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1988-02-01 Regular Meeting "...- 2, 8. MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 ASSEMBLY The New Hanover County Board of Regular Session on Monday, February 1, P.M. in the Assembly Room of the Administration Building, 320 Chestnut North Carolina. commissioners met in 1988, at 7:00 o'clock New Hanover County Street, Wilmington, Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr; Fred Retchin; Vice-Chairman, I Nolan O'Neal; Chairman, John M. Dolan; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman Dolan called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend William Simpson, Pastor of Wesley Memorial United Methodist Church, gave the invocation. Keith Wesbury, a member of Boy Scout Troop #255, lead the audience in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES Commissioner Retchin MOVED, SECONDED by Vice-Chairman 0' Neal, to approve the minutes of the Special Meeting of December 28, 1987, as presented and the minutes of the Regular Meeting of January 4, 1988, as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. NON-AGENDA ITEMS Chairman Dolan asked if anyone from the general public would like to speak on an issue not listed on the Regular Agenda or an item listed on the Consent Agenda. The following issues were discussed: Approval of Request to Postpone Item ill, Public Hearing to Consider an Appeal of the Planning Board's Denial to Request to Rezone Approximately Six ( 6) Acres on the West Side of Blue Clay Road Ms. Mary Burgess, representing the petitioner, William J. Burgess, requested postponement of the Public Hearing in order to allow her attorney additional time to prepare for the appeal. I Chairman Dolan asked if anyone present was opposed to postponement of the Public Hearing. The following person commented: Mr. John White asked why the item should be postponed stating people had made arrangements to attend the meeting as advertised. Commissioner Retchin expressed concern for items being withdrawn without notification to individuals in the neighborhood. Planning Director Hayes stated since the Public Hearing had been advertised, the request to either hear or postpone the Public Hearing had to be made by the Board of Commissioners on the date of the meeting as advertised; therefore, notice of postponement could not be I given in advance. After discussion of the circumstances involved and the need to hold a proper hearing on this issue, commissioner Retchin MOVED, SECONDED by Vice-Chairman O'Neal to postpone the hearing until the first meeting in March. Upon vote, the MOTION CARRIED UNANIMOUSLY. Discussion of Additional Space for Mother Hubbard's Cupboard Mr. Don Haaning, Coordinator of Mother Hubbard's Cupboard, gave background information on the formation of ~ MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) ~ 29 I the volunteer organization stating at the inception of the program, the primary goal was to raise enough money to buy food; however, with assistance from churches, volunteers, and other organizations, enough food is being donated without adequate space for storage. He stated Mother Hubbard's Cupboard is currently being housed in the Food Bank building which is not large enough to accommodate both organizations and respectfully requested the County to provide 1,500 square feet of space located near the public transportation system with an overhead garage door. Discussion was held on location of a building , if any County facilities are presently available, and if the City of Wilmington has been approached for assistance. Mr. Haaning stated no building had been located and the agency had not approached the City of Wilmington for assistance. Commissioner consider providing that would house Cupboard. Barfield stated if the County should a facility, then one should be provided the Food Bank and Mother Hubbard's Commissioner Retchin commented on persons in the community who would donate the space for this cause if they are aware of the need. Vice-Chairman O'Neal recommended discussing this issue with the City stating this issue should be resolved by both governments. After further discussion of the immediate space need, it was the consensus of the Board to request the County Manager to check with the school system to see if any space is available and report back to the Board. I Chairman Dolan expressed appreciation to Mr. Haaning and Mother Hubbard's Cupboard for the outstanding job being performed by this volunteer agency in providing food to the needy. APPROVAL OF CONSENT AGENDA Chairman Dolan commented on Item #8 questioning the amount of funds received from CP&L with reference to' the nuclear power plant support funds. After discussion of federal regulatory requirements to hold emergency drills in case of a nuclear disaster and funds that are available, it was the consensus of the Board to request the County Manager to check into the funding matter and bring back a report. Commissioner Retchin MOVED, SECONDED Vice-Chairman 0' Neal to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA ITEMS I Approval of Request to Downgrade Administrative Assistant I Position to Clerk Typist III Position - New Hanover County Health Department The Commissioners approved the request by the Health Department to downgrade an Administrative Assistant I position to a Clerk Typist III position in the Personal Health General Division of the Health Department. Release of Fire Service Impact Fees to Wrightsboro Volunteer Fire Department The Commissioners approved the release of Fire Service Impact fees in the amount of $2,634.88 to the Wrightsboro Volunteer Fire Department as recommended by the Board of Fire Commissioners. ...4 ~? 0 ~~~J MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) Approval of Revised New Hanover County Travel Policy Finance Department The Commissioners approved the Revised New Hanover County Travel Policy as submitted by the Finance Director. The policy is to become effective February 1, 1988. A copy of the revised Travel Policy is contained in Exhibit Book XVI, Page 7. Approval of Budget Amendment - New Hanover County Airport East Ramp Access Road Surveying Inspections Land Acquisition General Contract Debit $ 3,937 3,775 78,915 5,333 Credit I, l~ 88-0191 Airport/Airport Improvement Project-03 Airfield Lighting Vault Surveying Administration and Legal Engineering Engineering-Out-of-pocket Inspections 220 3 521 661 1,920 Site Preparation/Utilities Administration and Legal Engineering-Out-of-pocket General Contract 115 1,500 50,908 Airfield Dev/Eng (Non-FAA) Surveying Engineering 18,000 72,915 Airport Improvement Project-03 Contingency N.C. DOT - Aviation Grant $140,436 98,287 II l . , .-/ To reduce State Grant Budget for Airport Improvement Project-03 to actual amount based on final allowable project costs and to reduce project budgets based on final project costs. Approval of Budget Amendment - Department of Social Services 88-0190 Social Se~vices/CP&L Intervention Program Debit Credit DSS-Administrative Grants $18,255 As~istance Payments $18,255 Received State appropriation for CP&L Intervention Program. Approval of Budget Amendment - Personnel/Tax Departments Debit Credit I ~ Tax Department Salaries and Wages Retirement FICA Medical Insurance $15,010 1,130 1,023 595 Personnel Department Salaries and Wages Retirement $13,626 1,130 \ \ MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) 3 l -.., Budget Amendment (Continued) FICA Medical Insurance Capital Outlay - Equipment Credit $1,023 595 1,384 Funds needed for transferring employee from Tax Department to Personnel Department. I Approval of Budget Amenqrnents for Entry Into Record 88-0192 Outside Agencies/CBA Grant Debit Credit CBA Grant $6,112 Contributions to Outside Agencies Cape Fear Substance Abuse Center Therapeutic & Big Buddy Child Advocacy Commission $1,260 1,911 2,941 Appropriation of Additional $6,112 in Community Based Alternatives Funds - Approved by County Commissioners on 12/21/87. 88-0171 Emergency Services Debit Credit Other $1,997 Capital Outlay $1,997 I Transfer of nuclear power plant support funds to departmental budget to purchase mobile radio equipment for Emergency Services and Fire Marshal. 88-0181 Administration Debit Credit Non-Departmental Contingencies $2,000 Administration Travel, Meetings and Schools $2,000 Transfer of funds from Contingencies to Administration for additional allocation for Travel, Meetings and Schools. WITHDRAWAL OF PUBLIC HEARING TO CONSIDER REQUEST TO OVERTURN THE DECISION BY THE PLANNING BOARD'S TECHNICAL REVIEW COMMITTEE TO DENY PRELIMINARY PLANS FOR PARKSHORE ESTATES SUBDIVISION The petitioner withdrew his request for an appeal to the decision made by the Planning Board's Technical Review Commi ttee denying preliminary plans for Parkshore Estates Subdivision. I PUBLIC HEARING TO CONSIDER REQUEST BY SPORTS OF WILMINGTON, LTD. TO MODIFY SPECIAL USE PERMITS S-191 AND S-206 BY RELOCATING AND ENLARGING THE CONCESSION STAND AT THE SPORTS CENTER Chairman Dolan opened the Public Hearing. Planning Director Hayes commented on the petitioner's request to enlarge the concession stand that serves the softball complex stating restroom facilities in the present concession facility will be retained. He stated the site is located in close proximity to the Myrtle Grove Volunteer Fire Department and that enlargement of the concession stand should not impact the traffic flow on U. S. Highway 421 South. ~ 32 MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) Chairman Dolan asked anyone present wishing to testimony to step forward to be sworn in by the Clerk. following person was sworn in: give The Mr. Bobby G. Benson Chairman Dolan asked if anyone present would like to speak on the proposed modif ica tion of Special Use Permits S-191 and S-206. The following persons commented: Mr. Harold Seagle, Attorney representing the n petitioner, presented an affidavit executed by Mr. Bobby G. 1" . Benson, listing the findings of facts and conclusions drawn , . to meet the four general requirements. Mr. Bobby G. Benson, the petitioner, stated all permits have been received from the Health Department to establish new restroom facilities. He respectfully requested approval of the order granting a modification. Planning Director Hayes asked Mr. Benson if he concurred with the statements and findings as presented by the Planning Staff. Mr. Benson stated he concurred. Attorney Seagle requested adding the following condition to the Special Use Permit Modification: "The existing concession stand can remain until construction of the new concession stand has been completed." Chairman Dolan asked if anyone present wished to speak in opposition to modification of the Special Use Permits. No one commented. Chairman Dolan closed the Public Hearing. Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to grant a Special Use Permit Modification Order to allow for relocation and erection of a new concession stand and to retain restroom facilities in the present concession facility for the Bobby Benson Softball Complex on Carolina Beach Road with the following findings of fact and conclusions: ( 1) The County Commissioners Find as a Fact that all specific requirements set forth in Section 72 of the County Zoning Ordinance will be satisfied if the property is developed in accordance with the plans submitted to the County Commissioners; ( 2) The County Commissioners conclude that the proposed use does satisfy the first general requirement listed in the Ordinance; namely that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved making the following FINDINGS OF FACT: (a) The site is located in close proximity to the Myrtle Grove Volunteer Fire Department; (b) The enlargement of the concession stand should not overburden traffic on U.S. Highway 421 South; and (c) a septic tank system has been approved by the Health Department prior to the issuance of the initial Special Use Permit in February 1982; (3) The County Commissioners conclude that the proposed use does satisfy the second general requirement listed in the Ordinance; namely that the use meets all required conditions and specifications; (4) The County Commissioners conclude that the proposed use does satisfy the third general requirement listed in the Ordinance; namely that the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity; and (5) the County commissioners conclude that the proposed use does satisfy the fourth general requirement listed in the Ordinance; namely that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to \", " n n \,.. j MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) , ~ "~3 be located and in general conformity with the plan development for New Hanover County; and (6) the Special Permit Modification Order is granted upon adding following condition: The existing concession stand remain until construction of the new concession stand been completed. The bathrooms in the existing facility be upgraded and will remain on the site. Upon vote, MOTION CARRIED UNANIMOUSLY. of Use the can has can the II A copy of the Order granting a Special Use Permit Modification is contained in SUP Book I, Page 32. A copy of the affidavit submitted by Attorney Seagle is on file in the Clerk's office. PUBLIC HEARING TO CONSIDER REQUEST TO REZONE 2.08 ACRES AT THE NORTHWEST CORNER OF GARDEN PLACE DRIVE AND U. S. HIGHWAY 117 TO O-I OFFICE AND INSTITUTION FROM RA RURAL AGRICULTURE Chairman Dolan opened the Public Hearing. Planning Director Hayes gave background information on the proposed rezoning request stating the Planning Board felt the parcel was not suitable for residential usage, but was opposed to B-2 Business Zoning. The Planning Board voted unanimously to rezone the property to 0-1, Office and Institution. Director Hayes recommended approval of 0-1 zoning if no one present wishes to speak in opposition to the request. Chairman Dolan asked if anyone present wished to speak in opposition to the rezoning request. No one commented. Chairman Dolan closed the Public Hearing. 1 commissioner Retchin MOVED, SECONDED by Commissioner Corbett to approve the rezoning of 2.08 acres located at the northwest corner of Garden Place Drive and U. S. Highway 117 to 0-1, Office and Institution, as recommended by the Planning Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF CASTLE HAYNE OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED JULY 1, 1985," is contained in Zoning Book II, Section Entitled Castle Hayne, Page 6. PUBLIC HEARING TO CONSIDER A REQUEST TO REZONE 2.89 ACRES ON THE NORTH SIDE OF OLEANDER DRIVE AND EAST OF 58TH STREET TO B-2 BUSINESS FROM R-15 RESIDENTIAL Chairman Dolan opened the Public Hearing. 'I Planning Director Hayes gave background information on the rezoning request stating discussion was held by the Planning Board on the impact of the proposed zoning to residential land north of the property. However, based on B-2 zoning depths along Oleander Drive and the absence of any opposition, the Planning Board concluded the impact would be minimal and voted 5 to 1 to support the rezoning request. Planning Director Hayes recommended approval of the request if no one present wishes to speak in opposition. Chairman Dolan asked if anyone present wished to speak in opposition to the rezoning request. No one commented. commissioner Corbett expressed concern for enlarging B-2 zoning toward Park Avenue and requested Planner Avery to present slides of the property in question. Planner Avery presented slides. encroachment of commercial uses neighborhood and the amount of junk side of the property. Discussion was held on into a residential located on the western ~ ~'34 MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) Chairman Dolan asked if the petitioner was present and would like to speak. The following person commented: Mr. Rick Whetherill, representing the petitioner, Ms. Dorothy G. Newber, stated the property was going to be used for construction of a warehouse which would store equipment and the junk equipment now located on the property. Commissioner Barfield stated rezoning of the property and removal of the junk would certainly improve the appearance of the site. Chairman Dolan closed the Public Hearing. n Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve the B-2 Business rezoning request as recommended by the Planning Board. Vice-Chairman O'Neal made a SUBSTITUTE MOTION, SECONDED by Commissioner Corbett to deny the rezoning request due to the possible impact upon surrounding residential neighborhoods located to the north of the property. Chairman Dolan called for a vote on the SUBSTITUTE MOTION to deny the rezoning request. Upon vote, the MOTION CARRIED AS FOLLOWS: voting Aye: Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan voting Noe: Commissioner Barfield Commissioner Retchin PUBLIC HEARING TO CONSIDER AN ORDER CLOSING A PORTION OF VANN AVENUE LOCATED IN HARNETT TOWNSHIP l', Chairman Dolan opened the Public Hearing. , Planner Sam Burgess gave background information on the request by John A. Benson, Jr. to close a portion of Vann Avenue located in Harnett Township. He stated the Planning Staff recommends approval of the road closing since vehicular access to Osprey Point subdivision will not be obstructed and adjoining properties will not be landlocked. Chairman Dolan asked if anyone present would like to speak in favor of or in opposition to the road closing request. No one commented. Chairman Dolan closed the Public Hearing. Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to approve the Order closing a portion of Vann Avenue located in Harnett Township as recommended by the Planning Staff. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Order is contained in Exhibit Book XVI, Page 7. PUBLIC HEARING TO CONSIDER AN ORDER TO ASSIGN AND REASSIGN ~ HOUSE NUMBERS TO PROPERTIES ALONG NORTH TWENTY -THIRD STREET ,I- IN THE CAPE FEAR TOWNSHIP AREA FROM THE CORPORATE LIMITS OF WILMINGTON EXTENDING NORTHWEST TO ITS INTERSECTION WITH '-- ,,' CASTLE HAYNE ROAD Chairman Dolan opened the Public Hearing. Planner Sam Burgess stated after a field examination of 23rd Street, it was noted that inconsistencies do exist in house/business numbers. He stressed the importance of the County's Comprehensive and Systematic House/Property Numbering System as playing a vital part in delivering of \ \ MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) ,)5 ~ . :J general County services, response of emergency and safety vehicles, and convenience to the general public. I Commissioner Retchin discussed the possibility of requiring every structure to be identified with a street number. Planning Director Hayes stated this could be done with an amendment to the County Code. After further discussion, it was the consensus of the Board to request the Planning Director and County Attorney to prepare a proposed amendment to the County Ordinance to be presented to the Commissioners at a later date. Chairman Dolan asked if anyone present would like to speak in favor of or in opposition to the reassignment of house numbers on 23rd Street. No one commented. Chairman Dolan closed the Public Hearing. After further discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve reassignment of house numbers to properties along North 23rd Street. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Order reassigning house numbers is contained in Exhibit Book XVI, Page 7. PUBLIC HEARING TO CONSIDER NAMING A PRIVATE ROAD IN FEDERAL POINT TOWNSHIP TO SAND BAR LANE Planner Sam Burgess gave background information on the request to name a private road in Federal Point Township to Sand Bar Lane stating Staff has no problem with the road name, but does recommend purchase and erection of a green and white identification sign by the petitioner and property owners along the private road. I Chairman Dolan asked if anyone present would like to speak in favor of or in opposition to the naming of the private road. The following persons commented: Ms. Barbara Victa, a property owner on Sand Bar Lane, expressed concern for requiring the property owners to pay and erect a sign commenting on how many signs are torn down and destroyed by vandals. Ms. Lennon Smith, the petitioner, stated she would purchase a sign stressing the importance of naming the road in order for emergency vehicles to quickly respond to emergency calls. She respectfully requested approval of the Order naming the private road and assigning house numbers to Sand Bar Lane. Chairman Dolan closed the Public Hearing. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve the Order naming a private road in Federal Point Township to Sand Bar Lane with property owners being responsible for purchase and erection of an identification sign. Upon vote, the MOTION CARRIED UNANIMOUSLY. I A copy of the Order renaming the road is contained in Exhibit Book XVI, Page 7. PRESENTATION OF ACTIVITIES AND FUNCTIONS OF THE PERSONNEL DEPARTMENT Director of Personnel, Andre' Mallette, commented on the following activities and functions of the New Hanover County Personnel Department: 1. Recruitment and Selection. 2. Responsible for Affirmative Action and Equal Employment Opportunities. ~ 36 MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) 3. Responsible for Records Management of Personnel Files. 4. Responsible for Benefits Administration. 5. Maintenance of Pay Plan. 6. Maintain the Personnel Policy. 7. Handle Employee Relations Including Appeals and Grievances. 8. Publish the County News Letter. 9. Handle Special Programs such as Smoking Policy, and the Aids issue. Chairman Dolan asked if background information listed on job applications was thoroughly checked. Director Mallette stated during screening interviews, information is confirmed as presented on the application with the department following up on reference checks. Chairman Dolan asked if the County Personnel Policy applies to the Sheriff's Department. Personnel Director Mallette stated certain portions of the Personnel Policy do apply to the Sheriff's Department with these portions being identified in front of the Personnel Manual. Chairman Dolan asked if the County had a policy that would allow advancement of leave by other employees to an employee who is ill and has exhausted both sick and personal leave; and if so, does that policy apply to the Sheriff's Department. Director Mallette stated the County does have a policy which does apply to the Sheriff's Department whereby an employee can borrow and sign a promissory note for the amount of sick and personal leave that can be accrued during one year. He stated once this advanced leave has been exhausted the employee is then placed on a leave without pay status. Director Mallette stated when studying the issue of allowing other employees to advance sick or personal leave, it was decided by a previous Board of Commissioners not to permit advancement of leave among employees. Further discussion was held on an employee in the Sheriff's Department who is seriously ill, with Chairman Dolan asking if there is any way to donate leave to assist this employee during this period of time. Personnel Director Mallette stated due to the difference in pay rates it is quite difficult to donate or assign leave. County Manager Cooper stated some counties and organizations allow employees to turn in sick and personal leave for cash within certain limitations stating he would be glad to check into the matter and report to the Board. Chairman Dolan thanked Director Mallette for a very informative report on the various functions of the Personnel Department. PRESENTATION OF ACTIVITIES AND FUNCTIONS OF COUNTY GARAGE Mr. Robert Smith, Garage Superintendent, gave background information on growth and expansion of the County Garage. He commented on current maintenance programs for County vehicles and the purchase of equipment which has provided for better maintenance. Chairman Dolan commented on the unattractiveness of the present garage site asking if any discussion had been held wi th the Airport Commission with reference to the proposed garage expansion stating perhaps this item should be coordinated with the construction of the new terminal. superintendent Smith stated to his knowledge this item has not been discussed with the Airport Commission; however, plans have been drawn to construct a new facility on Kerr Avenue after leasing of property in the Airport Industrial Park. \" n o I'i I I '--~_ .-J MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 ( CONTINUED) ~ 3"!(' Chairman Dolan asked if mechanics at the garage are qualified to work on fire crash equipment. Superintendent Smith stated one Mechanic III has attended school and is well qualified to work on this type of equipment stating in October this mechanic and one other mechanic will attend another school. I Chairman Dolan asked if the fire crash vehicles are maintained and inspected by the Garage or through the Fire Crash Division. Superintendent Smith stated the Fire Crash Division maintains a daily inspection of fire crash vehicles reporting to the garage any mechanical problems. Chairman Dolan thanked Superintendent Smith for a very informative presentation. APPOINTMENT OF SHIRLEY T. MCQUEEN TO FILL VACANCY ON AIRPORT COMMISSION Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to appoint Ms. Shirley T. McQueen to serve on the Airport Commission filling an unexpired term created by the resignation of Richard Petelinkar. The term will expire October 31, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADDITIONAL ITEMS - COUNTY COMMISSIONERS I Discussion of Funding to Domestic Violence Shelter Commissioner Barfield commented on the recent fire which destroyed the Domestic Violence Shelter stating he had been approach by two members of their board requesting funding from the County in the amount of $25,000 to secure another building. He stated the City of Wilmington has approved funding in the amount of $25,000 contingent upon matching funds from the County. Vice-Chairman O'Neal expressed concern for the growing number of funding requests from volunteer groups who have formed organizations on their own to address needs which are not handled by federal, state, or local governments. He stated these organizations should be very realistic about expenses involved when forming an agency in order to avoid future financial difficulties which lead to funding requests from City and County governments creating a difficult situation for all involved. After further discussion, it was the consensus of the Board to request the Domestic Violence Shelter to submit a formal request for funding with identification of their immediate shelter needs. I Report on Receiving Home for Abused, Neglected, and Dependent Children Commissioner Retchin gave background information on a proposal by the Department of Social Services for establishment of a Receiving Home for abused, neglected, and dependent children in New Hanover County. He stated the Social Services Board unanimously adopted the concept of the proposal which will be incorporated in the 1988/89 budget for the Department of Social Services. Commissioner Retchin stressed the importance of addressing this need and requested support from the Board when this funding request is presented during the budgetary process. Announcement of Board Meeting Coast Line Convention Management, Inc. Commissioner Corbett reported the first meeting of the Board of Directors of the Coast Line Convention Management, Inc. will be held on Thursday, February 18, 1988. ~ 3-,8 MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 ( CONTINUED) Report of 1990 Census Vice-Chairman 0' Neal reported he attended the initial network meeting for the 1990 Census on January 28, 1988. He encouraged support of the upcoming census and commented on the importance of this data to governments, businesses, and private individuals in making decisions that require accurate statistical information. Approval of Out-of-Town Travel Policy for Airport Commission Chairman Dolan presented an Out-of-Town Travel Policy prepared by the Airport Commission asking if anyone had any n. questions. _ Commissioner Retchin recommended amending the travel policy to read from "out-of-town" instead of "out-of-state" and MOVED, SECONDED by Commissioner Corbett to approve the Travel Policy as amended. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Travel Policy is contained in Exhibit Book XVI, Page 10. ADDITIONAL ITEMS - COUNTY MANAGER Discussion of 1988/89 Airport Budget County Manager Cooper stated the County will begin the budget process next week at which time Department Heads will be given direction and guidelines in preparing 1988/89 budget requests. He commented on the Airport Budget stating the new Airport Commission had not been given direction as to what type of budget should be submitted asking if the Commissioners would like for him to assist the Airport Commission with preparation of the budget. Chairman Commission to budget to the review with commented on Commission as their budget. Dolan recommended allowing the Airport prepare the budget with submission of the County Manager and County Commissioners for adjustments being made if necessary. He the power and authority given to the Airport a body stating they should prepare and submit o A lengthy discussion was held on preparation and submission of the budget for the Airport. County Manager Cooper expressed concern for the new Airport Commission not having ample time to develop priorities and needs that must be addressed in the budget stating he would be glad to assist. Commissioner Barfield stated the County Manager should meet with the Airport Commission and assist them in preparing an operating budget that will adequately meet their needs. He stated the Commissioners are still in charge of the Airport Commission and held responsible to the taxpayers for dollars spent. After further discussion of how the Airport budget should be submi t ted, it was the consensus of the Board to request the County Manager to meet with the Airport Commission to assist them in preparing the budget. [] Discussion of Work Session to Establish priorities for 1988/89 Budget Commissioner Retchin recommended holding a work session to establish budget priorities for the coming year. Commissioner Corbett agreed and also recommended scheduling a joint meeting with the Wilmington City Council to discuss issues that are of concern to both governments. No action was taken. Rescheduling of County Commissioners' Meeting Due to the Commissioners being out-of-town at the National Association of Counties Legislative Conference in ,\ \ '.... MINUTES OF REGULAR MEETING, FEBRUARY 1, 1988 (CONTINUED) . ~ i39 Washington, D. C. from March 5-8, 1988, it was the consensus of the Board to reschedule the first meeting in March from March 7, 1988, to Wednesday, March 9, 1988, at 7:00 P.M. Reminder of Water and Sewer District Meeting Clerk to the Board, Lucie F. Harrell, reminded the Commissioners of a Public Hearing scheduled for Tuesday, February 23, 1988, in the Judicial Building, Courtroom 317, to allow public comment on an amendment to the County's 201 Facilities Plan and sewer design. I Meeting Scheduled for Commissioners to Visit the Old Courthouse Chairman Dolan requested Director of Engineering & Facilities, Ed Hilton, to plan a time that would be convenient for the Commissioners to visit the Old Courthouse in order for decisions to be made with reference to office space and the Commissioners' meeting room. After discussion, it was the consensus of the Board to visit the Old Courthouse on Tuesday, February 16, 1988, at 3:00 P.M. ADJOURNMENT Commissioner Retchin MOVED, SECONDED Barfield to adjourn. Upon vote, the UNANIMOUSLY. by Commissioner MOTION CARRIED Chairman Dolan adjourned the meeting at 9: 59 0' clock P.M. I Respectfully submitted, ~d/~ Lucie F. Harrell Clerk to the Board MINUTES OF REGULAR MEETING, FEBRUARY 15, 1988 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, February 15, 1988, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Vice-Chairman, Nolan O'Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman John M. Dolan was absent. '~I Vice-Chairman O'Neal called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE Rabbi Albert Gordon, Pastor of the Temple of Israel, gave the invocation. Mr. Paul Williams, District Commander of the Veterans of Foreign War, lead the audience in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to approve the minutes of the Regular Meeting of ~