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HomeMy WebLinkAbout1988-04-18 Regular Meeting 1,1.5 ~ MINUTES OF REGULAR MEETING, APRIL 18, 1988 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, April 18, 1988, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. 'I Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Vice-Chairman, Nolan O'Neal; Chairman, John M. Dolan; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman Dolan called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Keith Wiley, Pastor of Ebenezer Missionary Baptist Church, gave the invocation. Assistant County Attorney, Wanda Copley, lead the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Dolan asked if anyone present would like to speak on an item not listed on the Regular Agenda or an item listed on the Consent Agenda. The' following person commented: I Approval for Variance of Tipping Fee at the Landfill for Keep America Beautiful Roadside Litter Project Mr. Jim Cook, a Board Member of Keep America Beautiful, stated the N. C. Department of Transportation in coordination with "Keep America Beautiful" is providing and picking up litter bags for weekly clean-up projects. He commented on the amount of litter collected at Snow's Cut and respectfully requested the Commissioners to approve a variance of the tipping fee at the Landfill when turning in roadside litter. After discussion with Director of Engineering & Facilities, Ed Hilton, Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to approve the variance of the tipping fee at the Landfill as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CONSENT AGENDA Assistant County Manager, Mary Gornto, requested when approving Item #7 to include approval of Title III proposals for the Department of Aging and Department of Social Services along with the nutrition bid from Newbold's Catering as requested by the Department of Aging. I Commissioner O'Neal MOVED, SECONDED by Commissioner Corbett to approve the following Consent Agenda items as amended approving Title III funding for the Department of Aging and Department of Social Services along with the nutrition contract with Newbold's Catering for the Department of Aging. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA ITEMS Approval of Tax Collection Reports Through March 31, 1988 The Commissioners approved the following tax collection reports as submitted by the Collector of Revenue through March 31, 1988: New Hanover County Tax Collections New Hanover County Fire District Tax Collections ~ 116 MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) Copies of the reports are contained in Exhibit Book XVI, Page 16. Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as submitted by the Tax Administrator. A copy of the list is contained in Exhibit Book XVI, Page 16. Appeal of Tax Penalty and Interest in 1984 Discovery Lonnie P. Dennis The Commissioners approved the compromise recommended by the Tax Administrator to assess penalties in the amount of $118.78 to cover an amount equal to the original tax and interest until February, 1985. (This releases an $11.56 penalty and $35.60 interest as a reduction from the tax since interest cannot be released from a valid tax obligation. ) c Approval for Disposition of Records - Tax Department The Commissioners authorized disposition of general correspondence in the Tax Department for the years 1973, 1974, 1975, and 1976 as requested by the Tax Administrator. Award of Low Bid to Graka, Inc. for Purchase of Mini Blinds Renovated Courthouse The Commissioners awarded the low bid to Graka, Inc. in the amount of $16,035 for installation of mini blinds in the Renovated Courthouse. The Chairman was authorized to execute the final contract upon approval by the County Attorney. Award of Low Bid to Hutcheson Landscaping Incorporated for Improvements to N. C. Wildlife Boating Access Project at Castle HaYne The Commissioners awarded the low bid to Hutcheson Landscaping, Inc. in the amount of $4,600 for the following work to be performed at the N. C. Wildlife Boating Access Project located at Castle Hayne: (1) clearing the site; (2) burial of debris; (3) rough grading of approximately two acres in order to improve the parking area; and (4) addition of two (2) boat ramps. ~ --- Approval of Title III Funding for Department of Aging and Department of Social Services and Approval of Nutrition Contract with Newbold's Catering for the Department of Aging The Commissioners approved the 1988/89 Title III monies for the Department of Aging, Department of Social Services, and approved the nutrition bid with Newbold's Catering for the Department of Aging. The Chairman was authorized to execute the necessary documents. Acceptance of BUD-Type I Grant - Human Relations Department The Commissioners approved acceptance of a HUD-Type 1 grant in the amount of $7,750 from the Fair Housing Assistance Program for the Department of Human Relations. The Chairman was authorized to execute the documents. Acceptance of Grant from the North Carolina Council on the Status of Women - Human Relations Department C The Commissioners approved acceptance of a grant for Fiscal Year 1988/89 in the amount of $500 from the North " , Carolina Council on the Status of Women for "Sex Discrimination in Employment and Housing". The Chairman was authorized to execute the documents. Approval of Budget Amendment - Finance Department The Commissioners approved the following Amendment: Budget ~ MINUTES OF REGULAR MEETING, APRIL 18, 1988 ( CONTINUED) 1~17 ~ 88-0262 Half-Cent Sales Tax Fund Debit Credit ,I Finance Department Half-Cent Unrestricted Half-Cent Schools Half-Cent Unrestricted Half-Cent Schools Appropriated Fund Balance Public schools - Capital Project Contribution to Other Agencies (Public Schools) $ 77,746 132,279 194,645 291,968 309,474 $1,006,112 Explanation: To bring current budget in line with anticipated actual expenditures. Approval of Budget Amendment - Department of Social Services 88-0264 Social Services/Community Alternative Program Debit Credit CAP - EDS Billing $114,108 Salary and Wages Social Security Screening Medical Supplies Contracted Services $ 80,000 6,208 700 2,200 25,000 I Explanation: Appropriating additional revenue funds for CHORE providers, screening, medical supplies and contracted services (Providers). Budget Amendments Reported for Entry Into Record The Budget Officer submitted the following approved Budget Amendments for entry into the record: 88-0254 Health Department Professional Services Outlay - Equipment Debit Credit $600 20 $600 20 300 600 900 Child Health Maternal Child Health Revenue Dues & Subscriptions Crippled Children - Orthopedic Professional Services Speech and Hearing Professional Services Crippled Children - Neurology Professional Services I Explanation: Additional State Revenue Health. Transfer of $20 to cost of typewriter in Child transfers to provide school of $600 in Child cover additional Health and other health services. 88-0265 Library Debit Credit Contributions $2,295 Supplies (books) $2,295 Explanation: Gifts received on additional branches by Library to be spent reference material for the and main library. ~ 118 MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) Approval of Part Time Nutritionist I Position to Full Time posi tion and Approval of New Community Health Technician position - Health Department The Commissioners approved changing a Nutritionist I part time position to a full time position in the WIC Program and approved a new position, Community Health Technician, as requested by the Director of the Health. No County funding is required. COMMISSIONER FRED RETCHIN EXCUSED FROM MEETING Commissioner Retchin requested to be excused from the meeting to participate in civil litigation, then pending in Federal Court, Jetstream versus New Hanover County. ~ ! I LJ It was the consensus of the Board to excuse Commissioner Retchin from the meeting at 9:11 o'clock A.M. COUNTY MANAGER AND COUNTY ATTORNEY EXCUSED FROM MEETING County Manager Cooper and County Attorney Pope were excused from the meeting at 9:11 o'clock A.M. to participate in civil litigation, then pending in Federal Court, Jetstream versus New Hanover County. PUBLIC HEARING TO CONSIDER ADDRESS ASSIGNMENTS ON MASONBORO LOOP ROAD AND GRISSOM ROAD LOCATED IN MASONBORO TOWNSHIP FROM ITS INTERSECTION WITH PINE GROVE DRIVE/MASONBORO SOUND ROAD EXTENDING IN A SOUTHERLY DIRECTION TO ITS TERMINUS/INTERSECTION WITH PINE/GRISSOM ROAD Chairman Dolan opened the Public Hearing. Staff Planner, Sam Burgess, gave background information on the address assignments stating the purpose of the request is to continue the County's project to provide consistent house numbering for all areas of New Hanover County. He stressed the importance of establishing systematic numbering in order to assist emergency personnel 0 when responding to calls. Chairman Dolan asked if anyone present would like to speak in favor of or in opposition to the address assignments. The following persons commented in opposition to the proposed address assignments expressing concern for expenses incurred in address changes and for reassignment of new house numbers when the present numbers are in sequential order: Ms. Marine Hatcher 1073 Grissom Road Mr. E. L. Singletary Masonboro Loop Road Chairman Dolan closed the Public Hearing. Discussion was held on whether it was necessary to change house numbers when they are presently in numerical order. Staff Planner Burgess commented on the degree of consistency emphasizing the importance of all numbers fitting into the basic E-911 System. Commissioner Barfield asked if a Master Plan had been drawn for address assignments throughout the entire County. He expressed concern for reassigning numbers in certain sections and not completing the project at one time. Staff planner Burgess stated a Master Map had been prepared by the Planning Department but due to the amount of work and costs involved in address assignments only one street or area of the County can be addressed at a time. ~, I , I I ~ After a lengthy discussion of continuing to hold Public Hearings on address assignments, Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to defer action on the address assignments and request the Planning Department ~ MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) 119 ~ not to schedule any further Public Hearings until a Master Address Plan is prepared for the entire County at which time a Public Hearing will be held to consider adoption of the plan. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan I Excused: Commissioner Retchin MEETING RECESSED TO HOLD A MEETING OF THE 1988 BOARD OF EQUALIZATION AND REVIEW . Chairman Dolan recessed the meeting from Regular Session at 9:27 o'clock A.M. to hold a meeting of the 1988 Board of Equalization and Review. Chairman Dolan convened to Regular Session at 9:38 o'clock A.M. ADOPTION OF CAPITAL PROJECT ORDINANCE AND BUDGET AMENDMENT FOR COURTHOUSE RENOVATION - PHASE 3 Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to adopt the Capital Project Ordinance as presented for the Courthouse Renovation, Phase 3 with approval of the following Budget Amendment. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan Excused: Commissioner Retchin I 88-0263 Courthouse Renovation - Phase 3 Debit Credit Courthouse Renovation - Phase 3 Transfer In (from General Fund) $74,000 Courthouse Renovation - Phase 3 General Contractor $74,000 Register of Deeds M & R - Equipment $49,000 Non-Departmental/Transfer to Other Funds (to Courthouse - Phase 3) $49,000 Explanation: To establish Courthouse Renovation - Phase 3 Capital Project. A copy of the Capital Project Ordinance is contained in Exhibit Book XVI, Page 16. I APPROVAL OF STEAM PLANT CONSULTANT CONTRACT Director of Engineering & Facilities, Ed Hilton, gave background information on the consultant contract requesting activation of a portion of the contract with Stan Peters in the amount of $35,000 for evaluation and preliminary design on alterations to enhance operational characteristics of the existing facility. He commented on the present problem with the steam producing portion of the Steam Plant stating repairs need to be made as quickly as possible. Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to activate a portion of the consultant contract with Stan Peters in the amount of $35,000 as presented by Director Hilton. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield ~ 1.2"0 MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan Excused: Commissioner Retchin DISCUSSION OF REQUEST FOR NEW POSITION (CONSTRUCTION ADMINISTRATOR) - ENGINEERING AND FACILITIES Director of Engineering & Facilities, Ed Hilton, stressed the importance of providing an on-site representative during large construction projects. He stated the new position requested would provide the County the necessary coverage to protect its interest during construction of capital projects and assure that construction projects are carried out in accordance with approved plans and specifications. r; l. ./ Chairman Dolan expressed concern for funding of a new posi tion at this time of the year stating the position should be submitted as part the 1988/89 budgetary process. Commissioner Barfield expressed concern for paying a contractor to satisfactorily perform a job according to specifications and at the same time pay an employee to oversee the contractor. He stressed the importance of writing contracts that will require satisfaction before disbursing funds. Discussion was held on contracts and the County's responsibility to see that projects are completed on time and in accordance with plans and specifications. Director Hilton stated the County contracts with each individual contractor stressing the importance of having adequate supervision of projects in order to know which contractors are involved in problems that develop. He stated paying an individual consultant to oversee each project would be much more costly than creating the new position requested. Vice-Chairman O'Neal emphasized the importance of properly supervising construction involving capital projects stating he felt the Director of Engineering & Facilities would not request the position if not necessary. He complimented the Engineering Staff on their high quality of work and urged the Board to support this request. n L~I After Engineering will begin SECONDED by request for AS FOLLOWS: discussion of current personnel in the Department and the fact that capital projects to slow down, Commissioner Barfield MOVED, Commissioner Corbett to temporarily deny the a new position. Upon vote, the MOTION CARRIED Voting Aye: Commissioner Barfield Commissioner Corbett Chairman Dolan Voting Noe: Vice-Chairman O'Neal Excused: Commissioner Retchin Vice-Chairman 0' Neal encouraged the Director of Engineering & Facilities to submit this request again. Director Hilton stated when the three major capital projects begin, he will submit a proposal to hire an individual on a consultant basis to assist with overseeing the projects. ,- lj I. DISCUSSION OF CONCEPT AND BID RECEIVED FOR RADIO COMMUNICATION SYSTEM Chairman Dolan expressed concern for this item being placed on the agenda since Mr. Don Lofton, a representative of General Electric, was unable to attend and had requested postponing this issue until the next regularly scheduled meeting. Director of Engineering & Facilities, Ed Hilton, .~ MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) 1.2,1 " stated the County Manager recommended placement of this item on the agenda for discussion only and that Mr. Lofton would be given an opportunity to present the GE proposal before a final decision is made. I Director Hilton gave background information on problems experienced without having a well designed communications network, particularly in the event of emergencies such as Hurricane Diana. He stated County Staff would like to develop a central radio system functioning as one system which provides voice and telemetry communication listing the following key points: 1. The system will be capable of expanding to provide a County-wide radio network that can be used by various departments and agencies without cross-interference, and can be used as a central communications network during times of emergency. 2. The telemetry system will be a part of a voice/data system with paging capabilities in one network with one radio, not two or more. With this arrangement, if the system malfunctions, only one vendor will be responsible for assuring the system is operational. 3. The combined system approach can be provided with current technology. While the concept of trunking in radio systems is fairly new, it has been used for many years in telephone technology. Trunking allows multi-users at the same time without interference by establishing blocks of users (or fleets). One fleet can talk within itself without being heard by another fleet. Fleets can be subdivided into sub-fleets without interference. The 800 MHZ system is one system that can provide this overall capability. I A lengthy discussion was held on the cost of the system. Commissioner Corbett expressed concern for the amount of money involved. Director Hilton stated the total system as bid by Motorola Communications and Electronic Corporation would cost $915,455; however, staff recommends approval of $750,000 as a maximum current expenditure. He stated the funds have been budgeted in the current year through the lease/purchase program and are immediately available. The funds, if approved, would purchase the tower, the telemetry system, paging system, 3 repeaters, 25 remote pump station transmitters, 13 portable radios, 6 mobile radios, 3 control stations, one compute controller, and the maintenance agreements. Chairman Dolan asked if anyone from the public would like to speak on this issue. The following persons commented: Mr. Paul Knight, Communications Specialist from General Electric representing Mr. Don Lofton, respectfully requested the Commissioners to delay making a decision until Mr. Lofton can appear before the Commissioners. I Ms. Candy Fry, Sales Representative for Motorola Communications and Electronic Corporation, gave background information on the concept of the system stating this system is computerized. She emphasized the importance of purchasing a system with expanded capabilities in order to meet current and future needs. Commissioner Barfield asked to be excused from discussing this issue since he is an employee of General Electric. After discussion, it was the consensus of the Board to allow Commissioner Barfield to participate in the discussion as no decision will be made. Commissioner being centered Barfield expressed around the design concern for the bid of one particular ~ 122 MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) manufacturer. Director Hilton stated the system was designed around the concept of purchasing one system which, in his opinion, was the best route to follow. After further discussion of the type of system to purchase and the necessity to hear from General Electric, Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to table this issue until the second meeting in july to hear presentations by both parties involved. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan ;l , I "-.../ Excused: Commissioner Retchin MEETING RECESSED TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Dolan convened from Regular Session to hold a meeting of the Water and Sewer District at 10: 37 0' clock A.M. Chairman Dolan reconvened to Regular Session at 11: 01 o'clock A.M. COMMITl'EE APPOINTMENTS APPOINTMENT OF ROBERT M. RAY TO SERVE ON THE NURSING HOME ADVISORY COMMITl'EE Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to appoint Mr. Robert M. Ray to fill the unexpired term of Ms. Iris Todd. The term is to expire April 1, 1991. Upon vote, the MOTION CARRIED AS FOLLOWS: :-1 Voting Aye: Commissioner Barfield Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan '- ..........~ Excused: Commissioner Retchin REAPPOINTMENT OF MS. JAYME A. BEDNARCZYK TO NEW HANOVER CONVENTION AND VISITORS BUREAU, INC. Commissioner Corbett MOVED, SECONDED by Vice-Chairman 0' Neal to reappoint Ms. Jayroe A. Bednarczyk to serve a three-year term on the New Hanover Convention and Visitors Bureau, Inc. expiring May 20, 1991. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Vice-Chairman O'Neal Chairman Dolan Excused: Commissioner Retchin ADDITIONAL ITEMS - COUNTY COMMISSIONERS Discussion of Letter from Internal Auditor to Mr. Robert Kendrick Discussion was held on information requested by Mr. Robert Kendrick. Assistant County Manager, Mary Gornto, stated after a meeting arranged between Mr. Kendrick and the Mr. Bruce Shell, the County's Internal Auditor, Mr. Kendrick was satisfied with the information received. r l_~ Discussion of Need Hospital Vice-Chairman for nurses at New for Nurses at New Hanover Memorial 0' Neal commented on the desperate need Hanover Memorial Hospital. He stressed \ MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) 12,3 " the importance of raising entry level salaries for nurses in order to attract qualified professionals. I Commissioner Corbett commented on the two-year nursing program being initiated by Cape Fear Community College stating this program could be beneficial to both hospitals in the recruitment of qualified nurses. He encouraged Cape Fear Community College to pursue this matter with UNC-Wilmington since the University has to approve the program stating he felt both programs are needed in our community. Discussion of Budget Hearings Chairman Dolan asked if Department Heads would be presenting budgets on May 9 & 10, 1988. Assistant County Manager Gornto stated only a few Department Heads would be presenting budgets, such as the Department of Social Services, Health Department and Sheriff's Department. Chairman Dolan requested Lt. -Sidney Causey to appear before the Commissioners during the Budget Hearings to update the Board on the joint City/County Narcotics Unit. He stressed the importance of the County and City providing adequate staffing and equipment to this law enforcement division. I Discussion of the County's Master Address Plan Planning Director Hayes, who was unable to attend the beginning of the meeting, gave background information on the County's Master Address Plan. He stated Castle Hayne Road address assignments have already been mailed and researched requesting the Commissioners to reconsider their previous action to discontinue address reassignments scheduling no further Public Hearings. He stated Public Hearings have been scheduled for May 2, 1988, to consider house number assignments for the Castle Hayne area. Discussion was held on a pre-count being made by the United States Census Bureau in preparation of the 1990 Census. Planning Director Hayes stated if addresses are not firmly in place, the data cannot be prepared accurately and the Census Bureau will assign house numbers. After a lengthy discussion on the County's Master Address Plan, Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to proceed with the the Public Hearing scheduled for May 2, 1988, involving address assignments in the Castle Hayne area and to schedule a Special Meeting for presentation and explanation of the County's Master Address Plan. The floor was opened for discussion. Commissioner Corbett expressed concern for holding any future public hearings until the Master Address Plan has been presented to the Commissioners. Chairman Dolan called for a vote. MOTION CARRIED AS FOLLOWS: Upon vote, the I Voting Aye: Commissioner Barfield Vice-Chairman O'Neal Chairman Dolan Voting Noe: Commissioner Corbett Excused: Commissioner Retchin ARRIVAL OF COMMISSIONER RETCHIN Commissioner Retchin returned to the meeting at 11: 30 o'clock A.M. CLOSEOUT FOR AMHOIST BLOCK GRANT Assistant County Attorney, Rick Miller, stated a counter proposal has been received from the North Carolina ~ 124- MINUTES OF REGULAR MEETING, APRIL 18, 1988 (CONTINUED) Department of Natural Resources for closeout of the Amhoist Block Grant. He stated the difference in cost between the County's proposal as originally presented and the Department of Natural Resources' counter proposal is $21,000; however, in the counter proposal the Department of Natural Resources will allow the County to spend the money over a period of three fiscal years which will be beneficial to the County's budgeting process. Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to accept the counter proposal submitted by the North Carolina Department of Natural Resources. Upon vote, the MOTION CARRIED UNANIMOUSLY. o ADJOURNMENT Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Dolan adjourned the meeting at 11:45 o'clock A.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board o o ~