1991-08-19 Regular Meeting
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 581
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ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, August 19, 1991, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
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Members present were:
Robert G. Greer; William H.
Jr.; Chairman Fred Retchin;
Attorney, Robert W. Pope;
Harrell.
commissioners Jonathan Barfield, Sr.;
Sutton; Vice-Chairman E. L. Mathews,
County Manager, Allen O'Neal; County
and Clerk to the Board, Lucie F.
Chairman Retchin called the meeting to order and welcomed
all persons present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Finance Director, Andrew J. Atkinson, gave the invocation.
commissioner Greer led the audience in the Pledge of
Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to comment on an item listed on the Consent Agenda or
present an item not listed on the Regular Agenda. No comments or
items were received.
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Chairman Retchin announced that the Pender County Board of
Commissioners has retracted their invitation to ThermalKEM for
siting of a hazardous waste incinerator in Pender County. He
expressed appreciation for the support received from the citizens
in New Hanover County and stated the Board is quite relieved that
the Commissioners in Pender County have made this decision.
APPROVAL OF CONSENT AGENDA
Chairman Retchin commented on Consent Agenda Item #7 and
stated before approving the Consent Agenda he would like to
recognize and compli~ent the Collector of Revenue, Mrs. Patricia
J. Raynor, and her staff for an outstanding collections record
during the past year.
Chairman Retchin stated Staff has requested
Consent Agenda Item #19, an interlocal agreement with
Wilmington for processing of recyclable materials,
explain the amendments to the new contract.
removal of
the City of
in order to
County Manager 0' Neal commented on an enhanced interlocal
agreement with the City of Wilmington for the processing of
recyclable materials recovered through the County's Mobile
Drop-off Recycling Program and listed the following changes in
the proposed contract:
1. The limit on newsprint has been changed from 40 tons per
month to 320 tons per year with a processing fee of $30.00 per
ton for each ton in excess of 320 tons.
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2. There are no expansion costs for the City's processing
center.
3. Processing fees remain the same as last year with the
exception of newsprint.
4. In the event the County's recyclables exceed 1,200 tons, net
revenues will be shared equally between the City and County. No
shared revenues provision was included in last year's agreement.
Assistant County Manager Dave Weaver commented on amendments
to the new contract and referred to Page 10 where a clause has
'been deleted which allowed the City the right to renegotiate the
amount of the County's fee for participation in the recycling
program to cover additional costs. He stated the City has
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MINUTES or REGULAR MEETING, AUGUST 19, 1991
Page 582 ' ."';1
requested some form of alternative language to be considered for
this deleted clause.
County Manager O'Neal recommended approval of the interlocal
agreement contingent upon minor amendments being reviewed and
approved by the County Manager and County Attorney.
After further discussion, it was concluded that Consent
Agenda Item #19 should remain on the Consent Agenda contingent
upon approval of the final renegotiated contract being approved
by the County Manager and County Attorney.
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commissioner Sutton inquired as to the sale of recyclables.
Assistant County Manager Weaver stated the market for newspapers
is extremely poor at the present time; however, aluminum is
always marketable; and glass and plastics items are variables
which at times are profitable and at other times do not pay for
themselves.
Motion: After further discussion, Chairman Retchin MOVED,
SECONDED by Commissioner Sutton to approve the Consent Agenda
items as presented with Conse~t Agenda #19 being approved
contingent upon the review of the renegotiated contract by the
County Manager and County Attorney. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of Minutes
The Commissioners approved the minutes of July 22, 1991, and
August 5, 1991, as presented by the Clerk to the Board.
Acceptance of Change Order Report #21
The Commissioners accepted Change Order Report #21 as
submitted by the Deputy County Manager.
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A copy of the report is hereby incorporated as a part of the
minutes and is contained in Exhibit Book XIX, Page 13.
Approval of 1991-92 CAMA Minor Permit Contract #NHC-92-0130 with
the N. C. Department of Environment, Health and Natural Resources
and Approval of Budget Amendment #92-0022 Inspections
Department
The Commissioners approved the 1991-92 CAMA Minor Permit
Contract with the N. C. Department of Environment, Health and
Natural Resources in the amount of $5,100 for the provision of
CAMA monitoring and transactions performed by the County
Inspections Department. The Chairman was authorized to execute
the contract documents, and the following Budget Amendment was
approved to budget the funds:
92-0022 - Inspections Department
Debit
Credit
Inspections Department
CAMA Permitting
$5,100
Employee Reimbursement
$5,100
Purpose: To budget CAMA Permitting Grant. The revenue will
offset cost of mileage expenses incurred by the Inspections'
staff while monitoring the compliance with CAMA guidelines. No
County match is required.
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A copy of the contract is on file in the Legal Department.
Authorization for Filing of a Grant Application to the U. S.
Marshals Service through the Cooperative Agreement Program
Sheriff' Department
The Commissioners authorized
in the amount of $650,000 with the
the Cooperative Agreement Program.
filing of a grant application'
U. S. Marshals Service through
The negotiated agreement will
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 583
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require the Sheriff to reserve 25 cells for federal prisoners,
when needed, with payment of a daily rate for each prisoner
housed in the County Jail. When the cell space is not needed for
federal prisoners, the units can be used to house local
prisoners. The Chairman, Sheriff, and Finance Director were
authorized to execute the necessary documents.
Approval of Budget Amendment #92-0023 - Aging Department
The Commissioners approved the following Budget Amendment:
92-0023 - Aging - Various
Debit
Credit
Aqinq/Administration
Nutrition
Social Service
$12,700
1,908
Aqinq/Transportation
Contracted Services
$ 1,908
Aqinq/Nutrition - Home Delivered Meals
Contracted Services - Meals
578
Aqinq/Nutrition - Conqregate
Contracted Services - Meals
$12,122
Puroose: To budget additional revenues and expenditures for the
Department of Aging in the following divisions:
- Transportation Program
- Nutrition/Home Delivered
- Nutrition/Congregate
$ 1,908
$ 578
$12,122
Approval of Lease Agreement (Contract #92-0076) With W & M
Properties for Lease of Space in the College Square Mall for the
Branch Library
The Commissioners authorized the Chairman to execute an
extension and modification of the lease agreement with W & M
Properties for lease of space in College Square Mall for the
Branch Library.
A copy of the agreement is on file in the Legal Department.
Acceptance of 1990 Collection Settlement, Reappointment of the
Collector of Revenue for 1991-92, and Charge to the Collector of
Revenue for Collection of the 1991 Tax Levy
The Commissioners accepted the 1990 Collection Settlement,
appointed Ms. Patricia J. Raynor as the Collector of Revenue, and
charged her with collection of the 1991 tax levy as required by
NCGS 195-347 and 105-349. The Chairman was authorized to sign
the Charge Sheet and the Clerk to the Board was authorized to
administer the new Oath of Office.
Copies of the Settlement of Tax Collections Reports for New
Hanover County and the New Hanover County Fire District, the
Charge Sheet and Oath of Office to the Collector of Revenue are
hereby made a part of the minutes and are contained in Exhibit
Book, XIX, Page 13.
Acceptance of Tax Collection Reports Thru July 31, 1991
The Commissioners accepted the following Tax Collection
Reports thru July 31, 1991, as submitted by the Collector of
Revenue.
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XIX, Page 13.
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 584 . .>,
Release of Tax Listing Penalty and certification Penalty - Tax
Department
The Commissioners released the following tax listing penalty
since the taxpayer listed the incorrect vehicle during the
listing period:
Ollie Bernard Arrington, III
$ 4.73
The Commissioners released the following certification
penalty since the taxpayer did not own the vehicle on January 1,
1988:
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Lynda James Blazer
$100.00
Approval of Budget Amendments to Transfer Funds from FY 1990-91
to FY 1991-92
The Commissioners approved the following Budget Amendments
to transfer funds from FY 1990-91 to FY 1991-92:
92-0030
Various Department
commissioners' Office
Appropriated Fund Balance
Debit Credit
$320,331
$ 2,317
$ 927
$118,250
$ 6,880
$ 16,754
$ 18,169
$ 282
$ 695
$ 4,450
$ 4,300
$ 3,865
$ 8,914
$ 16,007
$ 1,159
$ 61,292
$ 7,650
$ 2,098
$ 1,931
$ 2,078
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commissioners' Office
Capital Outlay - Equipment
Manaqer's Office
Capital Outlay - Equipment
Finance
Contracted Services
MIS
Contracted Services
Capital Outlay - Equipment
Departmental Supplies
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Property Manaqement
Other Construction
Enqineerinq
Land Costs
Sheriff's Department/Administration
Capital Outlay - Equipment
Uniforms
Sheriff's Department/911
Postage
Capital Outlay - Equipment
Emerqencv Medical Services
Capital Outlay - Equipment
Juvenile Services
Contracted Services
Planninq
Capital Outlay - Equipment
Contracted Services
Health Department/TB
Departmental Supplies
Health Department/Jail Health
Departmental Supplies
Health Department/Administration
Telephone Expense
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Library
Contracted Services
capital Outlay - Equipment
Parks
Other Improvement
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Museum
Contracted Services
Departmental Supplies
Environmental Manaqement
Appropriated Fund Balance
Waste-To-Energy Facility
Capital Outlay
Maintenance & Repair - Equipment
Landfill Operations
Contracted Services
Recyclinq
Contracted Services
Sewer Operatinq Fund
Appropriated Fund Balance
Water & Sewer Finance
Capital Outlay - Equipment
Water & Sewer Engineerinq
Capital Outlay - Equipment
Motor Vehicle Purchase
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Debit Credit
$ 550
$ 5,595
$ 24,552
$ 10,568
$ 1,048
$321,390
$ 10,390
$ 5,000
$304,238
$ 1,762
$ 87,368
$ 40,000
$ 35,043
$ 12,325
Purpose: To budget appropriated fund balance for the
expenditures that need to be rolled over from FY 1990-91 to FY
1991-92.
92-0024 Human Service Transportation System
Human Services Transportation System
Transportation Assistance Program
Capital Outlay
Debit
Credit
$12,000
$12,000
Purpose: To budget grant funds for radios for two vehicles in
the Human Service Transportation System. Funds were budgeted in
FY 1990-91, but the radios will actually be purchased in FY
1991-92.
92-0025 County Commissioners/Sheriff's Department
Debit
Credit
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Commissioners Office
Appropriated Fund Balance $11,804
Sheriff's Department/Crime Task Force
Federal Grant $25,982
Sheriff's Department/crime Task Force
Telephone Expense
Cellular Expense
Beepers & Pagers
Contracted Services
Maintenance & Repair - Equipment
Printing Expense
Training & Travel
Capital Outlay
Motor Vehicles Purchases
$ 3,600
$ 4,800
$ 1,500
$ 2,000
$ 1,500
$ 200
$ 7,945
$ 5,014
$11,227
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Purpose: To rollover unexpended grant funds for the Crime Task
Force Grant. (A two-year grant and unexpended funds need to be
budgeted for FY 1991-92.)
90-0027 Museum
Debit
Credit
Museum
N. C. Humanities Grant - Museum
$38,691
Rent
Contracted Services
Departmental Supplies
Training/Travel
Printing Expense
Telephone Expense
Postage Expense
$ 300
$18,497
$ 7,478
$ 714
$11,457
$ 125
$ 120
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Purpose: To budget unexpended portion of N. C. Humanities Grant.
92-0026 Fire Service District
Debit
Credit
Fire Service District
Appropriated Fund Balance
$'24,540
To Other Agencies
$24,540
Purpose: To transfer funds budgeted, but not expended for the
County's contribution to the HAZ MAT Team from FY 1990-91 to FY
1991-92.
92-0028 Sheriff/Federally Forfeited Property
Debit
Credit
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Sheriff/Federally Forfeited Property
Federal Forfeited Property
$69,990
Departmental Supplies
Capital Outlay - Equipment
$29,625
$40,365
Purpose: Unexpended funds earned in FY 1990-91 are being
budgeted in FY 1991-92. The funds were received from the
Department's drug enforcement work and must be used for law
enforcement.
92-0029 Commissioners' Office/Various Departments
Debit
Credit
commissioners' Office
Appropriated Fund Balance
$356,253
Aqinq/Nutrition Home - Delivered Meals
Meals - Bridge
Emerqency Manaqement
Fire Expense
$ 6,137
$ 10,159 ()
$ 38,800
$301,157
Garaqe
Contracted Services
Enqineerinq
Land Costs
Purpose: To rollover the following expenditures from FY 1990-91
to FY 1991-92:
1. Aging - Donations received and budgeted in FY 1990-91, but
not expended. Funds needed for the purchase of home
delivered meals in FY 1991-92.
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 587
2. Emergency Management - In FY 1990-91, $15,000 was budgeted
for cleanup expenses related to the fire near the Airport.
An amount of $10,159 is unexpended and is needed for fire-
related expenses in FY 1991-92.
3. Garage In FY 1990-91, funds were budgeted but not
expended to remove underground fuel tanks at the County
Garage. The tanks were not removed and the funds will be
needed for this purpose in FY 1991-92.
4. Engineering Funds were budgeted in FY 1990-91, but not
expended for dredging sites for Corps of Engineers to
place spoils when they dredge the river. These funds will
be needed for this purpose in FY 1991-92.
Approval of Budget Amendment #92-0016 for Community Based
Alternatives Agencies
The Commissioners approved the following Budget Amendment:
92-0016 Community Based Alternatives Agencies
Debit
Credit
Communitv Based Alternatives Aqencies
CBA Grants
$38,818
Non-Secure Detention
$38,818
Purpose: To budget a Non-Secure Detention grant for FY 1991-92.
The Commissioners approved the grant application on May 6, 1991.
The purpose of the program funded by the grant is to reduce
the number of juveniles held in secured detention. Juveniles
charged with a delinquent offense, who could or would be held in
secured detention are allowed to remain in the community. The
program provides structure, limits, and requires the juveniles to
abide by specific conditions.
While the grant does not require a local match, funds in the
amount of $4,424 are included in the FY 1991-92 Budget for the
fringe benefits for the program's employees. The County is
responsible if the funds are misused.
The program is under the direction of the Juvenile Court.
When the grant application was presented in May, Cape Fear
Substance Abuse was to administer the program. A change has been
made and the Child Advocacy Commission will administer the grant
funds.
Budget Amendment #92-0021 Reported for Entry Into the Minutes
The following Budget Amendment was reported for entry into
the minutes:
92-0021 Non-Departmental/Outside Agencies - Human Services -
Association of Retarded citizens
Debit
Credit
Non-Departmental
Contingencies
$6,000
outside Aqencies - Human Services
Association of Retarded citizens
$6,000
Purpose: To budget a contribution of $6,000 to the Association
of Retarded citizens as approved by the Commissioners on August
5, 1991.
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Adoption of Resolution Accepting an Offer to Purchase Surplus
Property Located at 605 Brunswick Street Jointly Owned by the
City of Wilmington and New Hanover County
The Commissioners adopted a resolution accepting an offer
from Naomi Sutton in the amount of $700 for purchase of Tax
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 588 , .'"'
Parcel #R0048-13-004-011. 000, 605 Brunswick street, Wilmington,
North Carolina with an ad valorem tax value as of 1989 in the
amount of $1,073. The offer will be duly advertised for upset
bid.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 13.
Approval of Interlocal Agreement (Contract #92-0093) with the
Town of Wrightsville Beach for the County Inspections Department
to Handle Fire Code Enforcement Duties
The Commissioners approved an interlocal agreement with the
Town of Wrightsville Beach for the County Inspections Department
to handle Fire Code Enforcement duties on a "pay as you go
basis." The proposed contract provides for the County to receive
all permit fees plus reimbursement from the Town of wrightsville
Beach. The Chairman was authorized to execute the contract
documents.
A copy of the interlocal agreement is on file in the Legal
Department.
Adoption of Ordinance Amending Chapter 8, Article II, Fire
Prevention Code and Fire Marshal, in the New Hanover County Code
The Commissioners adopted an Ordinance amending Chapter 8,
Article II, Fire Prevention Code and Fire Marshal, to conform to
state law which now requires the use of the N. C. Fire Prevention
Code, Volume 5 of the state Building Code rather than the Fire
Prevention Code of the National Fire Protection Association
previously utilized by the County.
A copy of the ordinance is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 13. The
ordinance will be codified into the New Hanover County Code.
Approval of Request to Exceed the Grant Limit for the Energy
Housing Rehabilitation Program
The Commissioners authorized the Planning staff to exceed
the grant limit by $2,182 for an elderly handicapped homeowner
living on Stephens Church Road in order to bring the dwelling
into compliance with the North Carolina Building and Plumbing
Code. The dwelling was inspected by a Wilmington Housing Finance
Development Specialist and the County Planning staff which
revealed several structural defi~iencies.
Authorization to Correct Typographical Errors in the Mechanical
Permit Fee Schedule - Inspections Department
The Commissioners authorized the County Manager to correct
two typographical errors changing the cents signs to dollar signs
in the Mechanical Permit Fee Schedule as requested by the
Director of Inspections.
Approval of Interlocal Agreement with the City of Wilmington to
Provide Processing of Recyclable Materials Recovered from the
County's Drop-off Recycling Program
The Commissioners approved an interlocal agreement with the
the City of wilmington for providing processing of recyclable
materials recovered from the county's Drop-off Recycling Program
contingent upon the final contract being reviewed and approved by
the County Manager and County Attorney. The County Manager was
authorized the execute the contract documents.
RECOGNITION OF NEW COUNTY EMPLOYEES
County Manager O'Neal introduced and welcomed the following
new County employees:
Tammy Baggett
Patricia Hensley
Diane Young
Kim Walker
New Hanover County Library
Dept. of Social Services
Dept. of Social Services
Health Department
Chairman Retchin, on behalf of the Board, welcomed the new
employees and wished them success in their new positions.
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 589
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RECOGNITION OF COUNTY ATTORNEY, ROBERT W. POPE, FOR BEING
SELECTED AS THE 1991 OUTSTANDING COUNTY ATTORNEY IN THE STATE OF
NORTH CAROLINA
Chairman Retchin, on behalf of the Board, presented a plaque
to County Attorney, Robert W. Pope, in recognition of being
selected as the "1991 Outstanding County Attorney" by the N. C.
County Attorneys Association and the North Carolina Association
of County Commissioners. He complimented Mr. Pope for receiving
this honor and stated New Hanover County is most fortunate to
have employees of this caliber.
AUTHORIZATION FOR MARINE EXPO '91 TO USE TWO OF THE COUNTY'S FREE
DAYS IN THE COAST LINE CONVENTION CENTER
Mr. Mike Bradley, Chairman of Marine Expo '91 and Director
of the Marine Crescent, presented background information on a
funding request in the amount of $14,300 during the budget
process with no County funds allocated in FY 1991-92. He
emphasized the importance of Marine Expo '91 in bringing together
the various marine activities and businesses in New Hanover
County and stated due to no allocation of funds by the County,
Marine Expo '91 is experiencing financial difficulties. He
requested funding in the amount of $4,000 and/or authorization
for Marine Expo '91 to use several of the County's free days in
the Coast Line Convention Center.
Motion: After discussion of the need for space, Commissioner
Greer MOVED, SECONDED by Vice-Chairman Mathews to authorize two
(2) of the County's free days to Marine Expo '91 in the Coast
Line Convention Center. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
MEETING CONVENED FROM REGULAR SESSION TO HOLD A REGULAR MEETING
OF THE NEW HANOVER COUNTY WATER & SEWER DISTRICT
Chairman Retchin convened from Regular Session at 9:31
o'clock A.M. until 10:00 o'clock A.M. to hold a Regular Meeting
of the Water & Sewer District.
ADOPTION OF AMENDMENTS TO THE NEW HANOVER COUNTY WATER & SEWER
ORDINANCE
Motion: Chairman Retchin MOVED, SECONDED by Vice-Chairman
Mathews to adopt amendments to the following sections of the
Water & Sewer Ordinance as recommended and approved by the
District Board of Commissioners of the New Hanover County Water &
Sewer District:
- An Ordinance amending Chapter 15, Section 15-6; Section
15-18; Division 3, Section 15-36; Section 15-90; Section
15-93; Section 15-94; Section 15-98; Section 15-101;
Section 15-102; Section 15-121; and Section 15-122 and
Section 15-124 referencing an increase in bi-monthly
user fees.
An Ordinance amending Chapter 15, Article II, Section
15-47 pertaining to abandonment of sewer lines in
mobile home parks.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the ordinances are hereby incorporated as a part
of the minutes and are contained in Exhibit Book XIX, Page 13.
The amendments will be codified into the New Hanover County Code.
COMMITTEE APPOINTMENTS
Appointments to the New Hanover County Library Advisory Board
Chairman Retchin stated five vacancies are available on the
Library Advisory Board. Three of the persons. serving are
eligible for reappointment and the Library Advisory Board has
requested reappointment of Virginia Conlon, Karen Gottovi, and
Jeremiah partrick for 3-year terms. Also, the Library Advisory
Board recommends consideration be given to the appointment of Ann
Wilkinson and David Carnell to fill the two remaining vacancies.
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 590 .-
Motion: After discussion, Chairman Retchin MOVED, SECONDED by
Commissioner Greer to reappoint Virginia Conlon, Karen Gottovi,
and Jeremiah partrick to serve 3-year terms on the Library
Advisory Board. The terms are to expire August 31, 1994. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
commissioner Sutton stated, for the record, he feels
reappointment of the three members to the Library Advisory Board
is most beneficial at this time since the Board is in the process
of constructing a new branch library at Monkey Junction.
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Motion: Commissioner Greer MOVED, SECONDED by Chairman Retchin
to appoint David W. Carnell to serve a 3-year term on the Library
Advisory Board, replacing Lloyd Rohler, who is not eligible for
reappointment. The term is to expire August 31, 1994. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
Motion: After further discussion, Commissioner Barfield MOVED,
SECONDED by Commissioner Greer to appoint Ann W. Wilkinson to
fill the unexpired term of Marvin P. Hogan. The term will expire
August 31, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Reappointment of Herbert M. Biddle, Jr. to Serve on the Plumbing
Board of Examiners
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Sutton to reappoint Herbert M. Biddle, Jr. to serve a 3-year term
on the Plumbing Board of Examiners. The term is to expire
December 1, 1993. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Appointment of Ronald Swank to the New Hanover Human Services
Transportation Advisory Board
Motion: Chairman Retchin MOVED, SECONDED by Vice-Chairman
Mathews to appoint Ronald Swank to serve a 3-year term on the New
Hanover Human Services Transportation Advisory Board representing
the handicapped/disabled population as recommended by the Human
Relations Commission. The term is to expire August 19, 1994.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
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ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Authorization for New Hanover County to Contract with Four County
community Services, Inc. for the Provision of the Weatherization
Program
Chairman Retchin commented on the poor quality of services
being delivered to low-income families by the previous contractor
under the County's Weatherization Program and stated the Energy
Division of the N. C. Department of Economic & Community
Development has notified the County that the company is no longer
in business. The State has requested that the County consider
contracting these services with one of the following firms:
Four County Community Services, Inc.
Brunswick County Public Housing Authority
After discussion with Mr. Doug Culbreth, Director of the
Energy Division of the N. C. Department of Economic & Community
Development, and Staff Planner, Wanda Coston, the firm of Four
County Community Services, Inc. has been recommended for the
provision of this service.
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Motion: After discussion of the well known reputation of Four
County Community Services, Inc., Chairman Retchin MOVED, SECONDED
by Vice-Chairman Mathews to request the State to contract the
County's Weatherization Program with this firm. The floor was
opened for discussion:
Commissioner Greer asked if the County Staff is sure that
the proposed firm will provide a better service? Chairman
Retchin stated Bladen, Hoke, Robeson, Scotland, Pender, and
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 591
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Columbus counties are quite satisfied with the services being
provided for their weatherization programs.
Chairman Retchin called for a vote on the MOTION to request
the state to award the contract to Four County Community
Services, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY.
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Request for Comparative Surveys for Ambulance Services being
Rendered in Other Counties
commissioner Sutton inquired as to whether comparison
surveys will be provided on ambulance services being rendered in
other counties when discussion is held on the County's ambulance
service?
County Manager O'Neal stated comparison surveys will be
presented at the Work Session scheduled with Emergency Medical
Services on September 16, 1991.
Request for Monthly Budget Reports
Commissioner Sutton requested a monthly report on the budget
by departments in order for the commissioners to determine the
amount of expenditures versus budgeted revenues during the fiscal
year.
County Manager O'Neal stated a report will be furnished.
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BREAK
Chairman Retchin convened from Regular Session to hold a
break from 10:14 o'clock A.M. until 10:30 o'clock A.M.
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MEETING CONVENED FROM OPEN SESSION TO EXECUTIVE SESSION TO
EVALUATE THE COUNTY MANAGER, COUNTY ATTORNEY, AND CLERK TO THE
BOARD
Vice-Chairman Mathews commented on the importance of open
and free discussion with the employees being evaluated and
requested the Board to convene to Executive Session to evaluate
the County Manager, County Attorney, and Clerk to the Board.
commissioner Sutton disagreed and stated all favorable and
constructive comments should be discussed in open session.
commissioner Greer agreed with Vice-Chairman Mathews and
emphasized the importance of handling personnel matters in
Executive Session in order to better communicate with the
employees being evaluated. He stated he is not opposed to open
session at this time since he is pleased with the performance of
all three employees; however, in the future if a problem should
arise, it would be much better to call an Executive Session to
openly discuss the matter and avoid future misunderstandings.
Chairman Retchin stated he feels there is no reason to call
an Executive Session for performance of the evaluations.
.
commissioner Barfield inquired as to the opinion of the
County Manager with reference to open session versus Executive
Session? County Manager O'Neal stated he is not opposed to being
evaluated in open session; however, he feels the Board may be
more critical of his performance in Executive Session which
allows him to better determine if he is satisfactorily carrying
out the policies and procedures as desired by the Board.
Commissioner Barfield stated he feels there is nothing wrong
with convening to Executive Session to perform the evaluations
with a summary by the Chairman in open session of the comments
and action taken in Executive Session.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Greer to convene from Regular Session to Executive Session to
evaluate the County Manager, County Attorney, and Clerk to the
Board. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Barfield
Commissioner Greer
Vice-Chairman Mathews
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(
MINUTES OF REGULAR MEETING, AUGUST 19., 1991
. Page 592 . ,.',
Voting Nay: Commissioner Sutton
Chairman Retchin
Chairman Retchin convened from Regular Session to Executive
Session at 10:35 o'clock A.M.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Greer to reconvene to Regular Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Retchin convened to Regular Session at 12:47
o'clock P.M.
()
REPORT ON PERFORMANCE EVALUATIONS FOR THE COUNTY MANAGER, COUNTY
ATTORNEY, AND CLERK TO THE BOARD
Chairman Retchin stated the performance evaluations went
extremely well and for the record, he would like to change his
vote on convening to Executive Session from a "no" vote to a
"yes" vote.
Amended Vote: As requested by the Chairman, let the record
reflect that the vote to convene to Executive Session for
performance of evaluations for the County Manager, County
Attorney, and Clerk to the Board is amended as follows:
Voting Aye: Commissioner Barfield
Commissioner Greer
Vice-Chairman Mathews
Chairman Retchin
Voting Nay: Commissioner Sutton
Chairman Retchin presented the following summaries on the
performance evaluations:
()
Clerk to the Board: It was the general consensus of the
Board that the Clerk to the Board, Lucie F. Harrell, is
performing in a superior manner. It was concluded that she not
only serves as Clerk to the Board, but as an Administrative
Assistant to the Board.
County Attorney: It was the general consensus of the Board
that the County Attorney, Robert W. Pope, is performing in an
excellent manner. His communication skills are superior and he
is very sincere and conscientious about his job.
County Manaqer: It was the consensus of the Board that the
hiring of Allen O'Neal as County Manager was an excellent choice.
His performance in all areas is superior, particularly in
communication and organizational skills. He is to be removed
from the probationary period.
Motion: After discussion of outstanding performance by the Clerk
to the Board, County Attorney, and County Manager, Chairman
Retchin MOVED, SECONDED by Vice-Chairman Mathews to grant a two
and one-half percent merit increase effective July 1, 1991, since
funds were budgeted in FY 1990-91 for the merit increases. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
ADDITIONAL ITEMS - COUNTY MANAGER
()
Discussion of Grant Funding to UNC-Wilmington for Performance of
a Feasibili ty Study to Consider Locating an Aquarium in New
Hanover County
County Manager O'Neal stated a Press Conference is scheduled
at 1:30 P.M. today at UNC-W to announce that a grant has been
awarded for performance of a Feasibility study for the possible
location of an Aquarium in the County. He stated as the study
progresses, he will keep the Commissioners informed.
'\
.
.
.
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MINUTES OF REGULAR MEETING, AUGUST 19, 1991
Page 593
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County Manager O'Neal reminded the Commissioners of the
Hurricane Work Shop scheduled for August 27, 1991, at 8:30 A.M.
at the Ft. Fisher Military Base, Building 116.
Discussion of Assisting the State Film Commission
commissioner Sutton stated the State has been budgeting in
excess of $100,000 for operation of a movie soliciting office in
Raleigh; however, only one-half of the funds were utilized
because of the decline of film production in the state. He
requested the County Manager to offer any form of assistance
possible, perhaps through the Convention & Visitors Bureau, to
the State Film Commission in attracting more movie productions in
the state.
ADJOURNMENT
Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman
Mathews to adjourn.
Chairman Retchin adjourned the meeting at 12:40 o'clock P.M.
Respectfully submitted,
~V~~
Lucie F. Harrell
Clerk to the Board
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