1990-10-15 Regular Meeting
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MINUTES OF REGULAR MEETING, OCTOBER 15, 1990
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, October 15, 1990, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Robert G. Greer; E. L.
Mathews, Jr.; Nolan O'Neal; Vice-Chairman Jonathan Barfield, Sr.;
Chairman Fred Retchin; County Manager, Allen O'Neal; County
Attorney, Robert W. Pope; and Clerk to the Board, Lucie F.
Harrell.
Chairman Retchin called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Clerk to the Board, Lucie F. Harrell, gave the invocation.
Vice-Chairman Barfield led the audience in the Pledge of
Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to discuss an item not listed on the Regular Agenda or
an item listed on the Consent Agenda. No one commented.
APPROVAL OF CONSENT AGENDA
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
0' Neal to approve the Consent Agenda as presented. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of Minutes
The Commissioners
meeting of October 1,
Board.
approved the minutes of
1990, as presented by the
the regular
Clerk to the
Approval of Tax Collection Reports Thru September 28, 1990
The Commissioners approved the following Tax Collection
Reports thru September 28, 1990, as submitted by the Collector of
Revenue:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XVIII, Page 26.
Release of Tax Penalties and Value Adjustments
The Commissioners approved value adjustments for the
following taxpayers as recommended by the Tax Administrator:
Walser H. Allen, Jr. & Joanne B.
James L. Batson
Lillian Castle
John L. Creed, Jr. etux.
Nancy Elaine Fauser
Leon M. Fox & Evelyn B.
George D. Hedgecock, & June E.
Archie Warren Landen, Sr.
New Hanover Aviation, Inc.
James Bryant Reaugh
Vivian S. Simmons
Douglas W. Skipper
Donald Squires
Kevin J. Tilley & Janet S.
$ 1,905
$46,400
$ 2,226
$53,913
$ 558
$12,600
$10,290
$ 2,025
$52,038
$ 3,630
$ 620
$ 1,389
$ 702
$ 830
The Commissioners approved release of the following
penalties for taxpayers who had been sick or had experienced a
death in the family; who certified mailing of listing during
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the listing periods; or who listed in another county in error
during the listing period:
Shirley D. Dugan
Beatrice Galloway
E. T. Marshburn, Jr.
Minnesota Mining & Mfg. Company
Norris Construction
Phoenix Leasing Inc.
Tina Louise Pickett
Ray P. Rothrock
Sears Technology Service
TCF Commercial Leasing Corporation
Winter Park Bicycles, Inc.
$ 4.59
$ 1.50
$106.06
$ 15.70
$101.45
$ 50.68
$ 9.58
$ 25.55
$ 3.62
$ 52.05
$ 16.75
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The Commissioners released the following certification
penalties due to being the taxpayer's first offense:
Joseph Woody Martin
Mark Edward McMillian
$100.00
$100.00
Denial of Request by Opera House Theatre Company for Exemption of
1984 Ford Pick-Up Truck - Tax Department
The Commissioners denied the request by Opera House Theatre
Company for exemption of a 1984 Ford pick-up truck and upheld
taxation for vehicular equipment owned by Opera House Theatre
Company as recommended by the Tax Administrator.
Copies of the appeal letters are on file in the Tax
Department.
Approval of Budget Amendment #91-0063 Parks & Recreation
Department
The Commissioners approved the following budget amendment:
Debit
Credit
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91-0063 Parks
General Government
Operating Transfer In (from 1/2 cent $163,000
Sales Tax Fund)
Parks
Land Acquisition Cost $163,000
1/2 Cent Sales Tax Fund
Appropriated Fund Balance $163,000
Transfer to General Fund $163,000
Purpose: To budget funds for land acquisition of property
located at the corner of Third and Chestnut Streets. The County
and City of Wilmington have agreed to split the purchase price of
the land. County funds are from the undesignated portion of the
1/2 Cent Sales Tax Fund. The purchase was approved by the
Commissioners on October 1, 1990.
Budget Amendment #91-0057 Report for Entry Into the Minutes
The following budget amendment was reported for entry into
the minutes:
91-0057 Human Services Transportation System
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Debit
Credit
Human Services Transportation System
Federal Grant - DOT
State Grant - DOT
Contribution from Mental Health Center
Contracted Services
$54,397
$ 6,800
$32,590
$ 978
Motor Vehicle Purchases
$94,765
MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
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Purpose: To set up capital outlay account to record receipt of
three vans from the State and four vans from Southeastern Mental
Health Center for the coordinated Transportation System (for
accounting purposes only).
Authorization for local match was approved by the Commissioners
on April 2, 1990.
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Appointment of George Walker and Neil Thompson to the "Fireman
Relief Fund" Board of Trustees - North Wilmington Volunteer Fire
Department
The Commissioners appointed George Walker and Neil Thompson
to the "Fireman Relief Fund" Board of Trustees for administration
of the fund for the North Wilmington Volunteer Fire Department.
Approval of Amendment to Contract PUB-90-0334 With Cape Fear
United Way
The Commissioners approved a six months extension to the
contract with Cape Fear United Way beginning October 1, 1990,
thru April 1, 1991. The United Way Agency operates a "Wood Lot
Program" on county property located on Division Drive to provide
wood to needy families during the winter months.
A copy of the amended contract is on file in the Legal
Department.
Reclassification of Part-time Maternity Care Coordinator Position
to Full-time Position and Approval of Budget Amendment #91-0060 -
Health Department
The Commissioners approved reclassifying the part-time
Maternity Care Coordinator position to a full-time position due
to the increased case load and approved the following budget
amendment. No additional county funds are needed since the
position will be totally funded through Medicaid reimbursement.
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91-0060
Health/Maternity Care Coordination
Debit
Credit
Health/Maternity Care Coordination
Title XIX Fees
$6,442
Salaries & Wages
FICA
Retirement
$5,770
$ 326
$ 346
Purpose: To reclassify the part-time Maternity Care Coordinator
position to a full-time position. Additional expenditures will
be funded through the increase in Title XIX revenue due to an
increased caseload.
Approval of Child Services Coordination Program and Budget
Amendment #91-0062 - Health Department
The Commissioners approved the following budget amendment
and new positions for establishment of the Child Services
Coordination Program to address needs of infants and children who
are identified as being at risk for developmental delays:
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Public Health Nurse II Position
Social Worker II Position
Clerk Typist IV Position
Community Health Assistant Position
91-0062
Health/Child Health Service Coordination
Debit
Credit
Health/Child Health Service Coordination
Title XIX Fees $68,183
Salaries & Wages
FICA
Retirement
$40,782
$ 3,114
$ 3,371
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Debit
Credit
Medical Insurance
Maintenance & Repair - Equipment
Printing
Departmental Supplies
Employee Reimbursement
Training & Travel
Capital Outlay - Equipment
$ 5,208
$ 70
$ 500
$ 1,900
$ 2,740
$ 2,314
$ 8,184
Purpose: To budget funds to establish four positions for the
Child Health Service Coordination Program. Positions will be
funded by increased Medicaid funding (Title XIX), which has been
expanded by the N. C. General Assembly to reduce infant
mortality. The Health Department staff feels that sufficient
funds will be available to fund the new positions for FY 1991-92.
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Designation of the New Hanover County Board of Health as the
Governing Body for the "Dangerous Dogs" Act Passed by the General
Assembly
The Commissioners designated the New Hanover County Board of
Health as the body responsible for governing the "Dangerous Dogs"
act passed by the General Assembly to become effective October
1990.
Approval of Contract #LIB-90-0381 with RMG Consultant, Inc. to
Perform a Study on the New Hanover County Public Library
Automation Needs
The Commissioners approved a contract with RMG Consultant,
Inc. in the amount of $4,900 for performing a study of the
Library's future automation needs. The study will evaluate
various options for replacement of the current system and/or a
potential phasing in of a system, if necessary. The County
Manager was authorized to execute the necessary contract
documents.
A copy of the contract is on file in the Legal Department.
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Award of Low Bid #~G-90-0378 with Lanier & Sons Grading &
Paving, Inc. for Asphalt Repair at the New Hanover County
Landfill
The following bids were received to repair asphalt open cuts
and the apron expansion at the County Landfill:
Lanier & Sons Grading & Paving Company
Rabon & Sons Grading & Paving Company
Cape Fear Paving Company, Inc.
$16,916
$17,545
$25,036
The Commissioners awarded the low bid to Lanier & Sons in
the amount of $16,916 for installation of 2,276 square yards of
asphalt for repair work at the Landfill and authorized the
Chairman to execute the necessary contract documents.
A copy of the contract is on file in the Legal Department.
Renewal of Contract #TAX-90-0377 with Attorney Louis K. Newton
~or Tax Collections and Foreclosures
The Commissioners renewed the contract with Attorney Louis
K. Newton for handling of tax collections and foreclosures. The
Chairman was authorized to execute the necessary contract
documents.
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A copy of the contract is on file in the Legal Department.
Approval of Modification to Lease Agreement #LIB-90-0352 with W&M
Properties and Approval of Budget Amendment #91-0065 - Library
The Commissioners approved an extension and modification of
the lease agreement with W&M Properties for lease of office space
for the College Square Branch Library, authorized the Chairman to
execute the necessary contract documents, and approved the
following budget amendment:
MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
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91-0065 Non-Departmental
Debit
Credit
Non-Departmental
Contingency
Library
Rent
$7,166
$7,166
Purpose: To budget an additional three months' rent for the
College Branch Library. This will fund rent on the branch for
the remainder of the fiscal year.
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A copy of the lease is on file in the Legal Department.
Approval of Contract #MGR-90-0382 with the N. C. Division of
Forest Resources for Protection and Improvement of Forest Lands
in New Hanover County
The Commissioners approved the contract with the N. C.
Di vision of Forest Resources for protection and improvement of
forest lands in New Hanover County. The Chairman was authorized
to execute the necessary documents.
A copy of the contract is on file in the Legal Department.
RECOGNITION OF NEW COUNTY EMPLOYEES
The following new employees were introduced by the County
Manager and welcomed by the Board of County Commissioners:
Lisa Barrington
Martha Faulkner
Gail Haertel
Rhonda Smith
Anntionette Cromartie
Nicole Sedor
Emergency Medical Services
Planning Department
Health Department
Sheriff's Department
Department of Social Services
Department of Social Services
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PRESENTATION ON IMPLEMENTATION OF JOB OPPORTUNITIES AND BASIC
SKILLS (JOBS) PROGRAM - DEPARTMENT OF SOCIAL SERVICES
Director of Social Services, Wayne Morris, presented
background information on the JOBS Program stating the program
targets three groups of clients: ( 1) long-term recipients of
AFDC; (2) young parents under 24 who have not completed their
education or have no recent work experience; and (3) adults who
are in families where the youngest child is 16 years of age.
Lack of education, job skills, absence of work history,
inaccessibility of day care and inaccessibility of transportation
have been identified as major barriers to employment of these
clients. JOBS will seek to remove these barriers by providing
opportunities to complete high school or obtain GEDs by offering
job skills training, job readiness training, job placement
services, day care and transportation.
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The goal of the JOBS program is to move families toward
self-sufficiency through education. This will be accomplished by
utilizing various agencies and resources available without
creation of a new department. The program will be implemented
through community support groups and the Wilmington Housing
Authori ty working together to identify clients. Once clients
have been identified, DSS staff will assess needs on a one-to-one
basis and develop an individualized plan for each client.
Services provided may include counseling, various motivation
efforts, parenting classes, job readiness training, and job
placement. The strategy for New Hanover County will be to
concentrate on AFDC recipients who desire employment. Since
October 1, 1990, 254 clients have volunteered to participate in
the program. Once a client completes the program and becomes
employed, DSS, for the first time, will be able to offer day care
and medicaid assistance to the client during the transition
period. Director Morris expressed enthusiasm about the program
and stated the lives of many children in our community will be
improved; however, the overall savings will not be realized until
federal legislation is enacted that will simplify the processing
of DSS programs.
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Discussion was held on additional staffing and space to
accommodate the program. Director Morris stated space needs for
administering this program and other programs will have to be
addressed in the 1991-92 budget request.
Chairman Retchin, on behalf of the Board, expressed
appreciation to Director Morris for an excellent presentation.
PRESENTATION BY THE
REFERENCING COMMERCIAL
HOUSING
Mr. Michael Murchison, a member of the Ad Hoc Planning
Advisory Committee, presented the following findings and
recommendations concerning application of commercial development
regulations and the special Highway Overlay District:
AD HOC PLANNING ADVISORY
DEVELOPMENT REGULATIONS AND
COMMITrEE
AFFORDABLE
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Findings:
1. An adequate supply of undeveloped land zoned for
general commercial development exists in the County.
2. The linear extension of commercial development along
major highways should be sharply curtailed in order to
stop uncontrolled strip commercial growth.
3. Regional large-scale commercial/service development
should be encouraged to locate where such services as
water, sewer, and mass transit are already available.
Regional development should be allowed in the
unincorporated County on a limited basis and only at
nodes wher~ arterial roads intersect, e.g. Eastwood
Road and Market Street or Monkey Junction.
4. New commercial development controls should be pursued to
accomplish the following purposes:
a. Increase public participation in the review and
approval process.
b. Establish both use-specific design requirements
and site plan review and approval procedures.
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Recommendations:
1. Creation of Neighborhood Business District: The
intent of this district would be to allow develop-
ment of small scale retail and service uses spec-
ifically oriented toward serving the day to day
needs of the surrounding neighborhood. Controls
would be imposed, such as reduced signage, maximum
limits on parking and building size, and provisions
for pedestrian access.
2. Creation of a Commercial Services District: This
district could be created to segregate high impact
services, such as general trade contractors and
septic tank vacuum services, which are not neces-
sarily dependent on high visibility, from the
existing B-2 District. The intent would be to
create Commercial Services Districts with more
stringent use-specific control in areas away from
major highways which would reduce the demand for B-2
zoning.
3. Creation of a Planned Business District: The intent
of this district would be to allow increased public
participation in site plan review and approval of
commercial developments. It would focus on "stand-
alone" commercial developments as opposed to the
transitional use emphasis of the Conditional Use
District.
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4.
Expansion of the
present Conditional
provide only for
Conditional Use District: The
Use District is intended to
low-impact transition from
MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
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commercial development to residential areas. The
Conditional Use District could be utilized more
often to achieve various types of uses.
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Use-Specific Controls
Additional use-specific
could be imposed on
B-2 districts.
in B-1, B-2 Districts:
or performance type controls
uses in the existing B-1 and
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6. Redevelopment of existing commercial districts
should be encouraged. As the County's position as
a regional economic/service center strengthens, it
is likely that interim commercial uses such as
equipment and auto sales will be replaced with more
capital intensive development placing more emphasis
on permanent structures, landscaping, and site
design.
7. Vacant stretches between commercial areas along
arterial roads should be reserved for residential
development particularly High Density Residential
Development, provided appropriate infrastructure is
available. High Density Residential Development
will allow for a variety of housing types, reduce
residential sprawl, reduce costly utility extensions
and eventually make possible the use of mass transit
as a viable option.
Commissioner Mathews asked if structure designs had been
considered when preparing recommendations for future commercial
development? Mr. Murchison stated architectural review was not
considered; however, well-designed commercial structures are much
more acceptable to the general public; therefore, this could be
considered at a later date.
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Discussion was held on adoption of a Special Highway Overlay
District (SHOD). Mr. Murchison stated the Ad Hoc Planning
Advisory Committee, as discussed at a previous meeting, does
recommend approval of this district to protect the natural and
scenic beauty that presently exists along Interstate and other
specifically designated roadways which serve as gates to New
Hanover County. Protection of these highways is a valuable asset
to the County's tourism economy and enhances attractiveness of
the area for trade; therefore, the Committee would recommend
adoption of the SHOD regulation which would be applied to the
3-mile corridor extending from the Ogden traffic signal to the
County line.
A lengthy discussion was held on the negative impact of SHOD
on the 4% of parcels along the Market Street corridor with
frontage of 100 feet or less and depths of less than 150 feet.
Commissioner Barfield expressed concern for property already
zoned for commercial use and recommended that these parcels be
grandfathered in under the SHOD regulations in order to allow
property owners to develop as currently zoned.
After further discussion,
Hearing to consider the SHOD
November 5, 1990.
.' Affordable Housing: The following recommendations were presented
1. The County must realize that different strategies will
be required to target specific client groups to provide
affordable housing for low versus moderate income house-
holds.
it was agreed that the Public
regulations would be held on
2. The County should continue to demonstrate its strong
commitment to programs assisting primarily low income
households in housing rehabilitation, particularly in
cooperation with City programs.
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3. The County should concentrate its efforts on allowing
flexibility in residential housing development without
creating undue public impacts, and specifically con-
centrate on providing adequate land development oppor-
tunities for new affordable single-family housing for
purchase by moderate income households.
4.
The update of the
appropriate time
County's policies
development.
County Land-Use Plan would be the most
to propose major revisions to the
governing the density of residential
5.
The County could create a new R-9 residential zoning
district which would require a minimum lot size of
9,000 sq. ft. or a maximum of 4.25 units per acre under
Performance Residential Development. It should be
recognized that creation of the R-9 district should be
considered as an interim measure until the Land-Use Plan
is updated in late 1991 or early 1992. The County
should also carefully consider such criteria as road
capacity, proximity to public open space, and proximity
to established neighborhoods when hearing requests for
R-9 zoning.
6. The Committee also recommends that residential develop-
ment more dense than 4.25 units per acre be required to
provide common open space in accordance with existing
High Density Development regulations.
Mr. Murchison expressed appreciation to the Board for
appointing the committee to study these issues and stated each
member has enjoyed serving in this capacity.
Commissioner Mathews expressed appreciation to Mr. Murchison
and fellow members of the Ad Hoc Advisory Planning Committee for
an excellent job and presentation. He emphasized the importance
of allowing citizens to participate in addressing key issues
stating this is certainly an example of how an ad hoc committee
can be of great assistance to the Board of Commissioners.
Consensus: After discussion of the recommendations presented on
future commercial development, it was the consensus of the Board
to schedule a Work Session with the County Planning Staff to
present maps and illustrations of the proposed zoning regulations
in order to ascertain the impact upon properties throughout the
county.
APPROVAL OF JOINT CITY/COUNTY RECYCLING EDUCATIONAL CAMPAIGN
Director of Environmental Management, Ray Church, commented
on an opportunity to work with the City of Wilmington in
educating the general public on the importance of recycling and
stated the firm of Imaginations Advertising has presented a
proposal utilizing all media sources for a funding commitment of
$16,000 from the County and $16,000 from the City of Wilmington.
The firm has worked with local businesses and industry to raise
additional funds for implementation of an advertising campaign
worth more than $100,000 outlined as follows:
Wilmington Star-News approximate 1,320 inches
TV production Cost Print - 50 ads
Total (Funded by the City & County)
15 (30 second) TV Commercials sponsored by local
businesses and industry
$ 22,425.60
$ 9,574.40
$ 32,000.00
$100,000.00
$132,000.00
Total Worth of Campaign
Director Church emphasized the importance of better
informing our citizens in order to gain the participation
necessary to have a truly successful recycling and solid waste
disposal program. He requested the Commissioners to approve the
proposed public/private partnership and the expenditure of
$16,000 for New Hanover County's share.
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MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
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Commissioner O'Neal expressed concern for not including the
beaches and requested they be included in the campaign. Director
Church stated he would be glad to invite the beach communities to
participate in the program.
Commissioner Greer suggested establishing several permanent
recycling sites throughout the County and recommended that this
be accomplished and included as part of the advertising campaign.
Consensus: After further discussion, it was the consensus of the
Board to request the County Staff to prepare a cost estimate on
the feasibility of placing permanent unmanned recycling sites
throughout the county.
Discussion was held on the proposal and the assurance of
sponsorship by local businesses and industry. Further discussion
was held on the production print cost and the possibility of the
local TV stations performing this work at a reduced rate.
Commissioner Greer expressed concern for entering into an
open ended advertising contract and recommended preparing a plan
identifying the exact cost and recruiting as many participants as
possible in order to reduce the cost to participating local
governments.
Director Church stated the contract would not be opened
ended with a commitment from the City and County in the amount of
$16,000 each; however, industry needs a commitment by the local
governments to encourage more local businesses to participate in
the advertising program.
Motion: After discussion of the importance of educating
citizens on recycling, Chairman Retchin MOVED, SECONDED
Commissioner Mathews to approve the advertising program
presented subj ect to the City's acceptance and commitment
$16,000 of funding. Upon vote, the MOTION CARRIED AS FOLLOWS:
our
by
as
to
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Chairman Retchin
Voting Nay: Commissioner Greer
BREAK
Chairman Retchin recessed the meeting for a break from 10:50
o'clock A.M. to 11:10 o'clock A.M.
APPROVAL OF LEASING AGREEMENT MGR-90-0393 FOR SPACE LOCATED AT
721 MARKET STREET AND AUTHORIZATION FOR STAFF TO ADVERTISE TO
RECEIVE PROPOSALS FOR PERFORMANCE OF A DOWNTOWN COUNTY OFFICE
STUDY
Deputy County Manager, Mary Gornto, stated the Adult
Probation Office has requested additional space in order to
accommodate six new positions. While Staff was reviewing space
needs in the Judicial Building, the Adult Probation Office began
to pursue space outside of the Judicial Building and found
desirable space in the building located at 721 Market Street (the
former Southern Bell Building) . The County Manager was
approached by Mr. Terry Goote, Assistant Branch Manager of the
Adult Probation & Parole Office, with a proposal for leasing
space at 721 Market Street to accommodate the space needs for new
employees and at the same time house the Electronic House Arrest
Program which is currently located on Princess Street with office
space leased by the County. After review, Staff recommends
relocation of the Adult probation and Parole Office, Electronic
House Arrest Program, and Community Service Program, currently
housed in the Annex Building, to 721 Market Street. The lease
will be for 4,500 square feet at $8.00/per square foot for a
5-year term. The lease rate includes all utilities, janitorial,
trash, and leasehold improvements.
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( 2~~S OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
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Deputy County Manager Gornto also commented on future space
needs for state and county offices requesting the Board to
consider advertising for proposals to undertake a study of
downtown office space.
Motion: After discussion of space needs in the Judicial Building
and Annex Building for present occupants, Vice-Chairman Barfield
MOVED, SECONDED by Commissioner Mathews to authorize the County
Manager to negotiate a lease for space at 721 Market Street and
authorize Staff to advertise to receive proposals for performance
of a downtown county office space study. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
AWARD OF LOW BID iPUB-90-0311 TO CBH CONSTRUCTION, INC. FOR SITE
WORK - SENIOR CENTER - PARKS & RECREATION
County Manager O'Neal stated insufficient bids were received
at the first scheduled bid opening on September 19, 1990;
however, after re-advertising the following bids have been
received for performance of site work for the Senior Center and
Staff recommends award of the low bid to CBH Construction, Inc.:
CBH Construction Inc.
w. E. Blackmon
Peden Paving
Dickerson-Carolina
$276,071
$305,000
$310,029
$342,560
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to award the low bid to CBH Construction Inc. in the
amount of $276,071 and authorize the Chairman to execute the
necessary contract documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
ADOPTION OF RESOLUTIONS AWARDING BID iFIN-90-0286 TO POWERHOUSE
MAINTENANCE & CONSTRUCTION, INC. AND AWARD OF BID FIN-i90-0288 TO
REPUBLIC INDUSTRIES, INC. FOR MAINTENANCE SERVICES
County Manager O'Neal stated the County Staff and the County
Attorney have been developing a format that will satisfy the
general statute requirements for the provision of maintenance
services at the Steam Plant which cannot be performed in-house.
Three bids were received for performance of mechanical/electrical
and instrumentation services on an "as needed basis" and Staff
recommends award of the low bid to Powerhouse Maintenance &
Construction, Inc. (FIN #90-0286) in an amount not to exceed
$70,000.
Two bids were received for providing refractory and insulation
services at the Steam Plant and Staff recommends award of the low
bid to Republic Industries, Inc. (FIN-90-0288) in an amount not
to exceed $30,000.
Discussion was held on why bids were submitted requesting a
"not to exceed" quote. Vice-Chairman Barfield expressed concern
for this type of bidding and requested that future bids not be
submitted on this basis.
Motion: After discussion of the importance of monitoring these
contracts closely and avoiding future contracts with a "not to
exceed" figure, Chairman Retchin MOVED, SECONDED by Commissioner
O'Neal to award the following low bids to: (1) Power Maintenance
and Construction, Inc. in an amount not to exceed $70,000 for
mechanical/electrical instrumentation maintenance services and
(2) Republic Industries, Inc. in an amount not to exceed $30,000
for refractory and insulation maintenance services. The Chairman
was authorized to execute the necessary contract documents.
Copies of the resolutions and bid
incorporated as a part of the minutes
Exhibit Book XVIII, Page 26.
tabulations are hereby
and are contained in
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MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
247 ~
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AWARD OF CONTRACT #PER-90-0294 TO PUBLIC ADMINISTRATION SERVICE &
LONG ASSOCIATES FOR PAY AND CLASSIFICATION STUDY
Human Resources Director, Andre' Mallette, commented on the
last pay and classification study conducted in 1982 stating much
was learned from the study and that the proposed study will
include all departments for development of a system specifically
designed for New Hanover County. He stressed the importance of
identifying the problems and deficiencies in the existing system
and establishing a system that will objectively approach
compensable factors across all- job categories and can be
maintained in-house. Staff also recommended review of the
County's current Performance Appraisal process to determine if
this system can be utilized as a component of the new system.
The following proposals were received and the firm of Public
Administration & Long Associates was recommended by Staff.
(1) Hubbard & Revo-Cohen, Inc.
(2) Ralph Andersen & Associates
(3) Hallcrest Associates, Inc.
(4) Archer Consulting, Inc.
(5) Public Administration & Long Associates
(6) Municipal Advisors, Inc.
(7) Yarger & Associates, Inc.
(8) David M. Griffith & Associates
$99,950
$96,320
$84,800
$79,580
$79,050
$61,660
$59,180
$49,630
Commissioner Greer inquired as to the amount of time
involved with performance of the study. Human Resources Director
Mallette stated the study should be completed within 137 days.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Mathews to contract with Public Administration & Long Associates
in the amount of $79,050 to conduct the pay and classification
study and authorize the County Manager to execute the necessary
contract documents after review by the Legal Department. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
.
APPROVAL OF NEW PERSONNEL POLICY, ARTICLE IV, SECTION 15,
"ALCOHOL AND DRUG ABUSE IN THE WORKPLACE"
County Manager O'Neal stated in an effort to make New
Hanover County a drug-free workplace, an alcohol and drug abuse
policy has been prepared to address this issue. He stated the
intent of the policy is to assure the County that new employees
are free of drugs and to provide specialized intervention for
persons who now or may in the future experience the disastrous
affect of substance abuse. The Human Resources Director is in
the process of identifying positions that will require applicants
to take a drug test when desiring employment and once the list
has been complied, a copy will be forwarded to the Commissioners.
Commissioner O'Neal inquired as to whether there is a
substance abuse problem among current personnel and expressed
concern for adopting a policy that is not needed or a policy that
will not apply to all county personnel.
Vice-Chairman Barfield stated with the current abuse of
drugs and alcohol, it is imperative that the County adopt a
substance abuse policy in order to address any problems that may
arise as well as to encourage rehabilitation for employees in
need of assistance.
.
Assistant County Attorney, Wanda Copley, stressed the
importance of coordinating this policy with the Employee
Assistance Program stating the County will not terminate an
employee abusing drugs or alcohol; however, the employee must be
willing to participate in a rehabilitation program.
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( 2'4~NUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
Motion: After further discussion, Chairman Retchin MOVED,
SECONDED by Commissioner Greer to adopt the alcohol and drug
abuse policy as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the policy is on file in the Human Resources
Department.
ADOPTION OF POLICY ON ACCESS TO COUNTY DATA STORED IN THE
COMPUTER SYSTEM
MIS Director, Bill Clontz, commented on requests from the
public for data stored in the computer system stating a policy is
needed to establish guidelines for what information can and
cannot be released as well as providing a procedure for
recovering the associated costs. The policy will be most
beneficial to department heads and citizens when making requests
for data.
()
Motion: After further discussion of programs available to the
public for viewing, Chairman Retchin MOVED, SECONDED by
Commissioner Mathews to approve the policy as presented by the
Director of MIS. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the policy is hereby made a part of the minutes
and is contained in Exhibit Book XVIII, Page 26.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER
COUNTY WATER & SEWER DISTRICT
Chairman Retchin recessed the meeting to hold a meeting of
the District Board of the New Hanover County Water & Sewer
District from 12:00 noon until 12:10 o'clock P.M.
COMMITTEE APPOINTMENTS
APPOINTMENT OF EUGENE A. LEES
HOSPITAL BOARD OF TRUSTEES
Chairman Retchin stated
Sutton were nominated to fill
Trustees at the meeting of
Commissioners should appoint
called for a vote as follows:
TO
THE
NEW
HANOVER
MEMORIAL
c;:
./
Eugene A. Lees and William Hobbs
a vacancy on the Hospital Board of
October 1, 1990; therefore, the
one of the nominees to serve. He
Members in favor of Eugene A. Lees:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Barfield
Members in favor of William Hobbs Sutton
Voting Aye: Commissioner Greer
Chairman Retchin
By a majority vote, Mr. Eugene A. Lees was appointed to
serve a 3-year term on the New Hanover Memorial Hospital Board of
Trustees. The term is to expire September 30, 1995.
ADOPTION OF RESOLUTION FOR THE SALE OF $5,000,000 PARKS &
RECREATION FACILITIES BONDS
~)
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Greer to adopt a resolution for the sale of $5,000,000 Parks &
Recreation Facilities Bonds. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 26.
.
'.
.
MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
249 ~
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
ADOPTION OF RESOLUTION REQUESTING THE STATE TO RELEASE NEW
HANOVER COUNTY'S SHARE OF STATE APPROPRIATED FUNDS FOR REGIONAL
COUNCILS TO THE "REGION 0" COUNCIL OF GOVERNMENTS
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Greer to adopt a resolution requesting the State to release New
Hanover County's share of funds in the amount of $14,254.14 to
the "Region 0" Council of Governments at the earliest possible
time in accordance with the provisions of Chapter 830 of the 1987
Session Laws. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 26.
ADOPTION OF RESOLUTION RATIFYING AUTHORIZATION FOR TENCARVA
MACHINERY TO OBTAIN REPLACEMENT PUMPS FOR THE STEAM PLANT
EXPANSION
County Attorney Pope requested adoption of a resolution
ratifying authorization for Tencarva Machinery to obtain
replacement pumps for the Steam Plant expansion. Under normal
circumstances, the County would have submitted a request for bids
to acquire the pumps; however, due to time constraints, the pumps
had to be obtained as quickly as possible in order to avoid a
project delay; therefore, each Commissioner was contacted and
agreed to authorize the purchase.
Motion: Commissioner Mathews MOVED, SECONDED by Commissioner
Greer to adopt the resolution ratifying the acquisition of pumps
by Tencarva Machinery for the Steam Plant expansion. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 26.
REPEAL OF ACTION TAKEN ON SEPTEMBER 4, 1990, DENYING A REQUEST BY
ROBERT PEARSALL AND NATALIE NYE FOR MODIFICATION OF SPECIAL USE
PERMIT #S-241 TO ALLOW THE SALE OF ALCOHOLIC BEVERAGES AT THE
PEARSALL COMMERCIAL MARINA LOCATED ON THE NORTHEAST CAPE FEAR
RIVER
County Attorney Pope requested the Board to reconsider
action denying an amendment to the Special Use Permit submitted
by Pearsall Marina which would allow the sale of alcoholic
beverages. He stated since issuance of the Special Use Permit in
1985, which prohibited the sale of alcoholic beverages, the City
of Havelock, North Carolina, entered into a court case under the
same circumstances with a ruling being rendered by the courts
stating that cities and counties lack the authority to regulate
the sale of alcohol through their zoning powers, such as Special
Use Permits. County Attorney Pope requested authority to enter
into a Consent Judgment in this matter which would grant the
amendment requested by Ms. Natalie Nye and Mr. Robert Pearsall
and allow the sale of alcoholic beverages. He stated if the
Board does not wish to reconsider previous action, the matter
will have to go through the court system with a slim chance of
winning the case.
A lengthy discussion was held on the County's ability to
grant a Special Use Permit with a condition prohibiting the sale
of alcoholic beverages based upon findings that the sale of
alcoholic beverages would be injurious to the surrounding
neighborhoods, and at the same time not having authority to
enforce the condition. I t was the consensus of the Board that
future non-conforming use applications will have to be reviewed
very closely to ensure that the use will not negatively impact on
surrounding and adj acent properties since the County does not
have authority to control the sale of alcoholic beverages.
Motion: After further discussion, Commissioner Mathews MOVED,
SECONDED by Commissioner Greer to authorize the County Attorney
to enter into a Consent Judgment with the courts which will allow
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( 2:5 efNUTES OF REGULAR MEETING. OCTOBER 15. 1990 ( CONTINUED)
the Pearsall Marina to sell alcoholic beverages. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
BREAK
Chairman Retchin recessed the meeting for lunch from 12: 30
o'clock P.M. to 1:05 o'clock P.M.
PERFORMANCE EVALUATION OF COUNTY MANAGER
Each member of the Board rated the first six months of
performance by County Manager O'Neal as above-standard in every
category. Exceptional performance ratings were given on
communication and organizational skills. Emphasis was also
placed on the Manager's ability to set goals and objectives. It
was agreed by all that his performance is exceptional and quite
satisfactory.
o
County Manager O'Neal expressed appreciation for the
positive performance and presented the following goals:
1. Capital Improvements Program: A format is being
developed for implementation of this program which
will allow the County to set goals and priorities.
This program will be most helpful in preparing
annual budgets.
2.
Pay and Classification Study:
provide an overall objective
classifications for department
employees.
The study should
review of pay and
heads and county
3.
Strategic Plan: Before
planning process with
should develop a Mission
strengths and weaknesses.
developing a strategic
the community, the County
Statement and assess its
4. Seek Funding Sources for County-wide Sewer System:
Funding sources should be developed for completion
of the county-wide Sewer System.
o
5. In-House Study of Fee Structure: The fee structure
should be reviewed and consolidated to provide
a more user friendly system for citizens of the
County. User fees are the current trend and are
being used more frequently by municipalities and
and counties throughout the country.
6.
Recycling
must be
and the
County.
and Environmental Concerns: The public
better educated on the solid waste issue
system already in place in New Hanover
Chairman Retchin, on behalf of
appreciation to County Manager O'Neal for
stated the Board will look forward to
accomplishing these objectives.
the Board, expressed
the goals presented and
working with him in
EXECUTIVE SESSION
Chairman Retchin requested a motion to convene to Executive
Session to discuss a personnel matter.
Motion: Vice-Chairman Barfield MOVED,
O'Neal to convene from Regular Session
discussion of a personnel matter. Upon
UNANIMOUSLY.
SECONDED by Commissioner
to Executive Session for
vote, the MOTION CARRIED
~\
, ~
Chairman Retchin convened to Executive Session at 1:37
o'clock P.M.
Motion: Commissioner Greer MOVED, SECONDED by Commissioner
O'Neal to reconvene to Regular Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
.
.
.
MINUTES OF REGULAR MEETING, OCTOBER 15, 1990 (CONTINUED)
~
251
Chairman Retchin reconvened to Regular Session at 2:47
o'clock P.M.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Discussion of Community Food Center, Inc.
Commissioner Greer inquired as to the memorandum forwarded
by the Budget Officer notifying the County Manager that the
agreement for the designated agency to administer the commodities
program was with the Food Bank of Coastal Carolina, Inc., which
was incorporated in September of 1990, instead of Community Food
Center, Inc.
Chairman Retchin stated Community Food Center, Inc. had not
been incorporated at that time; therefore, the agreement was
placed under the Food Bank of Coastal Carolina, Inc., until the
new agency is assigned this responsibility.
Approval of Funding Participation in 1-40 Economic Impact Study
Commissioner Greer commented on the I-40 Economic Impact
Study and recommended that New Hanover County participate in
funding of the study.
Motion: After discussion of surrounding cities and counties
participating in funding of the study, Commissioner Greer MOVED,
SECONDED by Commissioner Mathews to approve funding in the amount
of $500 for performance of the I-40 Economic Impact Study. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
Update on Status of Vacant Mobile Home Located on Oakley Road
Commissioner Greer requested the status of the vacant mobile
home located on Oakley Road and inquired as to whether the site
has been inspected.
County Manager O'Neal stated the Inspections Department has
inspected the site and a report will be forwarded to the Board.
ADJOURNMENT
Motion: Commissioner Greer MOVED, SECONDED by Commissioner
Mathews to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Retchin adjourned the meeting at 3:35 o'clock P.M.
~e?Z::d'
'--"'C: F. Harrell
Clerk to the Board.
~