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HomeMy WebLinkAbout1988-10-17 Regular Meeting I I I ,., 2'99 MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, October 17, 1988, at 9:00 o'clock A.M. in the General Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Robert G. Greer; Vice-Chairman Fred Retchin; Chairman Nolan O'Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman O'Neal called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Duane Cook, Pastor of the Cape Fear Gospel Rescue Mission, gave the invocation. County Attorney, Robert W. Pope, led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman 0' Neal asked if anyone from the general public would like to comment on an item not listed on the Regular Agenda or an item listed on the Consent Agenda. The following item was presented and discussed: Proposed Revisions to New Hanover County Ordinance, Article VII, "Regulations of Mechanical Work" Mr. David Moore, representing the Cape Fear Heating and Air Conditioning Contractors Association, presented proposed revisions to Article VII of the New Hanover County Ordinance pertaining to the journeymen's program. He requested the Commissioners to review the proposed revisions and place this item on a future agenda for further discussion and consideration. After discussion, it was the consensus of the Board to accept the proposed revisions for review by the Director of Inspections and direct the County Manager to place this item on the agenda for the first or second meeting in November. APPROVAL OF CONSENT AGENDA Commissioner Corbett requested Item #11 be removed from the Consent Agenda for discussion at the end of the meeting in order to decide if a consultant is needed for design and inspection of the water tank on U. S. Highway 421 when cleaning and repainting. After discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Greer to remove Item #11 from the Consent Agenda and approve the remainder of the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA ITEMS Approval of Amendment to Talbert-Cox Work Authorization 86-2 - New Hanover County Airport The Commissioners approved an amendment to Work Authorization 86-2 in the amount of $4,470 for consulting services provided by Talbert-Cox & Associates for design of pavement repairs and special services for subsurface investigations and engineering surveys for Run 16-34 pavement repairs. The County Manager was authorized to execute the document. Designation of New Hanover County Department of Aging as Focal Point on Aging for 1988-89 The Commissioners designated the New Hanover County Department of Aging as Focal Point on ~ging for 1988-89 and assigned the Aging Case Manager as requested. ~ 3 ~s OF REGULAR MEETING, OCTOBER 17, 1988 (CONTINUED) Approval of Budget Amendment - Domestic Violence Shelter Services The Commissioners approved the following Budget Amendment to accept pass through funds for the Domestic Violence grant. No county funds are involved. 89-0066 Outside Agencies/Domestic Violence-Shelter Services Debit Credit Outside Agencies/Flow Through Grants Victim Assistance Grant $20,000 Outside Agencies/Domestic Violence/ Shelter & ,Services Contributions to other Agencies/ Victim Assistance ('\ LJ $20,000 Approval of Budget Amendment - Airport Apron Paving Project The Commissioners approved the following Budget Amendment to set up the budget for the Airport Apron Paving Grant accepted by the Board on September 18, 1988: 89-0063 Airport Debit Credit Airport/Airside Construction Federal Grant State Grant Transfer In (from Airport Operating Funds) $2,177,484 139,310 17,568 Airport/Improvement Project - 03 Transfer In (from Airport Operating Funds) 1,182,432 Airport/Airside Construction General Contract Engineering $2,062,231 272,131 n l/ Airport/Improvement Project - 03 Contingency 1,182,432 Waiver of Tap Fee for Plumbing/Sewer Connection Assistance Program The Commissioners waived the tap fee for the County's Plumbing/Sewer Connection Assistance Program for low-income households. Contracts will stipulate that plumbing contractors will comply with all regulations related to the plumbing and sewer connections. Approval of Amendments to New Hanover County Museum Board of Trustees By-Laws The Commissioners approved amendments to the New Hanover County Museum Board of Trustees by-laws as presented. The amendments provide for language consistency throughout the by-laws and revise the committee structure to meet the needs of the Museum and Board of Trustees. A copy of the amendments is contained in Exhibit Book XVI, Page 33. r "----~ Reclassification of Home Health Public Nurse I Positions - New Hanover County Health Department The Commissioners approved the reclassification of positions from Public Health Nurse I (Salary Grade 68) to Public Health Nurse II (Salary Grade 70) as recommended by the Eastern Regional Office of State Personnel. Reclassification Department The Commissioners approved Real Estate Officer (currently of Real Estate Position Engineering the reclassification of Assistant vacant) to Assistant to Utility '",,- I I I MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 ( CONTINUED) 301 ~ Maintenance Supervisor at the same salary additional funds required. The reclassification the Engineering Department based on future operation of the Sewer System. range with no was requested by needs for the Acceptance of Change Order Report #7 - Engineering Department The Commissioners accepted Change Order Report #7 for the period ending September 30, 1988, as presented by the Engineering Department. A copy of the report is contained in Exhibit Book XVI, Page 33. waiver of Tip Fees for Destruction of Confidential Court Records - Engineering Department The Commissioners waived tip fees for destruction of court records as requested by the Administrative Office of the Courts contingent upon the release of witness responsibility and coordination with the Steam Plant Operation. Acceptance of Reports for New Hanover County Tax Collections The Commissioners accepted reports as submitted by the Collector of Revenue for Tax Collections through September 30, 1988, for New Hanover County and the New Hanover County Fire District. Copies of the reports are contained in Exhibit Book XVI, Page 33. Approval of Abatements and Refunds - Tax Department The Commissioners approved the abatements and refunds as submitted by the Tax Administrator. A copy of the report is contained in Exhibit Book XVI, Page 33. Approval of Delinquent Application to Exempt One Parcel of Property for St. Stanislaus Church - R017-00-003-004-000 The Commissioners approved an application to exempt one parcel of property inherited by St. Stanislaus Church for the tax year 1988 since the property is not being used for religious purposes or is not being used to derive income. Exemptions Assembly Conference Approval of Delinquent Application for Property Tax and Release of Tax for Independent Baptist (R050-07-002-006-001) and Advent Christian (R079-11-001-001-000) The Commissioners approved the following applications for property tax exemptions for the year 1988 and released taxes as recommended by the Tax Administrator: Name Independent Baptist Assembly Advent Christian Conference Amount of Tax Released $139.65 $ 63.75 Release of Room Occupancy Tax Penalties The Commissioners released the following room occupancy tax penalties as recommended by the Collector of Revenue: Name Amount Century 21 Prime, Inc. (Acct. #1283) Joe Priest Realty, Inc. (Acct. #0780) Lexington Apts. (Acct. #0939) of Tax Released $313.56 $ 20.00 $470.84 Adoption of Resolution to Add Roads to the State Maintained Secondary Road System The Commissioners adopted a resolution to add the following roads to the State Maintained Secondary Road System: A portion of Musevale Drive and Manteo Court in Sunpointe Subdivision (Div. File #594-NH) ~ 3 ~NUTES OF REGULAR MEETING, OCTOBER 17, 1988 ( CONTINUED) A copy of the resolution is contained in Exhibit Book XVI, Page 33. Renewal of Contract with Attorney Louis K. Newton for Tax Collections and Foreclosures - Legal Department The Commissioners approved renewal of the contract with Attorney Louis K. Newton for tax collections and foreclosures. The contract will be renewed under the same terms as in the existing contract. Adoption of Resolution to Accept an Offer of Purchase for ~ Property OWned by the City of Wilmington and New Hanover County I I The Commissioners adopted a resolution accepting an offer ~ J from Queen C. Cokley and Daisy C. Williams to purchase the following surplus property owned by the City of Wilmington and New Hanover County. The property represents an ad valorem tax value of $1,310 as of 1983. Parcel Number R04813-013-034.000 Address 705 N. 6th Street Amount of Offer $786.00 A copy of the resolution is contained in Exhibit Book XVI, Page 33. AUTHORIZATION TO PROCEED WITH CONCEPT OF EXPANDING THE NEW HANOVER COUNTY JAIL Sheriff Joe McQueen commented on the need to expand the New Hanover County Jail stating overcrowding has occurred 35 times out of the past 44 months. He stated in order to meet the current and future jail needs, 120 new cells should be added to the existing facility. Partial funding may be secured through negotiations with the U. S. Marshal Service; however, in order to secure the grant it will be necessary for the Commissioners to approve the concept of expanding the jail and provide an estimate of costs involved. Sheriff McQueen requested approval of the concept with selection of an architect to design and provide a n projected cost for expansion of the jail. lJ Commissioner Corbett commented on a recent visit to the jail expressing concern for housing of female DWI's along with other convicted felons. He emphasized the importance of providing safety for Law Enforcement Officers working in the jail, particularly under overcrowded conditions. Commissioner Corbett complimented Sheriff McQueen and the Jail Staff for operating an efficient and well maintained facility. After discussion on the need to expand the j ail and the importance of obtaining state and federal funding for the expansion, Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to approve the concept of expanding the jail authorizing the Sheriff to apply for a federal grant. Upon vote, the MOTION CARRIED UNANIMOUSLY. Discussion was held on the selection of an architect. Vice-Chairman Retchin asked if the original plan for the Law Enforcement Building included recommendations for expansion of the jail. After discussion of consulting with the original architect, Commissioner Barfield MOVED, SECONDED by Vice-Chairman Retchin to direct the County Manager to consult with Ballard McKim and Sawyer and report back to the Board with a recommendation on the cost and feasibility of expanding the jail. Upon vote, the MOTION CARRIED UNANIMOUSLY. [ <P DISCUSSION OF FUNDING FOR DAY CARE SERVICES PROVIDED BY THE DEPARTMENT OF SOCIAL SERVICES Ms. Julie Jackson, Supervisor of the Day Care Work Program, discussed the Department of Social Services' operation of the mandated Day Care Program for low income parents. She presented figures comparing 1987-88 funding to 1988-89 funding stating if additional funds are not received in the current fiscal year, the remaining balance of $258,510 will allow the program to continue for approximately four months. Figures were presented comparing ~ I I I MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 ( CONTINUED) ., 36)3 DSS assistance provided to a working mother receiving Day Care benefits versus a non-working mother receiving DSS assistance as follows: .. Working Mother Receiving Day Care Services 4 Months Period of Time Non-working Mother Receiving DSS Benefits 4 Months Period of Time $1,200 $3,500 Ms. Jackson commented on the benefits derived by providing day care to working mothers such as breaking the cycle of poverty, building self-esteem, and becoming a tax paying member of the community. She stated children receiving day care are provided a head start in life by building self-confidence, a better retention capability when beginning school, reduction in special education programs, reduction of delinquency, less pregnancy, and increased lifetime earnings. She stressed the importance of maintaining the present level of day care services in New Hanover County and requested the Commissioners to join the Board of Social Services in lobbying the State Legislators for addi tional funds to continue this program through the current year. Discussion was held on Day Care funding. Commissioner Corbett recommended encouraging employers to set up day care programs asking if the Department of Social Services is promoting this idea. Director of Social Services, Wayne Morris, stated a Day Care Forum is being planned with presentations by a representative from a fast food company in Raleigh who has hired a Day Care Director, and a representative from a consortium in Charlotte composed of private and public agencies working together to address day care needs. He stated the Commissioners will be informed of the date and are invited to attend. Vice-Chairman Retchin commented on the recommendation of the Budget Officer to maintain the level of service as provided last year and MOVED, SECONDED by Commissioner Barfield to join the Board of Social Services in lobbying for increased funding from the state and federal government for provision of day care services, and to go on record, as a Board, to commit to funding this shortfall when and if it occurs. The floor was opened for discussion. Commissioner Barfield requested Vice-Chairman Retchin to amend the motion to commit to funding not to exceed $150,000 (the same amount funded last year) if a shortfall occurs. Commissioner Greer stated day care is a sensitive issue being discussed locally and nationally. He expressed concern for the government funding day care recommending industries becoming involved and supporting this program instead of government. Ms. Jackson stated fast food industries and other businesses of this type are not "non-profit companies" and do not receive tax credits for providing day care programs; therefore, these companies have no incentive to provide this service. After discussion of involving businesses and the community in meeting day care needs, Vice-Chairman Retchin amended his original MOTION to state the Commissioners will attend the Day Care Forum being planned by the Department of Social Services and commit to funding not to exceed $150,000 when and if a shortfall occurs in the DSS Day Care Program. The floor was opened for discussion. Commissioner Corbett stated -every member of the Board understands the need for providing day care; however, the entire community should be involved in addressing' this issue. He recommended waiting on a funding decision until the Day Care Forum has been held and businesses have had an opportunity to become involved. ~ 30 ll.INUTES OF REGULAR MEETING, OCTOBER 17, 1988 ( CONTINUED) Chairman O'Neal called for a vote on the AMENDED MOTION to attend the Day Care Forum being sponsored by the Department of Social Services and commit to funding the Day Care Program in an amount not to exceed $150,000 when and if a shortfall occurs in Fiscal Year 1988-89. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Greer Vice-Chairman Retchin Chairman O'Neal [J Voting Nay: Commissioner Corbett DEFERRED ACTION ON REQUEST TO RECLASSIFY TWO POSITIONS IN THE CHILDREN'S PROTECTIVE SERVICES UNIT OF THE DEPARTMENT OF SOCIAL SERVICES Director of Social Services, Wayne Morris, stated during the year October 1, 1986, through September 30, 1987, the New Hanover County Department of Social Services investigated 630 reports of child abuse and child neglect. From October 1, 1987, through September 28, 1988, the Department of Social Services investigated 1,056 reports of child abuse representing a 68% increase. He requested the Commissioners to consider reclassification of the following unfilled positions in order to strengthen the Children's Protective Services Unit: Social Worker II (P.G. 66) to Social Worker III (P.G. 68) Administrative Officer I (P.G. 67) to Social Worker III (P.G. 68) Director Morris stated this is a mandated program and under normal circumstances, he would request approval of two or three positions; however, in view of the Management Review Study to be performed, reclassification of the proposed positions would provide enough staff to work in the Children's Protective Service Unit until the study has been completed. o Chairman 0' Neal stated the Budget Officer has recommended deferring a decision on the reclassification request until the Management Review Study has been completed. After further discussion, Chairman O'Neal MOVED, SECONDED by Commissioner Corbett to delay reclassifying the positions until the Management Review Study has been performed. The floor was opened for discussion. Vice-Chairman Retchin made a SUBSTITUTE MOTION, SECONDED by Commissioner Greer to accept the need as indicated by the increase in reports of child abuse and child neglect and approve the reclassifications as requested by the Director of Social Services. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Greer Vice-Chairman Retchin Voting Nay: Commissioner Barfield Commissioner Corbett Chairman O'Neal Chairman O'Neal called for a vote on the original MOTION to defer reclassifying these positions until the Management Review li.J Study has been performed. Upon vote, the MOTION CARRIED AS . FOLLOWS: l_ Voting Aye: Commissioner Barfield Commissioner Corbett Chairman O'Neal Voting Nay: Commissioner Greer Vice-Chairman Retchin \" I I I MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 (CONTINUED) 305 " APPROVAL OF COUNTY FUNDING FOR MANAGEMENT REVIEW STUDY FOR DEPARTMENT OF SOCIAL SERVICES Commissioner Corbett expressed concern for delay in obtaining approval from the State to participate in funding the Management Review Study and MOVED, SECONDED by Commissioner Barfield to approve County funding for the study if no response has been received from the federal or state agencies within the next thirty (30) days. The floor was opened for discussion. Vice-Chairman Retchin and Commissioner Greer recommended waiting for a longer period of time before committing to this funding. Commissioner Barfield stressed the importance of expediting the study as quickly as possible in order to address needs of the Department of Social Services. Chairman O'Neal called for a vote on the MOTION to fund the Management Review Study if no response is received within thirty (30) days. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Chairman O'Neal Voting Nay: Commissioner Greer Vice-Chairman Retchin RELEASE OF FUNDS FOR RECEIVING HOME DEPARTMENT OF SOCIAL SERVICES Mr. William Hobbs, Chairman of the Board of Social Services, introduced Ms. Alice von Oesen and Mr. Matt Mathews, members of the Board, giving background information on the work of the Junior League and Ms. von Oesen in determining the need for a Receiving Home. He stated the Receiving Home is urgently needed and will not be in competition with the YAHWEH Center. Mr. Hobbs stated in May 1988 the Board of Social Services requested funding for a Receiving Home at which time the Commissioners allocated funds in the amount of $40,000 for FY 1988-89 with no funds being released until the Management Review Study has been completed. He stated the Board of Social Services and DSS Administrative Staff are not opposed to the Management Review Study; however, they are concerned about deferring action on important issues due to the study not being completed which was originally scheduled to be performed in August, 1988. Vice-Chairman Retchin commented on the need for a Receiving Home with the dramatic increase in child abuse reports and MOVED, SECONDED by Commissioner Greer to release the $40,000 already budgeted for FY 1988-89 in order for the Department of Social Services to proceed with establishing a Receiving Home. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Greer Vice-Chairman Retchin Chairman O'Neal Voting Nay: Commissioner Barfield Commissioner Corbett **Vote later changed to unanimous vote as requested by Commissioner Barfield and Commissioner Corbett. PREVIOUS ACTION RESCINDED WITH ACTION TAKEN APPROVING RECLASSIFICATION OF TWO POSITIONS IN THE CHILDREN'S PROTECTIVE SERVICES UNIT OF THE DEPARTMENT OF SOCIAL SERVICES Mr. Hobbs requested the Commissioners to reconsider action previously taken with reference to reclassifying the two positions previously deferred. Commissioner Barfield stated since release funds for establishing a a motion has passed to Receiving Home before ~ 3 0 ~INUTES OF REGULAR MEETING, OCTOBER 17, ;Jt~'8.8. (CONTINUED) performance of the study, the Board should reconsider reclassification of the two positions requested. He stated, for the record, since the Commissioners have granted all requests before the study has been performed, he will no longer support the performance or funding of the Management Review Study. After further discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Greer to rescind the previous MOTION to defer reclassification of the two positions until the Management Review Study has been completed and to approve the reclassifications of two positions in the Children's Protective n Services Unit as requested by the Department of Social Services. 'l Upon vote, the MOTION CARRIED UNANIMOUSLY. **Commissioner Barfield and Commissioner Corbett requested the Clerk to record the vote on establishing a Receiving Home as a unanimous vote since the previous action has been taken. Discussion was held on performing the Management Review Study. Mr. Hobbs commented on the importance of the study to the Department of Social Services and New Hanover County requesting the Commissioners to proceed with the study. After further discussion, it was the consensus of the Board to wait thirty (30) days as previously acted upon at which time a final decision will be made. BREAK Chairman O'Neal recessed the meeting for a break from 11:00 o'clock A.M. to 11:25 o'clock A.M. APPROVAL OF FOUR NEW POSITIONS FOR IMPLEMENTATION OF MEDICARE CATASTROPHIC COVERAGE ACT - DEPARTMENT OF SOCIAL SERVICES Ms. Elizabeth Schulz, Public Assistance Chief with the Department of Social Services, gave background information on implementation of the Medicare Catastrophic Coverage Act by January 1, 1989. She stated approximately 900 Medicare 0 recipients in New Hanover County will be eligible for this new coverage with inquires and applications having to be processed L through the local Department of Social Services within the court-ordered 45-day period. Failure to comply with this deadline will deprive clients of rightful benefits as well as expose the County to fiscal sanction. Ms. Schulz stated the State has requested four (4) Income Maintenance Caseworker I positions at Pay Grade 61 to meet this deadline at a cost of $40,000 with a county match of 50% (or $20,000). She respectfully requested approval of the new positions. Discussion was held on the use of temporary personnel to meet this workload. Ms. Schultz stated the use of temporary personnel was considered; however, with the complexity of the program and the constant rate of turnover among temporary personnel, it was the consensus of staff that four permanent positions are needed. She emphasized the importance of accuracy in administering the program stating a mistake could cost thousands of dollars. Discussion was held on the recommendation by the County Budget Officer to utilize temporary personnel and overtime pay to meet the deadline since the Management Review Study has not been performed. After discussion of the complexity of the program along with the federal mandate, Vice-Chairman Retchin MOVED, SECONDED by Chairman O'Neal to approve the four Income Maintenance Caseworker I positions as requested by the Department of Social Services. Upon vote, the MOTION CARRIED UNANIMOUSLY. o APPROVAL OF AGREEMENT BETWEEN NEW HANOVER COUNTY AND AERONAUTICS, INC. FOR RENOVATION AND USE OF OLD CONTROL TOWER AT AIRPORT Assistant Airport Manager, Jack Nolan, presented the agreement between the County and Aeronautics, Inc. for renovation and use of the old control tower stating the Commissioners approved the concept at the previous meeting with the request that the final document be prepared by the Legal Department. \ ~ I I I A'-"'-;;: MINUTES OF REGULAR MEET~G, OCTOBER 17, 1988 ( CONTINUED) ", 307 Commissioner Corbett requested an amendment to the note requiring personal endorsements by Wilmington General Aviation Industries, Inc. Mr. William Cherry stated Aeronautics is owned by his father Mr. Harry W. Cherry who is satisfied with the agreement as presented; however, he did not feel his father would have a problem with a personal endorsement. Mr. Cherry commented on the importance of establishing a Customs facility at the Airport stating as owner of Air Wilmington, he would be glad to endorse the note to ensure payment to the County. After further discussion, Commissioner Corbett MOVED, SECONDED Commissioner Greer to authorize the Chairman to execute the amended agreement which will require personal endorsements. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF AMENDMENTS TO THE NEW HANOVER COUNTY PERSONNEL POLICY Ms. Mary Ann Walton, Personnel Analyst II, gave background information on the following amendments to the New Hanover County Personnel Policy stating the reason for the proposed changes is to clarify the existing policy and ensure consistency in the application of personnel policies: 1. Amend Article III, Section 4(b) and (e) the County's policy of granting salary step based on meritorious performance. to reflect increases 2. Amend Article VII, Section 1, 12, 18, 27, 28 involving leave time provisions. Amend Sections 19 and 32 to enhance the benefits currently offered employees. 3. Amend Article VIII, Section 4, Grievance Procedures to be consistent with Appeal Procedures and ensure an efficient disposition of related matters. 4. Amend Article clarifying that employer. XI, Section 1 - to include the clause New Hanover County is an "At-Will" After discussion, Commissioner Corbett MOVED, SECONDED by Vice-Chairman Retchin to approve amendments to the New Hanover County Personnel Policy as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. o APPROVAL OF RESOLUTION WAIVING REQUIREMENTS FOR BID BONDS ON CERTAIN PURCHASES IN AMOUNTS LESS THAN $100,000 Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to adopt the resolution waiving requirements for bid bonds on purchases less than $100,000. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVI, Page 33. DISCUSSION OF BUILDING EXPANSION COSTS FOR HEALTH AND MENTAL HEALTH DEPARTMENTS Director of Engineering & Facilities, Ed Hilton, stated Synthesis was hired to develop plans and specifications for expansion of the Health Department and Mental Health Center. The design work has been completed with bids received above the budgeted amount for both projects; however, the consultant has received revised figures from the contractors reducing the cost but not materially altering the project function or scope. The revised plans have been reviewed and accepted by the Health Director and Director of the Mental Health Center. Director Hilton stated combining the projects would reduce the shortfall for expansion of the Health Department from $507,726 to $325,901. Commissioner Corbett expressed concern for the architect not being able to deliver figures at the estimated cost. Mr. Kent Harmon, the architect, commented on changing the scope of the project and the fact that a 5% contingency and inflation figure ~ 3 O~INUTES OF REGULAR MEETING, OCTOBER 17, 1988 ( CONTINUED) 'HAS not included in the preliminary figures when preparing the budget. Mr. Mel Martin, Director of the Mental Health Center, gave background information on the proposed expansion commenting on the closing of various institutions and the immediate need to establish a Detox Center. He stated New Hanover Memorial Hospital recognized this need at the beginning of the project and agreed to loan $500,000 interest free to the Mental Health Center with repayment over a period of ten (10) years. Once the project begins, the hospital will transfer $500,000 to the County for (l construction of the facility with the Mental Health Center being responsible for repayment. Mr. Martin stated the Mental Health l_ Center has raised an additional $262,000 through negotiations with State Mental Health officials out of which $40,300 has been converted to the County to pay for consulting services leaving a total of $722,000 for construction of the Detox Center. Mr. Martin stated after meeting with the State Mental Health Regional Director, he is optimistic that the $325,000 shortfall can be raised to complete the funding. Commissioner Barfield complimented Director Martin and the Mental Health Board for raising the funds needed to construct a Detox Center and encouraged the Commissioners to support this project. After discussion of the need for both expansions and money saved by combining the projects, Commissioner Corbett MOVED, SECONDED by Vice-Chairman Retchin to proceed with both projects and award the revised contracts as submitted by the Director of Engineering & Facilities. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF OFFICE SPACE LEASE BETWEEN NEW HANOVER COUNTY HEALTH DEPARTMENT AND GLEN MEADE SHOPPING CENTER ASSOCIATES FOR TEMPORARY RELOCATION OF HEALTH DEPARTMENT STAFF DURING 0 CONSTRUCTION Commissioner Barfield MOVED, SECONDED by Vice-ChairmanJ Retchin to approve the office space lease between the New Hanover County Health Department and Glen Meade Shopping Center Associates for temporary relocation of the Health Department Staff during construction. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING RECESS FOR A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Commissioner Corbett MOVED, SECONDED by Vice-Chairman Retchin to convene from Regular Session to hold a meeting of the District Board of Commissioners of the New Hanover County Water and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal convened from Regular Session at 12:23 o'clock P.M. Commissioner Corbett MOVED, SECONDED by Vice-Chairman Retchin to reconvene to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal reconvened to Regular Session at 12:59 o'clock P.M. n.! lJ APPROVAL OF CA-JARS AND CA-JARS/CICS COMPUTER SOFTWARE PACKAGES FOR MANAGEMENT INFORMATION SYSTEMS Mr. Steve Arrants, Director of Management Information Systems, gave background information on the purchase of computer software packages that will provide capability to allocate cost back to the various user departments and analyze use of the computer for future capacity planning. He requested the Commissioners to approve purchase of the packages in the amount of $19,110. i f t " \~ I I I MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 (CONTINUED) 3Q9 ,., Vice-Chairman Retchin MOVED, SECONDED by Commissioner Corbett to approve purchase of the computer software packages as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING RECESSED FOR LUNCH Chairman 0' Neal recessed the meeting for lunch from 1: 10 o'clock P.M. to 1:40 o'clock P.M. COMMITTEE APPOINTMENTS Appointment of Members to Serve on the Human Services Allocation Advisory Committee Chairman O'Neal MOVED, SECONDED by Vice-Chairman Retchin to appoint the following persons to serve on the Human Services Allocation Advisory Committee: Name Term Expiration of Term Paul D. Campbell Phyllis V. Roebuck Henri Lynn Brown G. Geoffrey Moore LeRoy D. Marshburn, Jr. Jeanette M. Johnston First First First First First First 10/18/91 10/18/91 10/18/91 10/18/91 10/18/91 10/18/91 Upon vote, the MOTION CARRIED UNANIMOUSLY. Reappointment of Jack Bragg and Appointment of Marsha R. Harris and Nello Filippini to Serve on the New Hanover County Zoning Board of Adjustment Commissioner Corbett MOVED, SECONDED by Vice-Chairman Retchin to reappoint Jack Bragg to serve a three-year term on the New Hanover County Zoning Board of Adjustment. The term will expire November 15, 1991. Upon vote, the MOTION CARRIED UNANIMOUSLY. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Corbett to appoint Marsha R. Harris, an Alternate Member of the New Hanover County Zoning Board of Adjustment, to fill the unexpired term of Carlton Plott. The term will expire November 15, 1990. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Barfield MOVED, SECONDED by Vice-Chairman R.etchin to appoint Nello Filippini to serve as an Alternate Member of the New Hanover County Zoning Board of Adjustment. The term will expire November 15, 1990. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF CONSENT AGENDA ITEM #11, ENGINEERING CONTRACT FOR DESIGN AND INSPECTION SERVICES OF ELEVATED WATER TANK ON U. S. HIGHWAY 421 Commissioner Corbett stated the reason for removing this item from the Consent Agenda was for further discussion and clarification as to why the County should hire a consultant to perform this work. County Engineer, Wyatt Blanchard, stated the County can perform the specifications, but does not have the personnel or equipment to climb and inspect the tank. Vice-Chairman Retchin recommended contracting to clean and paint the tank without inspection. After further discussion, Commissioner Corbett MOVED, SECONDED by commissioner Greer to contract to clean and paint the tank without inspection. Upon vote, the MOTION CARRIED UNANIMOUSLY. .AMENDMENT TO NEW HANOVER COUNTY WATER AND SEWER ORDINANCE, SECTION 15-122(c), METER INSTALLATION AND BILLING Mr. Bill Dobo, owner of Cape Fear Utilities, commented on the County's ordinance requiring installation of a single 6-inch meter in multi-family complexes. He listed the following ~ 31 ~ES OF REGULAR MEETING, OCTOBER 17, 1988 (CONTINUED) disadvantages of this requirement to customers being served by a public utility company: 1. When flushing lines, all the single meter with the cost. water passes through customers absorbing 2. When fire hydrants are used, Cape Fear Utilities has to absorb the cost, which in turn is charged to the customer, due to no method of separating the use of water. [l 3. Without individual meters, all customers served by Cape Fear Utilities absorb an increased rate since the State Utilities Commission adjusts rates according to the individual customer with a minimum on each meter. One group pays the minimum rate with the remaining customers paying higher rates to compensate for the slack. Mr. Dobo stated in order to adjust rates for Bradley View Subdivision, he would have to appear before the N. C. State Public Utilities Commission and request a rate hearing for his company's tariff which would involved a period of time from 60 days to one year depending on the Commission I s workload. He stated the utility system in Bradley View Subdivision is complete with individual meters installed; however, if he is required to install a single meter, which he has just learned about, a state licensed engineer would have to be hired, modifications drawn, approval obtained from the Sanitary Board of Health, and line changes which will require digging up of asphalt and curbing in the subdivision. Mr. Dobo requested the Commissioners to amend the Water and Sewer Ordinance which requires installation of a single meter in multi-family complexes. Vice-Chairman Retchin requested the County Engineer to explain the reason for this requirement as stated in the ordinance. County Engineer Blanchard, stated this requirement was placed in the ordinance to avoid reading meters and billing for multi-family apartment complexes, particularly rental units. iJ After discussion of the difference between individually owned units and rental units, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Barfield to amend the present Water and Sewer Ordinance, Section 15-122(c) by adding the following statement to the last sentence: "which are not individually owned". Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the amended ordinance is on file in the Clerk's office for codification into the New Hanover County Code. RATIFICATION OF RATE INCREASE FOR CAPE FEAR UTILITIES AS APPROVED BY THE DISTRICT COMMISSIONERS OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to ratify approval of the rate increase to Cape Fear Utilities from $.87/1,000 gallons to $1.15/1,000 gallons for transport and treatment of wastewater at the Souths ide Treatment Plant. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADDITIONAL ITEMS - COUNTY COMMISSIONERS o Status of Zoning Text Amendment for Operation of Recycling Points Throughout the County ". Commissioner Corbett stated while making a presentation on the bond referendum for expansion of the Steam Plant, members of the Sierra Club had questioned the status of the recycling plant located on Paraham Road asking if a Zoning Text Amendment had been prepared to allow location of recycling points throughout the County. He stated the Planning Staff and Planning Board are in the process of preparing the Text Amendment and requested the ~ I I I MINUTES OF REGULAR MEETING, OCTOBER 17, 1988 (CONTINUED) .31-1 ", County Manager to place this item on the agenda for the first meeting in December, if possible. Discussion of Variance to No Smoking Policy for the Judicial and Annex Buildings Commissioner Corbett commented on the letter written by the County Manager to Judge Napoleon B. Barefoot extending smoking rights to the Clerk of Court and Magistrate of Small Claims Court stating the Commissioners voted to allow judges to smoke in their chambers but did not extend this privilege to other offices. He requested the County Manager to clarify the issue. County Manager Cooper stated since he is authorized to issue variances to the No Smoking Policy he felt it was unfair to allow smoking in the Judges chambers and limit smoking in other offices. Discussion was held on ventilation systems and exhaust fans. Mr. Carl Durham, a resident of the County and former member of the Board of Health, commented on the danger of smoke inhalation to non-smokers emphasizing the importance of enforcing the No Smoking Policy in all County buildings. Discussion was held on designated smoking areas in County buildings, and the unpleasant appearance of employees smoking outside of County buildings. County Manager Cooper stated unfortunately space is not available in County buildings to designate smoking areas; therefore, there are no easy answers. After further discussion, it was the consensus of the Board to leave the No Smoking Policy as enacted and to request the County Manager to handle the variance presented by employees at the County Garage. Report of Joint City/County Stormwater Management Subcommittee Commissioner Greer commented on the first meeting of the Stormwater Management Subcommittee stating it was an informative session and interesting to learn what the City and County are now doing to address this importance issue. ADDITIONAL ITEMS - COUNTY MANAGER SCHEDULING OF JOINT MEETING WITH AIRPORT COMMISSION County Manager Cooper stated a joint meeting has been scheduled for Monday, November 14, 1988, at 8:30 o'clock A.M. to discuss funding alternatives for completion of the Airport Terminal. Commissioner Corbett stated he may be out-of-town and asked if the date could be changed. After further discussion, it was the consensus of the Board to schedule the meeting as planned. ADJOURNMENT Commissioner Barfield MOVED, SECONDED by Vice-Chairman Retchin to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal adjourned the meeting at 2:25 o'clock P.M. Respectfully submitted, ~d7/~ Lucie F. Harrell Clerk to the Board .....1