1990-08-20 Regular Meeting
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, August 20, 1990, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Robert G. Greer; E. L.
Mathews, Jr.; Vice-Chairman Jonathan Barfield, Sr.; Chairman Fred
Retchin; County Manager, Allen O'Neal; Assistant County Attorney,
Wanda Copley, Clerk to the Board, Lucie F. Harrell.
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Commissioner Nolan 0' Neal was absent due a death in his
immediate family.
INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Retchin requested the audience to stand and observe
a silent moment of prayer for Commissioner Nolan O'Neal and his
family during this period of grief.
Reverend Richard Graf, Pastor of St. Paul's Evangelical
Lutheran Church, gave the invocation.
Assistant County Attorney, Wanda Copley, led the audience ln
the Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
Greer to approve the minutes of the Regular Meeting of July 23,
1990, Public Hearing of July 30, 1990, and Special Meeting of
July 31, 1990, as presented. Upon vote, the MOTION CARRIED AS
FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
.
Absent:
Commissioner O'Neal
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to speak on an item not listed on the Regular Agenda
or an item listed on the Consent Agenda. No items were
presented.
APPROVAL OF CONSENT AGENDA
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to approve the Consent Agenda items as presented. Upon
vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent:
Commissioner O'Neal
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CONSENT AGENDA
Adoption of Proclamation Designating the Month of September as
SICKLE CELL MONTH in New Hanover County
The Commissioners adopted a resolution proclaiming the month
of September, 1990, as "SICKLE CELL MONTH" in New Hanover County.
A copy of the proclamation is hereby incorporated as a part
of the minutes and is contained in Exhibit Book XVIII, Page 21.
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 ( CONTINUED)
169 ~
Adoption of Resolution Endorsing Report Prepared by the North
Carolinians for Community Colleges
The Commissioners adopted a resolution endorsing the report
enti tled, "Gaining the Competi ti ve Edge", prepared by the North
Carolinians for Community Colleges.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 21.
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Adoption
Carolina
The
roads to
of Resolution Adding Roads to the State of North
Secondary Road System
Commissioners adopted a resolution adding the following
the State Secondary Road System:
Cardiff Road, Heather Lane, Cotton Wood Land & Stoney Road
Walnut Hills Subdivision
(Division File No. 642-N)
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 21.
Approval of Upgrade in Salary Range for Environmental Specialist
Technician Position and Approval of Accompanying Budget Amendment
*91-0023 - Personnel Department
The Commissioners approved upgrading the salary range of the
Environmental Specialist Technician position from Range 63 to 69
due to an error during budget preparation. The Commissioners
also approved the following Budget Amendment in the amount of
$6,560 to budget additional funds for upgrading the position:
91-0023 Non-Departmental & Engineering
Debit
Credit
Non-Departmental
Contingencies
$6,560
.
Engineering
Salaries and Wages
Retirement
FICA
$5,658
$ 469
$ 433
Purpose: To budget funds required for increase in the salary
range for the Environmental Specialist Technician from Range 63
to Range 69 (position budgeted for the first time in FY 1990-91).
Approval of Application for State Aid to Public Libraries Program
- New Hanover County Library
The Commissioners approved an application for the New
Hanover County Library to participate in the FY 1990-91 State Aid
to Public Libraries Program. Estimated revenue from the program
is $140,408. The Chairman was authorized to execute the
application.
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Acceptance of Mosquito Control Grant Agreement *HEA-90-0295
Between the New Hanover County Health Department and U. S. Corps
of Engineers and Adoption of Budget Amendment *91-0022
The Commissioners accepted the Mosquito Control Grant
Agreement in the amount of $37,400 between the New Hanover County
Health Department and U. S. Corps of Engineers and approved the
following Budget Amendment:
91-0022 Health Department/Vector Control
Debit
Credit
Health/Vector Control
Federal Grant
$37,400
Salaries & Wages
Maintenance & Repair/Equipment
Departmental Supplies
Capital Outlay - Equipment
$12,000
$ 3,000
$ 6,800
$15,600
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j -7 LfNUTES OF REGULAR MEETING, AUGUST 20, 1990 ( CONTINUED)
Purpose: To budget funds received from a Corps of Engineers
grant; whereas, the Health Department was able to document that
the Corps' dredge spoil deposition sites effected the mosquito
population in New Hanover County. The salary appropriation will
be used to increase the hours for a part-time Clerk Typist III
and to increase the temporary and overtime hours in the Vector
Control Section. The departmental supplies appropriation is for
larvaciding and adulticiding supplies. The capital outlay
appropriation will be used for a bushhog and clean-out bucket (to
be used in spoil pile maintenance projects) and for the purchase
of computer hardware/software equipment.
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Acceptance of Tax Collection Reports Thru July 31, 1990
The Commissioners accepted the following Tax Collection
Reports thru July 31, 1990:
New Hanover County Tax Collection Report
New Hanover County Fire District Tax Collection Report
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XVIII, Page 21.
Approval of Contract #ENG-90-0302 with Ballard, McKim and Sawyer,
Archi tects to Provide Architectural Design Development Services
for the Jail Expansion and Approval of Budget Amendment #91-0021-
Sheriff's Department
The Commissioners approved the following Budget Amendment
and contract with Ballard, McKim and Sawyer, Architects in the
amount of $62,500 to provide architectural design development
services for expansion and renovations to the Law Enforcement
Center and the new facility for the Sheriff's Department. The
Chairman was authorized to execute the contract documents.
91-0021 Non-Departmental & Sheriff/Jail
Debit
Credit
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Non-Departmental
Contingencies
$62,500
Sheriff/Jail
Contracted Services
$62,500
Purpose: To budget funds for drawings and model of the existing
law Enforcement Center and new facility. The Commissioners
approved this design step of the project on July 23, 1990.
Approval of AIDS Awareness Project Grant Application New
Hanover County Health Department
The Commissioners approved an AIDS Awareness Project Grant
Application by the New Hanover County Board of Health for funding
to continue educational programs to at-risk members of the
community. The program has been successful in providing risk
reduction for the past two years.
Adoption of Resolution to Add Roads to the North Carolina
Secondary Road System
The Commissioners adopted a resolution adding the following
roads to the State Secondary Road System:
Section 5, Runnymeade Subdivision
Lordship Lane, Ramgate Road, and Barrow Street
(Division File #650-N)
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A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 21.
Approval of New Hanover County Board
Adopted Budget Resolution
The Commissioners approved the New
Education's 1990-91 Budget Resolution as
of Education's 1990-91
Hanover County Board of
submitted.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 21.
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
1 71 '""'IIIl
Acceptance of 1989 Settlement Tax Collections Report and
Reappointment of patricia J. Raynor as Collector of Revenue for
1990
The Commissioners accepted the Settlement of Tax Collections
for 1989 as submitted by the Collector of Revenue; reappointed
patricia J. Raynor as the Collector of Revenue for 1990 and
charged her with the 1990 levy in accordance with N. C. General
Statutes 105-347 and 105-349.
A copy of the Settlement of Tax Collections is hereby
incorporated as a part of the minutes and is contained in Exhibit
Book XVIII, Page 21.
Approval of Release of Penalties - Tax Department
The Commissioners released the following penalty as
recommended by the Tax Administrator since the taxpayer certified
his listing was made during the listing period:
Peter W. Ambrose
$4.21
The Commissioners approved release of
Department of Motor Vehicle Civil penalty as
taxpayer's first offense:
the
this
following
was the
John Steven Keith
$100.00
Approval of Budget Amendment #91-0016 - Various Departments
The Commissioners approved the following Budget Amendment:
91-0016 Various Departments
Debit
Credit
County Commissioners
Appropriated Fund Balance
$729,456
Finance Department
Contracted Services
Capital Outlay - Equipment
$ 35,079
$ 6,990
$ 3,107
$ 1,608
$ 4,928
expenses) $ 2,500
$ 43,730
Personnel
Capital Outlay
Departmental Supplies
Register of Deeds
Capital Outlay - Equipment
Management Information Services
Salary & Wages (MIS Director's moving
Capital Outlay - Equipment
Administration
Salary & Wages (Manager's moving expenses)
$ 2,500
Tax Office
Capital Outlay - Equipment
$ 29,769
Property Management
Maintenance & Repairs - Buildings & Grounds
$ 10,555
Engineering
Land Costs (Delta Marine dredge site purchase) $308,750
Emergency Medical Services
Contracted Services
$ 5,650
Non-Departmental
Transportation Development Plan
$ 4,500
Sheriff/911
Contracted Services
$ 5,000
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':1, 7 ~NUTES OF REGULAR MEETING, AUGUST 20, 1990 ( CONTINUED)
(Budget Amendment Continued)
Juvenile Services
Telephone Expense
Debit
Sheriff/Federal Forfeited Property
Building
Planning
Contracted Services
Capital Outlay - Equipment
Health/Vector Control
Building
Health/Mosquito Control - Water Management
Maintenance and Repair - Equipment
Health/Administration
Maintenance & Repair - Buildings & Grounds
Building
Health/Home Health
Capital Outlay - Equipment
Health/Environmental Health
Capital Outlay - Equipment
Social Services/Administration
Capital Outlay - Equipment
Social Services/Dependent Care Grant
Departmental Supplies
Aging/Nutrition
Home Delivered Meals
FEMA - Meals
Library
Contracted Services
Parks & Recreation
Other Improvements
Museum
Contracted Services
Departmental Supplies
Resource Recovery/Landfill
Contracted Services
Water & Sewer - Engineering
Contracted Services
Water & Sewer - Finance
Capital Outlay - Equipment
Credit
$ 2,846
$ 1,799
$ 21,800
$ 61,000
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$ 1,533
$ 2,563
$ 7,800
$ 40,900
$ 7,804
$ 792
$ 4,850
$ 1,880
$ 2,369
$ 1,735
$ 9,740
$ 11,824
$ 5,380
$ 2,500
$ 44,930
$ 7,455
$ 23,290
for roll over of
for items that did
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Purpose: To adjust FY 1990-91 budget
outstanding purchase orders from FY 1989-90
not come in before the year end.
Budget Amendment #91-0019 Reported for Entry Into the Record O~-
The following Budget Amendment was reported for entry into -
the record:
91-0019 Non-Departmental & Sheriff/Administration
Debit
Non-Departmental
Contingency
Sheriff/Administration
Salaries & Wages
FICA
Retirement
Medical Insurance
$17,030
Credit
$ 12,932
$ 989
$ 1,072
$ 2,037
MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
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173
Purpose: To budget funds for an additional permanent Data
Control Clerk position in the Sheriff's Department. Position is
needed in the Records Section to fully comply with the State's
Division of Criminal Information regulations. Position was
approved by the Commissioners on August 6, 1990.
Approval of Budget Amendment #91-0020 - Health Department
The Commissioners approved the following Budget Amendment:
~ 91-0020 Health/AIDS Awareness/Black Community
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Debit
Credit
Health/AIDS Awareness/Black Community
CTR Disease Control/Minority Grant
$3,041
Contracted Services
Printing Charges
Departmental Supplies
Employee Reimbursements
Travel/Training
$ 180
$ 200
$1,761
$ 400
$ 500
Purpose: The Health Department received approval from the State
to extend the AIDS Risk Reduction Grant contract from 7-1-90 thru
9-30-90 (a three months extension). This Budget Amendment
adjusts the 1990-91 Budget for funds that were not spent during
the previous grant period.
Approval of Budget Amendment #91-0508 - New Hanover County Museum
Expansion
The Commissioners approved the following Budget Amendment:
91-0508 - Museum Expansion
Debit
Credit
Museum Expansion
Interest on Investments
$59,000
Exhibit Designer
$59,000
Purpose: To budget interest accrued on the Museum's capital
proj ect funds. The funds will be used to pay for fabricating
exhibits for the Discovery Room.
Approval of Addendum to New Hanover County Landfill Cell #2
Closure Contract with Post, Buckley, Schuh, & Jernigan-
Engineering Department
The Commissioners approved an addendum to the New Hanover
County Landfill Cell #2 closure contract with Post, Buckley,
Schuh, & Jernigan to provide design services for closure of an
additional 2.5 acres of fill in the amount of $22,828. The
original contract was for 5.5 acres of fill; therefore, the
services provided will be for a total of eight acres.
A copy of the addendum is on file in the Legal Department.
PRESENTATION OF RETIREMENT PLAQUES
Chairman Retchin, on behalf of the Board, presented a
retirement plaque to Ms. Leatrice Funderburk in recognition of 16
years of service with the Department of Social Services. He
wished her a happy and healthy retirement.
A retirement plaque was prepared for Captain George M.
Vallender with the Sheriff's Department in recognition of 21
years of service; however, he was unable to attend the meeting.
The plaque will be presented at a later date.
RECOGNITION OF NEW COUNTY EMPLOYEES
County Manager O'Neal stated
orientation process new employees
as a part of the
will be recognized
new
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OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
requested to attend a meeting in order to see County Government
in operation. The following employees were recognized:
Susan Logan
Oden Barrett, Jr.
Wanda Orr
Leslie Smith
Sean Drummey
Rebecca Stanford
Jeffrey Hoehne
Helen Shelton
Kathleen Wilhelm
Janice Dixon
Opal Stephenson
Sharon Brock
Sharon Holden
Ricky Williams
Frankie Carter
Peggy Jones
Pamela Stevenson
Charles Jacobs, Jr.
Print Shop
Sheriff's Department
Sheriff's Department
Aging Services
Register of Deeds
Emergency Medical Services
Social Services
Social Services
Social Services
Health Department
Health Department
Health Department
Library
Steam Plant
Inspections
Social Services
MIS
Property Management
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Chairman Retchin, on behalf of the Board, welcomed the new
employees to the County family and wished them well with their
new positions.
PUBLIC HEARING TO CONSIDER ISSUANCE OF INDUSTRIAL REVENUE BONDS
BY THE NEW HANOVER COUNTY INDUSTRIAL FACILITIES AND POLLUTION
CONTROL FINANCING AUTHORITY FOR WILMINGTON MACHINERY INCORPORATED
Chairman Retchin stated copies of the resolution have been
submi tted to the New Hanover County Board of Commissioners and
notice was published on August 5, 1990, that the Commissioners
would hold a Public Hearing on August 20, 1990, on the proposed
project and issuance of revenue bonds in the amount of $3,500,000
to acquire land, building and machinery for a manufacturing plant
in the NorthChase Industrial Park.
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Mr. Wallace Murchison, Attorney representing the New Hanover
County Industrial Facilities and Pollution Control Financing
Authority, stated the Authority has adopted a resolution
expressing its intention to issue revenue bonds pertaining to
the financing of an industrial project for Wilmington Machinery
Incorporated. He requested the Commissioners to open the Public
Hearing.
Motion: Vice-Chairman Barfield MOVED,
Mathews to open the Public Hearing.
CARRIED AS FOLLOWS:
SECONDED by Commissioner
Upon vote, the MOTION
Voting Aye: commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
Attorney Murchison stated the plant will manufacture primary
plastics processing machinery. He introduced Mr. Russell LaBelle,
President of Wilmington Machinery Incorporated.
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Mr. LaBelle, of Greensboro, North Carolina, presented
background information, including the beginning of the industry
in Wilmington and his subsequent move to Greensboro. The company
manufactures machines for blow molding of plastics, such as
squeeze type packaging, bottles, etc. for the consumer market,
and fuel tanks, furniture pieces, etc. for the industrial market.
Due to the need to establish a facility that can perform a
heavier type of work, it was the decision of the company to
locate in an area with a greater stability in its work force and
a location which has fewer jobs in the manufacturing sector than
in its present location. He stated he would be glad to answer
any questions.
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
175 ~
Commissioner Greer asked if the facility will be able to use
plastics that have been recycled. Mr. LaBelle stated the
machinery is being designed to use recycled plastics.
Chairman Retchin asked if anyone from the general public
would like to comment. No one spoke.
Chairman Retchin requested a motion to close the Public
Hearing.
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Motion: Vice-Chairman Barfield MOVED,
Mathews to close the Public Hearing.
CARRIED AS FOLLOWS:
SECONDED by Commissioner
Upon vote, the MOTION
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
Attorney Murchison read the proposed resolution.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to adopt the resolution approving the project in
principle; authorize issuance of revenue bonds by the New Hanover
County Industrial Facilities and Pollution Control Financing
Authority in an aggregate principal amount of not more than
$3,500,000 to finance the project as hereby approved; and
authorize the Clerk to the Board of Commissioners to provide a
certified copy of this resolution to the N. C. Department of
Economic & Community Development so this resolution shall take
effect immediately upon its passage. Upon vote, the MOTION
CARRIED AS FOLLOWS:
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Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent:
Commissioner O'Neal
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 21.
PUBLIC HEARING ON PROPOSED SCHEDULES, STANDARDS, AND RULES FOR
THE 1991 REVALUATION OF REAL PROPERTY IN NEW HANOVER COUNTY
Chairman Retchin opened the Public Hearing to consider the
proposed schedules, standards, and rules for the 1991 revaluation
of real property in New Hanover County.
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Tax Administrator, Roland Register, presented background
information on the statutory requirement to hear public comments
on the proposed schedules, standards, and rules for the 1991
revaluation of real property. He stated the manual is to be
sufficiently detailed to enable those making appraisals to adhere
to them when appraising real property. It includes the legal
text mandating the revaluation and achievement of true value as
well as the concept of appraisal taught to the County's
appraisers at the Institute of Government. The manual also
includes how the computer system operates; base values, which are
the foundation upon which the process builds; and various codes
and adjustments available to the appraiser. The format of the
manual has been developed by the Tax Department Staff, the N. C.
Department of Revenue, consultants and staff at the UNC-Chapel
Hill and North Carolina State University as well as various
contractors involved with the mass appraisal system. Each
appraiser has been trained by the Institute of Government and is
a Certified Real Estate Appraiser. The ultimate goal of the
revaluation is to achieve market value and to achieve equity as
expected by the process and upheld by the courts.
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( 17ErINUTES OF REGULAR MEETING, AUGUST 20, 1990 <CONTINUED)
Tax Administrator Register stated
available in the Tax Department to
understanding property appraisals.
an educational video
assist the public
is
in
Chairman Retchin asked if anyone from the general public
would like to comment on the schedule of values. The following
persons spoke:
Mr. Robert Kendrick expressed concern for not holding
another Public Hearing before adopting the proposed values
stating he was informed by the Commissioners' office that the 0
item would be discussed today with a Public Hearing being
scheduled later.
Chairman Retchin stated the Public Hearing was advertised
and the manual has been in the Commissioners' office since August
6, 1990; therefore, another Public Hearing will not be scheduled.
Commissioner Mathews asked Mr. Kendrick what more could be
done other than advertising in the newspaper.
Mr. Kendrick requested the Commissioners to better inform
the public.
Ms. Lillie English, a county resident, requested the
Commissioners to better control the amount of money being spent
in order to avoid higher taxes.
There being no further comments from the general public,
Chairman Retchin closed the Public Hearing.
The schedule of values will be placed on the September 4,
1990, agenda for adoption.
AUTHORIZATION FOR THE TRANSFER OF FUNDS FROM THE SCHOOLS ONE-HALF
CENT SALES TAX FUND FOR PURCHASE OF EQUIPMENT (MAINLY COMPUTER ()
EQUIPMENT) AND APPROVAL OF BUDGET AMENDMENT #91-0024 ~
County Manager O'Neal stated the School Board approved using
$337,200 of funds generated by the 1/2 cent sales tax for the
purchase of capital equipment. Traditionally, funds from the 1/2
cent sales tax have been used by the County to fund capital
projects and renovations. He recommended approval of the
transfer and authorization for the schools to spend $637,200 for
purchase of capital equipment with $300,000 from the general fund
and $337,200 from the 1/2 cent sales tax.
Commissioner Barfield requested, in the future, for Staff to
include justification of the need and what equipment is being
purchased.
Motion: After further discussion, Vice-Chairman Barfield MOVED,
SECONDED by Commissioner Mathews to approve the transfer of
$337,200 from the 1/2 cent sales tax to the capital equipment
account for the purchase of equipment (mainly computer equipment)
and to approve the following Budget Amendment:
91-0024 New Hanover County Schools Fund
Debit
Credit
New Hanover County Schools Fund
Contribution - School Capital Projects $337,200
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Contribution - School Capital Outlay
$337,200
Purpose: Transfer of funds from contribution for capital
projects to contribution for capital outlay. This transfer will
mean that $337,200 of funds from the 1/2 cent sales tax will be
used to purchase mainly computer equipment.
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
177: ~
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
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ACCEPTANCE OF FAWN CREEK PROPERTY FOR NEIGHBORHOOD COUNTY PARK -
CONTRACT #PAR-90-0303
County Manager 0' Neal recommended acceptance of the Fawn
Creek property contingent to a favorable environmental assessment
before acceptance of the property.
commissioner Mathews requested the County Staff, in the
future, to include a map of the site.
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
Greer to accept the Fawn Creek property donation subj ect to a
favorable environmental assessment by the County Engineering
Department. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
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DISCUSSION OF DEMOLITION LANDFILLS AND ILLEGAL DUMPING
County Manager 0' Neal discussed action plans for a short,
intermediate, and long-range response to demolition landfills and
illegal dumping. He stated a County Demolition Landfill Task
Force has been established composed of Ray Church, Environmental
Specialist; Robert Parker, Director of Health; Sky Conklin,
Director of Inspections; Ann Hines, Zoning Enforcement Officer;
Dexter Hayes, Director of Planning; Kemp Burpeau, Assistant
County Attorney, and Stan Register, the Litter Enforcement
Officer. The Task Force identified the following priorities:
1. The County should contact Mr. William W. Cobey, Jr.,
Secretary, of the North Carolina Department of Environment,
Health, and Natural Resources, to express concern for the lack of
State personnel to enforce North Carolina General Statues
concerning the unlawful disposal of solid wastes.
2. The County should begin writing cease and desist orders
through the County's Inspections Office with assistance from the
Sheriff's Department and the Keep America Beautiful System of New
Hanover County through a Notice and Order to Abate Litter letter.
A notification to the property owners for their potential
liabili ty by allowing unpermitted disposal should be included
with the letters. This action should be taken on currently known
operated, unpermitted sites.
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3. A public information campaign should be implemented to
make property owners, contractors, and the general public aware
of the consequences of illegal dumping. Information could be
provided through notices attached to building permits, Public
Service Announcements, and curriculum being developed by the
regional KAB Systems.
4. The Inspections Department should require proof that
demolition materials will be disposed in a permitted landfill
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5. The current Zoning Ordinance should be reevaluated to
determine what modifications are necessary to restrict demolition
landfill sites and what restrictions are needed.
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/ " MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
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Commissioner Mathews commented on building permits and
requested that builders be required to submit proof of properly
disposing of demolition materials prior to receiving a
Certificate of Occupancy. County Manager O'Neal stated this
requirement can be incorporated into the permitting process.
Environmental Specialist, Ray Church, stated receipts can be
required since the County Landfill is the only permitted
landfill.
Chairman Retchin commented on the increasing difficulty of
obtaining a permitted demolition landfill from the State and
inquired as to the process. Ray Church stated the process is
time consuming; however, the State is trying to provide a 6
months turn-around time for permitting demolition landfills. He
stated once contractors become aware of their liability
associated with demolition wastes, they will want to establish
demolition landfills and stump dumps at which time the County
will assist them in obtaining state permits.
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County Manager O'Neal stated the above items and others will
be discussed in greater detail at the Task Force meeting of
August 27, 1990.
BREAK
Chairman Retchin recessed the meeting for a break from 9:59
o'clock A.M. to 10:01 o'clock A.M.
MEETING RECESSED FOR A
WATER & SEWER DISTRICT
Chairman Retchin
meeting of the Water &
11:46 o'clock A.M.
REGULAR MEETING OF THE NEW HANOVER COUNTY
recessed the Regular Session to hold a
Sewer District from 11:00 o'clock A.M. to
COMMITTEE APPOINTMENTS
APPOINTMENT OF MEMBERS TO THE BOARD OF FIRE COMMISSIONERS
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Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to appoint Robert E. Carter to serve a three-year term on
the Board of Fire Commissioners as a representative of the Winter
Park Fire District and to appoint Edward John Vosnock to serve a
three-year term on the Board of Fire Commissioners as a
representative of the Castle Hayne Fire District. The terms will
expire July 1, 1993. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
NOMINATION OF JOSEPH R. MILLER AND WILLIAM ROUSH TO SERVE ON THE
BOARD OF FIRE COMMISSIONERS
Chairman Retchin opened the floor to receive nominations for
the vacant seat on the Board of Fire Commissioners representing
the North Wilmington Fire District.
Commissioner Mathews commented on the qualifications of Mr.
Joseph R. Miller and nominated Mr. Miller to serve on the Board
of Fire Commissioners as a representative of the North Wilmington
Fire District.
c
Chairman Retchin commented on the qualifications of Mr.
William Roush and nominated Mr. Roush to serve on the Board of
Fire Commissioners as a representative of the North Wilmington
Fire District.
There being no further nominations,
declared the nominations closed.
Chairman Retchin
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
179 ~
In accordance
Appointment Policy,
applications of the
nominees to fill the
4, 1990.
with the recently amended Committee
the Commissioners are to review the
persons nominated and appoint one of the
vacant position at the meeting of September
REAPPOINTMENT OF JOANN E. ABSI AND APPOINTMENT OF JANET DURHAM TO
SERVE ON THE NEW HANOVER COUNTY LIBRARY ADVISORY BOARD
Chairman Retchin stated four vacancies exist on the Library
Advisory Board and that one vacancy filled by Joann Absi is
eligible for reappointment with an indication from Ms. Absi that
she desires to serve another term. Only one application has been
received in the name of Janet Durham to fill the remaining three
vacancies. He asked if the Board would like to reappoint Joanne
E. Absi and appoint Janet Durham to serve on the Library Board
since only one application has been received.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to reappoint Ms. Joann E. Absi to serve a three-year term
expiring August 31, 1993, and appoint Ms. Janet Durham to serve a
three-year term expiring August 31, 1993. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
REAPPOINTMENT OF JEFF T. LANIER AND QUENTON B. HILL TO SERVE ON
THE BOARD OF MECHANICAL EXAMINERS
Chairman Retchin stated three vacancies exist on the Board
of Mechanical Examiners with no applications received. Mr. Jeff
T. Lanier and Quenton B. Hill desire reappointment.
,,0
Motion: Chairman Retchin MOVED, SECONDED by Vice-Chairman
Barfield to reappoint Mr. Jeff T. Lanier and Quenton B. Hill to
serve three-year terms on the Board of Mechanical Examiners.
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
ADDITIONAL ITEMS - COUNTY MANAGER
APPROVAL OF CONTRACT #ENG-90-0290 WITH INDUSTRIAL & ENVIRONMENTAL
ANALYSTS FOR LANDFILL MONITORING WELL SAMPLES
County Manager O'Neal stated a condition of the New Hanover
County Landfill Permit, issued by the State Solid Waste Section,
required that periodic monitoring of well samples be obtained and
analyzed by a certified laboratory. In the past, services of
Industrial & Environmental Analysts have performed the sampling
through a purchase order agreement; however, the Finance
Department has requested development of a contract through the
County Attorney's off ice. He requested approval of a contract
based on services provided at a unit rate stating each sampling
event generally costs approximately $10,000 and is performed
twice per year or more often if directed by the State. Funds
have been budgeted in the landfill account.
Motion: After discussion, Vice-Chairman Barfield MOVED, SECONDED
by commissioner Mathews to approve the contract as presented and
authorize the Chairman to execute the necessary documents. Upon
vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
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( .:L8~ES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
Chairman Retchin
Absent:
Commissioner O'Neal
APPROVAL OF ENCROACHMENT AGREEMENT #PAR-90-0051 WITH FIRST ADVENT
CHRISTIAN CHURCH
Assistant County Manager, Mary Gornto, stated the County was
informed some months ago that the building owned by First Advent
Christian Church encroaches on the Hugh MacRae Park property.
Although the encroachment does not pose a problem to the County
at the present time, the Legal Department recommended negotiation
of an encroachment agreement in order to prevent future problems.
An agreement has been prepared and accepted by representatives of
the First Advent Christian Church.
Motion: Commissioner Greer MOVED,
Barfield to approve the encroachment
authorize the Chairman to execute the
vote, the MOTION CARRIED AS FOLLOWS:
SECONDED by Vice-Chairman
agreement as presented and
necessary documents. Upon
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
DISCUSSION OF AGREEMENT BETWEEN THE CITY OF WILMINGTON AND NEW
HANOVER COUNTY FOR SCHOOL CROSSING GUARDS
County Manager O'Neal stated the City hand delivered this
morning an agreement between the City of Wilmington and New
Hanover County for the School Crossing Guard Program and
requested approval by the Board of County Commissioners. He
stated the Board appropriated $48,500 to the New Hanover County
Board of Education for them to contract with the City of
Wilmington or some other agency for administering and providing
school crossing guards. He requested Assistant County Attorney,
Wanda Copley, to comment on the legal aspects of the agreement.
Assistant County Attorney Copley stated the agreement offers
assistance of the City's Police Department for administration of
the program within the City Limits through January 1, 1991, with
the County financing the cost involved. After January 1, 1991,
the City Police Department will not handle the administration of
the program nor provide the school crossing guards.
Chairman Retchin stated the County agreed to fund the
program by allocating the funds to the schools; therefore, the
agreement should be between the City and the Board of Education.
Discussion was held on the Section 2 whereby the City will
provide the County an invoice monthly itemizing obligations
incurred by the City and the County. County Manager O'Neal
stated the County has already allocated the funds to the School
System.
Commissioner Greer expressed concern for the City not
accepting the responsibility of public safety for children living
within the City Limits.
Consensus: After further discussion, it was the consensus of the
Board to authorize the Chairman to write a letter returning the
agreement and suggesting an agreement be prepared with the New
Hanover County Board of Education. The Chairman was also
authorized to express concern for the City's reluctance to be
involved with the program, particularly when it is the
responsibili ty of the Police Department to protect the public
safety of children and citizens living within the City Limits.
I
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DISCUSSION OF MERGING FOOD AGENCIES INTO ONE NON- PROFIT
CORPORATION
Chairman Retchin commented on attending a meeting with Mike
Ligon of The Food Distribution Center and Jack Morgan of the Food
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
181 ""Ill
Bank stating all parties felt an agreement had been reached
whereby the three agencies would merge into one non-profit
organization. However, this did not occur, and the stumbling
block appears to be the request by The Food Distribution Center
that no current officers of the agencies should serve as officers
of the successor organization. Chairman Retchin requested the
Board to discuss this issue and propose some recommendation for
merging the agencies.
.
A lengthy discussion was, held on merging the three agencies
and the composition of board members for the new non-profit
organ:hzation. Commissioner Mathews recommended appointing a
Mediation Panel of disinterested persons to develop a structure
for merging the agencies into a new non-profit organization. The
panel is to be composed of one member appointed by each food
agency and two members appointed by the County Commissioners.
Mr. Don Hanning, a co-founder of Mother Hubbard's Cupboard,
expressed concern for being denied the right to serve as an
officer on the new board.
Commissioner Greer stated in order to resolve this issue,
board members of Mother Hubbard's Cupboard, The Food Bank, and
The Food Distribution Center are going to have to accept certain
conditions. It is quite apparent that "turf" problems exist
among the agencies; therefore, someone is going to have to give.
Ms. Julia McCormick, President of Mother Hubbard's Cupboard,
stated Mike Ligon of The Food Distribution Board had requested
that she not attend their board meetings. She commented on this
being a ridiculous request and emphasized the importance of
feeding hungry people.
.
Mr. Jack Morgan, President of The Food Bank, commented on
appointing a broad-based community board for the new agency in
order to avoid turf problems. He stated the proposal submitted
by The Food. Bank and Mother Hubbard's Cupboard recommended four
members associated with Mother Hubbard's Cupboard and The Food
Bank with an invitation extended to the entire board of The Food
Distribution Center. He emphasized the importance of feeding the
hungry and the importance of utilizing the expertise of the
former board members in running an effective and efficient food
distribution agency.
Chairman Retchin recommended utilizing Commissioner Mathews'
recommendation which is to request each of the three agencies to
appoint someone who is not a part of their Board to serve on a
Mediation Panel with two additional members appointed by the
County Commissioners.
Consensus: After further discussion, it was the consensus of the
Board to appoint a Mediation Panel composed of the following
representatives:
a. One representative from each food agency who is not
a member of the present board.
b. Two representatives appointed by the County Commis-
sioners.
-.
c. The charge is to recommend a structure for merging
the three food agencies into a new non-profit
agency. This recommendation is to be prepared
within one week.
DISCUSSION OF WRIGHTSBORO COMMUNITY MEETING
Vice-Chairman Barfield commented on attending a meeting of
the Concerned Citizens of Wrightsboro and complimented the State
representative who explained the water sample test results. He
stated the meeting was most successful, and he felt the concerns
of the citizens were addressed.
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( 1 '8 ,2tINUTES OF REGULAR MEETING, AUGUST 20. 1990 (CONTINUED)
DISCUSSION OF COLLEGE BRANCH LIBRARY
Commissioner Greer commented on calls received
reference to the closing of the College Branch Library
inquired as to how this misinformation has been spread.
with
and
Chairman Retchin stated discussion has been held with
Library Director, David Paynter, with reference to informing
members of the Library Advisory Board that the Board of
Commissioners have no intent of closing the College Branch
Library and that County Staff is in the process of re-negotiating
the present lease until the new building is constructed.
()
ADJOURNMENT
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
Greer to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
Chairman Retchin adjourned the meeting at 12:19 o'clock P.M.
MINUTES OF SPECIAL WORK SESSION FOR DISCUSSION OF PROPOSED
MANDATORY REFUSE COLLECTIONS SYSTEM
ASSEMBLY
The New Hanover County Board of Commissioners held a Special
Work Session to discuss the proposed mandatory refuse collections
system.
Chairman Retchin called the Special Session to order at ()
12:20 o'clock P.M. ~
Chairman Retchin stated two major concerns presented at the
Public Hearings, which have not been addressed, are as follows:
(1) No specific recommendations have been presented as to how
refuse collection service will be provided to persons living on
remote and inaccessible roads; and (2) no consideration has been
given to elderly couples who generate small amounts of trash. He
recommended the possibility of preparing a bid proposal to
include specifications for reaching remote areas and provision of
small containers for elderly couples who generate small amounts
of trash stating the additional provisions should satisfy the
concerns of many citizens who are opposed to the proposed system.
Vice-Chairman Barfield strongly opposed the bidding process
stating haulers will be put out of business. He stated 95% of
county residents are utilizing a trash service; therefore, he
would recommend further study of the 3,000 households who do not
subscribe to a service to better understand and identify why they
are not contracting with a private hauler. He emphasized the
importance of gathering and obtaining factual information before
trying to present a plan to the public.
Commissioner Greer stated county residents are opposed to 0
the mandatory requirement of the program and recommended the . _ ..
possibility of accepting trash by weight with the fee charged -
accordingly. He disagreed with the theory that a mandatory
refuse collections system must be implemented before establishing
a strong recycling program. He recommended focusing on
implementation of a recycling program utilizing methods and ideas
from other areas as well as volunteer efforts of groups such as
Keep America Beautiful.
commissioner Mathews stated only 3,000 county residents are
not utilizing a refuse collections service; therefore, he feels
the County should concentrate on strengthening and enforcing the
Litter Ordinance and assessing penalties through law enforcement.
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MINUTES OF REGULAR MEETING, AUGUST 20, 1990 (CONTINUED)
189. ~
Discussion was held on whether the Commissioners want to
implement a mandatory refuse collections system. Commissioner
Greer, Commissioner Mathews, and Vice-Chairman Barfield stated
they do not feel a mandatory system is necessary. They requested
the Staff to impose a more restrictive Litter Ordinance.
.
County Manager O'Neal stated if the Board does not desire a
mandatory refuse collections system, should Staff continue to
work with franchise zones? Commissioner Greer stated zones could
be utilized in developing a recycling program; however, the
program should be voluntary. County Manager 0' Neal stated the
most efficient recycling programs are connected with refuse
collections systems through contracting with local governments or
private entities. He also commented on the additional expenses
to the County in implementation of a recycling program.
Vice-Chairman Barfield recommended contracting with a
private hauler for recycling. County Manager O'Neal inquired as
to whether the Board desires one franchise for a recycling
program stating this would be the most economical approach.
Chairman Retchin stated this option should be considered.
.
Assistant County Manager, Mary Gornto, commented on the
establishment of a mandatory refuse collections program in order
to provide a mechanism for implementing a curbside recycling
program. She stated the fee established for the refuse
collections program should not be increased when implementing the
recycling program due to the sale of recyclable materials. She
also commented on funding of the present recycling program
stating resource recovery funds generated from tipping fees and
the sale of steam are used to pay for the program. No additional
funds are available in this account; therefore, if the County
expands the present recycling program, money will have to be
transferred from the general fund or tipping fees will have to be
increased after the first of the year.
Commissioner Greer recommended expansion of the recycling
program as inexpensively as possible with placement of 4 or 5
used containers at permanent sites to be picked up by trucks.
Commissioner Mathews expressed concern for unmanned sites and
commented on the cost of additional personnel.
Environmental Specialist, Ray Church, stated Alamance County
has recycling drop-off unmanned centers with separate
compartments for glass containers, aluminum cans, plastics, and
newsprint. He stated the purpose of having personnel on site in
the current mobile recycling program is to inform and assist
persons about the recycling; however, there are methods of
providing containers without the sites being manned. He also
commented on Senate Bill 111 and the 25% reduction of the waste
stream by 1993 stating in order to meet the requirements of the'
bill, 125 tons per day will have to be collected in recyclable
materials.
Consensus: After further discussion, it was the consensus of the
Board to request Staff to review the comments presented and
report back with additional recommendations.
.
ADJOURNMENT
Vice-Chairman Barfield MOVED, SECONDED by Commissioner Greer
to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner O'Neal
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( 18 4:tINUTES OF REGULAR MEETING, AUGUST 20, 1990 ( CONTINUED)
Chairman Retchin adjourned the Work Session at 1:15 o'clock
P.M.
~c~xz:::.
Lucie F. Harrell
Clerk to the Board
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