1990-09-17 Regular Meeting
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, September 17, 1990, at 9:00 o'clock A.M. in
the Assembly Room of the County Administration Building, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Robert G. Greer; E. L.
Mathews, Jr.; Nolan O'Neal; Vice-Chairman Jonathan Barfield, Sr.;
Chairman Fred Retchin; County Manager, Allen O'Neal; County
Attorney, Robert W. Pope; and Clerk to the Board, Lucie F.
Harrell.
.
Chairman Retchin called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend Frank Perry, Pastor of the Lutheran Church of
Reconciliation, gave the invocation.
Chairman Retchin led the audience in the Pledge of
Allegiance to the Flag.
NON-AGENDA ITEMS
RATIFICATION OF FILING APPLICATION FOR 1990 FAA DISCRETIONARY
FUNDS - NEW HANOVER INTERNATIONAL AIRPORT
Airport Director, Robert J. Kemp, requested the
Commissioners to ratify filing of a grant application for FAA
current year 1990 discretionary funds to be utilized for
rehabilitation of Runway 16-34. The amount of the grant is
$3,617,287 with a local match of $200,961 and a state match of
$200,960. Funds are available from this year's budget allocation
for the local match, and if the State match is not received,
funds are available from last year's budget allocations. He
stated hopeffullY, hthe gr~nt. will be awarded bYd September 3hO, '.
1990; there ore, t e Commlssloners are requeste to accept t e
grant if and when offered subject to approval by the County
Attorney and Airport Attorney.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Greer to ratify filing of the grant application and authorize
acceptance of the grant if and when offered subject to approval
by the County Attorney and Airport Attorney. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
Chairman Retchin, on behalf of the Board, complimented
Airport Director Kemp and the Airport Staff for an excellent
dedication ceremony of the new Airport Terminal.
APPROVAL OF CONSENT AGENDA
Chairman Retchin recommended removal of Consent Agenda Item
#1 for further discussion.
Commissioner Greer requested removal of Item #3 for further
discussion.
Motion: Chairman Retchin MOVED, SECONDED by Commissioner Greer
to remove Items #1 and #3 for further discussion and to approve
the remaining Consent Agenda items as presented. Upon vote, the .
MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of Amendment to Grant Agreement iPUB-90-0330 and
Contract iPUB-90-0331 with the N. C. Department of Transportation
for Implementation of the Coordinated Transportation Program
The Commissioners approved the following documents for
implementation of the] Coordinated Transportation Program in New
Hanover County:
1. An amendment to the grant agreement with the Department
of Transportation for New Hanover County to be the
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 ( CONTINUED)
~o..s
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recipient of the funds.
2. A resolution whereby the County seeks Section 18 Trans-
portation funding.
3. A warranty contract agreement which stipulates the pro-
tection of employees who might be adversely affected by
the implementation of this program.
.
4. Filing of a grant application in the amount of $30,556
to the 1990,91 Elderly and Handicapped Transportation
Assistance Program. No matching funds are required.
Copies of the agreements are on file in the Legal
Department.
Approval of Contract Amendment *DSS-90-0326 for Interim
Assistance Program - Department of Social Services
The Commissioners approved continuation of the Interim
Assistance Program in New Hanover County with approval of an
amendment to the contract with the North Carolina Department of
Human Resources and authorization for the Chairman to execute the
amendment. The purpose of the Interim Assistance Program is to
allow the county to recoup some funds used to assist clients who
are awaiting a determination of Supplemental Security Income
eligibility by the Social Security Administration.
A copy of the agreement is on file in the Legal Department.
Award of Contract DENG-90-0329 to Post, Buckley, Schuh & Jernigan
for Construction Quality Assurance Testing for the Landfill Cell
*2 Closure - Engineering Department
The following bids were received for construction quality
assurance testing for quality of the liner and its installation
for closure of Landfill Cell #2:
.
AGP Labs
GeoSyntec
Post, Buckley, Schuh & Jernigan
$2,530
$2,646
$2,390
The Commissioners awarded the low bid to Post, Buckley,
Schuh & Jernigan in the amount of $2,390 for construction quality
assurance testing for the liner in the Cell #2 closure at the
Landfill. The Chairman was authorized to execute the contract.
A copy of the contract is on file in the Legal Department.
Approval for Filing of Grant Application to the Kate B. ReYnolds
Health Care Trust - Department of Aging
The Commissioners approved filing a grant application in the
amount of $5,000 to the Kate B. Reynolds Health Care Trust
through the department's Bridge Program for purchase of meals to
the homebound elderly. The Chairman was authorized to execute
the grant application.
A copy of the grant application is on file in the
Administrative Office of the Department of Aging.
.
Approval for Expansion of Occupancy Space for the Rankin Terrace
Clinic Located at 408 North 11th Street - New Hanover County
Health Department
The Commissioners authorized the Director of Health to
accept an offer to occupy the entire building located at 408
North 11th Street for additional space to accommodate the Rankin
Terrace Clinic. No rent will be charged but payment of
utilities, custodial care, and minor maintenance estimated at
$2,000 for the remainder of the year will be paid from the
Administration Budget of the Health Department.
Adoption of Resolution for Sale of Surplus Property owned Jointly
by the City of Wilmington and New Hanover County
The Commissioners adopted a resolution accepting the offer
from Oscar A. Graham for purchase of the following surplus
property owned jointly by the City and County:
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G()tP MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
Parcel Number
R0048-18-016-014.000
Address
107 N. 11th St.
Amount of Offer
$1,200
This parcel is landlocked at 11th and Princess Streets and
has an ad valorem tax value of $2,000 as Qf 1983. The offer will
be duly advertised for upset bid.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 23.
Approval of a Request by the N. C. Department of Correction for
One-Time Wavier of Tipping Fees
The Commissioners approved a request by the N. C. Department
of Correction for waiver of tipping fees for a one-time waste
disposal of wood materials.
()
Adoption of Resolution Supporting the Kure Beach Revetment
Program
The Commissioners adopted a resolution supporting the Kure
Beach Revetment Program at historic Fort Fisher and urging the
state to allocate matching funds in order for Kure Beach to
receive $7,000,000 in federal funds.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 23.
Approval of Budget Amendment #91-0042 North Wilmington
Volunteer Fire Department
The Commissioners adopted the following Budget Amendment:
#91-0042 Fire District
Debit
Credit
Fire District
Appropriated Fund Balance
$5,000
North Wilmington Volunteer Fire Dept.
$5,000
n
\~)
Purpose: To budget the Appropriated Fund Balance from the Fire
District Fund to increase the contribution to the North
Wilmington Volunteer Fire Department for expenses related to the
construction of the addition to the North Wilmington Volunteer
Fire Department Building. This will allow for consolidation of
equipment and operations as well as provide for improved fire
protection to north 421. The estimated cost of the addition is
$34,500 with $8,000 currently budgeted; therefore, the balance of
funds needed for the project will be requested in future years.
This action was approved by the Board of Fire Commissioners at
their meeting of August 29, 1990.
Adoption of Resolution Requesting Addition of Grainger Point Road
to the State Highway Secondary Road System
The Commissioners adopted a resolution requesting the
addi tion of the following road to the State Highway Secondary
Road System:
Grainger Point Road - Grainger Point Subdivision
(Division File No. 640-N)
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 23.
o
Approval of Contract #90-0321 with Wilmington Star-News, Inc. for
Publication of Agenda
The Commissioners approved a contract with Wilmington
Star-News, Inc. for publication of the agenda in the Neighbors
Section of the newspaper at the bulk retail advertising rate.
Cost per publication is $242 and funds have been budgeted for FY
1990-91.
A copy of the contract is on file in the Legal Department.
Acceptance of Tax Collection Reports Thru August 31, 1990
The Commissioners accepted the following Tax Collection
Reports thru August 31, 1990, as submitted by the Collector of
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
0207 ~
Revenue:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XVIII, Page 23.
Release of Penalties as Submitted by the Tax Administrator
The Commissioners released the following listing penalties
as requested by the Tax Administrator since the taxpayers'
certified their listing was made during January or that they were
sick and unable to list during the listing period:
.
D & L Trucking Company
Edith Davis
Dennis F. & Donna H. Ledford
Michael R. & Brenda S. Mitwol
David Sims & Associates
$720.49
9.96
18.28
29.85
22.94
The Commissioners released the following DMV Civil Penalty
as this was the taxpayer's first offense:
Francis Arthur Raymond
$200.00
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Award of Contract #ENG-90-0109 With Dickerson Carolina, Inc. for
Closure of Cell #2 at the Landfill - Engineering Department
County Manager O'Neal stated bids were received for closure
of Cell #2 at the Landfill and presented to the Board for award
of the low bid to Dickerson Carolina, Inc.; however, due to no
negotiated price for closure of 2.5 additional acres, the Board
deferred action and requested Staff to negotiate a total cost for
closing 8 acres. After discussion with the contractor, a
negotiated price of $168,850 has been received for closure of the
2.5 acres for a total bid of $569,025. He requested award of the
contract to the low bidder, Dickerson Carolina, Inc., and
requested approval of a Budget Amendment to budget funds for
closure of the additional 2.5 acres.
Chairman Retchin stated with the additional cost to the bid
submitted by Dickerson Carolina, Inc., this company would still
be the lowest bidder; therefore, he would recommend award of the
bid.
Motion: After further discussion, Commissioner Mathews MOVED,
SECONDED by Vice-Chairman Barfield to award the low bid to
Dickerson Carolina, Inc., in the amount of $569,025 ($400,175 for
the closure of 5.5 acres and $168,850 for the closure of 2.5
acres), authorize the Chairman to execute the contract documents,
and approve the accompanying Budget Amendment as follows:
#91-0049 Resource Recovery/Landfill Operations
Debit
Credit
Resource Recovery/Landfill Operations
Appropriated Fund Balance $269,025
Contracted Services $269,025
.
Purpose: To budget additional funds required for the closing of
Cell # 2. Addi tional expenses incurred due to more area being
involved than originally anticipated.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
Approval of Contract #AGE-90-0323 Between the Department of Aging
and CTS Management Company, Inc. As Transportation Service
Provider
Public Services Director, Mike Waters, stated the provisions
as stated in the contract are standard terms used in contracts
providing transportation for the elderly. He stated the new
Consolidated Transportation System will provide medical,
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
nutrition,
Department
require a
service to
shopping and recreational transportation
of Aging during 1990-91. Federal
contract with any subcontractor who is
the Department of Aging.
for the
guidelines
providing
Commissioner
variables listed
insurance costs?
Greer asked who will keep
in the contract, such as
a record of
gas prices
the
and
Director Waters stated the County will be billed monthly
from CTS with costs being charged to the various agencies. The
gas price cost and mileage data will be listed on the invoice.
o
Commissioner Greer commented on the clause allowing the
company to assess a charge to the County if there is a waiting
period of more than 15 minutes and inquired as to how this will
be monitored?
Director Waters stated after discussion with the contractor,
the Transportation Advisory Board does not feel that waiting
periods of this nature will occur frequently, and if so, the
agency who is tardy will have to absorb the cost.
Commissioner Greer inquired as to whether the contract could
be written with CTS negotiating a specific fee without the
variables listed in the present contract.
County Manager 0' Neal stated only 12 or more contracts of
this type exist throughout the country and variables are included
as part of the standard contract.
Motion: After further discussion, Commissioner Mathews MOVED,
SECONDED by Vice-Chairman Barfield to approve the contract as
presented and authorize the Chairman to execute the necessary
documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
o
RECOGNITION OF NEW COUNTY EMPLOYEES
County Manager O'Neal introduced
employees:
the
following
new
'---
Deanna Josewitz
Marilyn Catlett
Sidney Sullivan
Dottie Gause
Shawn Hicks
George Ward
Karen Sweeney
Stephen Toth
Jennifer Blake
Christine Murphy Hanes
Yvonne Mosley
Cynthia Chappelle
June Oravits
Michael Thompson
Linda Blue
Sandra Stokes
Tax Department
Dept. of Social Services
Engineering Department
Dept. of Social Services
Dept. of Social Services
Parks & Recreation
Parks & Recreation
Parks & Recreation
Dept. of Social Services
Dept. of Social Services
Property Management
Dept. of Social Services
Dept. of Social Services
Dept. of Social Services
Health Department
Health Department
Chairman Retchin welcomed the new employees and requested
the Commissioners and audience to give them a round of applause.
o
ADOPTION OF RESOLUTION APPROVING THE ISSUANCE OF UP TO $3,450,000
INDUSTRIAL REVENUE BONDS FOR THE WILMINGTON MACHINERY
INCORPORATED PROJECT
Attorney W. Berry Trice, representing the New Hanover County
Industrial Facilities and Pollution Control Financing Authority
stated the Authority has adopted a bond resolution authorizing
the issuance of revenue bonds in the principal amount of
$3,250,000; however, late Friday afternoon Bond Counsel received
notice that the underwriter's attorney issued the loan agreements
for $3,450,000. He requested the Commissioners to approve an
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 ( CONTINUED)
209
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amount up to $3,450,000 subject to approval by the Industrial
Facilities and Pollution control Financing Authority.
Motion: Vice-Chairman Barfield MOVED, SECONDED by E. L. Mathews,
Jr. to approve the resolution for issuance of revenue bonds in
the principal amount of up to but not to exceed $3,450,000
subject to approval by the New Hanover County Industrial
Facilities and Pollution Control Financing Authority. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 23.
UPDATE AND PROJECT SCHEDULE FOR THE NEW HANOVER SENIOR CENTER
CAPITAL PROJECT
Mr. David R. polston, Architect of the project, discussed
the Project Development Schedule and presented a Project Schedule
outlining the construction schedule. Site preparation work is
anticipated to begin October 8, 1990, with completion of the
building by October 31, 1991.
Mr. polston stated the interior design work has been
completed and the proj ect is now ready to begin. He expressed
appreciation to the County Attorney, Mike Waters, and Pat Melvin
for their cooperation in preparing the many documents for the
project.
Vice-Chairman Barfield inquired as
groundbreaking ceremony has been planned.
to
whether
the
Consensus:
to request
Ceremony.
After discussion,
Staff to begin
it was the consensus of the Board
planning for the Groundbreaking
.
APPOINTMENT OF SENIOR CENTER BUILDING COMMITTEE
Chairman Retchin commented on the recommendation for
appointing a Senior Center Building Committee and requested
direction from the Board.
Vice-Chairman Barfield
commi ttee and suggested
Engineering Department be
committee.
recommended appointing a building
that a representative from the
included in the composition of the
Motion: After further discussion, Vice-Chairman Barfield MOVED,
SECONDED by Commissioner Greer to appoint the following persons
to serve on the Senior Center Building committee:
County Commissioner (to be designated)
Annette Crumpton, Director of Aging
Mary Gornto, Assistant County Manager
Wyatt Blanchard, County Engineer
Bert Kring, VOCAL Representative
Derrick Davis, Parks & Recreation Advisory
Committee Representative
Upon vote, the MOTION CARRIED UNANIMOUSLY.
.
APPROVAL OF FUNDING FOR LOWER CAPE FEAR HOSPICE, INC.
Mr. Robert Parker, President of Lower Cape Fear Hospice,
Inc., commented on a negative fund balance of $98,000 stating
this situation has occurred due to a dramatic increase of
indigent patients receiving Hospice care. He stated the Hospice
Board of Directors has adopted the following procedures to ensure
that this type of case load mix does not occur again, and they
respectfully request emergency funding of $20,000 to offset this
deficit.
1.
In July
indigent
a waiting
provided.
a moratorium was placed on accepting
patients. They have been placed on
list with volunteer services being
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( 2- t ~NUTES OF REGULAR MEETING. SEPTEMBER 17. 1990 (CONTINUED)
2. Elimination of 13 1/2 positions with a savings
of $20,000 per month.
3. A 10% cap has been placed on the Hospice care
caseload.
4. Private paying patients will be required to
pay based upon their income.
Funding allocations have been received from the following
counties:
Bladen County
Brunswick County
Columbus County
New Hanover County
Pender County
$5,000
$1,800
$2,500
$ 800
$1,650
()
Mr. Parker stated fund raisers will continue and the Hospice
Board of Directors will be approaching Brunswick, Columbus, and
Pender for additional funding. Bladen County will not be
approached due to the amount of their funding allocation. He
also commented on the fact that the County should not have the
responsibility of funding indigent care for Hospice and that the
organization should be able to operate independently without
requesting funding every year; however, in order to correct the
negative fund balance, additional funding is needed immediately.
Vice-Chairman Barfield stated the services of this program
are needed in our community; however, large administrative
salaries are paid to Hospice Staff along with other costs for
which the County has no control; therefore, taxpayers' dollars
should not be used for this purpose, nor should the County fund
indigent care for any organization. He stressed the importance
of controlling the tax base and saying "no" to funding non-profit
programs who begin on a volunteer basis and end up with large
administrative salaries and operating costs.
Commissioner O'Neal stated the terminally ill should not be
the place to begin budget cutting and recommended approval of the
request.
()
Chairman Retchin stated the County is not going to become
involved with funding indigent care; however, due to this unusual
situation, he would recommend approving Hospice's original FY
1990-91 Budget request which would provide an additional $10,000.
Motion: Chairman Retchin MOVED, SECONDED by Commissioner O'Neal
to approve a one-time emergency funding request in the amount of
$10,000 with the understanding that this is an unusual situation.
The floor was opened for discussion.
Vice-Chairman Barfield recommended adding the provision that
Hospice will not return for funding requests.
Commissioner O'Neal stated this provision was not a part of
the motion and requested the Chairman to call for a vote on the
motion as stated.
Chairman Retchin called for a vote on the motion as
presented. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF RESOLUTION FOR 1991 LEGISLATIVE GOALS
Chairman Retchin presented the following legislative goals
to be submitted to the North Carolina Association of County
Commissioners:
o
1. To allow counties to reject bids of lowest responsible
bidder under certain conditions.
2. Request the state to collect personal property taxes on
vehicles at the time of registration renewal and
distribute revenue to counties.
3. State consideration of county resources and budget cycle
when allocating monies to the courts.
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
6211
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4. Request the state to hire additional field staff in the
Department of Environment, Health & Natural Resources,
with emphasis on hiring Waste Management Specialists to
assist with landfill permitting and monitoring.
5. Increase court fees to cover actual costs with fees
returned to the counties.
6. Allow for pre-trial and convicted prisoners in County
custody to perform community service work.
7. Seek legislation for source reduction of disposable
goods in order to reduce the waste stream.
.
Commissioner Greer recommended changing the word, "hire", to
"add" in goal #3.
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
O'Neal to adopt the resolutions as the County's legislative goals
and to change the word, "hire", to "add" as recommended by
Commissioner Greer. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the resolutions are contained in Exhibit Book
XVIII, Page 23.
Commissioner Barfield commented on Senate Bill 111
recommended encouraging the State to appropriate additional
to local governments in order for them to comply to the
mandate of a 25% reduction of the waste stream by 1993.
and
funds
state
DISCUSSION OF STUDY ON OFFICE SPACE NEEDS FOR THE JUDICIAL
BUILDING
County Manager O'Neal stated numerous requests for
additional office space and program facilities have been received
from the various state agencies located in the Judicial Building.
He stated the facility is being utilized at full capacity and in
order to accommodate immediate space needs, the County Staff
would recommend performance of a space needs study for the
Judicial Building.
.
Commissioner Mathews inquired as to whether the study could
be performed in-house. County Manager O'Neal stated the County
does not have an architect or engineering personnel to perform
this type of study.
Chairman Retchin commented on space needs in many of the
administrative buildings and recommended an overall study of
space needs for the County office buildings located in the
downtown area.
Consensus: After further discussion, it was the consensus of the
Board to request the County Manager to prepare parameters for an
overall study of County office buildings located in the downtown
area and present a recommendation to the Board at a later date.
COMMISSIONER ROBERT G. GREER EXCUSED FROM MEETING
Commissioner Greer requested to be excused from the meeting
in order to attend the Keep America Beautiful Awards Ceremony in
Washington, D. C.
Consensus: It was the consensus of the Board to excuse
Commissioner Greer as requested.
.
BREAK
Chairman Retchin recessed the meeting for a break from 10:18
o'clock A.M. to 10:34 o'clock A.M.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER
COUNTY WATER & SEWER DISTRICT
Chairman Retchin recesse(j the meeting from 10: 35 0' clock
A.M. until 10:46 o'clock A.M. to hold a Regular Meeting of the
Water & Sewer District.
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~/~MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
COMMITTEE APPOINTMENTS
APPOINTMENTS OF MEMBERS TO THE COMMUNITY FOOD CENTER, INC. BOARD
OF DIRECTORS
Clerk to the Board, Lucie F. Harrell, stated Mr. James E.
Lewis hand delivered an application this morning and a copy of
the application has been furnished to each Commissioner;
therefore, the Board should decide if they so desire to accept
the application.
Consensus: It was the consensus of the Board not to accept the
application since it was not submitted within the established ()
time frame. '-
MOTION: Commissioner Mathews MOVED, SECONDED by Chairman Retchin
to appoint the following persons to serve on the Community Food
Center, Inc. Board of Directors and to authorize the Assistant
County Attorney, Kemp Burpeau to file the Articles of
Incorporation upon completion:
Robert R. Barnett
Samuel D. Bush
Agnes Dolan
Kenneth A. Fagan
William L. Hall, Jr.
Brenda Crawford Parnell
John Perry
Henry Burton Whiteside
Donald J. Womble
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
()
County Attorney Pope stated the By-laws are in the process
of being prepared and will be presented to the Board for final
approval.
POSTPONEMENT OF APPOINTMENTS TO THE NEW HANOVER MEMORIAL HOSPITAL
BOARD OF TRUSTEES
Motion: After discussion of skills needed in specific areas,
Commissioner O'Neal MOVED, SECONDED by Chairman Retchin to
postpone appointments to the New Hanover Memorial Hospital Board
of Trustees, and authorize the Clerk to re-advertise. Upon vote,
the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
ADDITIONAL ITEMS - COUNTY MANAGER
LETTER OF ENDORSEMENT FOR FILING OF GRANT APPLICATION - RANKIN
TERRACE COMMUNITY ENRICHMENT PROGRAM ()
County Manager O'Neal requested authorization for the
" .
Chairman to execute a Letter of Endorsement for filing of a grant
application by the Wilmington Housing Authority to the Z. Smith
Reynolds Foundation for grant funds to provide additional staff
support and operating expenses for the Rankin Terrace Community
Enrichment Program.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Chairman
Retchin to approve a Letter of Endorsement for filing of a grant
application by the Wilmington Housing Authority for grant funds
to provide additional staff support and operating expenses to the
Rankin Terrace Community Enrichment Program. Upon vote, the
MOTION CARRIED AS FOLLOWS:
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
62/3 ~
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
.
AUTHORIZATION FOR THE NEW HANOVER COUNTY MUSEUM TO FILE A GRANT
APPLICATION TO THE N. C. HUMANITIES COUNCIL
County Manager 0' Neal requested authorization for the New
Hanover County Museum to file a grant application to the N. C.
Humanities Council to fund an exhibit outlining 250 years of
culture in the City of Wilmington. The exhibit will be
co-sponsored by the Museum and St. John's Museum of Art. The
grant application requests the following types of funds:
$10,000 in outright funds to be matched by $15,911
in-kind; and
$ 9,989 in gift to be matched by $19,973 of outside
money to be raised jointly by both sponsoring
organizations.
County Manager O'Neal stated no County funds are needed.
Motion:
Mathews
Museum
execute
Finance
CARRIED
Chairman Retchin MOVED, SECONDED, by Commissioner
to authorize filing of the grant application by the
as presented and to authorize the County Manager to
the certification requirements and designate the County
Officer as the Fiscal Agent. Upon vote, the MOTION
AS FOLLOWS:
.
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
MEETINGS SCHEDULED WITH BOND RATING AGENCIES
Chairman Retchin stated meetings are scheduled with Moody's
Investors and the Standard & Poor's Corporation in New York on
October 11-12, 1990, to discuss the County's bond ratings. He
stated he would be accompanying Staff on the trip and invited any
other Commissioners to attend if they so desire.
MEETING SCHEDULED WITH THE LOCAL GOVERNMENT COMMISSION IN
RALEIGH, N. C.
County Manager O'Neal stated he, Finance Director, Andrew J.
Atkinson, and Assistant Finance Director, Allan Mozingo, will be
meeting with the Local Government Commission on Wednesday,
September 19, 1990, to review the Official Statement to be mailed
to the Bond Attorney.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
AUTHORIZATION FOR PUBLISHING AGENDA IN THE WILMINGTON JOURNAL
Chairman Retchin stated the agenda is now being published in
the Neighbors Section of the Morning Star-News, and it has been
suggested that the agenda be published in the Wilmington Journal
at a cost of $100 per agenda for a cost of $2,600 per year.
.
Motion: Chairman Retchin MOVED, SECONDED by Commissioner Mathews
to authorize the Clerk to the Board to publish the agenda in the
Wilmington Journal at a cost of $100 per agenda for an annual
cost of $2,600. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
DISCUSSION OF MOVING TRASH DUMPSTER IN COUNTY ADMINISTRATION
PARKING LOT TO ANOTHER LOCATION
Chairman Retchin commented on the dumpster located in the
parking lot and stated the container is most unsightly and should
be either fenced or moved.
County Manager 0' Neal recommended moving the dumpster to
another location and stated he would discuss this matter with
Property Management.
EXECUTIVE SESSION
County Manager O'Neal requested an Executive Session to
discuss property acquisition.
()
Motion: Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to convene from Regular Session to Executive Session.
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
Chairman Retchin convened to Executive Session at 10:51
o'clock A.M.
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
O'Neal to reconvene to Regular Session. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
o
Absent:
Commissioner Greer
Chairman Retchin reconvened to Regular Session at 11:10
o'clock A.M.
PRESENTATION OF MODULAR JAIL CELLS
Chairman Retchin stated Commissioner Mathews invited Mr.
Dana Lynch, President of Hopeman Correctional Systems, for a
presentation of modular jail cells. Chairman Retchin, on behalf
of the Board, welcomed Mr. Lynch.
Mr. Lynch presented slides and background information of
modular cells produced by the Hopeman Correctional Systems and
discussed the following items:
1. Company Background
2. Major Corporate Strengths and Capabilities
3. Design and Engineering Capabilities
4. Purchasing, Manufacturing and Installation
5. Prison/Jail Security Products
6. The Hopeman Panel
7. Cell Wall Components
8. Applications of Hopeman Building System
9. Advantages of Hopeman Building System
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Mr. Lynch stated in summary, Hopeman has 100 years of
engineering and manufacturing experience with a proven ability to
be innovative and a company that can provide the entire service.
He stated he would be glad to answer questions.
Discussion was held on the installation of the cells in
building shells or in an existing building. Mr. Lynch stated he
is currently working with Forsyth County for installation of
modular j ail cells, dayrooms, and dormitories in an existing
warehouse.
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MINUTES OF REGULAR MEETING, SEPTEMBER 17, 1990 (CONTINUED)
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21-5
Chairman Retchin commented on New Hanover County's plan to
move offices from the Law Enforcement Center in order to expand
the present facility and inquired as to whether modular units of
this type can be installed in an existing jail facility. Mr.
Lynch stated the units can be installed in the existing facility.
Commissioner 0' Neal commented on the outer shell of the
modular units and inquired as to the materials needed for
security of the units. Mr. Lynch stated the jail cell is a 6
inch steel panel, insulated to R-23, and has a 4 to 5 rating of
penetration; therefore, it is not necessary to construct an outer
shell.
Discussion was held on financing. Mr. Lynch stated the
company has innovative methods of financing and is working with
leasing options through banks.
Sheriff Joe McQueen commented on the importance of actually
visiting a facility and asked if a jail facility has been
constructed in North Carolina? Mr. Lynch stated no facility has
been constructed in North Carolina; however, he is working with
Davie, Stokes, and Forsyth counties. The nearest facilities are
located in Georgia and Avondale, Louisiana.
Sheriff Joe McQueen inquired a:'s. -to the cost of the modular
uni ts compared to conventional construction. Mr. Lynch stated
modular construction is significantly less expensive due to no
duplicate walls in cells, speed of construction, and reduction of
foundations due to the use of steel instead of concrete.
Mr. Herb McKim stated the modular concept could certainly be
considered and that the question to consider is whether the units
should be job constructed or prefabricated.
After further discussion, Chairman Retchin suggested that a
meeting be scheduled with Sheriff Joe McQueen, Mr. Herb McKim,
Mr. Dana Lynch, and County Manager O'Neal to further discuss the
idea and the possible application of this type of modular units
for the proposed jail expansion.
Chairman Retchin, on behalf of the Board, expressed
appreciation to Mr. Lynch for the informative presentation.
ADJOURNMENT
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
O'Neal to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Absent: Commissioner Greer
Chairman Retchin adjourned the meeting at 11:40 o'clock A.M.
~:;4:'
Lucie F. Harrell
Clerk to the Board
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