOR JANUARY 15, 1993, AND JANUARY 29, 1993 County Manager O'Neal recommended scheduling Budget Work Sessions on Friday, January 15, 1993, January 29, 1993, at 10:00 A.M. in Room 501 of Administration Building. preliminary and Friday, the County () Consensus: It was the consensus of the Board to schedule Budget Work Sessions on January 15 and 29, 1993, at 10:00 A.M. in Room 501 of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. The Commissioners were also requested to tentatively schedule a Budget Work Session on Friday, March 12, 1993, at 10:00 A.M. in Room 501 of the County Administration Building. EXECUTIVE SESSION Chairman Greer reported that the County Manager has requested an Executive Session to discuss property acquisition and consider the performance of a private contractor. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson to convene from Regular Session to Executive Session for discussion of property acquisition and the performance of a private contractor. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster commissioner Sisson Chairman Greer () Absent: Vice-Chairman Mathews Chairman Greer convened to Executive Session at 3:31 P.M. Motion: commissioner Barone MOVED, SECONDED by Commissioner Caster to reconvene to Regular Session. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster Commissioner Sisson Chairman Greer Absent: Vice-Chairman Mathews Chairman Greer reconvened to Regular Session at 4:04 P.M. DISCUSSION OF COMPLAINT RECEIVED CONCERNING BARKING DOGS ON GOFF DRIVE Deputy County Manager, Mary Gornto, presented the findings on a complaint received by Mr. Fittinger with reference to barking dogs on Goff Drive. After discussion of this complaint being heard through the court system with no violation cited, and the fact that numerous visits have been made by the Animal Control Officers without any evidence of barking dogs, it was agreed that the County cannot provide further assistance; however, the Animal Control Division will continue to monitor this complaint. n \ / l . . <Ie ~ MINUTES OF REGULAR MEETING, DECEMBER 21, 1992 PAGE 256 ADJOURNMENT Motion: Commissioner sisson MOVED, SECONDED by Commissioner Barone to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster Commissioner Sisson Chairman Greer Absent: Vice-Chairman Mathews Chairman Greer adjourned the Regular Meeting at 4:04 P.M. ~~ :UbmOtted. Lucle F. Harrell Clerk to the Board ~