1992-01-06 Regular Meeting
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 7 <<)"1
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, January 6, 1992, at 6:30 P.M. in the Assembly
Room of the New Hanover County Courthouse, 24 North Third street,
Wilmington, North Carolina.
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Members present were: Commissioners Jonathan Barfield, Sr.;
Fred Retchin; William H. Sutton; Vice-Chairman Robert G. Greer;
Chairman E. L. Mathews, Jr.; County Manager, Allen O'Neal; County
Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell.
Chairman Mathews called the meeting to order and welcomed all
persons present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend Charles Hause, Pastor of Wesley Memorial united
Methodist Church, gave the invocation.
Chairman Mathews led the audience in the Pledge of Allegiance
to the Flag.
NON-AGENDA ITEMS
Chairman Mathews asked if anyone from the general public would
like to present an item not listed on the Regular Agenda or comment
on an item listed on the Consent Agenda.
No items or comments were received.
APPROVAL OF CONSENT AGENDA
Vice-Chairman Greer requested removal of Consent Agenda Items
6, 9, 12, and 17 to be discussed at the end of the meeting.
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Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner
Retchin to approve the Consent Agenda with removal of Items 6, 9,
12, and 17. Upon vote, the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of Minutes
The Commissioners approved the minutes of the Joint Meeting
with the Airport Authority on December 11, 1991, with the
correction to Page 740 as presented by the Clerk to the Board, and
the minutes of the Work Session of December 13, 1991, as presented
by the Clerk to the Board.
Adoption of Proclamation Declaring January 17-20, 1992, as Dr.
Martin Luther King, Jr. Weekend in New Hanover County
The Commissioners adopted a proclamation declaring January 17-
20, 1992, as "Dr. Martin Luther King, Jr. Weekend" in New Hanover
County.
A copy of the proclamation is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 26.
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Approval of Request to Upgrade Intake specialist position
Department of Aging
The Commissioners approved upgrading an Intake Specialist
position from Range 54 to Range 60 prior to the April 1992 Pay and
Classification Plan due to a change of job responsibilities and
requirements with implementation of the County's Consolidated
Transportation System.
Adoption of an ordinance Establishing a Trust Fund for the Animal
Control Division of the New Hanover County Health Department
The Commissioners adopted an ordinance establishing a Trust
Fund Account for the Animal Control Division of the New Hanover
County Health Department to accept and disburse gifts, grants, and
awards made to the Animal Control Center.
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 762
A copy of the ordinance is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 26.
Approval of Budget Amendment #92-0086 to Budget Additional State
Allocation for Child Day Care Program - Department of Social
Services
The Commissioners approved the following Budget Amendment:
92-0086 Social services/Child Day Care
Debit
Credit
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social Services/Child Dav Care
Office of Day Care Services
$84,491
Day Care Services
$84,491
Approval of Budget Amendment #92-0088 to Budget State Funds
Received for a Child Health Service Coordination Grant - Health
Department
The Commissioners approved the following Budget Amendment:
92-0088 Health Department/Non-Departmental
Debit
Credit
Health/Child Health Service Coordination
State Grant
$19,323
Departmental Supplies
Capital Outlay
Printing
Employee Reimbursement
$ 3,467
$ 1,300
$ 400
$ 2,250
$ 950 0
$10,956
Health/Administration
Capital Outlay
Non-Departmental
Contingency
Purpose: To budget State funds received for a Child Health Service
Coordination grant in the amount of $19,323 with $8,367 being
distributed in expenditure accounts of the Health Department and
$10,956 budgeted in the general fund contingency account. Funds in
the Health Department will be used for an additional computer
terminal, printers, and operating supplies. No county funds are
required.
Approval of Budget Amendment #92-0089 to Budget Additional Interest
Revenue for the senior Center capital project
The Commissioners approved the following Budget Amendment:
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92-0089 Senior Center capital project
Debit
Credit
Senior Center Capital proiect
Interest
$16,000
Capital Outlay
Contingency
$ 6,000
$10,000
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Purpose: To budget additional interest revenue for the Senior
Center capital Project. Funds will be used for telephone
installation and related expenses; and to increase the project's
contingency account as it is almost depleted.
Endorsement of Resolution Adopted by the N.C. Association of County
Finance Officers
The Commissioners endorsed a resolution adopted by the N. C.
Association of County Finance Officers regarding concern for state
shared revenues. The resolution is to be forwarded to the
legislative delegation.
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 763
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 26.
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Adoption of Resolution for Sale of Surplus Property Jointly Owned
by the City of wilmington and New Hanover County to Carolyn A.
Baker
The Commissioners adopted a resolution accepting an offer from
Carolyn A. Baker for the sale of surplus property jointly owned by
the City and County, Tax Parcel No. 054-09-035-009.000, 923 South
6th Street, in the amount of $1,930.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XIX, Page 26.
Approval of wrightsboro CDGB Program Amendment
The Commissioners authorized the Planning Department to submit
a program amendment to the Department of Economic and Community
Development for approval of changes in the Wrightsboro CDBG program
in accordance with the North Carolina CDBG Program Regulations.
Authorization for the Department of Aging to File a Grant
Application to Cannon Foundation, Inc. and Authorization for
Acceptance of Grant Monies from FEMA
The Commissioners authorized the Department of Aging to: (1)
file a grant application to Cannon Foundation, Inc. in the amount
of $10,000 to purchase meals for Home Delivered Meals; (2)
authorize the Chairman to execute the grant application; and (3)
authorize acceptance of the grant, if awarded.
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The Commissioners authorized the Department of Aging to accept
grant monies from FEMA in the amount of $6,414 to purchase meals
for the Home Delivered Meals Program from February through
September, 1992.
Adoption of Resolutions Adding Roads to the State Highway System
The Commissioners adopted resolutions adding the following
roads to the State Highway System:
Coastal Avenue (Div. File #686-N)
Point Dr., Bayshore Estates (Div. File #694-N)
Grathwol Dr., Jason Dr., Cheryl Dr. & Deborah
Dr. of Churchill Estates (Div. File #680-N)
Cliff Side Drive (Div. File #686~N)
Copies of the resolutions are hereby incorporated as a part of
the minutes and contained in Exhibit Book XIX, Page 26.
Ratification of Appointment of Marc Sosne as the Board of Education
Representative on the Human Relations Commission
The Commissioners ratified the appointment of Dr. Marc Sosne
as the Board of Education representative on the Human Relations
Commission.
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PRESENTATION OF PLAQUE TO THE NEW HANOVER HIGH SCHOOL FOOTBALL TEAM
IN RECOGNITION OF OUTSTANDING PLAY FOR THE 1991 SEASON
Chairman Mathews requested Mr. Robert Moore, Principal of New
Hanover High School; Mr. Joe Miller, Head Football Coach; Mr. Dave
Spencer, Assistant Football Coach; Ms. Elizabeth Valden,
Cheerleader Advisor; members of the 1991 Football Team and
Cheerleaders to step forward to receive a plaque in recognition of
outstanding play and accomplishments during the 1991 football
season.
Coach Joe Miller expressed appreciation for inviting the team
to attend the meeting and stated without monetary support of the
educational system by the Board of County Commissioners, this type
of- activity would not be possible.
Dr. Johnson, Assistant Superintendent of the New Hanover
County Schools, complimented the members of the New Hanover High
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 764
School Football Team for an outstanding season and expressed
appreciation to the Board of Commissioners for their support of
education in New Hanover County.
ITEM #7 WITHDRAWN FROM THE AGENDA
Chairman Mathews stated the County Manager has withdrawn Item
#7, proposed minor changes to the MBE-WBE policy, due to additional
time needed for preparation of the proposal.
MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE
WATER & SEWER DISTRICT
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Motion: commissioner Sutton MOVED, SECONDED by Commissioner
Retchin to convene from Regular Session to hold a meeting of the
Water & Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Mathews convened from Regular Session at 6:40 P.M.
Motion: commissioner Retchin MOVED, SECONDED by Vice-Chairman
Greer to reconvene to Regular Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Mathews reconvened to Regular Session at 8:10 P.M.
SATIFICATION OF INTER-LOCAL AGREEMENT WITH NEW HANOVER REGIONAL
:,iEDICAL CENTER
County Attorney Pope requested ratification of an agreement
with New Hanover Regional Medical Center to assist the hospital
with installment purchase of hospital equipment. The hospital has
executed financing documents with First citizens Bank and the
County will not be held responsible for payments under the
installment purchase contract.
Motion: After further discussion of installment purchase financing
and the County having no responsibility for payments, Commissioner
Sutton MOVED, SECONDED by Commissioner Retchin to ratify the inter-
local agreement with New Hanover Regional Medical Center. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
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A copy of the agreement is on file in the Legal Department.
Approval of Consent Agenda Item #6, Budget Amendment #92-0087 for
Downtown Park project
Vice-Chairman Greer inquired as to why a Budget Amendment is
needed for the Downtown Park when donations will be the source of
revenue for development of the project?
County Manager O'Neal explained that in order to receive
donations, a Capital Project account must be established.
Motion: commissioner Retchin MOVED, SECONDED by Chairman Mathews
to approve the following Budget Amendment. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
92-0087 Downtown Park capital project
Debit
Credit
Downtown Park Capital proiect
Contributions
Engineering
Construction
Landscape
capital Outlay
Departmental Supplies
$ 500
$101,382
$ 8,700
$ 30,525
$ 1,620
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$142,727
Purpose:
project.
received.
To budget estimates for completing the Downtown Park
Funds will not be expended until the donations are
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 765
Authorization for the Tax Administrator to Accept Late Applications
as of the Date the Application Was Filed
Vice-Chairman Greer inquired as to the meaning of the request.
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. Co~nty Manager O'Neal commented on the problem being
experienced by the Tax Administrator in complying to agenda
deadlines relative to delinquent applications, and stated allowing
the Tax Administrator to accept the applications as of the date
filed with the Tax Office would provide for more flexibility in
presenting these items to the Board of County Commissioners.
Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Sutton
to authorize the Tax Administrator to accept late applications as
of the date the application is filed with the Tax Department. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
Approval of Consent Agenda Item #12, Letter of Agreement (Contract
#92-0243) with the williston Commemorative Committee for Furnishing
the Museum Auditorium and Approval of Budget Amendment #92-0095
Vice-Chairman Greer expressed concern for entering into an
agreement for funding of a contribution and asked what happens if
the necessary funds are not raised by the organization?
County Manager O'Neal stated an individual has made a personal
commitment for donating the difference if ample contributions are
not received.
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Deputy County Manager Gornto commented on this being an
unusual request and stated because of time constraints and the
strong desire of tqe Williston Commemorative Committee to
participate in the project, the proposed agreement was negotiated.
The approximate cost of furnishing the Museum Auditorium will cost
$38,800, and at the signing of the agreement, $7,000 will be paid
by the williston Commemorative Committee. Effective January 1992,
monies collected to date for the project will be paid on the 25th
of each month with the last payment to be made on July 25, 1992.
In turn, the Cape Fear Museum will insure that by January 17, 1992,
the auditorium will bear the name "williston Auditorium" with
recognition of the gift on the lobby plaque.
Motion: After discussion of the County not entering into
agreements of this type in the future, Vice-Chairman Greer MOVED,
SECONDED by Commissioner Sutton to approve the following Budget
Amendment and Letter of Agreement with the williston Commemorative
Committee for advance of $38,800 to furnish the auditorium with
repayment as listed in the agreement. The Chairman was authorized
to execute the necessary documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
#92-0095 Museum Expansion capital project
Debit
Credit
Museum Expansion capital project
Contribution - williston Commemorative Comm. $38,800
Capital Outlay $38,800
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Purpose: To budget a pledge from the williston Commemorative
Committee to furnish the Museum Auditorium.
A copy of the agreement is on file in the Legal Department.
Approval of Change Order #4 to John Sawyer, AIA, for Architectural
Fees - Myrtle Grove Branch Library
Vice-Chairman Greer expressed concern for being charged
additional money for scaling down the size of the Myrtle Grove
Branch Library and stated in trying to save $100,000 to make the
project feasible, an additional $8,726 will have to be disbursed to
the architect.
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 766
Commissioner Barfield commented on being approached by
builders expressing concern for costs being charged to the County
for construction of buildings and recommended appointing a Building
Committee composed of bankers, contractors, architects, and
engineers to review these projects to be sure that the County is
receiving a fair price for construction work.
Motion: After further discussion, Vice-Chairman Greer MOVED,
SECONDED by Chairman Mathews to approve the change order in the
amount of $8,726 as submitted by Architect John Sawyer. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
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commissioner Sutton inquired as to the present status of the
project.
Architect John Sawyer stated the final plans and
specifications have been forwarded to the State for approval, and
construction should begin in March 1992 with completion by
September or October 1992.
Consensus: After further discussion of construction costs, it was
the consensus of the Board to request Staff to prepare a mission
statement and recommendation for establishing a Building Committee
to review County construction projects.
Presentation of Executive Summary of an opinion Survey Performed as
a Component of the CAMA Land Use Plan Update
Planning Director Hayes presented an Executive Summary of a
survey performed by Independent opinion Research & Communications,
Inc. The major areas of concern are as follows: (1) drinking
water and the quality of surface water; (2) education; (3) roads
and traffic; and (4) drugs and crime. He encouraged the
Commissioners to read the survey, and stated he would be glad to
answer any questions.
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A copy of the report is on file in the Clerk's office.
Reminder of Budget Work Session
Chairman Mathews reminded the Commissioners of the Budget Work
Session scheduled on January 10, 1992, at 12:00 noon and continuing
until Saturday morning at 9:00 A.M., if necessary.
Discussion of Meeting Scheduled with Officials from Durham County,
the City of Durham and Researc.h Triangle Institute to Discuss
Addressing The Drug Problem
County Manager O'Neal stated Commissioner Barfield and he will
be meeting with officials from Durham County, the City of Durham,
and members of the Research Triangle Institute to discuss
proceeding with a survey to determine the reasons for drug
problems. Durham County and the City of Durham have received
federal grants from the Office of Substance Abuse and Prevention,
and in order for them to begin to survey their drug problems, they
have to locate a similar county in terms of demographics;
therefore, New Hanover County has been recommended due to the
composition of its population. If selected, New Hanover County
will be surveyed along with Durham County and the city of Durham to
determine the reasons for the use of drugs. County Manager O'Neal
stated as this project develops, the Commissioners will be informed
of work being performed. He also commented on researching the
availability of grants funds to assist New Hanover County with the
development of a community drug action plan and stated the
Assistant to the County Manager, Pat Melvin, is in the process of
exploring possible grant awards.
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commissioner Barfield emphasized the importance of Obtaining
funds to develop a drug action plan and stated the most successful
programs have been established without a great deal of funding, but
through educating citizens to organize and operate the programs in
their communities.
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MINUTES OF REGULAR MEETING, JANUARY 6, 1992
PAGE 767
Discussion of Funding Inequity to the Southeastern Center
Commissioner Retchin commented on recent board action
requesting staff to contact other counties who are underfunded by
the state for operation of their Mental Health Centers in an e~fort
to torm a group to appeal to the General Assembly for correction of
this funding inequity. He stated Mr. Bob Hibbitts, Chairman of the
Catawba County Board of Commissioners, has contacted him and
requested that he attend a meeting on January 14, 1992, to discuss
this matter.
commissioner sutton emphasized the importance of the
Southeastern Center receiving its fair share, which would increase
funding by 1. 6 million dollars and reduce the amount of money
funded by the County. He encouraged Commissioner Retchin to attend
the meeting and move forward with forming a group to work with the
N. C. Association of County Commissioners in approaching the
General Assembly for correction of this funding inequity.
ADJOURNMENT
Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman
Greer to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Mathews adjourned the meeting at 9:01 o'clock P.M.
Resp~c~ ~
~F' Harrell
Clerk to the Board
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