1991-01-22 Regular Meeting
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Tuesday, January 22, 1991, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.;
Robert W. Greer; Vice-Chairman E. L. Mathews, Jr.; Chairman Fred
Retchin; County Manager, Allen O'Neal; County Attorney, Robert W.
Pope; and Clerk to the Board, Lucie F. Harrell.
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Director of Finance, Andrew J. Atkinson gave the invocation
and requested the audience to offer a three-minute silent prayer
for the leaders of our nation and members of the Armed Forces
serving in the Persian Gulf War.
County Manager, Allen O'Neal, led the audience in the Pledge
of Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to present an item not listed on the Regular Agenda or
comment on a item listed on the Consent Agenda. No items or
comments were presented.
APPROVAL OF CONSENT AGENDA
Vice-Chairman Mathews requested removal of Consent Agenda
Item #18 for discussion at the end of the meeting.
Motion: After further discussion, Vice-Chairman Mathews MOVED,
SECONDED by Chairman Retchin to remove Consent Agenda Item #18
and approve the remainder of the Consent Agenda as presented.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
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Approval of Minutes
The Commissioners approved
Meeting of December 18, 1990, and
of January 7, 1991, as presented.
the minutes of the Special
minutes of the Regular Meeting
Acceptance of Change
January 4, 1991
The Commissioners
presented by the Deputy
Order Report # 18
for the
Period Ending
accepted Change
County Manager.
Order
Report #18 as
A copy of the report is hereby incorporated as a part of the
minutes and is contained in Exhibit Book XVIII, Page 31.
Authorization for Filing of Mini-grant Application by the Health
Department for a Bicycle Helmets Project
The Commissioners authorized the New Hanover County Health
Department to file a mini-grant application from the Office of
Prevention, Children and Youth Section, Division of Maternal and
Child Health, Office of Environment, Health and Natural Resources
in the amount of $4,000 for the bicycle helmet project.
Adoption of Amendment to Personnel Policy Referencing the
Purchase of Surplus Property
The Commissioners adopted an amendment to Article VI Section
10, Purchase of Surplus Property Restricted, in order to more
accurately reflect the intent of the original policy.
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A copy of the revision is on file in the Human Resources
Office.
Approval of Budget Amendment #91-0128 - Management Information
Services
The Commissioners approved the following Budget Amendment:
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
3 2 9 ""IIIl
91-0128 General Government/Management Information Services
Debit
Credit
General Government
Appropriated Fund Balance
$24,000
Management Information Services
Capital Outlay
$24,000
Purpose: To record purchase of computer equipment (3380 Disk
Drive) handled as an installment purchase with First Union
National Bank (for accounting purposes only).
Budget Amendment *91-0129 Reported for Entry Into the Minutes
The following Budget Amendment was reported for entry into
the minutes:
91-0129 Non-Departmental
Probation Monitoring - Rent
Outside Agencies/Human Services/
Debit
Credit
Non-Departmental
Contingencies
$17,251
Outside Agencies/Human Services
Probation Monitoring - Rent
$17,251
Purpose: To budget funds for Adult Probation/Parole Office rent.
The contract was approved by the Commissioners on October 15,
1990.
Approval of Budget Amendment #91-0130 - Sheriff's Department
The Commissioners approved the following Budget Amendment:
91-0130 Non-Departmental/Sheriff Administration
Debit
Credit
Non-Departmental
Contingencies
$15,041
Sheriff/Administration
Salaries and Wages
FICA
Retirement
Retirement 401K
Medical Insurance
$ 11,519
881
954
576
1,111
Purpose: To budget funds for an additional position in the
Sheriff's Department.
Approval of Budget Amendment *91-0131 - The Housing Authority
The Commissioners approved the following Budget Amendment:
91-0131 Non-Departmental/Outside Human Services
Housing Authority
Wilmington
Debit
Credit
Non-Departmental
Contingencies
$4,000
Outside Agencies/Human Services
Wilmington Housing Authority
$4,000
Purpose: Transfer of funds from Contingencies to the Wilmington
Housing Authority. On December 17, 1990, the Commissioners
approved $4,000 to fund a portion of a Drug Seminar being planned
by the Alcohol and Drug Abuse Task Force, appointed by the
Commissioners in September 1990. Bills for the seminar will be
processed through the Wilmington Housing Authority account.
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( 33 CflNUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
Approval of Budget Amendment #91-0132 Department of Social
Services
The Commissioners approved the following Budget Amendment:
91-0132 Department of Social Services
Debit
Credit
Social Services/Child Day Care
Day Care Services
$19,276
Day Care
$19,276
Purpose: Received additional allocation to be used to give (\
providers a rate increase. The last increase was in 1985. \ )
Approval of Budget Amendment #91-0136 - Library
The Commissioners approved the following Budget Amendment:
91-0136 Library
Debit
Credit
Grants Center
$2,000
Supplies
Printing Charges
Training and Travel
$1,500
350
150
Purpose: To budget funds for a grants center at the Library.
The Wilmington Rotary Club with the cooperation of the United Way
and the Arts Council is sponsoring the establishment of a grants
center in the Library. The center will provide information for
organizations seeking financial support for special community
projects. The gift will allow the Library to purchase additional
grant materials, become affiliated with the grants Center in New
York, and provide funds for a brochure and a program on how to
best use these materials.
Acceptance of Grant from Cape Fear Community College to the New
Hanover County Museum and Approval of Budget Amendment #91-0137
The Commissioners accepted a grant from Cape Fear Community
College to the New Hanover County Museum in the amount of $500
for a project entitled "Good To Be An Indian Proud and Free".
The total proj ect cost is $ 5 56 with the County's share in the
amount of $56. The following Budget Amendment was approved:
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91-0137 Museum
Debit
Credit
Contribution from Cape Fear
Community College
$500
Contracted Services
Training and Travel
$400
$100
Purpose: To budget a Cape Fear Community College Grant in the
amount of $500 with a County match of $56 which is currently
available in the Museum Budget.
Acceptance of Modified State Airport Grant For Phase II of the
Terminal
The Commissioners accepted a modified State Airport Grant
increasing the current grant for Phase II of the Terminal by 0
$147,281 for a total grant amount of $397,281. The Chairman was .
authorized to execute the grant documents. The State revenue is
already budgeted, and the Airport Authority has accepted the
grant.
Acceptance of Modified State Airport Grant for Phase I of the
Terminal and Approval of Budget Amendment #91-0139
The Commissioners accepted a modified State Airport Grant
increasing the current grant for Phase I of the Terminal by
$152,719 for a total grant amount of $715,995. The following
Budget Amendment was approved, and the Chairman was authorized to
execute the grant documents:
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
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19-0139 Airport Terminal/Phase I
Debit
Credit
State Grant
$152,719
Operating Transfers In
(General Fund - Fund Balance)
$152,719
Purpose: Modification in State Airport Grant to increase funding
for Phase 1 of the Terminal by $152,719. The Airport Authority
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Acceptance of New Hanover County Tax Collection Reports through
December 31, 1990
The Commissioners accepted
through December 31, 1990, as
Revenue.
the Tax Collection Reports
presented by the Collector of
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XVIII, Page 31.
Approval of Value Adjustments, Release of Listing and
Certification Penalties
The Commissioners approved the following value adjustments:
Name
Amount
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Joe Louis Barnett, Jr.
Max David and Ethel Bradshaw
John L. & Virginia L. Browning
Carolina Security Patrol
Winifred R. Case
Gillie & O'Donnell, Ltd.
Robert C. Kennis
Cornelia Adriana Leegstra
Anthony Loreti
Jeffrey Paul Manning
James Stanley Mintz, Jr.
David pelletier
James Arleigh Pleasants
Charles R. Reaves
George V. Scelzi
Rochelle Thigpen
Whitlock Leasing Corporation
Williams Whittington
$ 6,289
$ 3,085
$16,050
$ 7,200
$ 636
$ 3,428
$ 1,190
$ 2,161
$ 7,800
$ 1,030
$ 4,272
$11,010
$ 500
$ 6,513
$ 1,098
$ 726
$ 2,915
$ 2,910
The Commissioners released
as the taxpayers certified they
listing period; they were sick
listing period; or they listed
during the listing period:
the following listing penalties
made their listings during the
or in the hospi tal during the
in another county, in error,
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Cindy Taylor Branch
Elizabeth Clark
George T. Clark, Jr.
Edward Bray Forbes, Etux.
Luke Wilson Lancaster
Douglas Otto
Richard Pindell
M. Shaw Ramesh, M. D.
Karl Thay
Christopher Ray Wilson
$13.92
$ 8.23
$29.07
$12.57
$19.15
$ 5.58
$19.23
$13.94
$17.59
$ 8.82
The Commissioners released the following certification
penalties since the taxpayers listed in other counties:
Dianne Robinson Gibbs
Connie Lewis Greenway
Paul Anthony Piedmont
$100
$100
$105
Adoption of Resolution Adding Roads to the State Secondary Road
System
The Commissioners adopted a resolution adding the following
roads to the State Secondary Road System:
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G.3 .? . MINUTES OF REGULAR MEETING, JANUARY 22, 1991, ( CONTINUED J
Springtime Road and Ripwood Road
Springtime Subdivision
Division File #663-N
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 31.
APPOINTMENT OF WILLIAM H. SUTTON TO FILL THE VACANT POSITION ON
THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Chairman Retchin stated a letter was received from the
Executive Committee of the Democratic Party of New Hanover County -0,'
submitting the name of Louise McColl as their choice for ,
appointment to fill the vacant position on the Board of County
Commissioners created by the death of Commissioner Carl T.
Durham.
Motion: Chairman Retchin commented on the many
Louise McColl and MOVED to appoint Louise McColl
position as requested by the Executive Committee.
MOTION DID NOT CARRY DUE TO RECEIVING A TIE VOTE:
attributes of
to the vacant
Upon vote, the
Voting Aye: Vice-Chairman Mathews
Chairman Retchin
Voting Nay: Commissioner Barfield
Commissioner Greer
Motion: Commissioner Barfield MOVED to allow members of the
Democratic Party to submit applications to fill the vacant
position with a Special Meeting being called to hear each
applicant, at which time, the Board will make an appointment.
The MOTION FAILED DUE TO NOT RECEIVING A SECOND.
Chairman Retchin opened the floor to receive nominations for
candidates to fill the vacant seat on the Board.
Commissioner Barfield nominated James McQueen.
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Vice-Chairman Mathews nominated Fran Russ.
Chairman Retchin nominated William H. Sutton.
There being no further nominations,
declared the nominations closed.
Chairman Retchin
Motion: Commissioner Barfield commented on the outstanding
qualifications of the three persons nominated and MOVED to
interview the three candidates with an appointment being made at
that time. The MOTION FAILED DUE TO NOT RECEIVING A SECOND.
Vote: Chairman Retchin called for a vote on the nomination of
James McQueen. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS:
Voting Aye: Commissioner Barfield
Voting Nay: Commissioner Greer
Vice-Chairman Mathews
Chairman Retchin
Vote: Chairman Retchin called for a vote on the nomination of 0
Fran Russ. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS:
Voting Aye: Vice-Chairman Mathews
Voting Nay: Commissioner Barfield
Commissioner Greer
Chairman Retchin
Vote: Chairman Retchin called for a vote on the nomination of
William H. Sutton. Upon vote, the MOTION CARRIED UNANIMOUSLY.
OATH OF OFFICE ADMINISTERED TO WILLIAM H. SUTTON
Clerk to the Board, Lucie F. Harrell, administered the Oath
of Office to William H. Sutton.
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
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Chairman Retchin, on behalf of the Board, congratulated and
welcomed Commissioner Sutton as a member of the Board.
BREAK
Chairman Retchin recessed the meeting for a break from 9:28
o'clock A.M. to 9:38 o'clock A.M.
ADOPTION OF PROCLAMATION DESIGNATING FEBRUARY 1991 AS HUMAN
RELATIONS MONTH IN NEW HANOVER COUNTY
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Motion: Commissioner Greer MOVED, SECONDED
Barfield to adopt a proclamation designating
Human Relations Month in New Hanover County.
MOTION CARRIED UNANIMOUSLY.
by Commissioner
February 1991 as
Upon vote, the
A copy of the proclamation is hereby incorporated as a part
of the minutes and is contained in Exhibit Book XVIII, Page 31.
RECOGNITION OF NICOLE MALPASS AS WINNER OF THE 1991 HUMAN
RELATIONS MONTH THEME
Chairman Retchin, on behalf of the Board, recognized Nicole
Malpass, a 7th grade student at D. C. Virgo School, for being
selected the winner of the 1991 Human Relations theme: W"]Bl[JJJ[][.]) A
FOUNDATION, BRING TOGETHER A NATION".
Ms. Trish Snyder, a member of the Human Relations
Commission, presented a Calendar of Events during Human Relations
Month and encouraged the Commissioners to participate in the
various activities.
STATUS REPORT ON THE HUMAN SERVICES TRANSPORTATION SYSTEM
Ms. Susan Dohrmann, Chairperson of the Human Services
Transportation Advisory Board, presented a status report on the
implementation of a coordinated transportation system and
outlined the following points:
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1. Status Report on Coordinated System
Since the inception of the coordinated system on September
24, 1990, participating agencies and CTS management have
worked together to identify and implement improvements in
the service. As with any major change, there have been some
minor problems, but at the present time the participating
agencies and their clients are well adjusted and pleased
with the transportation system.
2. FY 1991-92 - Section 18 Program
This year's application will
funding for expansion vehicles,
existing equipment.
request federal and state
as well as rehabilitation of
3. Handicapped Transportation Project
During the past several months, implementation of this pilot
project has been delayed for a variety of reasons. It is
important that this service be initiated as soon as possible
in 1991. The project is included in the Transportation
Development Plan and has been built into the justifications
for funding under the Section 18 Program and Elderly and
Handicapped Transportation Assistance Program.
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4.
Expansion Opportunities
Several additional agencies have expressed an interest in
participating in the transportation system, and two current
participants are considering expanded service. As we begin
the FY 1991-92 budget cycle, it will be important to work
with these human service agencies, CTS Management, and the
Department of Transportation to ensure orderly growth.
There appear to be several good possibilities for expanding
the service in a manner that can infuse additional state and
federal dollars into the system operation and at the same
time hold down net cost to the benefit of all participating
agencies.
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(MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
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Ms. Dohrmann stated due to the fact that she will be moving
out-of-town, the Director of Aging, Annette Crumpton, will be the
Chairperson of the Transportation Advisory Board and will be
presenting status reports.
Chairman Retchin, on behalf of the Board, expressed
appreciation to Ms. Dohrmann for the outstanding job performed in
formulating and implementing the transportation system.
RECOGNITION OF NEW COUNTY EMPLOYEES
County Manager O'Neal introduced
employees:
the
following
new
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Debra Langley - Department of Social Services
Dennis Burks - Environmental Management
Tim Heistand - Environmental Management
Wayne Moore - Parks & Recreation Department
Chairman Retchin, on behalf of the Board, welcomed the new
employees to the County family and wished them well in their
future careers.
APPROVAL OF NAME CHANGE FOR THE NEW HANOVER COUNTY COUNCIL ON THE
STATUS OF WOMEN AND APPROVAL OF FUNDING REQUEST AND BUDGET
AMENDMENT #91-0141
Ms. Margot Ackermann, President of the New Hanover County
Council on the Status of Women requested the Board to endorse the
name change for the Council to the "New Hanover Commission for
Women".
Motion: Commissioner Barfield MOVED, SECONDED by Chairman
Retchin to approve the name change from the New Hanover County
Council on the Status of Women to the "New Hanover Commission for
Women" as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY.
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Ms. Ackermann requested funding in the amount of $250 to
host a conference at UNC-W on March 16, 1991, for Women's History
Month. The workshops of "Women in the 90' s: Challenges and
Choices: will include such issues as financial planning,
establishing credit, sexual harassment, child care, and stress
management. She stated the Wilmington City Council has approved
a funding request in the amount of $250 and respectfully
requested the Commissioners to approve funding in the amount of
$250.,
Motion: Commissioner Barfield MOVED, SECONDED by Chairman
Retchin to approve a funding request in the amount of $250 to the
New Hanover Commission for Women to sponsor a conference and to
approve the following Budget Amendment:
91-0141 Non-Departmental/OUtside Agencies/Human Services - New
Hanover Commission for Women
Debit
Credit
Non-Departmental
Contingencies
$250
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Outside Agencies/Human Services
New Hanover Commission for Women
$250
Purpose: To budget funds to help with the cost of a conference
sponsored by the New Hanover Commission for Women.
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
335
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AUTHORI ZATION TO EXCEED THE GRANT LIMIT FOR A HOME LOCATED AT
3501 SYLVESTER ROAD AND AUTHORIZATION FOR THE COUNTY MANAGER TO
EXCEED THE GRANT LIMIT FOR THE ENERGY CONSERVATION REHABILITATION
PROJECTS
Motion: After discussion of many rehabilitation projects that
will exceed the grant limit, Commissioner Barfield MOVED,
SECONDED by Commissioner Greer to approve exceeding the grant
limit by $136.82 for a house located at 3501 Sylvester Road and
to authorize the County Manager to approve exceeding the grant
limit up to $500 for future projects with reports being forwarded
to the Board monthly. Upon vote, the MOTION CARRIED UNANIMOUSLY.
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AUTHORIZATION FOR ESTABLISHMENT OF A RADIO COMMUNICATIONS TASK
FORCE
County Manager 0' Neal commented on the need to develop a
county communications system and requested authorization to form
a Radio Communications Task Force. The Task Force will be
charged with the following proj ect goals and composed of the
following members:
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1. Develop a short and long-range comprehensive com-
munications capital improvement plan which integrates
functions of local government with Public Safety and
911, and a plan that prioritizes capital purchases.
2. Prepare immediate recommendations for improvement of
county fire communications.
3. Develop technical requirements for upgrading the 911
Center and Emergency Operations Center during the Law
Enforcement Center renovations.
4. Establish a system or responsible department for
coordinating two-way radio purchasing to insure integr-
ation.
5. Establish a training program to support proper com-
munication techniques of field personnel.
6. Develop goals and strategies for the use of computer-
aided dispatch and data transfer in the field.
7. Improve communications for Emergency Medical Services
and law enforcement.
8. Review costs associated with rental pagers, leased lines
and tower maintenance.
9. Improve reliability and cost effectiveness.
10. Other goals and issues which may develop.
1.
2.
3.
. 4.
5.
6.
7.
8.
9.
10.
ll.
12.
13.
14.
MEMBERSHIP
Cam McAbee, Chairperson
Representative of the N. C. Office of Emergency Medical
Services (non-voting member)
Sheriff Joe McQueen (or his designee)
Capt. L. P. Hayes, representing the 911 Center
Larry Ray, Director of the Dept. of Emergency Medical
Services
Sky Conklin, Director of Building Inspections (or his
designee)
Bob Parker, Health Department Director (or his designee)
Dan Summers, Director of Emergency Management
Gary Rowe, Chairman, of the New Hanover County Firemen's
Inspection Committee
Wyatt Blanchard, County Engineer
Dave Weaver, Assistant County Manager
Jim Cunius, Chief of the Ogden Volunteer Rescue Squad
Bill Clontz, MIS Director
Representative from the New Hanover County Board of Fire
Commissioners
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( 38lSINUTES OF REGULl\R MEETING. JANUARY 22. 1991, ( CONTINUED I
15. Representative from the Coordinated Transportation
Program
16. County Commissioner Representative (optional)
Motion: After discussion of the need to review all radio systems
available, Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Greer to approve formation of a Radio Communications Task Force
for study of developing a county communications system and to
appoint Commissioner Barfield to serve on the committee. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CHANGE ORDER TO CONTRACT #STE90-000B WITH FORNEY ()
INTERNATIONAL TECHNICAL SERVICES INSTRUMENT & CONTROLS
Dr. Stanton Peters, Consulting Engineer, presented a change
order for Instrument Technical Representatives to train personnel
at a maximum of 70 man days at $680 per day to provide services
during the shake down period of the Resource Recovery Facility
start-up. The present contract with Forney International
provides support until acceptance of the instrumentation system
at which time the plant start-up and shake down will commence and
will continue for a period of six to eight weeks. He emphasized
the importance of having representatives on-site during the
acceptance period to ensure that the instrumentation is properly
functioning and the plant will be operational by March 20, 1991.
Chairman Retchin inquired as to the type of training that
will be offered by the representatives. Dr. Peters stated the
contract provides for the following types of training:
1. Maintenance Training: Four (4) employees will attend
a 2-week maintenance training program at Forney
International.
2. Operator Training: All operational and management
personnel will receive on-site training.
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Commissioner Barfield expressed concern for paying an
additional $47,600 for training services and inquired as to why
this training was not included in the original $930,000 contract
with Forney International. Dr. Peters stated the system is quite
complex and that all bid quotes received did not include the
technical training during the start-up period. He, again,
emphasized the importance of having properly trained personnel
when the plant becomes operational.
Commissioner Sutton expressed concern for paying additional
funds which, in his opinion, should be a part of fulfilling a
warranty of the original contract.
Commissioner Greer expressed concern for hiring technical
representatives with no limitation on expenses and recommended
establishing a limit on the amount of funds inclusive of
expenses.
Motion: After discussion of expenses and the need to properly
train employees, Commissioner Greer MOVED, SECONDED by
commissioner Sutton to approve the change order in an amount not
to exceed $47,600 (including expenses) for the provision of
Instrument Technical Representatives for a maximum of 70 man days
at $680 per man day, for training services to be provided during
the shake down period of the Resource Recovery Facility start-up. ()
Upon vote, the MOTION CARRIED UNANIMOUSLY.
BREAK
Chairman Retchin recessed the meeting for a break from 10:25
o'clock A.M. to 10:38 o'clock A.M.
APPROVAL OF CHANGE ORDER TO CONTRACT #STE-90-0012 WITH
HARNISCHFEGER CORPORATION FOR MODIFICATION OF CRANES AT RESOURCE
RECOVERY FACILITY
County Attorney Pope commented on the contract awarded to
Harnischfeger Corporation in the amount of $136,690 for parts
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MINUTES{OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
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needed to modify the cranes and stated after execution of the
contract, Harnischfeger has advised the County that the original
price quote did not include bond costs and freight representing
an increase of $2,590. He requested the Board to approve the
additional cost with authorization for the County Manager to
execute a change order to reflect the increase.
Motion: After discussion of the $170,000 budgeted for the crane
modification project, Commissioner Barfield MOVED, SECONDED by
Vice-Chairman Mathews to approve the additional cost of $2,590
and authorize the County Manager to execute a change order to
reflect the increase. Upon vote, the MOTION CARRIED UNANIMOUSLY.
BID AWARD iFIN-90-0286 RESCINDED FOR MECHANICAL/ELECTRICAL &
INSTRUMENTATION SERVICES FOR THE STEAM PLANT EXPANSION
Director of Environmental Management, Ray Church, stated the
Board awarded the mechanical/electrical and instrumentation
services contract to Powerhouse Maintenance & Construction, Inc.
at the meeting of October 15, 1990. Since that time, Powerhouse
Maintenance & Construction, Inc. has been unable to secure the
required performance and payment bonds due to having no detailed
job description; therefore, Staff recommends rescinding the bid
award and rebidding the project with specific job specifications
of the work to be performed.
Motion: Commissioner Barfield MOVED, SECONDED by Commissioner
Greer to rescind the bid award to Powerhouse Maintenance &
Construction, Inc. and re-bid the project with a more detailed
job description. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CONTRACT iFIN-90-0296 WITH AMERICAN MANAGEMENT
SYSTEMS FOR A NEW PAYROLL/PERSONNEL SYSTEM
Director of Finance, Andrew J. Atkinson, requested approval
of a contract with American Management Systems (AMS) for purchase
of a new payroll/personnel system at a cost of $192,500 and an
additional $92,000 for 800 man hours of consulting time. After
reviewing payroll/personnel systems since July 1990, Staff feels
the proposed Governmental Human Resources System is the best
system available. Staff recommends payment of the system from
the unrestricted 1/2 cent money available in Fund 120 and
utilization of consulting fees from funds already budgeted in the
current fiscal year. Payment for the system will be due as
follows:
Total cost of $192,500 payable as follows:
$48,125 upon execution of agreement and
receipt of software.
$48,125 upon installation and successful
completion of AMS software test.
$67,375 upon completion of acceptance
testing by New Hanover County on July 1,
1991, whichever comes first.
$28,875 upon completion of first payroll
run, but no later than February 1, 1992.
Discussion was held on the 15% maintenance cost of the list
price which is approximately $50,000 per year with no more than a
5% increase for the first five (5) years. Director Atkinson
stressed the importance of maintaining and enhancing the system
stating the 15% charge is reasonable.
Discussion was held on the amount of time involved for
implementation of the system by the the MIS Department, Finance
Department, and Human Resources Department working with the
consultants from American Management Systems. The projected time
for implementation of the system is from January, 1991 until the
target date of January, 1992.
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( 3.365 OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
Commissioner Barfield inquired as to whether the system will
reduce the number of new employees. Director Atkinson stated the
system will save numerous hours for the Department of Social
Services and the Health Department in calculating the number of
hours worked on various projects; however, it may not reduce the
number of persons hired.
Motion: After further discussion, Commissioner Barfield MOVED,
SECONDED by Chairman Retchin to approve the contract with
American Management Systems at a cost of $192,500 and an
additional $92,000 for consulting services to be funded from the
unrestricted 1/2 cent money available in Fund 120 and from funds
already budgeted in this fiscal year contingent upon review and
approval of the contract by the County Attorney.
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APPROVAL OF CONSENT AGENDA ITEM :!t18, MAINTENANCE AGREEMENT FOR
CARDIAC CARE EQUIPMENT
Vice-Chairman Mathews inquired as to whether a service
maintenance contract is necessary for the cardiac care equipment.
Emergency Medical Services Director, Larry Ray, stated a
maintenance agreement is much more cost effective than
contracting on an hourly basis for labor and expenses; for
example, in the past the County has been charged $60 per hour for
labor, $50 per hour for travel expenses plus the cost of parts.
Motion: After discussion of state requirements for maintenance
of cardiac care equipment, Vice-Chairman Mathews MOVED, SECONDED
by Commissioner Greer to approve the maintenance agreement with
Biomedical Alternatives of Virginia, Inc. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE WATER & SEWER
DISTRICT
Chairman Retchin recessed the meeting to hold a Regular
Meeting of the New Hanover County Water & Sewer District from
11:15 o'clock A.M. until 12:03 o'clock P.M.
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ACCEPTANCE OF GRANT AWARD FROM THE EQUAL EMPLOYMENT OPPORTUNITY
COMMISSION TO NEW HANOVER HUMAN RELATIONS COMMISSION
Motion: Commissioner Barfield MOVED, SECONDED by Commissioner
Greer to accept a grant award in the amount of $41,768 from the
Equal Employment Opportunity Commission to the New Hanover Human
Relations Commission for processing FY 1991 EEOC hearings. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Reminder of Groundwater Seminar
Research Triangle Park in Raleigh,
Economic Development Summi t on
Greensboro, N. C.
Chairman Retchin encouraged the Commissioners to attend the
Groundwater Seminar to be held on February 19-20, 1991, in
Raleigh stating he would not be able to attend. He also
encouraged the Commissioners to attend the Governor I s Economic
Summit to be held on February 25-26, 1991, at Greensboro, N. C.
February 19-20,
N. C. and the
February 25-26,
1991, at
Governor's
1991 in
Discussion of Employees Out-of-State Travel
Vice-Chairman Mathews inquired as to the travel for an
employee in the MIS Department attending a seminar from January
17-30, 1991. County Manager O'Neal stated the travel request is
for a training session and that he will be glad to report on the
seminar being attended.
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ADDITIONAL ITEMS ~ COUNTY MANAGER
Discussion of Funding for Groundwater Studies
Deputy County Manager, Mary Gornto, stated she had been
notified that no state funds will be available for performance of
groundwater studies; therefore, this item will be removed from
the County's 1991 Legislative Goals.
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MINUTES OF REGULAR MEETING, JANUARY 22, 1991, (CONTINUED)
339 ~
Discussion of Purchasing Property Adj acent to New Hanover High
School
Deputy County Manager, Mary Gornto, stated the owners of
Market Street property adjacent to New Hanover County High School
have agreed to the purchase price of $175,000; however, in
preparing the agreement, they have expressed concern for
absorbing the environmental assessment cost. The County Attorney
is preparing a contract that will require the owners to furnish
an environmental assessment with the purchase of the property by
the County being contingent upon the results and findings of the
environmental assessment being acceptable.
Discussion of Retreat Scheduled for February 8-9, 1991
Deputy County Manager, Mary Gornto, stated the retreat will
be held at the Blockade Runner if agreeable with the Board.
Consensus: It was the consensus of the Board to hold the retreat
at the Blockade Runner.
Appreciation Expressed for New position at
Department
Deputy County Manager, Mary Gornto, stated
most appreciative of the new position approved
Agenda. He also reported the jail count was 205
week.
the Sheriff's
the Sheriff was
on the Cons en t
during the past
ADJOURNMENT
MOTION: Commissioner Barfield MOVED, SECONDED by Vice-Chairman
~\~'I~-::~~:oEtws' ~b'. .&_a.j?~r'~::. _~ ?p~O?- Y9~te., the MO'l;'Ip~~ CARRIED YNANIMOUSLY_.
i_ _ -
Chairman Retchin ~djourned the meeting at 12:20 ;6'dl~~k P.M.
Respectfully submitted,
\ -'~-'-J~
"-/~ F. Harrell
Clerk to the Board
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