1990-04-16 Regular Meeting
3 5 ""IIIl
MINUTES OF REGULAR MEETING, APRIL 16, 1990
ASSEMBLY
The New Hanover County Board of Commissioners
Regular Session on Monday, April 16, 1990, at 9:00
A.M. in the Assembly Room of the New Hanover
Courthouse, 24 North Third Street, Wilmington,
Carolina.
met in
o'clock
County
North
.
Members present were: Commissioners E. L. Mathews,
Jr.; Nolan'O'Neal; Vice-Chairman, W. Albert Corbett, Jr.;
Chairman Fred Retchin; County Manager, Allen O'Neal; County
Attorney, Robert W. Pope; and Clerk to the Board, Lucie F.
Harrell.
Commissioner Jonathan Barfield, Sr. was absent due to a
business commitment.
Reverend John Pearsall gave the invocation.
County Manager, Allen O'Neal, led the audience in the
Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
O'Neal to approve the minutes of Regular Meeting of March
26, 1990; Special Meetings of March 27, March 30 and March
31, 1990, as presented. Upon vote, the MOTION CARRIED AS
FOLLOWS:
.
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
NON-AGENDA ITEMS
Chairman Retchin asked if anyone present would like to
speak on an item not listed on the Regular Agenda or any
item listed on the Consent Agenda. No one commented.
APPROVAL OF CONSENT AGENDA
Motion: Vice-Chairman Corbett MOVED, SECONDED by
Commissioner Mathews to approve the following Consent Agenda
items. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
CONSENT AGENDA
.
PROCLAMATION DESIGNATING MAY 7, 1990, AS NATIONAL NURSES'
DAY IN NEW HANOVER COUNTY
The Commissioners adopted a proclamation declaring May
7, 1990, as National Nurses' Day in New Hanover County.
A copy of the proclamation is hereby incorporated as
part of the minutes and is contained in Exhibit Book XVIII,
Page 10.
ADOPTION OF RESOLUTION FOR ADDITION OF ROADS TO THE STATE
MAINTAINED SECONDARY ROAD SYSTEM
The Commissioners adopted a resolution for the addition
of roads in River Oaks Subdivision (Division File #637-N) to
the State Maintained Secondary Road System.
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
A copy of the resolution is hereby incorporated as part
of the minutes and is contained in Exhibit Book XVIII, Page
10.
APPROVAL
The
following
attention
OF RELEASE OF VALUES AND PENALTIES
Commissioners adjusted property
properties because of conditions
of the Tax Administrator:
values for the
brought to the
Dean, James Ingraham
Rinehart, John F.
$36,600
$81,530
()
The Commissioners released the following property
listing penalties as the taxpayers certified their listings
were made in another county during the listing period:
Borg Warner Acceptance Corp.
Cloninger, Don R.
Edwardson, John A.
$635.29
$ 22.00
$ 14.36
The Commissioners released the following Department of
Motor Vehicle civil penalties as recommended by the Tax
Administrator since these were first offense cases:
Borg Warner Acceptance Corp.
Savage, Alfred W.
$408.50
$200.00
REJECTION OF BID ttFIN-90-0084-85 FOR THE USED MAINFRAME
COMPUTER EQUIPMENT FOR MANAGEMENT INFORMATION SYSTEMS
The Commissioners rejected all bids received for the
used mainframe computer equipment for the Management
Information Systems Department as recommended by staff after
evaluating the bid proposals.
APPROVAL OF TAX EXEMPT STATUS FOR SOUTH ATLANTIC CONFERENCE ()
ASSOCIATION OF SEVENTH DAY ADVENTIST (Map
iR08514-001-002-000)
The Commissioners approved a request by the South
Atlantic Conference Association of Seventh Day Adventists
for tax exempt status for the years of 1987, 1988, 1989 and
future years.
ACCEPTANCE OF TAX COLLECTION REPORTS
The Commissioners accepted the following tax collection
reports through March 30, 1990:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as part
of the minutes and are contained in Exhibit Book XVIII, Page
10.
APPROVAL OF BUDGET AMENDMENT tt90-0187 - NON-DEPARTMENTAL -
DEPARTMENT OF AGING
The Commissioners approved the following budget
amendment:
90-0187 Non-Departmental/Aging-Senior Center
Debit
Credit
()
Non-Departmental
Contingencies
$6,590
Aging Center
Capital Outlay
$6,590
Purpose: To budget for replacement of copier.
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
3 7 ...,
ACCEPTANCE OF BUDGET
DEPARTMENT
The Commissioners
Amendment for entry into
AMENDMENT #90-0201
SHERIFF'S
accepted the
the minutes:
following
Budget
90-0201 Non-Departmental/Sheriff's Department
Debit
Credit
Non-Departmental
Contingencies
$6,643
.
Sheriff's Department
Salary and Wages
Social Security
401 K
Medical Insurance
$5,404
413
270
556
Purpose: To budget funds for new Identification/Crime Scene
Technician position.
APPROVAL OF BUDGET AMENDMENT #90-0203 - MUSEUM
The Commissioners approved the following
Amendment for the Museum Expansion Project:
Budget
90-0203 Museum Expansion
Debit
Credit
Interest on Investments
$47,832
Capital Outlay
Landscaping
$10,832
37,000
.
Purpose: To budget interest earned to purchase capital
outlay items and to do landscaping for the Museum expansion
project.
APPROVAL OF BUDGET AMENDMENT #90-0207 - PRINT SHOP
The Commissioners approved the following
Amendment:
Budget
90-0207 Print Shop
Debit
Credit
Print Shop Charges
$10,000
Departmental Supplies
$10,000
Purpose: To budget for increase in departmental supplies
due to greater than anticipated printing needs of County
departments.
APPROVAL OF BUDGET AMENDMENT # 90-0 210
DEPARTMENT
The Commissioners approved the
Amendment:
SOCIAL SERVICES
following Budget
90-0210 Social Services/Various
.
Debit
Credit
DSS/AFDC
Transitional Day Care, fed/state
reimbursement
AFDC Emergency Assistance
$50,000
$26,200
DSS/Foster Care
AFDC Foster Care
State Foster Home Fund
$68,715
$11,000
DSS/Administration
Salaries and Wages
$99,085
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MINUTES OF REGULAR-MEETING, APRIL 16,1990 (CONTINUED)
Budget Amendment (Continued)
Debit
Credit
DSSjAFDC
Assistance Payments
Transitional Assistance Payments
$35,000
$50,000
DSSjFoster Care
state Foster Home
IV-E (AFDC) Foster Home
SFHFjAFDC Supplement
Clothing Allowance
$22,000
$82,000
$18,000
$48,000
()
Purpose: AFDC - Emergency Assistance and Foster Care funds
are budgeted to meet funding needs for remainder of this
fiscal year. The source of funding is additional State
allocation and County dollars currently in DSS salaries that
will not be needed this year.
Funds are also budgeted for Transitional Day Care which
began on April 1, 1990.
ACCEPTANCE OF BUDGET AMENDMENT 190-0639 CAPE FEAR
COMMUNITY COLLEGE NURSING FACILITY
The Commissioners accepted the following Budget
Amendment as reported by the Budget Officer for entry into
the minutes:
90-0639 Cape Fear Community College Nursing Facility
Sales Tax Refund
Interest on Investments
Debit
$ 3,156
11,882
Credit
Administration and Legal
contingencies
172
7,148
Transfer to other Funds (General Fund)
$22,358
o
APPROVAL OF GRANT APPLICATION TO N. C. DEPARTMENT OF CRIME
CONTROL AND PUBLIC SAFETY
The Commissioners approved filing of a grant
application by the Cape Fear Substance Abuse Center for a
Victims of Crime Assistance Grant in the amount of $23,380
for the Rape Crisis Center. No local funds are required,
but the County is responsible for administering the funds.
The grant pre-application has been approved by the N. C.
Department of Crime Control and Public Safety. The County
Manager was authorized to execute the grant application and
agreement if the grant is received.
APPROVAL OF CONSOLIDATED CONTRACT IHEA-90-0119 WITH N. C.
DEPARTMENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES
NEW HANOVER COUNTY HEALTH DEPARTMENT
The Commissioners approved a consolidated contract
between the New Hanover County Health Department and North
Carolina Department of Environment, Health and Natural
Resources in the amount of $991,768 to assist in providing
services in New Hanover County. The Chairman, Health
Director and the Finance Director were authorized to execute
the contract.
A copy of the contract is on file in the County 0
Manager's Office.
ADOPTION OF PROCLAMATION DECLARING APRIL AS FAIR HOUSING
MONTH IN NEW HANOVER COUNTY
Director of Human Relations, William R. Jessup,
commented on April as Fair Housing Month in New Hanover
County and invited the Commissioners to attend the Fair
Housing Workshop to be held on May 2, 1990.
Motion: Vice-Chairman
Commissioner O'Neal to
Corbett MOVED, SECONDED by
adopt the proclamation designating
MINUTES OF REGULAR MEETING, APRIL 16, 1990 ( CONTINUED) 3 9 ""IIIIlI
April as Fair Housing Month in New Hanover County. Upon
vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
.
Absent:
Commissioner Barfield
A copy of the proclamation is hereby incorporated as a
part of the minutes and is contained in Exhibit Book XVIII,
Page 10.
MEETING RECESSED TO HOLD A MEETING OF THE 1990 BOARD OF
EQUALIZATION & REVIEW
Chairman Retchin recessed the meeting from 9:10 o'clock
A.M. to 9:16 o'clock A.M. to hold a meeting of the 1990
Board of Equalization & Review.
ADOPTION OF RESOLUTION AUTHORIZING A ONE TIME WAIVER OF THE
AUDIT REQUIREMENT TO OUTSIDE AGENCIES RECEIVING $1,000 AND
NO MORE THAN $2,500
Motion: Vice-Chairman Corbett MOVED, SECONDED by
commissioner Mathews to adopt the resolution authorizing a
one time waiver of the audit requirement to outside agencies
receiving $1,000 and no more than $2,500. Upon vote, the
MOTION CARRIED AS FOLLOWS:
.
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent:
Commissioner Barfield
A copy of the resolution is hereby made a part of the
minutes and is contained in Exhibit Book XVIII, Page 10.
ADOPTION OF ARTICLES OF INCORPORATION AND BY-LAWS FOR
ESTABLISHMENT OF A NON-PROFIT CORPORATION ENTITLED NEW
HANOVER COUNTY CHILD CARE RESOURCE AND REFERRAL, INC.
Motion: After discussion of revisions to the Articles of
Incorporation and By-laws, Chairman Retchin MOVED, SECONDED
by Vice-Chairman Corbett to adopt the Articles of
Incorporation and By-laws as presented and direct the Clerk
to maintain the list of categories as recommended by the
Task Force for appointments to this Board. Upon vote, the
MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
.
Absent:
Commissioner Barfield
AWARD OF BID (CONTRACT #STE-90-0007) TO CLANCY & THEYS FOR
SITE WORK, FOUNDATIONS AND STRUCTURES FOR PHASE 2 OF THE
STEAM PLANT EXPANSION PROJECT
Dr. Stanton M. Peters, Engineering Consultant for the
Steam Plant Expansion Project, stated the following bids
were received for site work, foundations and structures, for
Phase 2 of the project. He recommended award of the low bid
to Clancy & Theys:
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
Clancy & Theys
Miller Building Corporation
Cape Fear Construction
Leader Construction
$1,647,840
$1,683,000
$1,836,000
$1,867,000
Commissioner Corbett expressed concern for the firm of
Stanton M. Peters & Associates being defined as engineer in
one document and consultant in another. He requested the
County Attorney to be consistent in the title used for all
documents.
A lengthy discussion was held on the protest submitted
by Miller Building Corporation which expressed concern for
no alternate being provided by Clancy and Theys's bid
proposal clarifying the inclusion or exclusion of field
painting for exposed structural steel. Dr. Peters stated
the bid package required that clarifications must be made by
addendum only. He emphasized the fact that verbal
instructions are not binding. The painting question
submitted by Miller Building Corporation was responded to in
Addendum #3, Page 3, Item 15 which states, "Paint only the
exposed items shown on the structural drawings. All other
i terns will be painted under other contracts." Also, under
Page 6, Item 20, the addendum states, "There are no bid
alternates for this project." Dr. Peters stated with
reference to Miller Building's question concerning
acceptance of voluntary alternatives, the response was
answered on Page 6, Item 19, of the addendum which states,
"The Engineer will consider voluntary alternatives for award
of the contract only as allowed by the owners legal counsel
so that the bid processing is not voided."
Commissioner Mathews asked County Attorney Pope if he
is satisfied with the award of bid to Clancy & Theys and
does he feel the protest submitted by Miller Building
Corporation has been addressed properly? County Attorney
Pope stated he has no problem awarding the bid to Clancy &
Theys as recommended.
Vice-Chairman Corbett expressed concern for the wording
in Section 4.2, "Changes of the Contract Time" and
recommended that the Board of Commissioners be involved with
an extension of time. He also expressed concern for the
vagueness of the word "reasonable" used in Section 7.5,
Correction of Defects. He asked if a time could be
established. Dr. Peters stated the contractor must be given
a reasonable amount of time to correct a problem. After
further discussion, it was agreed that the word reasonable
should remain; however, if the engineer finds that work was
delayed because of conditions beyond the control and without
the fault of both the contractor and his or her
subcontractors or suppliers, the engineer is to contact the
Board of Commissioners for an extension of time.
County Attorney Pope inquired as to whether the
Commissioners would like for the extension of time clause to
be incorporated into future contracts.
Consensus: After further discussion,
of the Board to incorporate this
contracts.
it was the consensus
wording in future
Motion: After discussion of the bid document from Clancy &
Theys, which included painting of the steel, Vice-Chairman
Corbett MOVED, SECONDED by commissioner Mathews to award the
bid to Clancy & Theys in the amount of $1,647,840 with an
amendment to Paragraph 1 under Section 4.2 to incorporate
the time extension clause. The Chairman was authorized to
execute the contract. Upon vote, the MOTION CARRIED AS
FOLLOWS:
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
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Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
.
A copy of the contract is on file in the County
Manager's office.
AWARD OF BID TO NUTECH PROCESS EQUIPMENT, INC. ( CONTRACT
#STE-90-0058) - STEAM PLANT EXPANSION PROJECT
Discussion was held on using the proper name when
referring to Steam Plant. Vice-Chairman Corbett requested
the County Attorney to be consistent with the name when
preparing documents and suggested referring to the plant as
the Resource Recovery Facility. After further discussion,
no action was taken on this matter.
Consensus: Discussion was held on preparing a plaque for
the dedication of the Steam Plant expansion with the
consensus that a plaque is not needed.
Dr. Peters stated the following equipment bids were
received:
Nutech Process Equipment, Inc.
Equipment Systems Design
Permutit Company, Inc.
$29,900
$35,974
$70,305
.
Dr. Peters stated Nutech submitted the
parts: (1) the deaerator with accessories and
down tank. He stated the total bid was
recommended award of the bid to the low bidder,
bid in
(2) the
$29,900
Nutech.
two
blow
and
Discussion was held on the difference
contract compared to the bid received. Dr.
the bid of $29,900 is the correct figure.
in the draft
Peters stated
Motion: After discussion, Commissioner O'Neal MOVED,
SECONDED by Commissioner Mathews to award the bid to Nutech
Process Equipment, Inc., the low bidder, in the amount of
$29,900. The Chairman was authorized to execute the
contract. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
A copy of the contract is on file in the County
Manager's office.
.
AWARD OF BID TO FORNEY INTERNATIONAL, INC. ( CONTRACT
#STE-90-0008) FOR INSTALLATION OF INSTRUMENTATION AND
CONTROLS FOR THE STEAM PLANT EXPANSION PROJECT
Dr. Stanton M. Peters stated the following bids were
received for installation of instrumentation and controls
for the Steam Plant Expansion Project:
Forney International Inc.
Johnson Yokogawa Corporation
Bailey Controls Company
$ 930,089
$1,063,070
$1,256,550
Dr. Peters stated the bids received from Forney
International Inc. and Johnson Yokogawa Corporation were
evaluated in detail. At the pre-bid conference, due to the
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
complexity of the bid package, the bidders were instructed
that if a single item in the bid package was a matter of
concern, the firm should contact Dr. Peters to see if this
concern could be resolved through negotiations. He stated
Forney requested deletion of all references to construction
in the bid documents; therefore, it was not clear whether
Forney would install the field instruments. Johnson
Yokogawa Corporation agreed to allow the construction
contract to remain with negotiations being worked out within
15 days after the award of bid to their firm, which was not
acceptable. After meeting with both firms several times,
Forney was informed that deletion of references to
construction was not acceptable, and they agreed by written
notification to install the field instruments under the bid
price of $930,089.
Dr. Peters stated the Johnson Yokogawa Corporation bid
was good; however, 14 inch CRT's were provided which would
cost $12,000 each to upgrade to 19 inches; whereas, the
Forney bid provided 19 inch CRT's. Johnson Yokogawa did not
have a color copier; whereas, the Forney bid contained two
color copiers; and Johnson Yokogawa did not provide the
redundant data highways which was a minimal requirement of
the bid document.
Dr. Peters stated after carefully considering all
details of the bids received from Forney International and
Johnson Yokogawa, it is recommended that the bid be awarded
to Forney International, Inc., the low bidder.
Discussion was held on the technical assistance portion
of the contract. Dr. Peters stated technical assistance
must be provided through the acceptance test of the
instrumentation system; therefore, 70 man days of technical
assistance were included in the bid proposal.
After further discussion, it was the general consensus
to remove the technical assistance line item in the amount
of $47,600 from the contract.
Further discussion was held on the spare parts portion
of the bid proposal in the amount of $33,352 and the
engineering training portion of the bid proposal in the
amount of $12,755 with the general consensus that these line
items are acceptable.
Discussion was held on deletion the last paragraph on
Page 9 entitled, Equipment Manufactured by Others. County
Attorney Pope recommended deletion of this paragraph.
Chairman Retchin stated Mr.
representative of the Johnson Yokogawa
like to comment on the bid proposal.
Richard Baker, a
Corporation, would
Mr. Richard Baker read the following instructions
submitted in the bid document: The purpose of the contract
documents is to provide for the furnishing of all equipment,
materials, and labor required to complete the project as
setforth herein. The successful bidder will be required to
furnish equipment, materials, and workmanship complying
fully with the requirements of the contract documents. Mr.
Baker stated his firm interpreted this statement as meaning
Johnson Yokogawa Corporation was to supply the installation
services. Mr. Baker continued to read the following
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
43;.
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instructions: The submission of a bid will be considered as
evidence of the bidder's representation. No allowance will
subsequently be made to the successful bidder by reason or
any error or omission on his part due to his neglect in
complying with the requirements of this article. No bidder
shall modify or cancel his bid or any part thereof for sixty
days after the time specified to the receipt of the bids.
Mr. Baker stated the bid submitted by Forney International
Inc. provides that supervision for field installation and
start-up of the system includes at least one Forney
specialist on site for 25 normal manned days including one
c round trip, etc. , and the technical assistance for
installation supervision for start-up is available at the
applicable per diem service rate at the time the service is
rendered. Mr. Baker stated the intent of the Forney
proposal was not to include installation and once given an
opportunity to modify the bid, Forney included installation
in the price already submitted; whereas, the Johnson
Yokogawa Corporation followed the original bid instructions
and included installation which increased the amount of the
bid. He expressed concern for awarding a bid to a company
in non-conformance with the original bid specifications and
providing the same opportunity to other bidders.
Dr. Peters commented on a meeting with Forney for
clarification of the bid proposal concerning installation
services. At this meeting, Forney stated the bid did
include installation services.
.
County Attorney Pope stated under the North Carolina
bidding laws a special section has been provided for
construction of solid waste management facilities. The law
recognizes the complexity of the bidding process, and allows
counties to award contracts on the basis of other factors
rather than cost alone.
Motion: After further discussion, Commissioner Mathews
MOVED, SECONDED by Commissioner O'Neal to award the bid to
Forney International Inc. in the amount of $976,000 which
includes spare parts in the amount of $33,352 and engineer
training in the amount of $12,755; to amend Section 4.2 to
include the extension of time clause; and delete the last
paragraph on Page 9 of the contract. The Chairman was
authorized to execute the document. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
A copy of the contract is on file in the County
Manager's office.
.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW
HANOVER COUNTY WATER & SEWER DISTRICT
Chairman Retchin recessed the meeting from 10:21
o'clock A.M. to 11:58 o'clock'~.~. to hold a Regular Meeting
of the New Hanover County Water & Sewer District.
APPROVAL OF SEWER ALLOCATION FOR 333 SHAMROCK DRIVE AND 150
HORNDALE DRIVE
County Engineer, Wyatt Blanchard, presented background
information on the sewer allocation request for 150 Horndale
Drive and 333 Shamrock Drive. He recommended amending the
contract with Cape Fear Utilities by 600 gallons per day of
sewer flow for the two residential lots.
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MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
Motion: After discussion, Vice-Chairman Corbett MOVED,
SECONDED by Chairman Retchin to amend the contract with Cape
Fear Utilities by 600 gallons per day of sew~r flow for two
residential lots, 333 Shamrock Drive and 150 Horndale Drive,
as requested by Henderson Realty Company. The Chairman was
authorized to execute the document. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
()
Absent:
Commissioner Barfield
A copy of the amended contract is on file in the County
Manager's office.
BREAK
Chairman Retchin recessed the meeting for a break from
10:59 o'clock A.M. to 11:14 o'clock A.M.
APPOINTMENT OF JULIA G. DEAN TO SERVE ON THE NEW HANOVER
COUNTY DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE
Motion: Chairman Retchin MOVED, SECONDED by Commissioner
Mathews to appoint Ms. Julia G. Dean to serve an unexpired
term on the Domiciliary Home Community Advisory Committee.
The term will expire June 30, 1991. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
()
Absent: Commissioner Barfield
.,
APPOINTMENT OF MEMBERS TO SERVE ON THE AD HOC PLANNING
ADVISORY COMMITTEE
Motion: After discussion and nominations of various
applicants, Commissioner Mathews MOVED, SECONDED by
Vice-Chairman Corbett to appoint the following members to
serve on the Ad Hoc Planning Advisory Committee:
Ms. Eleanor T. Callum
Ms. Howard T. Capps
Ms. Peggy T. Crouch
Mr. William C. Howard, Jr.
Mr. William C. Maus III
Mr. James H. Medlin, Jr.
Mr. Michael Murchison
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
()
Absent:
Commissioner Barfield
PERFORMANCE EVALUATION FOR THE CLERK TO THE BOARD
Each County Commissioner commented on the excellent job
being performed by the Clerk to the Board. Vice-Chairman
Corbett suggested delegation of more duties to the Deputy
Clerk in order to allow the Clerk more time for
administrative duties and planning.
Clerk to the Board, Lucie F. Harrell, expressed
appreciation to the members of the Board for the positive
MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
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evaluation stating she enjoys the job and working with the
Board.
PERFORMANCE EVALUATION FOR THE COUNTY ATTORNEY
Each Commissioner commented on the excellent job being
performed by the County Attorney. Chairman Retchin and
Vice-Chairman Corbett requested the County Attorney to
delegate more responsibilities to the Assistant County
Attorneys.
.
County Attorney Pope expressed appreciation to the
Board for the evaluation and stated he would concentrate on
delegating more responsibilities to his assistants.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Discussion of Scheduling a Meeting with State FmHA
Representatives to Seek Additional Funding Assistance for
Completing the Sewer System
Vice-Chairman Corbett inquired as to whether a date has
been set to meet with State FmHA representatives in Raleigh,
North Carolina, to discuss additional funding assistance for
completing the county-wide sewer system. County Manager
O'Neal stated this item will be addressed within the next
week.
Invitation for County Manager to Attend a Hospital Board of
Trustees Meeting
Commissioner O'Neal invited the County Manager to
attend the next meeting of the Hospital Board of Trustees.
Chairman Retchin agreed stating this is an excellent
idea, and it would be most beneficial to the County Manager
to attend other meetings of various boards and commissions.
.
Commissioner 0' Neal also commented on the progress of
the Search Committee in selecting a new hospital
administrator stating the applicants are being narrowed and
the selection process should be completed wi thin the next
three to four weeks.
Discussion of Wall Covering in the Assembly Room
Commissioner Mathews expressed concern about the sound
system and inquired as to when the wall covering will be
completely installed.
After discussion, the County Manager was requested to
check into the completion of this work.
EXECUTIVE SESSION
Chairman Retchin stated the County Attorney has
requested an Executive Session to discuss acquisition of
property, litigation, and a personnel matter.
Motion: Vice-Chairman Corbett MOVED, SECONDED by Chairman
Retchin to convene from Regular Session to Executive Session.
Upon vote, the MOTION CARRIED AS FOLLOWS:
.
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent:
Commissioner Barfield
Chairman Retchin convened from Regular Session to
Executive Session at 11:45 o'clock A.M.
Motion: Vice-Chairman Corbett MOVED, SECONDED
Commissioner 0 I Neal to reconvene to Regular Session.
vote, the MOTION CARRIED AS FOLLOWS:
by
Upon
~
4-6
\
MINUTES OF REGULAR MEETING, APRIL 16, 1990 (CONTINUED)
voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
Chairman Retchin convened to Regular Session at 12:46
o'clock P.M.
ADJOURNMENT
Commissioner Mathews MOVED,
O'Neal to adjourn. Upon vote,
FOLLOWS:
SECONDED by
the MOTION
Commissioner
CARRIED AS
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
Absent: Commissioner Barfield
Respectfully submitted,
( U'Vxi~
\.../C F. Harrell
Clerk to the Board
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