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1988-05-16 Regular Meeting t:4:~5 " MINUTES OF REGULAR MEETING, MAY 16, 1988 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, May 16, 1988, at 5: 00 0' clock P.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. I Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Members absent were: Vice-Chairman Nolan O'Neal. Chairman John M. Dolan and By consensus, Commissioner Jonathan Barfield, Sr. was selected to serve as Acting Chairman. Commissioner Barfield called the meeting to order stating the purpose of meeting beginning at 5: 00 0' clock P.M. was to hear a presentation by the Planning Department on New Hanover County's House Numbering System. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Jeff Allen, Pastor of The Church of Jesus Christ of Latter Day Saints, gave the invocation. Commissioner Barfield lead the audience in the Pledge of Allegiance to the Flag. I RECOGNITION OF PLANNING DIRECTOR AND STAFF FOR RECEIVING THE 1987 CLARENDON AWARD OF THE LOWER CAPE FEAR HISTORICAL SOCIETY FOR PUBLICATION OF "HISTORIC ARCHITECTURE OF NEW HANOVER COUNTY, NORTH CAROLINA" Commissioner Barfield, on behalf of the County Commissioners, recognized Planning Director, Dexter Hayes; Staff Planner, Wanda B. Coston; and Staff Planner, Patti A. Logsdon for being selected by the Lower Cape Fear Historical Society to receive the "1987 Clarendon Award" for the publication of Historic Architecture of New Hanover County North Carolina. He complimented the Planning Department on the outstanding work performed by this department on a daily basis stating New Hanover County is fortunate to have personnel of this caliber. WORK SESSION TO DISCUSS THE NEW HANOVER COUNTY HOUSE NUMBERING SYSTEM Planning Director Hayes stated in 1980, the County assumed full responsibility for developing a house numbering system in the unincorporated areas of the County that correlates with the system used by the City of Wilmington to provide uniformity in house numbering throughout the County. He listed the following House Numbering Procedures: I The reference street system for New Hanover County is generally defined along a north-south and an east-west axis. The north-south reference street is Market Street. The east-west reference streets are N. C. 421 from the Pender County line to the City Limits of Wilmington; Front Street within the City Limits; River Road from the City Limits to Snow's Cut; and Dow Road from Snow's Cut to Kure Beach. The following procedures are used to number houses: 1. The correct block number of a street where it crosses the City Limit line is obtained from the City of Wilmington. 2. From the Block number at the City Limit line, the houses on the street are numbered progressively with even numbers on the right and odd number on the left. ~ 146 MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) 3. A new block begins at each new intersection or every 800 feet. It may be necessary to lengthen or shorten a block proportionally between intersections where distances between the intersections are not in multiples of 800 feet. Block lengths should not exceed 1000 feet or be less than 300 feet unless the distance between the two intersecting streets is less than 300 feet. If the distance between the two intersecting streets is less than 150 feet, the block number should change equidistant between the two intersecting streets. II ~ J 4. In numbering within a block, there is a two digit difference each 50 feet (a four digit difference each 100 feet) of road frontage. 5. If a house is located behind another house, or if a private drive exists with several houses or buildings on it, the houses should be numbered progressively. These houses should not be given a higher number than the next house fronting the street being numbered. 6. When numbering an intersecting street, refer to the nearest street running parallel with that street and use the same block numbers progressing in the same direction. Planning Director Hayes stated realizing the importance of minimizing number changes and the inconvenience to businesses and home owners, the Planning Staff over the past five years had initiated changes on a street-by-street basis in accordance with a worst-need criteria. He stated with the recent installation of the E-911 System, the computerization of utility services such as Southern Bell and Carolina Power & Light; the installation of sewer meters and billing system by the County; computerization of building permits and tax listings; and compilation of Census records, the need for an accurate systematic address system has become a necessity. r-\ i I I ~ --' Discussion was held on minimizing number changes in all instances possible. Planning Director Hayes stated the Planning Staff avoids any address change, if possible, stating when numbers are sequential and systematic at the beginning of a street to the end of the street, the house numbers are not reassigned. Commissioner Barfield questioned number changes on side roads with only a few houses stating road signs should provide sufficient identification. Planning Director Hayes stated normally these numbers are not reassigned; however, in the instance of Magnolia Street, which serves lots on one side but does not serve lots backing up to the street, the only access is an unmarked private easement. Therefore, persons will drive down Magnolia Street thinking this street will provide access to lots behind the street. He stated the way to properly identify homes on Magnolia Street and the unmarked private easement is to renumber the homes on both streets. Commissioner Barfield stated since homes on the private easement are creating the problem, why not renumber houses on thi,s easement without changing house numbers on Magnolia Street. ~ I... ___' Discussion was held'on naming all private easements or access roads. Planning Director Hayes stated this process could be quite costly asking who would be responsible for erecting and purchasing signs on private roads. Further discussion was held on properly identifying streets. Commissioner Retchin stressed the importance of having a street name and visible house number for all homes. Planning Director Hayes recommended requiring visible !~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) - ~ '/'17 numbers on mailboxes of private easements which are located on a main road stating this would assist emergency personnel as well as relieve the County of naming all private easements and driveways. Commissioner Barfield asked if anyone from the general public would like to speak on this issue. The following person commented: I Ms. Brenda Hewlett, representing the New Hanover County Sheriff's Department E-911 Center, gave background information on the 911 System stating when an emergency call is received from a person with a route and box number, manual records must be searched. If a person panics, it becomes very difficult to obtain information manually and refer the call to the proper agency. She urged the Commissioners to establish an Ordinance that requires assignment of house numbers to every residence in New Hanover County stating the purpose of the 911 System is to save lives and property of persons needing emergency assistance. After further discussion, Commissioner Retchin presented a draft ordinance requiring the property owner, agent, or occupant of any house, building or mobile home fronting on a road or private easement in the unincorporated area of the County to properly display the number which has been assigned by the New Hanover County Planning Department. Such number shall be a minimum of three inches in height and positioned so that it is clearly visible from the abutting street, road or public way. He requested the Commissioners to study and review the proposed Ordinance and schedule a Public Hearing within the next 30 days to consider its adoption. I PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR HOUSING REHABILITATION Commissioner Barfield opened the Public Hearing. Planning Director Hayes requested adoption of a resolution applying for a Community Development Block Grant in an amount not to exceed $600,000. He stated the funds would be used to assist twenty-eight (28) low-income households in need of housing rehabilitation identified in Phase One of the County Sewer System. Staff Planner, Wanda Coston, stressed the importance of a financial commitment by the County when submitting the grant application. She stated last year the County committed to funding of $180,000. Commissioner Barfield asked if anyone from the general public would like to speak on the issue. No one commented. Commissioner Corbett thoroughly understanding acting. stressed the importance of the County's commitment before commissioner Barfield closed the Public Hearing. Ii After discussion of the grant and need to assist low-income households with housing rehabilitation, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to commit to funding of $180,000 including administrative costs as New Hanover County's portion of the CBDG application and to adopt the resolution as presented authorizing submission of the application. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Corbett Commissioner Retchin Acting Chairman Barfield ~ /1 g~~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) Absent: Chairman Dolan Vice-Chairman O'Neal A copy of the resolution is contained in Exhibit Book XVI, Page 18. MEETING RECESSED FOR DINNER Commissioner Barfield recessed the meeting for dinner at 6:15 o'clock P.M. until 7:00 o'clock P.M. ARRIVAL OF VICE-CHAIRMAN NOLAN O'NEAL Vice-Chairman O'Neal arrived at 7:00 o'clock P.M. I) I J L. NON-AGENDA ITEMS Vice-Chairman O'Neal asked if anyone present would like to speak on an item not listed on the Regular Agenda or any item listed on the Consent Agenda. The following persons commented: Funding Request for Bellamy Mansion Mr. Meares Harris expressed concern for denial of the funding request submitted by the Bellamy Mansion Foundation due to the misconception that the mansion is private property. He stated the organization is a charitable foundation and public property. He respectfully requested the Commissioners to reconsider the funding request in the amount of $5,000. Funding Request for Legal Services of the Lower Cape Fear Mr. Marcus Williams, representing the Legal Services of the Lower Cape, stressed the importance of providing legal services to persons who cannot afford counsel. He respectfully requested the Commissioners to reconsider the funding request submitted by Legal Services of the Lower Cape Fear. Discussion of Proposed 1988/89 Budget 0 Ms. Myrtle Barnhill, a resident of Castle Hayne, urged the Commissioners to cut the proposed budget expressing concern for the property owners of New Hanover County. She also commented on the bond issue for the Steam Plant stating when the issue was passed by the voters they were told the incinerator would have adequate capacity for years; however, within three years the citizens are now being told an immediate expansion is needed which costs more than the original. She requested the Commissioners to more carefully study projects of this type before committing to large amounts of funding. INTRODUCTION OF DR. BRIAN J. KORNBLATT DIRECTOR Mr. Larry Ray, Director of Emergency introduced Dr. Brain J. Kornblatt, the Director. Vice-Chairman O'Neal, on Commissioners, welcomed Dr. Kornblatt. AS EMS MEDICAL Medical Services, new EMS Medical behalf of the APPROVAL OF CONSENT AGENDA Commissioner Corbett requested to voting on Item #5 due to a conflict of relative owns the unit to be leased. be removed from interest since a Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to excuse Commissioner Corbett from voting on Item #5. Upon vote, the MOTION CARRIED AS FOLLOWS: n L. Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /'1 q_ " Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve Item #5 on the Consent Agenda providing funding for additional office space at Barrister's Row, Building Two for the Guardian Ad Litem Program as follows: Fiscal Year 1987-88 Fiscal Year 1988-89 $ 280 $3,360 Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner Retchin Vice-Chairman O'Neal Excused: Commissioner Corbett Absent: Chairman Dolan Commissioner Corbett questioned Item #4, an amendment to the County Personnel Procedures to modify the method of payment to Sheriff Department employees for Military Leave, asking if this amendment will establish a different policy for employees in the Sheriff's Department versus other County employees? County Manager Cooper stated the proposed amendment would make a difference between County personnel and employees of the Sheriff's Department due to shifts and the number of hours worked by employees of the Sheriff's Department. He stated the Sheriff requested this amendment, and if the Commissioners desire, this item could be removed from the Consent Agenda and discussed by the Sheriff at the next regularly scheduled meeting. I After discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Barfield to approve the Consent Agenda removing Item #4 for discussion at another meeting. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan CONSENT AGENDA ITEMS Request Approval of Tax Collection Reports through April 30, 1988 The Commissioners approved the following tax collection reports as submitted by the Collector of Revenue through April 30, 1988: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are contained in Exhibit Book XVI, Page 18. I Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as submitted by the Tax Administrator. A copy of the list is contained in Exhibit Book XVI, Page 18. Release of Room Occupancy Tax Penalties - Sand Castle Inn The Commissioners released late filing penalties for Sand Castle Inn in the amount of $140 as recommended by the Collector of Revenue due to illness of staff and new staff not being aware of filing requirements. ~ _ ! MINUTES OF REGULAR MEETING, MAY 16, 1988 ( CONTINUED) I~O Approval of EMS Medical Director Contract The Commissioners approved the EMS Medical Contract with Dr. Brian J. Kornblatt for one year at $1,675 per month effective July 1, 1988. Approval for Development of Emergency Medical Services Billing System The Commissioners approved the following budget amendment to hire Carolina Software to write a PC based EMS System and develop a system to handle the County's EMS calls to revise and enhance the Emergency Medical Services Billing n System. l . 88-0300 Emergency Medical Services Debit Credit Emergency Medical Services EMS Fees $10,000 Finance Contracted Services $10,000 Budget Amendment Reported for Entry Into the Record Non-Departmental 88-0295 Non-Departmental Debit Credit Non-Departmental Contingencies $20,000 Food Bank of the Lower Cape Fear Contribution to Outside Agencies $20,000 Explanation: Approved by County Commissioners at May 2, 1988, meeting for allocation of funds to the Food Bank of the Lower Cape Fear in the amount of $20,000 for Fiscal Year 1987-88. n Adoption of Proclamation Designating the week of May 4-18, 1988, as Historic Preservation Week in New Hanover County The Commissioners adopted a proclamation designating the week of May 4-18, 1988, as Historic Preservation Week In New Hanover County. A copy of the proclamation is contained in Exhibit Book XVI, Page 19. Award of Bids for Furnishings - Renovated Courthouse The Commissioners awarded the following low bids for furnishings in the Renovated Courthouse: Knoll/Smokador Accessories to Office Showcase - $1,995.25 Krueger Chairs to Rawley Apperson, Inc. - $27,480.14 Furnishings by Herman Miller Furnishings to Klingman Williams - $8,303.94 Steelcase Tables to Office Showcase - $1,481.35 [] Approval of Budget Amendment #88-0304 88-0304 Courthouse Renovation - Phase 2 Debit Credit Courthouse Renovation - Phase 2 Transfer In (from General Fund) $7,000 Courthouse Renovation - Phase 2 Capital Outlay $7,000 " MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /5'/ Non Departmental Miscellaneous $7,000 Non Departmental/Transfer to Other Funds (to Courthouse - Phase 2 Transfer/Courthouse - Phase 2 $7,000 I' Explanation: To transfer to Courthouse Capital Project for furnishing Rooms 302, 310 and 312. Approval of Budget Amendment #88-0305 88-0305 Courthouse Phase II Debit Credit Sales Tax Refund $14,857 Capital Outlay Equipment $14,857 Explanation: Budgeting of Sales Tax Refund for Courthouse Furnishings. Approval of Budget Amendment - Tax Department 88-0286 - Tax Department Debit Credit Ad-Valorem Taxes First Year Prior $33,500 1 Contracted Services Refunds Salaries $20,000 8,500 5,000 Explanation: To cover unbudgeted cost of 1988 revaluation and increased refunds to taxpayers. Approval of Budget Amendment for Various Departments 88-0296 Various Departments Debit Credit County Commissioners Insurance and Bonds $32,281 County Garage Insurance and Bonds $2,675 Emergency Services Insurance and Bonds 3,545 Emergency Medical Services Insurance and Bonds 8,202 Inspections Insurance and Bonds 2,948 I Aging/Senior Center Insurance and Bonds 100 Library Insurance and Bonds 1,542 Non-Departmental Insurance and Bonds 13,269 Explanation: Realignment of Insurance to more accurately reflect insurance insurance expenditures. ~ " MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) IS~ Budget Amendments Approved by Budget Officer Reported for Entry Into the Record 88-0279 Health Department Debit Credit Administration - Health Federal, State Health Revenue $1,149 Administration - Health Departmental Supplies $1,149 o Explanation: Additional State revenue of $1,149 for general budget. PRESENTATION OF GIFT TO COMMEMORATE BELK'S CENTENNIAL CELEBRATION Mr. Ken Bishop, Vice-President of Belk Beery Company, presented coffee mugs to the County Commissioners and Staff commemorating Belk's Centennial Celebration. He invited the Commissioners to attend a celebration on Saturday, May 28, 1988, at 9:30 A.M. in Belk Beery Department Store to enjoy a birthday party. Chairman O'Neal, on behalf of the Commissioners, expressed appreciation to Mr. Bishop for the mugs and invitation. ADOPTION OF PROCLAMATION DESIGNATING MAY 18, 1988, AS TRANSIT APPRECIATION DAY IN NEW HANOVER COUNTY Commissioner Retchin, a member of the National Association of Counties Transportation Steering Committee, requested adoption of a proclamation designating Wednesday, May 18, 1988, as National Transit Appreciation Day in New Hanover County. He commented on transportation problems facing all local elected officials stressing the importance of continued federal funding to mass transit. Commissioner Corbett commended Commissioner Retchin on [] bringing this importance issue before the Board. He commented on the transportation projects now in progress such as Smith Creek Parkway and construction of an outer loop recommending that the City and County begin immediately to work with the State on protecting the right-of-ways for major corridors. He recommended this issue be discussed at the joint City/County meeting scheduled for the end of the month. Commissioner Barfield cautioned against local elected officials becoming too involved in transportation projects stating State officials and professional engineers should be determining location factors and design of major highways, not local officials. After further discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to adopt the proclamation designating May 18, 1988, as National Transit Appreciation Day in New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is contained in Exhibit Book XVI, Page 18. PUBLIC HEARING FOR DISCUSSION OF PROPOSED 1988-89 NEW HANOVER COUNTY BUDGET Vice-Chairman O'Neal opened the Public requested all persons wishing to comment to remarks to three minutes. FISCAL YEAR c Hearing and limi t their Vice-Chairman O'Neal asked if anyone present would like to comment on the proposed Fiscal Year 1988-89 New Hanover County Budget. The following persons commented: .~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /5'.3 " (1) Mr. Donald Petersen, representing the Solid Waste Task Force, expressed concern for funding not being appropriated in the 1988-89 Budget to hire two trash wardens assigned to the Engineering Department to enforce the Litter Ordinance. He also expressed concern for not moving forward with the hiring of necessary personnel to establish a mandatory trash collection system throughout the County. I (2) Mr. Robert Kendrick, representing the North Carolina Taxpayers Legal Fund, commented on the proposed budget of $78 million requesting that the budget be reduced by another $1 million and that no salary increases be given to employees earning over $30,000 annually. County Manager Cooper stated the proposed budget includes a 5% increase for all employees and more than 5% for lower paid employees with maximum merit increases cut from 7 1/2% to 2 1/2%. He stated basically employees sacrificed merit increases for an across-the-board increase. Commissioner Barfield stated the proposed budget has been reduced to $73 million. He stressed the importance of trying to equally meet the needs of all agencies and groups stating he feels the proposed budget is fairly distributed. (3) Mr. Dick Carter strongly reprimanded the Vice-Chairman for not allowing citizens, who pay the bill, adequate time to exercise their right to be heard, question, or debate any funding item listed under the proposed budget. He stated local government is being placed out of the means of its citizens when basic rights are not acknowledged. I ( 4) Ms. M. W. Bodey, a resident of Castle Hayne, expressed appreciation to the Commissioners for holding the property tax rate to $.71. She commented on travel, meetings, and schools asking how these funds are disbursed. County Manager Cooper explained the travel policy and reimbursement of expenses. (5) Mr. David Carnell, Chairman of the Museum Board of Trustees, respectfully requested the Commissioners to reconsider adding a new position, Assistant Director of the Museum, to the 1988-89 Budget commenting on the need for this position with the current museum expansion. Commissioner Corbett, a member of the Museum Board of Trustees, stated the position was necessary and requested support. County Manager Cooper stated the position could be funded for nine months at a cost of $25,000. He cautioned the Commissioners for setting a precedent by allowing a department or agency to come before the Commissioners to acquire a request that was not recommended in the budgetary process stating next year all agencies could appear twice. I (6) Mr. Dan Woodcock, a resident of the County, expressed concern for funding of the YAWHEW Center cautioning the Commissioners on using public money to financially assist a religious organization. County Attorney Pope stated after review of the YAWHEW Center and its form of operation, the agency is a non-profit corporation organized to deal with abused and neglected children with no form of mandated religious activities; therefore, he has no problem with the funding request. Ms. Carla Roberts, Executive Director of the YAWHEW Center, stated the agency was composed of many different churches and civic organizations. She emphasized the importance of providing a home to care for abused children stating this was the purpose for establishing the center. Commissioner Barfield commended Ms. Roberts for the dedication and hard work given in trying to establish this center which is so badly needed. He encouraged her to move forward with the project. ~ ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /i~ Vice-Chairman O'Neal closed the Public Hearing. After discussion of comments received from the general public, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to increase the Museum Budget by $20,000 and reduce Contingencies by $20,000 to hire an Assistant Museum Director for nine (9) months of Fiscal Year 1988/89. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal n Absent: Chairman Dolan ADOPTION OF BUDGET ORDINANCE FOR FISCAL YEAR 1988/89 Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to adopt the Budget Ordinance as amended with an additional $20,000 to the Museum Budget and to authorize the Chairman or Vice-Chairman to execute the document. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan A copy of the Budget Ordinance is contained in Exhibit Book XVI, Page 19. ADOPTION OF BUDGET ORDINANCES FOR NEW HANOVER COUNTY WATER AND SEWER DISTRICT AND NEW HANOVER COUNTY SPECIAL FIRE n DISTRICT Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to approve the Budget Ordinance for the New Hanover County Water and Sewer District as presented and to approve the Budget Ordinance for the New Hanover County Special Fire District as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Copies of the Budget Ordinances are contained in Exhibit Book XVI, Page 19. BREAK Chairman O'Neal recessed the meeting for a break from 8:15 o'clock P.M. to 8:29 o'clock P.M. PRESENTATION OF HOUSING PROGRAMS ADMINISTERED BY THE CITY OF WILMINGTON AND WILMINGTON HOUSING FINANCE & DEVELOPMENT , INC. Mr. J. D. Causey, Chairman of Wilmington Housing Finance & Development, Inc., commented on this non-profit organization and housing rehabilitation projects currently being performed in the City. He introduced Mr. Scott Redinger, the City's Staff Administrator of Wilmington Housing Finance & Development, Inc., who explained the purpose of the non-profit organization and presented the following housing programs offered by the City: n I. Rehabilitation 1. Direct Loans ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /~S' " 2. Rental Rehabilitation 3. HUD 312 4. Purchase Renovation II. Single Family Housing 1. FHA 203 (b) Conventional 2. N. C. Housing Finance Agency Single Family 3. Second Mortgage Loans I III. Multi-family Housing 1. Revenue Bond Financing 2. Tax Credit Projects Mr. Redinger stated within the past four to eight years, federal funds appropriated to Housing Authorities have been greatly reduced thereby eliminating new production money to build new housing units. He stated after deliberation by the City of Wilmington and Housing Authority, it was the conclusion that utilization of services provided by a non-profit corporation could be most beneficial in continuing housing rehabilitation. The three basic reasons for establishing a non-profit corporation are as follows: 1. To address unmet housing needs. 2. Provide more funding for housing programs 3. Increase production of housing. Mr. Redinger gave background information on the purchase renovation program stating the City of Wilmington is the first City in the State of North Carolina to offer this program. I Mr. Alan Jones, Director of the Housing Authority, commented on the purchase rehabilitation program, called 203K FHA, with origination of loans with First Union National Bank and United Carolina Bank. He stated this is the first 203K Program in the Southeastern United States emphasizing the importance of this program in opening up opportunities for a first-time home buyer and at the same time establishing a rehabilitation program without using local funds. After discussion of various programs and the non-profit organization, Vice-Chairman O'Neal expressed appreciation to Mr. Redinger for a most informative presentation and City Manager, Mr. William B. Farris, for giving of their time to attend the meeting and present an excellent program. Commissioner Barfield commented on development within the inter-city and expressed concern for fees charged to small investors when constructing affordable rehabilitation housing, particularly the City's impact fee. He requested the City Manager to approach the City Council for discussion of the following issues: I 1. Amend the formula for the Impact Fee into one lump sum instead of calculating the fee by the numbers of bedrooms and baths per structure. 2. Amend the parking regulation which requires a parking space beside the rehabilitated house. In many instances, the distance between houses is only two (2) feet. APPROVAL OF REQUEST BY THE CITY OF WILMINGTON FOR SIX-MONTH OPTION TO ACQUIRE THE SOCIAL SERVICES BUILDING LOCATED AT 1020 RANKIN STREET Mr. J. D. Causey, Chairman of Wilmington Housing Finance & Development, Inc., gave background information on ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) I~(' the City I S request for a six-month option to acquire the Social Services Building located at 1020 Rankin Street. He stated Mr. Scott Redinger would further explain the proposed program. Mr. Redinger stated the Social Services Building offers the Wilmington Housing Authority, the Non-Profit Corporation, and City of Wilmington an unique opportunity to provide housing for lower-income elderly persons. He commented on the project stating at this time there is no certainly that the program can be created; however, the 0'_ . Non-Profit Corporation is willing to allocate funding for a market analysis and study as well as borrow money from the State Housing Finance Agency under the Catalyst Program if the study seems feasible. He stated the Non-Profit Corporation can initially borrow $20,000, with $10,000 forgiven if the project does not move forward. In the months of May and June 1988, the Non-Profit Corporation will discuss with potential private developers their experiences with converting older buildings for housing projects. He gave details on the Non-Profit Corporation obtaining a partnership with a private developer. This partnership will allow the Non-Profit Corporation to become the managing general partner with the authority to obtain equity funds from the private developer which will reduce the amount of money borrowed for debt service; therefore, the units can be rented at a lower rate. He stated HUD and Highland Mortgage Corporation will be contacted with reference to issuance of FHA multi-family insured loans for a period of 40 years which will again reduce the debt service and provide for lower rental rates. Other aspects to be investigated are identification of sources of private financing; government financing at a below market interest rates; discussion with real estate syndicators for sale of tax credits with equity partners; discussion with tax attorneys for the best partnership structure; and availability of Section 8 n Assistance funds from the federal government to subsidize rents for lower income elderly persons. Mr. Redinger stated . without the Section 8 subsidy funds, the project will not be possible; therefore, the City Council and Board of County Commissioners will be requested to contact elected Congressmen, both in the U. S. House of Representative and U. S. Senate, to look favorably upon allocation of Section 8 funds to this project. Mr. Redinger presented the following development schedule for the proposed project: June 1988 Execute Option on the Social Services Building. Authorize Market Study to determine feasibility of proposed project. July 1988 If feasible, authorize the architect to draw preliminary plans. Sept. 1988 Submit application for FHA Multi- family Commitment Nov. 1988 Confirmation Commitment of FHA Multi-family o Dec. 1988 Begin construction with completion of construction by December 1989 in order for investors to receive tax credits. Commissioner Barfield asked how investors would be selected. Mr. Redinger stated the investors will be identified by the syndicator who is attempting to sell the proj ect with the general partner being determined by the Non-Profit Corporation. I \. ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /S'1 " Discussion was held on what would happen to the building if the project is not successful. City Manager, William B. Farris, stated he was sure the County would like to write into the agreement an option for ownership or disposal of the building if the project is not feasible. I Mr. Redinger presented a sample floor plan reflecting how units in the present Social Services Building could be converted into a unit to accommodate one elderly person. He stated the building will provide space for construction of fifty (50) units. Discussion was held on the appearance of the entire block. City Manager Farris stated one reason this particular project appealed to the City Council was the opportunity to design a plan for the entire block including park areas. After discussion of options for the building if the project should be unsuccessful, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to direct the County Attorney to develop an option for the former Social Services Building using the guidelines proposed by the City of Wilmington for development of the building at no cost to New Hanover County. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan I APPROVAL OF REQUEST BY THE LOWER CAPE FEAR WATER AND SEWER AUTHORITY TO SEEK SPECIAL APPROPRIATION OF $2,000,000 FROM THE STATE OF NORTH CAROLINA Mr. Kurt G. Taube, Executive Director of the Lower Cape Fear Water & Sewer Authority, gave background information on expansion of the regional water supply system to Cape Industries on U. S. Highway 421. He stated the expansion will provide up to 7.5 million gallons of raw water per day at a cost of about $4.1 million; however, if a larger capacity project is constructed at an additional cost of $2.0 million the system will provide 27 million gallons of water per day and at the same time expand the the raw water supply to meet future needs of New Hanover County. Mr. Taube requested the Commissioners to contact local legislators to support the Lower Cape Fear Water and Sewer Authority's efforts to seek a special appropriation from the State for installation of a larger project. He also stated if the special appropriation is not granted, he would like to further discuss the proj ect wi th the Board of Commissioners of New Hanover and Pender to see if both counties would be interested in assisting financially with the project. I After discussion of the importance of the expansion and potential development along the U. S. Highway 421 corridor, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to endorse the concept of constructing a larger capacity project and authorize the Vice-Chairman to write a letter to our local legislators supporting the Lower Cape Fear Water and Sewer Authority's efforts to seek a special state appropriation in the amount of $2,000,000 to oversize the water supply extension. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan -~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) /~i. TAX APPEAL OF 1987 VALUATION AND TAX LISTING PENALTIES FOR RAMADA INN, GREENTREE INN, AND UNIVERSITY ARMS APARTMENTS BY JEAN AND HAROLD GREENE Tax Administrator Register stated Mr. Greene was granted a filing extension until March 15, 1987. When the business listing forms were submitted by Mr. Greene postmarked March 11, 1987, the real estate listings for the the Ramada Inn and Greentree Inn were enclosed with the listing for Uni versi ty Arms Apartments not included. He stated this listing has not been received as of this date. Therefore, in order to avoid loss of value from failure to list, the Tax Office maintains a control of assessment records which allows for discovery with application of penalties. He stated the real estate listings are deemed to be "discovered" with statutes allowing compromise or release by the Board of County Commissioners. Tax Administrator Register stated the total penalty assessed is excessive for the infraction and recommended a reasonable penalty be applied to maintain respect and discipline for the tax process and deadlines. Vice-Chairman O'Neal asked if the appellant was present and would like to comment. Mr. Harold Greene, the appellant, stated as a citizen he has always paid taxes promptly. He respectfully requested a reduction in the penalty assessed. Commissioner Retchin and Commissioner Corbett both stated Mr. Green is a good corporate citizen and has an outstanding tax payment record; therefore, some form of reduction in the penalty assessed should be granted. After further discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to reduce the penalty to $500. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan INTRODUCTION OF BOND ORDER AUTHORIZING $27,500,000 SOLID WASTE DISPOSAL BONDS TABLED UNTIL JULY 1988 County Manager Cooper stated the items listed for approval of introducing a Bond Order authorizing $27,500,000 Solid Waste Disposal Bonds is predicated on a vote of the people on August 2, 1988. He stated if this date is agreeable to the Commissioners action should be taken approving the introduction of the Bond Order calling for a Public Hearing on June 6, 1988, and authorization for publication of Bond Order with Notice of Public Hearing and filing of Debt Statement to be made on May 20, 1988. After discussion of holding a Special Election or placing the bond referendum on the regular election being held in November, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to table this item until July 1988 allowing time to schedule the referendum as part of the November election. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Further discussion was held on the importance of this bond referendum to New Hanover County in addressing and resolving the solid waste problem. It was the consensus of \ ~ / o o o MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) .., '.1.5.9 the Commissioners to request the County Manager and Staff to begin preparing a public relations program addressing all aspects of the bond issue in order to thoroughly inform the public of the Steam Plant Expansion well in advance of the November election. I ADOPTION OF RESOLUTION OF INTENT TO CLOSE PERRY ROAD Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to adopt a Resolution of Intent calling for a Public Hearing on June 20, 1988, to consider closing Perry Road in Cape Fear Township. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan A copy of the Resolution of Intent is contained in Exhibit Book XVI, Page 19. I FIRST READING OF ORDINANCE AMENDING THE NEW HANOVER COUNTY CODE OF ORDINANCES TO INCLUDE "ARTICLE X, RESTRICTED USE OF CERTAIN COUNTY PROPERTY" UNDER CHAPTER 12 OFFENSES Assistant County Manager, Mary Gornto, stated over a period of months, County employees with assigned parking space in the lot off of fourth Street have been personally threatened and had automobiles vandalized. She stated the proposed Ordinance will enable the County to restrict the lot to authorized personnel only and also enable the Sheriff's Department to enforce violations of the Ordinance when and if they occur. She also commented on the plan to install fencing around the lot to further improve the situation. Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to adopt the Ordinance upon the first reading. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Due to all Commissioners not being present, the Ordinance will require a second reading to be scheduled on June 6, 1988, for final adoption. MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER AUTHORITY Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to convene from Regular Session to hold a Regular Meeting of the New Hanover County Water and Sewer District. Upon vote, the MOTION CARRIED AS FOLLOWS: -I Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Vice-Chairman O'Neal convened from Regular Session at 9:41 o'clock P.M. Commissioner Retchin MOVED, SECONDED Corbett to reconvene to Regular Session. MOTION CARRIED AS FOLLOWS: by Commissioner Upon vote, the Voting Aye: Commissioner Barfield ~ 1.6'0 MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Vice-Chairman O'Neal reconvened to Regular Session at 10:02 o'clock P.M. FIRST READING OF ORDINANCE AMENDING THE NEW HANOVER COUNTY WATER AND SEWER ORDINANCE TO APPROVE A TIME PAYMENT PLAN FOR n" WASTE WATER TREATMENT PLANT CAPACITY FEE (IMPACT FEE) Director of Engineering & Facilities, Ed Hilton, presented an amendment to the Water and Sewer Ordinance establishing a Time Payment Plan for residential impact fees as follows: 1. Payment of entire impact fee in the amount of $375.00 at time of application for building permit OR 2. A time payment plan with the first payment of $37.50 (10% of the total impact fee) due at the time of application for a building permit with nine (9) monthly payments of the same amount due and payable on the first of each month thereafter until paid in full. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to adopt the Ordinance as presented upon the first reading. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal n ,,) Absent: Chairman Dolan Due to all Commissioners not being present, the Ordinance will require a second reading scheduled on June 6, 1988, for final adoption. COMMITTEE APPOINTMENTS NOMINATION OF KAREN GOTTOVI TO SERVE ON THE COASTAL RESOURCES COMMISSION Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to nominate Karen Gottovi for reappointment to serve on the Coastal Resources Commission as a Member At-Large. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal I,' NOMINATION OF COL. PAUL S. DENNISON TO SERVE ON THE COASTAL I I RESOURCES COMMISSION l... ~ Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to nominate Col. Paul S. Dennison to serve on the Coastal Resources Commission as an engineering representative. Upon vote, the MOTION CARRIED AS FOLLOWS: Absent: Chairman Dolan Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal I~ ~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) '1-61 Absent: Chairman Dolan APPOINTMENT OF PLANNING DIRECTOR, DEXTER HAYES, TO SERVE ON THE HIGHWAY 17 TRANSPORTATION ASSOCIATION BOARD OF DIRECTORS Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to appoint New Hanover County Planning Director, Dexter Hayes, to serve on the Highway 17 Transportation Association Board of Directors. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan DEFERRAL OF APPOINTMENT TO "KEEP AMERICA BEAUTIFUL" BOARD OF DIRECTORS Since a Solid Waste Planner will be hired after July 1, 1988, it was the consensus of the Commissioners to defer making an appointment to the Board of Directors of "Keep America Beautiful" until that person is employed at which time he/she will automatically become a member of the Board. APPOINTMENT OF CLARA W. LAMB TO SERVE ON THE NURSING HOME ADVISORY COMMITTEE Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to appoint Ms. Clara W. Lamb to serve an unexpired term on the Nursing Home Advisory Committee. The term will expire April 1, 1991. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan APPOINTMENT OF ZITA G. REITBLATT TO SERVE ON THE DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Commissione,r Retchin MOVED, SECONDED by Commissioner Barfield to appoint Ms. Zita G. Reitblatt to serve a three-year term on the Domiciliary Home Community Advisory Committee. The term will expire on June 30, 1991. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan I APPOINTMENT OF MARLENE MOYER, MARTHA J. BELLIZZI AND RON SHACKELFORD TO SERVE ON THE NEW HANOVER COUNTY COUNCIL ON THE STATUS OF WOMEN Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to appoint Ms. Marlene Moyer, Ms. Martha J. Bellizzi and Mr. Ron Shackelford to serve three-year terms on the New Hanover County Council on the Status of Women. The terms will expire June 1, 1991. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan ~ 162 MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) ADDITIONAL ITEMS - COUNTY COMMISSIONERS Discussion of Selection Process for Consultant to Perform Personnel Management Study for the Depa:r:tment of Social Services Commissioner Barfield expressed concern for a statement in the County Manager's Status Report referencing selection of the consultant to perform the Personnel Management Study by County Staff and Social Services Staff. He questioned why members of the Department of Social Services' staff should be involved in the selection process. After discussion, it was the consensus of the Board to request the County Manager and staff to select a firm with final approval by the County Commissioners and Board of Social Services. o Discussion of Renaming Gordan Road to Jordan Road Commissioner Barfield stated Joe Augustine, Director of the Chamber of Commerce, and Helen Trask, an employee of the City of Wilmington Parks and Recreation Department, had contacted him concerning renaming of Gordan Road to Jordan Road. After discussion, it was the consensus of the Board to support the name change if the residents are in full agreement. Report on Port, Waterway, and Beach Commission Commissioner Corbett reported on his first meeting with the Port, Waterway and Beach Commission stating the local legislators were in attendance. A status report was presented by the U. S. Corps of Engineers which did not include renourishment for the Town of Wrightsville Beach until 1990 and provided no protection for the Ft. Fisher area. After discussion of these two concerns, the Corps of Engineers stated no project has been performed by the Corps 0 of Engineers at Ft. Fisher since 1982; therefore, in order to avoid the project becoming deauthorized, a renourishment ' project must be scheduled by 1992. Commissioner Corbett recommended forwarding a resolution to the State urging support of a renourishment project for the Ft. Fisher area within the near future. Commissioner Corbett also commented on funds appropriated by the Corps of Engineers for dredging stating inlets are not included in these projects and must be funded separately according to justification of commercial traffic. He stated no plans were presented that included any dredging projects for inlets in New Hanover County expressing concern for no scheduled work. After discussion, it was the consensus of the Board to prepare a resolution requesting the U. S. Corps of Engineers to schedule a project for the Ft. Fisher area with copies of the resolution being forwarded to the local legislators and Mayors of Carolina Beach and Kure Beach. Human Relations 25th Anniversary Commissioner Corbett commented on the Human Relations 25th Anniversary stating everyone was reminded of how much progress has been accomplished in this area. He complimented the Director of Human Relations, Bill Jessup, for the outstanding job being performed presently and throughout the years in managing the Human Relations Department. o Discussion of Joint Meeting with City of Wi1mington Clerk to the Board, Lucie F. Harrell, stated no confirmation has been received from Mayor Betz for the tentatively scheduled joint meeting of the City Council and Board of County Commissioners on May 31, 1988, at 7:00 P.M. She stated Mayor Betz is to discuss this issue with the City Council tomorrow morning and will confirm sometime that day. II~ MINUTES OF REGULAR MEETING, MAY 16, 1988 (CONTINUED) 183 ~ Report on Board Meeting of North Carolina Aquariums In Beaufort, North Carolina Vice-Chairman 0' Neal stated he attended a meeting of the Board of Directors of the North Carolina Aquariums in Beaufort, North Carolina, with the main topic centering around the "constant sea level rise." He stressed the importance of studying this issue in order to protect the future of our beaches and wetlands. I Announcement of Park Tour County Manger Cooper reminded the Commissioners of the Park Tour on Monday, May 23, 1988, at 4:00 P.M. Discussion of Presentation by Health Department on Issuance of Septic Tank Permits Commissioner Barfield asked why the presentation by the Health Department on issuance of septic tank permits was not placed on the agenda. County Manager Cooper stated the Health Director, Bob Parker, was unable to attend this meeting; therefore, he had scheduled the presentation for the 2nd meeting in June. Commissioner Barfield requested the County Manager and Director of the Health Department to invite State officials to attend the meeting in order to understand state septic tank regulations as well as local regulations. ADDITIONAL ITEMS - COUNTY ATTORNEY I Discussion of Republic Parking Agreement New Hanover County Airport County Attorney Pope stated a memorandum had been forwarded to the Commissioners explaining problems being experienced with the Republic Parking agreement at the Airport. He requested authorization to proceed with a Declaratory Judgement Proceeding, if necessary, to resolve the matter. After discussion, it was the consensus of the Board to authorize the County Attorney to proceed with a Declaratory Judge~ent Procedure as requested. ADJOURNMENT Commissioner Retchin MOVED, SECONDED by Corbett to adjourn. Upon vote, the MOTION FOLLOWS: Commissioner CARRIED AS Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman Dolan Chairman O'Neal adjourned the meeting at 10:58 o'clock P.M. I r-iye;;;:Z::d' '-/~ F. Harrell Clerk to the Board ~