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1990-08-06 Regular Meeting :15 5 ""lIl MINUTES OF REGULAR MEETING, AUGUST 6, 1990 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 6, 1990, at 7:30 o'clock P.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. . Members present were: Commissioners Robert G. Greer; E. L. Mathews, Jr.; Nolan O'Neal; Vice-Chairman Jonathan Barfield, Sr.; Chairman Fred Retchin; County Manager, Allen O'Neal; County Attorney, Robert W. Pope, Clerk to the Board, Lucie F. Harrell. Chairman Retchin called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Reverend Peter Webster, Pastor of the Unitarian Universalist Fellowship, gave the invocation. Commissioner O'Neal led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES Motion: Commissioner Mathews MOVED, SECONDED by Commissioner O'Neal to approve the minutes of the Public Hearing held on July 9, 1990, with corrections as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. NON-AGENDA ITEMS . Discussion of Water Tests in Wrightsboro Area Ms. Alcenia Holmes, representing the Committee of Concerned Citizens of Wrightsboro, inquired as to the results of the wells tested after the fire at the demolition landfill located on Blue Clay Road, and presented a list of wells in the area that were not tested asking if these wells will be tested? Chairman Retchin stated the test results were received at 5:00 P.M. yesterday with a trace of chemicals in two of the three wells tested; however, no explanation has been given as to the breakdown of chemicals. He assured Ms. Holmes that once additional information has been received the community will be notified of the test results, and the Commissioners will take whatever steps are necessary to protect the public health of citizens living in the surrounding area. Discussion of Zoning Board of Adjustment Public Notice Advertisement Ms. Mildred Harris commented on the brief discussion concerning the wording of notices published for Zoning Board of Adjustment meetings on July 23, 1990, and stated the notice was moved to legal notices and the publication did not contain the words, Public Hearing. She inquired as to whether the new wording was a product of the County Attorney. County Attorney Pope stated he did not draft the wording published, and that a meeting is scheduled with the County Staff for discussion of this issue. eJ Ms. Harris asked if the business conducted at the July Zoning Board of Adjustment meeting would be legally acceptable since the notice was not advertised correctly. County Attorney Pope stated the meeting was opened to the public; therefore, the action taken would be legally acceptable. Consensus: After discussion of the correct verbiage for public notices and the need to clarify the term, Public Hearing, it was the consensus of the Board to request the County Attorney to prepare a definition of the term, Public Hearing, and to prepare a correctly worded public notice. This information is to be forwarded to Ms. Mildred Harris. ~ (~15f1NUTES OF REGULAR MF~TING, AUGUST 6, 1990 (CONTINUED) APPROVAL OF CONSENT AGENDA Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner Mathews to approve the Consent Agenda items as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Budget Amendment *91-0098 - Public Address System for County Commissioners The Commissioners approved the following Budget Amendment: C~ 91-0008 Non-Departmental and Property Management Debit Credit Non-Departmental Contingency $3,600 Property Management contracted Services Capital Outlay $ 400 $3,200 Purpose: Transfer of funds from contingency to Management for purchase of portable public address and system to be used for public hearings held away Commissioners' regular meeting place. Property recording from the Budget Amendment *91-0010 Reported for Entry Into the Record - Recycling Program The following Budget Amendment was reported for entry into the record: 91-0010 Resource Recovery/Appropriated Fund Balance Debit Credit o Resource Recovery Appropriated Fund Balance $80,000 Solid Waste Planning Salaries and Wages Social Security Taxes Fuel and Supplies Capital Outlay Uniforms contracted Services $21,738 1,662 5,000 1,500 100 50,000 Purpose: To establish FY 1990-91 Budget for Recycling Program as approved by the Commissioners on May 21, 1990. Explanation of Line Items: Fuel for the trucks purchased in FY 1989-90; Contracted Services budgeted for the County's agreement with the City of Wilmington; and Capital Outlay for purchase of 90-gallon recycling carts. Approval of Budget Amendment *91-0012 - Sheriff's Department The Commissioners approved the following Budget Amendment: 91-0012 Sheriff Department/Federal Forfeited Property c--) Debit Credit " Federal Forfeited Property $69,322 Departmental Supplies Buildings Capital Outlay Vehicles $10,000 3,000 36,322 20,000 ~ MINUTES OF REGULAR MEETING, AUGUST 6, 1990 ( CONTINUED) 157 --, Purpose: To budget federal forfeited property funds in the amount of $11,007 which was collected and not expended in FY 1989-90; the remaining $58,315 was collected in the current year. These funds will be used to purchase law enforcement items as the Sheriff deems necessary. Federal forfeited property funds are budgeted as received and must be used for law enforcement activities. . Approval of Range Changes for Compliance to State Personnel Act The Commissioners approved the following range changes to maintain an established relationship within occupational groups as required by the State Personnel Act: Machine Operator I Medical Lab Assistant I Medical Lab Assistant III Community Support Services Supervisor II - Range 61 to Range 62 - Range 58 to Range 57 - Range 62 to Range 61 - Range 60 to Range 62 Ratification of Appointments to the New Hanover County Board of Fire Commissioners The Commissioners ratified the following appointments to the Board of Fire Commissioners as submitted by the Volunteer Fire Departments: Lou Mattes - Myrtle Grove Volunteer Fire Department Harry Bennett - Seagate Volunteer Fire Department Adoption Carolina The roads to of Resolution Adding Roads in Fawn Creek to the North Secondary Road System Commissioners adopted a resolution adding the following the State Secondary Road System: . Fawn Creek Drive, Section I Deer Haven Court, Antler Drive, and Elk Trail (Division File #649-N) Fawn Creek Drive, Section II (Division File #645-N) A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XVIII, Page 20. Approval of New Hanover County Aging Plan The Commissioners approved the New Hanover County Aging Strategic Plan as submitted by the Inter-Disciplinary Committee. The major priorities are as follows: (1) need for more In-home Service; (2) need for affordable assisted transitional housing for the elderly; and (3) an educational plan to address pertinent aging issues. A copy of the plan is on file in the Administrative Office of the Department of Aging. Approval of Contract ftOMB-90-0259 with Du-Penza Services, Inc. for Low-Income Weatherization Assistance Program The Commissioners approved a contract with Du-Penza Services, Inc. for the low-income weatherization assistance program to the elderly, handicapped and low-income individuals. The County Manager was authorized to execute the contract documents. . A copy of the contract is on file in the Legal Department. PRESENTATION OF CERTIFICATE OF APPRECIATION TO COMMISSIONER E. L. MATHEWS, JR. FOR SERVICE ON THE BOARD OF SOCIAL SERVICES Chairman Retchin, on behalf of the Board, presented a Certificate of Appreciation to Commissioner E. L. Mathews, Jr. in recognition of his service on the Board of Social Services. APPROVAL OF NEW POSITIONS IN THE SHERIFF'S DEPARTMENT Assistant County Manager, Mary Gornto, on behalf of Sheriff Joe McQueen, requested approval of the following new positions: ~ ( 15:~INUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) Data Control Clerk: Position will be assigned to the Records Section in order to meet minimum requirements for use of the State's Division of Criminal Informa- tion system. The position will require a Budget Amend- ment in the amount of $17,459. K-9 Detective: Position will be assigned to the Vice/ Narcotics Unit and is needed due to the increased work load in the division. Drug-forfeiture funds are avail- able and will be utilized for the current fiscal year; however, the county will have to fund the position in future years. The approximate cost of the position is $25,000. () Motion: After discussion of the need for both positions, Vice-Chairman Barfield MOVED, SECONDED by Commissioner Greer to approve the Data Control Clerk position with the necessary Budget Amendment and the K-9 Detective position as requested by the Sheriff. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING TO CONSIDER ISSUANCE OF A SPECIAL USE PERMIT TO ESTABLISH A CHILD DAY CARE CENTER AT MASONBORO BAPTIST CHURCH (S-317) Chairman Retchin opened the Public Hearing and stated this is a quasi-judicial hearing; therefore, persons wishing to testify must be sworn in by the Clerk to the Board. The following person was sworn in: Reverend Gordon Wright Planning Director Hayes presented Staff's findings of fact as follows: General Requirement #1: The proposed use will not materially endanger the public health or safety if located where proposed based upon the following findings: o 1. The subject property has direct vehicular access to Beasley Road. 2. The applicant is working closely with building, health and state officials to insure that interior renovations comply with County Codes and State day care laws. 3. The subject property is located within the Winter Park Volunteer Fire Department District. General Requirement #2: The proposed use meets all required conditions and specifications based upon the following findings: 1. Off-street parking will be accommodated by existing church yard parking facilities. 2. Pick-ups and deliveries can be made without backing onto the street right-of-way. 3. As required by State day care licensing laws, outdoor play areas will be within fenced areas with the fence being at least four (4) feet in height. There is an existing fence (chainlink) at the rear of the educational building. 1\ "'/ 4. Outside signage shall not exceed two (2) square feet in area because the proposed facility is not located on an existing collector or arterial. General Requirement #3: The proposed use will not substantially injure the value of adjoining or abutting property based upon the following findings: ~ MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) 159 ~ 1. The day care facility, which will accommodate up children will be housed in the educational building on property. No exterior renovations are planned. to 60 church 2. The existing church facilities have been expanded on this site without any apparent effect on property values nearby. . General Requirement #4: The proposed use will be in harmony with the area in which it is to be located and in general conformity with the plan of development submitted based upon the following findings: 1. The use will be located in an existing building on a site which has been occupied by a church for a number of years. 2. The site is located very near the intersection of Masonboro Loop Road and Beasley Road and does not encroach into a subdivision. Chairman Retchin asked if anyone from the general public would like to speak in favor of issuing the Special Use Permit. The following person commented: Reverend Gordon Wright commented on the beginning of a small day care program at Masonboro Baptist Church and stated due to growth of the program and a need for day care services, the church is requesting a Special Use Permit for establishment of a day care center. Chairman Retchin asked Reverend Wright if he concurs with the findings of fact as presented by the Planning Staff. Reverend Wright stated he agreed with the findings as presented. . Chairman Retchin asked if anyone from the general public would like to speak in opposition to the issuance of the Special Use Permit. No one commented. Chairman Retchin closed the Public Hearing. Motion: Commissioner Greer MOVED, SECONDED by Vice-Chairman Barfield to grant the Special Use Permit based upon the findings of fact meeting the four general requirements. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book I, Page 42. PUBLIC HEARING TO CONSIDER LOCATED SOUTH OF THE U. S. INTERSECTION TO B-2 BUSINESS Chairman Retchin opened REZONING APPROXIMATELY 7.7 ACRES HIGHWAY 117 AND N. C. HIGHWAY 132 FROM R-20 RESIDENTIAL (Z-411) the Public Hearing. . Planning Director Hayes presented background information on the request stating although there is a significant area of B-2 zoning to the north and east of the property in question, the Planning Commission was concerned that further southern expansion would be detrimental to several residential uses nearby. Several of these residential property owners appeared before the Planning Commission to protest the change. Sensing the need to protect residential interests to the south from commercial encroachment while providing for expanded commercial opportunity, the Planning Commission unanimously voted to recommend B-1 zoning for only the eastern half of the properties. Director Hayes presented a map based upon the Planning Commission's recommendation. Vice-Chairman Barfield stated the Planning Staff recommended rezoning the entire tract in order to provide for ingress and egress; therefore, he would rezone the site to B-2 as requested. ~ ~ ( 16' t1JNUTES OF REGULAR MEETING, AUGUST 6, 1990 ( CONTINUED) Chairman Retchin asked if would like to speak in favor following person commented: anyone from the general public of the rezoning request. The Attorney Jim McDonald, representing Lucille Horrell, the property owner and petitioner, stated the original request was for B-2 zoning of the entire tract (Tract 2 and Tract 3); however, after realizing the concerns of the adj acent property owners, the petitioner has agreed to request B-2 zoning for Tract 2 and allow Tract 3 (the southern end of the property) to remain residentially zoned. He commented on the growth in this area and 0 stated the highest and best use of the property is for commercial development. Chairman Retchin asked if anyone from the general public would like to speak in opposition to the rezoning request. The following persons commented: Mr. James W. Buie, Jr., an adjacent property owner, stated he purchased the property for construction of a home; therefore, he is opposed to B-2 zoning. Vice-Chairman Barfield asked if allowing Tract 3 to remain residentially zoned would satisfy Mr. Buie's concerns. Mr. Buie stated this proposal would be satisfactory. Ms. Alma Daniels, an adjacent property owner, stated allowing Tract 3 to remain residentially zoned would satisfy her concerns. Chairman Retchin closed the Public Hearing. Motion: After discussion of the petitioner's proposal, Vice-Chairman Barfield MOVED, SECONDED by Commissioner Mathews to rezone Tract 2 from R-15 to B-2 and allow Tract 3 to remain residentially zoned. Upon vote, the MOTION CARRIED UNANIMOUSLY. o A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF THE CASTLE HAYNE ZONING AREA OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED JULY 1, 1985," is hereby incorporated as a part of the minutes and is contained in Zoning Book II, under the Castle Hayne Section, Page 12. PUBLIC HEARING TO CONSIDER REZONING .62 OF AN ACRE ON THE WEST SIDE OF MILITARY CUT-OFF ROAD, SOUTH OF EASTWOOD ROAD, TO B- 2 BUSINESS FROM R-15 RESIDENTIAL (Z-412 - APPEALED CASE) Chairman Retchin opened the Public Hearing. Planning Director Hayes presented background information stating although the Planning Commission and Planning Staff agreed that the proposed rezoning would not create serious hardships, they believe the rezoning would lead to similar requests along the corridor which would create difficulty in promoting orderly commercial development for the area. The Planning Commission voted 3-2 for denial of the proposed rezoning. Vice-Chairman Barfield requested to be excused from voting on the proposed rezoning since the petitioner is his cousin. Motion: Commissioner O'Neal MOVED, SECONDED Mathews to excuse Vice-Chairman Barfield from proposed rezoning due to a conflict of interest. MOTION CARRIED UNANIMOUSLY. by Commissioner voting on the Upon vote, the o Chairman Retchin asked if anyone from the general public would like to speak in favor of or in opposition to the proposed rezoning. The following person commented: Attorney Jim McDonald, representing Ms. Deloris petitioner, stated the property is surrounded by Brown, the B-2 uses; ~ MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) 161 ~ therefore, rezoning this site would be consistent with adjacent properties. He respectfully requested approval of the rezoning request. Chairman Retchin closed the Public Hearing. Motion: After discussion of surrounding property being zoned B-2 and the need to square off the tract, Commissioner Mathews MOVED, SECONDED by Chairman Retchin to approve the B- 2 rezoning as requested by the petitioner. Upon vote, the MOTION CARRIED AS FOLLOWS: . Voting Aye: Commissioner Greer Commissioner Mathews Chairman Retchin Voting Nay: Commissioner O'Neal Excused: Vice-Chairman Barfield Commissioner 0' Neal stated, for the record, he feels the recommendation of the Planning Commission and Planning Staff should be upheld and cautioned allowing additional commercial uses on the Military Cut-Off Road. A copy of " AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 2 OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED ON DECEMBER 15, 1969," is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 2, Page 30. PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE MOBILE HOME PARK ORDINANCE BY SPECIFYING THE MINIMUM PERIMETER SETBACK FOR MOBILE HOMES TO 75 FEET Chairman Retchin opened the Public Hearing.- . Planning Director Hayes stated the proposed amendment was initiated by the Plannfng Commission to clarify setbacks for mobile homes in mobile home parks. The purpose of this modification is to specifically state that in no case shall any mobile home within a park be located closer than 75 feet to any residentially zoned property not occupied by the mobile home park regardless of the buffer width. Chairman Retchin asked if anyone from the general public would like to speak in favor of or in opposition to the proposed amendment. No one commented. Chairman Retchin closed the Public Hearing. Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner Mathews to approve the amendment to the Mobile Home Park Ordinance as presented by the Planning Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING TO CONSIDER SYSTEMATICALLY ASSIGNING HOUSE NUMBERS TO PROPERTIES LOCATED ALONG ATLANTIC DRIVE, BUENA VISTA DRIVE, AND KANNAPOLIS DRIVE LOCATED IN HARNETT TOWNSHIP Chairman Retchin opened the Public Hearing. . Planning Director Hayes requested authorization to systematically assign house numbers on Atlantic Drive, Buena Vista Drive, and Kannapolis Drive in Harnett Township for accurate identification of properties for emergency responses and general county services. Chairman Retchin asked if anyone would like to speak in favor of or assignment of house numbers as presented. from the general public in opposition to the No one commented. Chairman Retchin closed the Public Hearing. ~ ( l~s OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner Greer to adopt the order systematically assigning house numbers on Atlantic Drive, Buena vista Drive, and Kannapolis Drive located in Harnett Township. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the order is hereby incorporated as a part of the minutes and is contained in Exhibit Book XVIII, Page 20. PUBLIC HEARING TO NAME A PRIVATE ROAD LOCATED ON THE EAST SIDE OF CHADWICK AVENUE (CAPE FEAR TOWNSHIP) TO CASTLE CREEK LANE (SN-58) 0 Chairman Retchin opened the Public Hearing. Planning Director Hayes commented on the private drive stating this road will serve future commercial structures; therefore, the Planning Staff recommends approval. Chairman Retchin asked if anyone from the general public would like to speak in favor of or in opposition to the proposed road naming. No one commented. Chairman Retchin closed the Public Hearing. Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner O'Neal to approve naming the private road to Castle Creek Lane as recommended by the Planning Staff. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XVIII, Page 20. DISCUSSION OF JOINT CITY/COUNTY OFFER TO PURCHASE PROPERTY LOCATED AT THE CORNER OF THIRD AND CHESTNUT STREETS Chairman Retchin requested the Commissioners not to refer to the dollar amount of the proposal when discussing this matter since the Hobbs family has not been approached with the joint 0 City/County offer. '- Motion: After discussion of recent negotiations between the City and County, Chairman Retchin MOVED, SECONDED by Commissioner Mathews to authorize the County Manager to join with the City Manager in presenting an offer to purchase the property located at the corner of Third and Chestnut streets at a figure less than listed in the proposed offer. The offer will be subject to final approval by the Board of Commissioners. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING SCHEDULED FOR AUGUST 20, 1990, TO CONSIDER ADOPTION OF SCHEDULES, STANDARDS, AND RULES FOR THE 1991 REVALUATION Tax Administrator, Roland Register, presented background information on the 1991 Revaluation and stated according to NCGS 105-317, the County is required to schedule a Public Hearing to consider adoption of proposed schedules, standards, and rules for the 1991 Revaluation with notice of the date, time, and place. Schedules will be available for public inspection as of August 6, 1990, in the Tax Office. He requested the Commissioners to schedule a Public Hearing for August 20, 1990, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Courthouse located at 24 North Third Street. The appropriate notice is to be published by the Clerk to the Board. 0 Motion: Commissioner O'Neal MOVED, SECONDED by Chairman Retchin to schedule a Public Hearing on Monday, August 20, 1990, at 9:00 A. M. in the Assembly Room of the New Hanover County Courthouse and authorize the Clerk to the Board to publish the appropriate notice. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman Retchin recessed the meeting for a break from 9:01 o'clock P. M. to 9:16 o'clock P.M. ~ MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) 16'3 ~ ADOPTION OF REVISIONS TO THE SEDIMENTATION AND EROSION CONTROL ORDINANCE County Engineer, Wyatt Blanchard, presented revisions to the Sedimentation and Erosion Control Ordinance and stated he would be glad to answer questions. commissioner Greer expressed concern for many portions of the ordinance being mandated by the State and inquired as to why the County should become involved with state regulations. . Civil Engineer, Jim Craig, stated the purpose of including these portions of the ordinance is to provide the developer with required State regulations when g~ading slopes and placing drainage ditch8s in subdivisions He stated hopefully this will assist in resolving some of the drainage problems being experienced by homeowners in areas throughout the county. commissioner Greer questioned the wording on Page 16 under Section B requesting an explanation of the rate charge per acre after 50 acres. Civil Engineer Craig stated the wording should be changed to read as follows: "Over ten (10) acres, an additional $ 50 per acre." Motion: Mathews Page 16 acre". Commissioner O'Neal MOVED, SECONDED by Commissioner to approve the revisions with the change of wording on to read, "Over ten (10) acres, an additional $50 per Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is on file in the Clerk's office for codification into the County Code. . MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER & SEWER DISTRICT Chairman Retchin recessed the meeting to hold a Water & Sewer District meeting from 9:09 o'clock P.M. to 9:31 o'clock P.M. APPROVAL OF SCHEDULE FOR BOND SALE ACTIVITIES County Manager 0' Neal presented a calendar for bond sale activities and requested approval of the following schedule: 7/26/90 - Begin process for a two-thirds bond issue for water and sewer construction in the amount of $750,000. 7/29/90 applicable) information computation. Gather data for computing arbitrage rebate (if on Resource RecoVcery Bonds and Museum Bonds. Submit to LeBoeuf Lamb Leiby & MacRae for actual 7/29/90 - Begin process for selling $5,000,000 Parks Bond and $11,968,000 Water & Sewer Bonds with placement on sale calendar with the Local Government Commission. 8/20/90 - Introduce Bond Order for two-thirds sale of Water and Sewer Bonds. . 10/8/90 - Meeting with rating agencies should be scheduled during this week. Will check with rating agencies to see if they desire to meet in New Hanover County or in New York. 10/19/90 - Official statement on bond sale is mailed to potential buyers by the Local Government Commission. 10/30/90 - Sale date for bonds. 11/20/90 - Receive money for bond sale. commissioner Greer inquired as to the two-thirds bond issue and questioned if this is a normal procedure used by the County, and if so, is it appropriate to proceed without public consent? He expressed concern for this type of bond issue being misleading ~ / .. MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) ( 164 to the public, particularly with reference to increasing the County's bond debt service. County Attorney Pope stated New Hanover County and other municipalities and counties throughout the state utilize the two-thirds bond issue as an economic method of borrowing money. Commissioner Greer concurred with the two-thirds issue for the specific purpose of expanding the sewer system and stated in the future, issues of this type should be carefully reviewed before increasing the County's debt. o Motion: After a lengthy discussion on the two-thirds bond issue and the loss of revenue from the state and federal budget cuts, Commissioner Greer MOVED, SECONDED by Commissioner Mathews to approve the schedule of bond sale activities as presented by the County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. AWARD OF BIDS FOR AIRPORT TERMINAL FURNISHINGS AND ACCESSORIES Assistant County Manager, Mary Gornto, stated funds in the amount of $90,000 were budgeted for furnishings and accessories for the new airport terminal. Bids have been received in the amount of $84,454.50 and she recommended award of the following bids: Group A - Public Seating Bids Received: The Office Show Case Carolina Office Equipment Company Alfred Williams & Company $45,574.35 $46,749.25 $47,746.39 Recommend award of bid to The Office Showcase, the lowest responsible bidder, in the amount of $45,574.35. Group E - Trash Receptacles o Bids Received: The Office Showcase Carolina Office Equipment Company Alfred Williams & Company $ 8,574.90 $10,201.50 $ 8,587.49 Recommend award of bid to The Office Showcase, the lowest responsible bidder, in the amount of $8,574.90. Group B - Conference Room Chairs Bids Received: Carolina Office Equipment Company The Office Showcase Alfred Williams & Company $9,108.40 No Bid No Bid Recommend award of bid to Caro~ina Office Equipment Company, the lowest responsible bidder, in the amount of $9,108.40. Group C - Conference Room Seating o Bids Received: Carolina Office Equipment Company The Office Showcase Alfred Williams & Company $2,380.00 No Bid $3,091.41 Recommend award of bid to Carolina Office Equipment Company, the lowest responsible bidder, in the amount of $2,380.00. ~ MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) ~ 1~.~.. Group F - Draperies Bids Received: Carolina Office Equipment Company The Office Showcase Alfred Williams & Company $4,118.25 No Bid No Bid . Recommend award of bid to Carolina Office Equipment Company, the lowest responsible bidder, in the amount of $4,118.25. Group G - Cushions Bids Received: Carolina Office Equipment Company The Office Showcase Alfred Williams & Company $3,759.80 No Bid No Bid Recommend award of bid to Carolina Office Equipment Company, the lowest responsible bidder, in the amount of $3,759.80. Group D - Conference Room Table Bids Received: Alfred Williams & Company The Office Showcase Carolina Office Equipment Company $2,965.70 $3,391.35 $3,393.90 . Recommend award of bid to Alfred Williams & Company, the lowest responsible bidder, in the amount of $2,965.70. Motion: Commissioner 0' Neal MOVED, SECONDED by Vice-Chairman Barfield to adopt the resolutions awarding the bids to the lowest responsible bidders as recommended. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the resolutions are hereby incorporated as a part of the minutes and are contained in Exhibit Book XVIII, Page 20. COMMITTEE APPOINTMENTS REAPPOINTMENT OF WILLIAM H. GRATHWOL AND ERNEST J. PUSKAS TO SERVE ON THE NEW HANOVER COUNTY PLANNING COMMISSION Motion: Commissioner O'Neal MOVED, SECONDED by Commissioner Mathews to reappoint William H. Grathwol and Ernest J. Puskas to serve three-year terms on the New Hanover County Planning Commission. The terms will expire July 31, 1993. Upon vote, the MOTION CARRIED UNANIMOUSLY. . APPOINTMENT OF JAMES E. MCQUEEN TO SERVE ON THE NEW HANOVER COUNTY MUSEUM BOARD OF TRUSTEES Chairman Retchin stated a letter of resignation has been received from David Sarp and that the Museum Board of Trustees has requested that James E. McQueen be appointed to fill the unexpired term. As discussed at a previous meeting, it was the general consensus of the Board that Mr. McQueen would be appointed to fill the next vacancy since his application was not received in time to be considered for appointment at that meeting. Motion: Commissioner Greer MOVED, SECONDED by Commissioner Mathews to appoint James E. McQueen to fill the unexpired term of David Sarp on the New Hanover County Museum Board of Trustees. The term will expire on June 30, 1991. Upon vote, the MOTION CARRIED UNANIMOUSLY. ~ ( 16wrns OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) ADDITIONAL ITEMS - COUNTY MANAGER APPROVAL OF CONTRACT #ENG-90-0310 FOR SURVEY OF NORTHERN BOUNDARY LINE OF AIRPORT PROPERTY ADJACENT TO THE TRASK DEMOLITION LANDFILL County Manager O'Neal stated the State Department of Environmental Management has requested a survey of the northern boundary line of Airport property adjacent to the Trask Demolition Landfill. He requested authorization to receive informal bids for performance of a survey. () Motion: Commissioner Greer MOVED, SECONDED by Chairman Retchin to proceed with receiving informal bids for a survey of the northern boundary line of Airport property adjacent to the Trask Demolition Landfill. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADDITIONAL ITEMS - COUNTY COMMISSIONERS DISCUSSION OF TEST RESULTS OF WELLS TESTED IN THE WRIGHTSBORO COMMUNITY Vice-Chairman Barfield expressed concern for the manner in which the test results were released to the residents by Rick Shiver of the local Environmental Management Office before briefing the County Manager or Chairman of the Board. He recommended that the Chairman write a letter to the local or state office expressing this concern. Chairman Retchin stated he would discuss this matter with Rick Shiver. WORK SESSION SCHEDULED FOR DISCUSSION OF MANDATORY SOLID WASTE COLLECTION SYSTEM Chairman Retchin recommended holding a Work Session on the proposed mandatory solid waste collections system on August 20, 1990. He emphasized the importance of discussing public comments received at the Public Hearings and requested the Commissioners to be ready to comment on this proposal. o Vice-Chairman Barfield recommended adjourning the Regular Meeting and holding a separate Work Session on August 20, 1990, in order to allow time for discussion. Consensus: It was the consensus of the Board to hold a Work Session on August 20, 1990, after the adjournment of the Regular Meeting. DISCUSSION OF RANKIN TERRACE ENRICHMENT PROGRAM Vice-Chairman Barfield stated the Rankin Terrace Enrichment Program is now serving 45 children and is proving to be quite successful. Due to the number of students, the trailer is becoming too small and another administrative position is badly needed. He commented on the possibility of constructing a building on the present site since the old DSS building will not be available and stated he will be discussing these needs with the County Manager. DISCUSSION OF NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS ANNUAL CONFERENCE TO BE HELD IN ASHEVILLE, N. C. FROM AUGUST 9-11, 1990 Commissioner Mathews recommended assigning various concurrent sessions to each commissioner attending the conference in order to attend as many sessions as possible. () Consensus: After further discussion, it was the consensus of the Board to request the Clerk to prepare a schedule of concurrent sessions and request Commissioners attending the conference to indicate which workshop they desire to attend. ~ . . . MINUTES OF REGULAR MEETING, AUGUST 6, 1990 (CONTINUED) ~ 1~67 ADJOURNMENT Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner O'Neal to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin adjourned the meeting at 10:15 o'clock P.M. ~:;~d' Lucie F. Harrell Clerk to the Board ~