1990-11-14 Special Meeting
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273
MINUTES OF SPECIAL MEETING WITH NEW HANOVER COUNTY AIRPORT
AUTHORITY, NOVEMBER 14, 1990
ASSEMBLY
The New Hanover County Board of Commissioners held a Special
Meeting with the New Hanover County Airport Authority on
Wednesday, November 14, 1990, in the Conference Room of the New
Hanover International Airport, 1740 Airport Boulevard,
Wilmington, North Carolina.
.
Members present were: Commissioners Robert G. Greer; E. L.
Mathews, Jr.; Vice-Chairman Jonathan Barfield, Sr.; Chairman Fred
Retchin; County Manager Allen O'Neal; County Attorney, Robert W.
Pope; and Clerk to the Board, Lucie F. Harrell.
Commissioner Nolan O'Neal was absent.
Airport Authority Members present were: Chairman Jack G.
Ashby, Vice-Chairman William Schwartz, Paul E. Gregory; H.
Thompson King, I I I; and Shir ley T. McQueen. Also present were
Robert J. Kemp, Airport Director; Wanda Copley, Airport Attorney;
Don Fishero, Business Manager/Finance Officer; Erv Dehn, Director
of Engineering & Maintenance; and Janie James, Secretary.
Chairman Retchin called the meeting to order and expressed
appreciation to the Airport Authority for inviting the Board to
hear a status report on the airport.
PRESENTATION OF STATUS REPORT
Airport Director, Robert J. Kemp, presented a
on the Airport Terminal Complex discussing the
issues:
status report
following key
1. Terminal Building: The County Staff is working with the
architect, HNTB, for completion of the contractors' work;
however, several punch list items still remain on most contracts.
The Authority has completed several items that were not
originally anticipated; but in order to insure the building will
operate as efficiently as possible, the following items still
need to be completed:
.
Description
.
-Connect Two Main Elevators to Emergency Generator
-Electric Submeter for each Loading Bridge
-Connect Employee Lot Gate to BMS Computer
-Add Digital Auto, Biocide Fees to Chiller Water
-Add Master Photo Cell To BMS Computer - Ext. Lights
-Add Two Cells to Front Canopy Lights
-Provide Outlet for Ground Power Unit at Apron
-Add Aluminum Hand Rail to Commuter Boarding Area &
Fill in Recesses Around Boarding Bridge Foundations
-Door Stops for Exterior Doors
-Telephone - PA Interconnect
-Coat Hooks in Toilet Stalls
-Remaining Code Items
-FID System "Status" Software
-Conveyor "Bumper" Addition
-Water Meter for Terminal Building
-Recesses for Connector Heat Pumps
-Automatic Closures on Fire/Security Doors
TOTAL
* To be determined.
Cost
$ 3,925
$ 2,400
$ 1,410
$ 780
$ 1,140
$ 350
$ 1,035
$ 4,800
$ 120
$ 175
$ 25
TBD*
$ 3,000
$ 650
TBD*
$ 1,200
$ 800
$21,810
Deputy County Manager, Mary Gornto, stated Staff is in the
process of negotiating with contractors on some of the items
listed to determine if these items are or should be included as
part of the original contract agreement.
Chairman Retchin inquired as to whether the employee parking
lot gate is an item that could be negotiated with the contractor.
Deputy County Manager Gornto stated the employee parking lot
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( '"'2nu-rES OF SPECIAL MEETING, NOVEMBER 14, 1990 (CONTINUED)
gate, recesses around the boarding foundations, door stops, coat
hooks in the toilet stall, and the elevator to the emergency
generator are contract issues to be further investigated.
Commissioner Greer inquired as to whether funds are
available for the additional items. Deputy County Manager Gornto
presented an update on current contracts reflecting current
expenditures and the encumbered balances stating at this point
there is a contingency of $12,834.25.
Commissioner Mathews inquired as to whether the entrance ()
sign is properly illuminated, and if the N. C. Department of
Transportation has responded to a request for installation of a
traffic signal at airport entrance located at 23rd Street and
Airport Boulevard.
Airport Director
were missing at the
corrected.
Kemp reported that three light
entrance; however, the problem
standards
has been
Airport Chairman Ashby commented on a conversation with the
Department of Transportation and reported that DOT will perform a
traffic signal study as soon as possible.
Discussion was held on funds being available for completion
of the items listed. Airport Director Kemp stressed the
importance of completing the items presented and stated if funds
are not available from the capital program, he hopes money will
be found to complete these items in order to efficiently operate
the new terminal complex.
Discussion was held on the role of HNTB in resolving the
additional items. Deputy County Manager Gornto stated an
employee of HNTB is working on site with the contractors in
completing the punch list along with the proj ect Manager, Steve ()
Reiss, in trying to resolve some of the outstanding issues.
Vice-Chairman Barfield
subcontractors and inquired as
required to pay subcontractors
are lien waivers required?
commented on the payment of
to whether general contractors are
before being p~id by the County or
County Attorney Pope stated under state law the
subcontractor is not able to secure a lien against publicly owned
property; therefore, a payment bond is secured to protect the
subcontractor. Also, the general contractor must certify that
all debts are paid before receiving final payment.
Vice-Chairman Barfield expressed concern for providing no
protection for payment to subcontractors and recommended actively
pursuing a local enabling act or statewide legislation that will
assure payment to subcontractors. Chairman Retchin recommended
developing some form of legislation that will allow withholding
a certain amount of payments from general contractors until
subcontractors have been paid.
2. Tenants: Contract negotiations have been concluded with
all terminal tenants. The airline's new use agreements are
currently being prepared and all initial tenant spaces have been ()
filled with the exception of some airline ticket counter
posi tions and a fifth car rental agency counter. The food,
beverage and gift shop areas are currently under construction.
The gift shop and lounge area should be completed shortly with
the snack bar completed before February 1, 1991.
3. New Services:
new terminal building:
Three new services are available in the
(1) Skycap Service, Limousine Service,
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I.'JJ..NUT.l!;~ OF SPECIAL MEETING, NOVEMBER 14, 1990 (CONTINUED)
. 2 7 5 ""lIIl
and a 24-hour banking machine
utilized by passengers. .
. Comm~ssioner Mathews commented on the Skycap Service
?elng avallable for all flights and expressed concern for ~~~
lmage created when persons need assistance. Airport Chairman
Ashby, stated the airlines decided t
S d no to contract with the Skycap
erVlce ,an a~ter investigating the cost to the Airport for
contra'?tlng thlS, servic::e, which was in excess of $100,000 per
year, lt was declded thlS item was too costly.
All services appear to be well
.
Airport Director Kemp t t d h
s a e t e Skycap Service covers
approximately 80% of flights and is not a contracted service with
the Airport or airlines. He commented on carts and stated the
Airport Staff is in the process of evaluating whether to rent or
purchase carts which should relieve this situation.
4. Runway Overlay Project: The FAA discretionary grant for
the last fiscal year was not received; however, FAA has assured
the Airport that the project is a high priority in the Atlanta
Airport District Office and it is their intent to proceed with
the project as soon as they are able to offer the grant: The
existing bids are good until early December. If FAA is not able
to render a grant offer until next year, the low bidders will be
approached for an extension of the firm bid period or bids will
have to be re-advertised.
5. Other Projects:
.
a. Cargo Complex: The Authority has initiated dis-
cussions with Miller Building Company for con-
struction of a cargo complex on the east side of
the airport (adjacent to North Kerr Avenue). Until
the new complex develops, the old terminal building
is being modified to serve as an interim cargo
facility. The first tenant in this area will occupy
space effective December 1, 1990.
b. Customs Relocation: The Airport has begun dis-
cussions with the Federal Agencies to determine what
will be necessary to relocate the Federal Inspection
Facility from its present mid-field location to the
north terminal building. The Airport Master Plan
currently calls for the removal of the old air
traffic control tower and construction of a new
Aircraft Rescue and Fire Fighters (ARFF) building in
that area. The existing customs building will be
used as the administrative support building for the
new ARFF complex.
c. Other Projects:
(1) Commercial and Industrial Development: The
Authority is marketing available airport
property, as identified in the master plan, for
commercial and industrial development.
.
(2) Future Projects: Following the Runway 16/34
Overlay, the next anticipated project will be
construction of extensions to and upgrading of
Taxiway B which serves Runway 5/23 (Fiscal Year
1992). If possible, the acquisition of land as
identified in the Master Plan as well as
construction of some additional general
aviation facilities to accommodate general
aviation growth at the airport will begin.
d. Financial Status: Through October 1990, revenues
and expenses are tracking as anticipated. The
Airport's budget includes a $600,000 County
Operations Grant and $190,000 Capital Grant. To
date the County has furnished the Airport $383,000
($175,000 for capital expenditures, Runway 16/34
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( 27~NUTES OF SPECIAL MEETING, NOVEMBER 14, 1990 (CONTINUED)
engineering costs, and $208,000 for operating
expenses). The State is unable to increase
its $300,000 Grant allocation for this year as
previously reported; therefore, designated cash
reserves carried over from last year will be used to
cover the state's share of the runway overlay
project.
Discussion was held on enabling legislation for the Airport
Authority to engage in installment financing under G.S. 160A-20.
Chairman Retchin stated airport authorities throughout the state
should be contacted to join New Hanover County in pursuing
enabling legislation to engage in installment financing. Airport
Director Kemp stated as a Board Member of the North Carolina
Airport Association, he will be glad to request support from this
organization.
o
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Repair of Runway 16/34 Overlay
Commissioner Mathews commented on the bumpy ride received on
Runway 16/34 and inquired as to the need for repair of this
runway. Airport Manager Kemp reported the runway is safe;
however, the need for repaving and repair is critical.
ADJOURNMENT
Chairman Retchin, on behalf of the Board, expressed
appreciation to the Airport Authority and Staff to an excellent
status report.
Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Greer to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Greer
Commissioner Mathews
Vice-Chairman Barfield
Chairman Retchin
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Absent:
Commissioner Nolan O'Neal
Chairman Retchin adjourned the meeting at 4:45 o'clock P.M.
Respectfully submitted,
cE;(~
Clerk to the Board
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