1989-01-17 Regular Meeting
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MINUTES OF REGULAR MEETING, JANUARY 17, 1989
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Tuesday, January 17, 1989, at 9:00 o'clock A.M. in the
General Assembly Room of the Courthouse, 24 North Third Street,
Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.;
W. Albert Corbett, Jr.; E. L. Mathews, Jr.; Vice-Chairman, Nolan
O'Neal; Chairman, Fred Retchin; County Manager, G. Felix Cooper;
County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F.
Harrell.
Chairman Retchin called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Reverend Chet Howard, Pastor of St. Andrews A.M.E. Zion
Church, gave the invocation.
County Attorney, Robert W. Pope, led the audience in the
Pledge of Allegiance to the Flag.
APPROVAL OF MINUTES
Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal
to approve the minutes of the Regular Meeting of December 19,
1988; and minutes of the Regular Meeting of January 3, 1989; as
presented. Upon vote, the MOTION CARRIED UNANIMOUSLY.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to speak on an item not listed on the Regular Agenda
or an item listed on the Consent Agenda. No one commented.
APPROVAL OF CONSENT AGENDA
Chairman Retchin stated recommendations have been received
from the Tax Administrator for appeals with reference to the
Department of Motor Vehicles civil penalties. He requested the
Board to accept or reject the recommendations as presented when
approving the Consent Agenda.
Commissioner Corbett commented on the award of bid to Catlin
and Associates, Inc. stating the low bid was $8,750 instead of
$17,940 as listed on the Consent Agenda.
After further discussion, Commissioner Corbett MOVED,
SECONDED by Commissioner Barfield to approve the recommendations
of the Tax Administrator on DMV civil penalties under Consent
Agenda Item #16; to amend the contract figure under Consent
Agenda Item #4 from $17,940 to $8,750; and to approve the
remainder of the Consent Agenda as presented. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Chairman Authorized to Execute Deed of Easement to Mr. & Mrs.
Raiford Trask - Parks & Recreation Department
The Commissioners authorized the Chairman to execute a Deed
of Easement to Mr. & Mrs. Raiford Trask for access to nine (9)
acres of property located directly behind thirty (30) acres of
land being donated by the New Hanover County Board of Education
to New Hanover County for construction of a park facility.
A copy of the Deed of Easement is on file in the County
Manager's office.
Authorization for Ray Church, Environmental Specialist, to
Execute Applications and Reports for NPDES Permit and Air Permit
- New Hanover County Refuse Steam Plant
The Commissioners authorized Mr. Ray Church, Environmental
Specialist of the New Hanover County Engineering Department, to
execute the applications and reports for obtaining the NPDES
Permit and Air Permit for the Steam Plant.
3 7 trINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
Authorization for County Manager to Execute Maintenance Agreement
for Cardiac Care Equipment - Emergency Medical Services
The Commissioners authorized the County Manager to execute a
maintenance agreement with Biomedical Alternatives in the amount
of $7,392 to cover cardiac care equipment.
A copy of the agreement is on file in the County Manager's
office.
Award of Bid to Catlin & Associates, Inc. for Environmental
Assessment of Leaking Underground Storage Tank - New Hanover
County Garage
The following bids were received for an environmental
assessment of a leaking underground storage tank at the New
Hanover County Airport. The Commissioners awarded the bid to
Catlin & Associates, Inc. in the amount of $8,750 since the low
bid did not satisfy State requirements which specify that
permanent monitoring wells must be installed.
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Name
Law Environmental Inc.
Catlin & Associates, Inc.
Westinghouse Environmental
Amount of Bids
$ 3,500
8,750
Services 17,940
Budget Amendment #89-0126 Reported for Entry Into the Record -
New Hanover County Jail
The following Budget Amendment was reported for entry into
the record:
89-0126 - Non-Departmental
Debit
Credit
Non-Departmental
Contingencies
$20,000
Sheriff's Department/Jail
Professional Services
$20,000
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Purpose:
Funds for architectural services for the
expansion of the Law Enforcement Center
approved by the County Commissioners on
December 19, 1988.
Authorization for Chairman to Execute a Buy. & Sell Agreement for
Purchase of Land for Expansion of the Steam Plant
The Commissioners authorized the Chairman to execute a Buy &
Sell Agreement between William S. R. Beane and wife, Eleanor W.
Beane, the Seller; and New Hanover County, the Buyer for purchase
of 12.5 acres (at $14,000 per acre) for expansion of the Steam
Plant.
A copy of the Buy & Sell Agreement is on file in the County
Manager's office.
Approval of Budget Amendment #89-0127 for Acceptance of State
Grant for Cancer Screening and Decrease in State Funds for
Neurology - New Hanover County Health Department
The Commissioners approved the following Budget Amendment:
Debit
Credit
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89-0127 - Health Department
Cancer Screening
High Risk State Grant
$2,500
copying
Departmental Supplies
Employee Reimbursement
Travel
$ 300
1,650
250
300
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MINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
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Neurology
Professional Services
4,375
Neurology Grant
4,375
Purpose: To accept State grant providing additional
funds for cancer screening and decrease
State funds for Neurology.
Adoption of Project Ordinance and Approval of Budget Amendment
#89-0128 for Renovation of EMS Building for Cape Fear Community
College's Nursing Educational Facility
The Commissioners adopted a Project Ordinance and approved
the following Budget Amendment:
89-0128 Cape Fear Community COllege/Nursing Education Facility
Debit
Credit
Non-Departmental
Contingencies
$108,500
Non-Departmental/Transfer to Other Funds
Transfer/CFCC Nursing Educational Facility
$108,500
CFCC/Nursing Educational Facility
Operating Transfer in (from General Fund)
Transfer from Cape Fear Community College
$108,500
$110,000
CFCC Nursing Educational Facility
General Contractor
Architectural Fees
$200,000
$ 18,500
Purpose: To approve project ordinance and set up budget for
renovation of EMS Building for Cape Fear Community
College's Nursing Educational Facility approved by
the Commissioners on January 1, 1989.
A copy of the Project Ordinance is contained in Exhibit Book
XVI, Page 42.
Approval of Budget Amendment #89-0129 - Airport/customs Facility
The Commissioners approved the following Budget Amendment:
89-0129 Airport/Customs Facility
Debit
Credit
Airport/Customs Facility
Operating Trap$fers In (from Fund 600 $113,941
Airport Operating)
Airport/Customs Facility
Federal Grant $100,000
Airport/Customs Facility
Engineering
Federal Contract
$ 3,059
$ 17,000
Airport/Administration
Appropriated Fund Balance
$113,941
Transfer of Other Funds (to Fund 625
Customs Facility)
$113,941
Purpose: (1) To amend Customs Facility Budget to reflect
actual revenue source as Federal Grant not
available.
(2) To add funds for Construction Budget to
bring up to required level.
Approval of Reports for
The Commissioners
Reports as submitted by
30, 1988:
Tax Collections Through December 30, 1988
approved the following Tax Collection
the Collector of Revenue through December
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37l{5NUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are contained in Exhibit Book XVI,
Page 42.
Approval of Tax Abatements and Refunds
The Commissioners approved a list of tax abatements and
refunds as recommended by the Tax Administrator.
A copy of the list is contained in Exhibit Book XVI, Page
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42.
Approval of Contract with Ballard, McKim & Sawyer for Basic
Architectural Services on Feasibility of Expanding the Law
Enforcement Center
The Commissioners approved a contract with Ballard, McKim &
Sawyer in the amount of $20,000 to provide basic architectural
services on the feasibility of expanding the Law Enforcement
Center. The Chairman was authorized to execute the document.
A copy of the contract is on file in the County Manager's
office.
Authorization for Chairman to Execute Easement Agreement with
Ideal Basic Industries for Acquisition of Easement to be Used as
Disposal Site for Dredging Operation
The Commissioners approved a contract with Ideal Basic
Industries, Inc. to acquire an easement to be used as a disposal
site for a dredging operation to be performed by the U. S. Corps
of Engineers on the Northeast Cape Fear River. The Chairman was
authorized to execute the agreement.
A copy of the contract is on file in the County Manager's
office.
Approval of Treatment Agreement for Damaged Portrait New n
Hanover County Museum
The Commissioners authorized the County Manager to execute '
an agreement between the New Hanover County Museum and North
Carolina Museum of Art Conservation Laboratory for treatment of
the Alexander Sprunt portrait damaged by water. The estimated
cost for the proposed treatment is between $3,980 and $5,380.
A copy of the agreement is on file in the County Manager's
office.
Acceptance of Recommendations by Tax Administrator for Compromise
of Department of Motor Vehicles Civil Penalties
The Commissioners accepted the recommendations submitted by
the Tax Administrator for compromise of DMV Civil Penalties.
Copies of the lists are contained in Exhibit Book XVI, Page
42.
PRESENTATION OF RETIREMENT PLAQUES TO MRS. MARIANNE YARBORO AND
MRS. MARIAN DUGGINS
Chairman Retchin, on behalf of the Board, presented
retirement plaques to the following employees in recognition of
their service given to New Hanover County:
Ms. Marianne M. Yarboro
Corporal - Sheriff's Department
14 years and 5 months of service
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Ms. Marian B. Duggins
Public Health Nurse Director II
10 years and 1 month
He wished them health and happiness in their retirement
years.
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MINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
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PRESENTATION OF CERTIFICATES OF APPRECIATION TO LOCAL RESTAURANTS
Chairman Retchin, on behalf of the Board, presented
Certificates of Appreciation to the following restaurants in
recognition for providing meals to the homebound elderly during
the Thanksgiving and Christmas holidays:
Howard Johnson Plaza Hotel
K & W Cafeteria
Cape Fear Gospel Mission
Charlie's Chicken & Ribs
Ezzell's Family Restaurant
Azalea Sandwich Shop
Wilmington Hilton
Hardee's of Carolina Beach
Hardee's of Wilmington
McAnderson's Inc.
Chairman Retchin thanked each restaurant for participating
in this community service and asked the audience to stand for a
round of applause.
PRESENTATION OF BY-LAWS AND PURPOSE OF THE WILMINGTON YOUTH
COUNCIL
Ms. Brenda Gandy, Director of the Wilmington Youth Council,
presented by-laws, projected programs and the 1988/89 Budget for
the Council. She commented on the importance of providing a
place where young people can discover who they are without the
restrictions of a classroom or an institutional setting stating
approximately fifty (50) young people are participating in the
program.
Discussion was held on placing the program under the School
System. Commissioner Barfield stressed the importance of
providing a program outside of the classroom in order to reach
young people.
After discussion of strengthening the program and the
importance of guiding youth in the right direction to reduce the
usage of drugs, Commissioner Corbett MOVED, SECONDED by
Commissioner Barfield to request the Human Relations Commission
to evaluate the program and present a recommendation to the Board
on March 20, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF PROCLAMATION DESIGNATING FEBRUARY AS HUMAN RELATIONS
MONTH IN NEW HANOVER COUNTY
Chairman Retchin read the proclamation designating the month
of February as Human Relations Month in New Hanover County. He
encouraged everyone to participate in the events stressing the
importance of improving the status of all people through the
assurance of basic human rights.
Commissioner Barfield MOVED,
Corbett to adopt the proclamation.
UNANIMOUSLY.
SECONDED by Commissioner
Upon vote, the MOTION CARRIED
43.
A copy of the proclamation is contained in Exhibit Book XVI,
ACCEPTANCE OF 1987-88 ANNUAL REPORT OF THE HUMAN RELATIONS
COMMISSION
Ms. Katherine Moore, Chairman of the Human Relations
Commission, presented the Fiscal Year 1987-88 Annual Report of
the Human Relations Commission. She commented on the many' goals
accomplished in the past year and the success of the Committee on
Handicapped and Disabled Persons which was selected by the Mayor
as liaison to the Governor's Advocacy Commission. Ms. Moore
invited all persons present to attend the annual banquet to be
held at the Coastline Convention Center on February 25, 1989,
with Ernest Fullwood as the Key Speaker. She expressed
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3 7 8~UNUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
appreciation to the Commissioners for support of the Human
Relations Commission and requested acceptance of the report.
Chairman Retchin complimented the Human Relations Commission
for an excellent report.
Commissioner Mathews MOVED, SECONDED by Commissioner Corbett
to accept the report as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the report is contained in Exhibit Book XVI, Page
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43.
ADOPTION OF RESOLUTION' GRANTING AN EXTENSION OF OPTION TO THE
CITY OF WILMINGTON FOR THE OLD SOCIAL SERVICES BUILDING
Mr. Scott Redinger, Director of Wilmington Housing Finance
and Development, Inc., requested a six months extension of the
option on the old Social Services Building in order to apply for
the following grants and loans to provide apartments for lower
income elderly persons:
1. Housing Trust Fund Grant from the North Carolina
Housing Partnership.
2. Catalyst loan from the North Carolina Housing
Financing Agency.
3. FHA 221 D(4) loan from the U. S. Department of
Housing and Urban Development.
Mr. Redinger stated asbestos has been found in the building,
and proposals are being prepared to seek contractors to remove
the material. At the present time, the cost for this work is not
known, and if too costly, the project will not be completed.
After discussion of ample time to apply for grants and
resolve the asbestos problem, commissioner Corbett MOVED,
SECONDED by Vice-Chairman 0' Neal to adopt the resolution [l
extending the option until July 31, 1989, instead of May 30, III
1989, as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is contained in Exhibit Book XVI,
Page 43.
APPEAL OF TAX LISTING PENALTY - MR. LANIER MADISON ROACH
Chairman Retchin asked if the appellant would like to
comment on his request to release a $567.89 listing penalty on a
discovered boat. No one commented.
After discussion of the Tax Administrator's recommendation
to uphold the penalty since it is Mr. Roach's obligation to list
the boat in New Hanover County, Commissioner Mathews MOVED,
SECONDED by Vice-Chairman O'Neal to uphold the penalty as
recommended by the Tax Administrator. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
MEETING RECESSED TO HOLD A MEETING OF THE NEW HANOVER COUNTY
WATER AND SEWER DISTRICT
Commissioner Corbett MOVED, SECONDED, by Commissioner
Mathews to convene from Regular Session to hold a meeting of the
Water and Sewer District. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Retchin convened from Regular Session at 10:50
o'clock A.M.
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Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal
to reconvene to Regular Session. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Retchin reconvened to Regular Session at 10:18
o'clock A.M.
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MINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINJ]ED)
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ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Discussion of Request by Volunteer Older Citizens Action League
for Construction of New State-of-the-Art Senior Center
Chairman Retchin commented on the request by the Volunteer
Older Citizens Action League for construction of a new Senior
Center and asked the Board if the Commissioners would like to
hear a presentation from this group.
Commissioner Barfield stated the Parks & Recreation Advisory
Board has heard from the group and is in the process of working
wi th them to prepare a recommendation to be presented to the
Board of Commissioners. It was the consensus of the Board to
delay placing this item on the agenda until the Parks &
Recreation Advisory Board is ready to make a recommendation.
Discussion of Day Care Forum Presented by the Department of
Social Services
Commissioner Corbett commented on the Day Care Forum
presented by the Department of Social Services stating it was an
excellent and informative program. He recommended encouraging
local civic clubs to become more interested in this issue and
work with businesses and industries in researching methods and
recourses for developing day care programs throughout the County.
ESTABLISHMENT OF GUIDELINES FOR PRESENTATION OF CERTIFICATES AND
PLAQUES
Commissioner Corbett recommended upgrading and framing of
all certificates being presented to individuals for recognition
of community service. After discussion, it was the consensus of
the Board to request the Clerk to establish guidelines and
upgrade the quality of certificates.
After further discussion, it was the consensus of the Board
to invite representatives of restaurants who were not present to
accept certificates at the beginning of the meeting to attend the
next meeting, scheduled for February 6, 1989, for acceptance of
the certificates. It was also the consensus of the Board for a
Commissioner to deliver a certificate or plaque when persons are
unable to attend a meeting.
ADDITIONAL ITEMS - COUNTY MANAGER
Approval of Work Authorization 86-3 with Howard Needles Tammen &
Bergendoff Contract - Supplement #1 - New Hanover County Airport
Director of Engineering and Facilities, Ed Hilton, presented
Work Authorization 86-3 modifying the scope of services and cost
of work under the contract with Howard Needles Tammen &
Bergendoff. He stated the Work Authorization amends the original
contract and covers the following assignments:
1. Preparation and coordination of drawings and
specifications for the new terminal complex,
including the terminal, apron and lands ide
elements and apron lighting, in a multiple
contract(s) format.
2. Delete mezzanine level offices in new terminal
building.
3. Extend holdroom for two additional bays as
shell space.
4. Prepare bid documents for apron and taxiway
edge lighting.
5.
Coordination of
contracts with
Transportation.
multiple landside paving
the N. C. Department of
Commissioner Barfield expressed concern for the amount of
the Work Authorization requesting a breakdown of the $12,000
figure. Director Hilton stated removal of mezzanine level
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3'8'0 MINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
offices would cost $5,960 and coordination of multiple landside
paving contracts with DOT would cost $5,100.
A lengthy discussion was held on deleting mezzanine level
offices. Director Hilton stated the original contract included
plans for mezzanine level off ices; however, the Airport
Commission requested that these offices be deleted since space
was not available to accommodate offices for members of the
Airport Commission and Administrative Staff. Commissioner
Barfield stated decisions of this type should be made by the
Board of County Commissioners. He stressed the importance of In
receiving input from the Airport Commission but emphasized the
importance of all changes being approved by the County
Commissioners.
Vice-Chairman O'Neal expressed concern for an issue of this
importance being presented as an additional item.
After further discussion, Commissioner Barfield MOVED,
SECONDED by Commissioner Corbett to approve the Work
Authorization except for design and changes which would delete
mezzanine level offices in the new terminal. The contract will
remain the same as originally drawn including mezzanine level
offices. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Authorization for County Manager to Execute Contract with John
Sawyer, Architect, for Renovation of the EMS Building
Director of Engineering & Facilities, Ed Hilton, presented a
proposal from John Sawyer, Architect, in the amount of $22,658 to
provide professional services for renovation of the 2nd floor of
the EMS Building to house the nursing program for Cape Fear
Community College.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Mathews to approve the proposal as presented and 0
authorize the County Manager to execute the contract subject to
approval by the County Attorney. Upon vote, the MOTION CARRIED
UNANIMOUSLY. -
Approval of Easement for Carolina Power & Light Company to Supply
Electricity to the Detoxification Addition at the Mental Health
Center
Commissioner Corbett MOVED, SECONDED by Commissioner
Barfield to authorize the Chairman to execute an easement for
Carolina Power & Light Company to cross land owned by the County
for the purpose of supplying electricity to the Detoxification
addition of the Mental Health Center. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
A copy of the deed is on file in the County Manager's
office.
EXECUTIVE SESSION
County Manager Cooper requested an Executive Session to
discuss land acquisition for construction of a Branch Library in
Monkey Junction area of the County.
Vice-Chairman 0' Neal MOVED, SECONDED by Commissioner
Barf ield to convene from Regular Session to Executive Session.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Retchin convened to Executive Session at 11:00
o'clock A.M.
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commissioner Barfield MOVED, SECONDED by Commissioner
Corbett to reconvene to Regular Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Retchin reconvened to Regular Session at 11:14
o'clock A.M.
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MINUTES OF REGULAR MEETING, JANUARY 17, 1989 (CONTINUED)
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l\DJOURNMENT
Commissioner Barfield MOVED, SECONDED by Commissioner
Corbett to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Retchin adjourned the meeting at 11:15 o'clock A.M.
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Lucie F. Harrell
Clerk to the Board
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