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1989-08-07 Regular Meeting r" '58"8 MINUTES OR REGULAR MEETING, AUGUST 7, 1989 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 7, 1989, at 7:30 o'clock P.M. in the General Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; E. L. Mathews, Jr.; Vice-Chairman Nolan O'Neal; Chairman Fred Retchin; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. I Chairman Retchin called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Clerk to the Board, Lucie F. Harrell, gave the invocation. Members of Boy Scout Troop #274, J. B. Craig Anderson; and Chuck Stricker, led the Pledge of Allegiance to the Flag. Fox; Nick Morgan; audience in the APPROVAL OF MINUTES Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to approve the minutes of the Regular Meetings of June 26, 1989, July 10, 1989, and July 24, 1989, as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. NON-AGENDA ITEMS Chairman Retchin asked if anyone from the general public would like to comment on an item not listed on the Regular Agenda. The following issues were discussed: Drainage Ditch on Windemere Road I Mr. Douglas Bridges, a resident of 225 Windemere Road, commented on appearing before the Board on two occasions with no'; response to the problem being experienced with placement of a drainage ditch on Windemere Road after installation of the sewer line. Chairman Retchin stated County Engineer, Wyatt Blanchard, forwarded a letter to the Board explaining that the Department of Transportation does have standards which have to be met replacing drainage ditches. Consensus: After discussion of the residents being willing to pay for the purchase of pipes if DOT will install them free of charge, it was the consensus of the Board for the Chairman to write a letter to Mr. Jim Cook, Division Engineer of the local DOT office, requesting some form of relief for these residents. APPROVAL OF CONSENT AGENDA Commissioner Mathews requested removal of Consent Agenda Item #3, award of contract for fuel purchases, in order to further discuss this item. Commissioner Corbett requested removal of Consent Agenda Items #1, and #2. I ....", County Attorney Pope stated when approving Consent Agenda Item #4, the motion should include "subject to approval by the County Attorney, since the agreement is not a standard County contract. Motion: After discussion, Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to approve the Consent Agenda with removal of Items #1, #2, #3, and #4. Upon vote, the MOTION CARRIED UNANIMOUSLY. ~ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 ( CONTINUED) " <~_5 8:9 CONSENT AGENDA Report of Budget Amendment #90-0011 For Entry Into Record - Non-Departmental/OUtside Agencies (Human Services) The following Budget Amendment was approved by the Budget Officer and is being reported for entry into the record: 90-0011 Non-Departmental - Outside Agencies/Human Services Debit Credit Non-Departmental Contingencies $319 Outside Agencies/Human Services Non-Secure Detention $319 Purpose: To adjust for increase in fringe benefits (Blue Cross/Blue Shield) for the non-secure detention position. Report of Budget Amendment #90-0018 For Entry Into the Record - Non-Departmental/OUtside Agencies (Cultural & Recreational) The following Budget Amendment was reported for entry into the record: 90-0018 Non-Departmental Recreational Outside Agencies/Cultural & Debit Credit Non-Departmental Contingencies $500 Outside Agencies/Cultural & Recreational Winter Park Optimist $500 Purpose: To budget contribution made to Winter Park Optimist to help with the expense of participating in the 1989 Babe Ruth World Series (approved by the County Commissioners on July 24, 1989). Report of Budget Amendment #90-0019 for Entry Into the Record - Airport Terminal The following Budget Amendment was reported for entry into the record: 90-0019 Airport/Terminal - Phase 2/Landside Construction Debit Credit Terminal - Phase 2 Federal Grant State Grant Bond Proceeds Operating Transfers In (from the General Fund) $2,145,238 410,998 2,000,000 4,347,862 Plumbing HVAC Electrical General Contract $ 409,800 1,210,500 1,411,050 3,521,476 Landside Construction Federal Grant State Grant Operating Transfers In (from the General Fund) $ 589,680 389,002 32,760 General Contract Landscape $3,136,800 $ 224,914 Purpose: To budget for the unbudgeted proj ect costs of new terminal building (funding approved by County Commissioners on 11/14/88). ~ 59 Q,tINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) Acceptance of Offer for Sale of Virginia Militia Jacket - New Hanover County Museum The Commissioners accepted an offer of $2,500 plus reimbursement of $250 appraisal fee from Donald R. Tharpe for sale of a Virginia Militia Jacket with the proceeds being placed in the Artifact Acquisition Account (553-BS-Acct. 2241) as specified in resolution adopted by the Board on June 26, 1989. Approval for Reimbursement of Funds Incurred by the Military Affairs Committee The Commissioners approved funding in the amount of $779.63 ,nl'- to reimburse Oleander Company, Inc. for expenses incurred in conducting the Military Affairs Committee in its operation and ~. functions on behalf of the City of Wilmington and New Hanover County. The City of Wilmington has approved funding in the same amount. Approval of Encroachment Agreement Between New Hanover County and Carolina Power & Light Company Masonboro Township (From Whiskey Creek Basin to Bernard's Creek Area) The Commissioners authorized the Chairman to execute an Encroachment Agreement between New Hanover County and Carolina Power & Light Company for authorization to cross certain easements when installing an 18 inch sewer line to transport sewage from the Whiskey Creek Basin (Phase II) to the Bernard's Creek Area. A copy of the agreement is on file in the County Manager's office. Approval of Grant Application for Purchase of Aircraft Rescue Fire Fighting Vehicle The Commissioners authorized the Airport Director and/or Airport Authority Chairman to file a grant application in the amount of $277,704 with a County match of $30,856 (which is included in the Airport's current budget) for purchase of a new 01 aircraft rescue fire fighting vehicle. ~ A copy of the grant application is on file in the County Manager's office. Adoption of Resolution Adding Road to the N. C. State Maintained Secondary Road System The Commissioners adopted a resolution adding Lord Drive in Queens Point Subdivision (Division File #624-N) to the State Maintained Secondary Road System. A copy of the resolution is contained in Exhibit Book XVII, Page 23. CONTINUANCE OF PUBLIC HEARING TO CONSIDER A REQUEST BY KENNETH PARKER TO REZONE 11.2 ACRES ON THE NORTHWEST SIDE OF U. S. HIGHWAY 17 SOUTH OF PORTERS NECK ROAD TO B-2 BUSINESS FROM R-15 RESIDENTIAL (Z- 378, APPEALED CASE, CONTINUED ITEM) Chairman Retchin stated Mr. Kenneth Parker has requested continuance of the Public Hearing to consider the above referenced rezoning until September 5, 1989, due to some problems being incurred with transfer of title to the property. Motion: After receiving no opposition to the continuance of the Public Hearing, Commissioner Mathews MOVED, SECONDED by Commissioner Corbett to continue this hearing until Tuesday, September 5, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. r PUBLIC HEARING TO CONSIDER FINAL ADOPTION OF $5,000,000 PARKS AND RECREATIONAL FACILITIES BOND AND ADOPTION OF RESOLUTION FOR BOND ORDER TO BE SUBMITTED TO THE VOTERS OF NEW HANOVER ON NOVEMBER 7, 1989 County Attorney Pope stated a bond order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $5,000,000 PARKS AND RECREATIONAL FACILITIES BONDS OF THE COUNTY OF NEW HANOVER," had been introduced on July 24, 1989, and published in a qualified newspaper with notice that the Board would hold a Public Hearing ~ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) -591 " on August 7, 1989. Hearing. He requested a motion to open the Public Motion: Commissioner Barfield MOVED, Corbett to open the Public Hearing. CARRIED UNANIMOUSLY. SECONDED by Commissioner Upon vote, the MOTION Chairman Retchin asked if anyone present would like to speak on the Bond Order. The following person commented: Mr. Carl Durham spoke in support of the Bond Order stressing the importance of acquiring land for parks and recommended increasing the $2,000,000 land acquisition figure to $4,280,650 as recommended in the Parks & Recreation Advisory Report. He emphasized the importance of appropriating an adequate amount of money to purchase land stating he felt the citizens of the County would be willing to support a tax increase of 3/4 of a cent. Commissioner Barfield stated when preparing figures for the Bond Order, the Parks & Recreation Advisory Committee will encourage developers to donate land to help defray additional expense to the taxpayers. Discussion was held on repayment of the bond issue. Commissioner Corbett asked if the Parks & Recreation Advisory Committee has ascertained how the bond issue will be funded. After further discussion, it was agreed that the bond issue would be paid through property taxes. Motion: Commissioner Barfield MOVED, Mathews to close the Public Hearing. CARRIED UNANIMOUSLY. SECONDED by Commissioner Upon vote, the MOTION Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to adopt the Bond Order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $5,000,000 PARKS AND RECREATIONAL FACILITIES BONDS OF THE COUNTY OF NEW HANOVER," as presented and introduced at the meeting of the Board of Commissioners held on July 24, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVII, Page 23. Motion: Commissioner' Mathews MOVED, SECONDED by Vice-Chairman 0' Neal to adopt a resolution stating the Bond Order shall be submitted to the qualified voters of New Hanover County at an election to be held on November 7, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVII, Page 23. Discussion was held on the publicity of the Bond Referendum. Commissioner Barfield stated parents and senior citizens groups will be promoting passage of the Bond Order. PUBLIC HEARING TO CONSIDER REZONING 4.5 ACRES NORTH OF SAMPSON AVENUE IN FLEMINGTON TO 1-2 INDUSTRIAL FROM R-15 RESIDENTIAL (Z-383-APPEALED) Chairman Retchin opened the Public Hearing. Mr. Paul Foster, Acting Chairman of the New Hanover County Planning Commission, stated the Planning Staff recommended approval of the rezoning request; however, the Planning commission voted unanimously to deny the request feeling expansion of the industrial zone would accelerate the deterioration of nearby residential uses. Chairman Retchin asked if anyone present would like to speak in favor of or in opposition to the rezoning request. The following persons commented: ~ 5 9 ~INUTES OF REGULAR MEETING, AUGUST 7, 1989 ( CONTINUED) Mr. Sam Malpass, an adjacent property owner, stated he is not opposed to the rezoning if D & L Trucking Company will construct a berm to lessen the noise. Mr. Chris Brown, the petitioner, stated he would be gl~d to construct a berm. Mr. Marion H. Coleman, an adjacent property owner, stated he nor his neighbors have complained about the trucking company and requested approval of the I-2 Industrial zoning. Chairman Retchin closed the Public Hearing. n Motion: After discussion, Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to approve the I-2 Industrial Zoning request including the small parcels as recommended by the Planning Staff. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 7 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED DECEMBER 6, 1971," is contained in Zoning Book II, Section 7, Page 3. PUBLIC HEARING TO CONSIDER A REQUEST FOR REZONING 2.25 ACRES ON THE WEST SIDE OF U. S. HIGHWAY 421 SOUTH, APPROXIMATELY 200 FEET SOUTH OF CATHAY ROAD TO B-1 BUSINESS FROM R-15 RESIDENTIAL (Z-386 APPEALED CASE) Chairman Retchin opened the Public Hearing. Mr. Paul Foster, Acting Chairman of the Planning Commission, stated the Planning Commission denied the rezoning request feeling that B-1 zoning would contribute to additional strip commercial development on U. S. Highway 421. Chairman Retchin asked if anyone present would like to speak in favor of or in opposition to the rezoning request. The n following persons commented: l j Mr. Wilton Allen, representing the petitioner, Mr. Tommy Sellars, commented on surrounding property being commercially zoned stating the property in question is not suitable for residential development. Mr. Tommy Sellars, the petitioner, commented on trying to rezone the property in 1982, and 1985, stating both petitions were denied. He stated the highest and best use of the property is for commercial use and requested approval of rezoning request. Ms. Donna Green Miller, an adjacent property owner, stated she has no problem with the rezoning if a landscaped buffer is required as a condition of the rezoning. Chairman Retchin closed the Public Hearing. Commissioner Barfield commented on conditional use zoning districts asking if these Text Amendments have been prepared. Planning Director Hayes stated the committee is preparing a recommendation to be presented to the Board in October 1989. Chairman Retchin recommended that Mr. Sellars submit another petition if and when conditional use zoning districts are approved. r: Motion: After discussion of strip zoning and protecting surrounding residentially zoned property, Vice-Chairman 0' Neal MOVED, SECONDED by Commissioner Corbett to deny the rezoning request. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING TO CONSIDER GRANTING A SPECIAL USE PERMIT TO OPEN A DAY CARE CENTER AT 5025 LORD TENNYSON DRIVE (S-301) Chairman Retchin opened the Public Hearing and requested anyone present wishing to give testimony to step forward to be sworn in by the Clerk to the Board. ~ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) 593 " The following persons were sworn in: Ms. Pam Palanza Ms. Mary Sanders Planning Director Hayes stated child day care centers are permitted by Special Use in R-15 Districts and presented the Staff's findings as follows: GENERAL REQUIREMENT NO.1: The proposed use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved based upon the following findings of facts: 1. The site has direct access to Lord Tennyson Drive. 2. The facility would be located in an existing residential structure which is already served by water and sewer. 3. The site is located within the Ogden Volunteer Fire Department. GENERAL REQUIREMENT NO.2: The proposed use meets all required conditions and specifications based upon the following findings of fact: 1. Adequate area is available to accommodate off-street parking needs (one space per employee, plus four spaces for off- street drive-in and pick-up). 2. An improved driveway is provided. Exiting the site will not require backing onto Lord Tennyson Drive. 3. The play area located to the rear of the structure will be fenced to a minimum height of four feet. 4. A sign is permitted, provided it does not exceed two square feet in area. 5. An application has been made to the State Day Care Licensing Division. '. GENERAL REQUIREMENT NO.3: The proposed use will not substantially injure the value of adjoining or abutting property based upon the following findings of fact: 1. The proposed facility will be located in the interior of Kings Grant Subdivision. All structures in the area are single family. The proposed facility will continue to be used for residential purposes. GENERAL REQUIREMENT NO.4: The proposed use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformi ty with the plan of development for New Hanover County based upon the following findings of fact: 1. This area is in a state of transition from residential to non-residential use. Planning Director Hayes asked Ms. Palanza, the petitioner, if she concurs with the findings of fact as presented by the Planning Staff. Ms. Palanza stated the findings of fact as presented are correct. Commissioner Corbett asked how many children will be accommodated by the facility. Ms. Palanza stated 12 children can be served. Chairman Retchin asked if anyone present would like to speak in opposition to the rezoning request. No one commented. Chairman Retchin closed the Public Hearing. Motion: After discussion of the need centers, Commissioner Barfield MOVED, Corbett to grant the Special Use Permit the MOTION CARRIED UNANIMOUSLY. for additional day care SECONDED by Commissioner as requested. Upon vote, ~ 5 9 ~INUTES OF REGULAR MEETING, AUGUST 7, 1989 ( CONTINUED) A copy of the Special Use Permit is contained in SUP Book I, Page 38. PUBLIC HEARING TO CONSIDER AMENDING THE ZONING ORDINANCE BY ADDING "INDOOR/OUTDOOR RECREATION ESTABLISHMENTS COMMERCIALLY OPERATED" AS A PERMITTED USE (P) IN THE I -1 AND I - 2 INDUSTRIAL DISTRICTS (A-200) Chairman Retchin opened the Public Hearing. Mr. Paul Foster, Acting Chairman of the Planning Commission, stated due to the fundamental similarity between indoor/outdoor recreation establishments commercially operated and lJ membership/ sports and recreation clubs, the Planning Commission I" voted unanimously to recommend adoption of the proposed Text Amendment. Chairman Retchin asked if anyone present would like to speak in favor of or in opposition to the proposed Text Amendment. No one commented. Chairman Retchin closed the Public Hearing. Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman O'Neal to adopt the proposed Text Amendment as recommended by the Planning Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA AMENDING THE ZONING ORDINANCE OF NEW HANOVER COUNTY ADOPTED OCTOBER 6, 1969," is contained in Exhibit Book XVII, Page 23. PUBLIC HEARING TO CONSIDER AMENDING THE ZONING ORDINANCE BY SPECIFYING THAT TEMPORARY BUILDINGS OR TRAILERS ON CONSTRUCTION SITES MAY NOT BE USED AS DWELLING UNITS (A-201) Chairman Retchin opened the Public Hearing. Mr. Paul Foster, Acting Chairman of the Planning Commission, n statded due ,to helalth anddsatfettYh concerns'dthTe Planningdmcommishs~ohn L__ vote unanlmous y to a op e propose ext Amen ent w lC states that trailers should not be used as temporary residences on construction sites. Chairman Retchin asked if anyone present would like to speak in favor of or in opposition to the proposed Text Amendment. No one commented. Motion: After discussion, Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to adopt the proposed Text Amendment as recommended by the Planning Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. REQUEST BY MICHAEL K. WRENN TO NAME PRIVATE DRIVE TO KIM'S TRAIL Mrs. Michael K. Wrenn, the wife of the petitioner, requested naming their private drive to Kim's Trail in order to better identify the drive, particularly for emergency responses. Planning Director Hayes discouraged this type of road naming commenting on the fact that Mrs. Wrenn has indicated that she would like to keep the 1400 Burnett Road address which is the proper numbering for emergency responses. Discussion was held on naming only platted and dedicated n public or private roads. Planning Dexter Hayes recommended that Mrs. Wrenn place a sign at the entrance of her driveway and allow the 1400 Burnett Road address to remain unchanged. Motion: After discussion of allowing Mrs. Wrenn to purchase and and place a sign at her private drive, Vice-Chairman O'Neal MOVED, SECONDED by Commissioner Corbett to deny the request to name the private drive to Kim's Trail. Upon vote, the MOTION CARRIED UNANIMOUSLY. \ \ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED.) " ,.\595 PUBLIC HEARING TO SYSTEMATICALLY ASSIGN ADDRESSES TO OLD MILITARY ROAD, TOWLES ROAD, FOX RUN, AND HEAD ROAD LOCATED IN HARNETT TOWNSHIP Chairman Retchin opened the Public Hearing. Planning Director Hayes requested assignment or reassignment of house numbers along Fox Run, Head Road, Old Military Road, and Towles Road in Harnett Township in order to better identify addresses for emergency responses and delivery of general county services. Chairman Retchin asked if anyone present would like to speak in favor of or in opposition to the address assignments. No one commented. Chairman Retchin closed the Public Hearing. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to approve the order assigning or reassigning house numbers on Fox Run, Head Road, Old Military Road, and Towles Road located in Harnett Township. Upon vote, the MOTION CARRIED UNANIMOUSLY. 24. A copy of the order is contained in Exhibit Book XVII, Page DISCUSSION OF NEW LEGISLATION REGARDING SINGLE-PRIME PUBLIC BUILDING CONTRACTS AND MINORITY PARTICIPATION GOALS FOR ALL PUBLIC BUILDING CONTRACTS IN THE AMOUNT OF $100,000 Ms. Patricia A. Melvin, DBE Program Manager, commented on enacted legislation amending N. C. General Statute 143-128 and 143-132' to allow public contracts to be bid in the alternative as multi-prime or single-prime contracts. She stated all building contracts of $100,000 or more must now include minority participation goals. Ms. Melvin requested the Board of Commissioners to adopt a resolution to hold a Public Hearing on September 5, 1989, to establish verifiable percentage goals in order to comply with the new regulations. County Attorney Pope stated after the Public Hearing and a verifiable percentage goal is established, it will be necessary to adopt written guidelines specifying the action to be taken by bidders in order to ensure a good faith effort is made in the recruitment and selection of the minority businesses. He stated the Legal Department and DBE Officer will prepare proposed guidelines to be considered after closing of the Public Hearing on September 5, 1989. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman 0' Neal to adopt a resolution calling for a Public Hearing on September 5, 1989, at 7:30 o'clock P.M. in the General Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVII, Page 24. DISCUSSION OF PLAQUE FOR AIRPORT TERMINAL BUILDING Chairman Retchin requested that Commissioner Mathews name be listed correctly as. follows: E. L. Mathews, Jr. Commissioner I Barfield commented on the effort of former Commissioners in promoting and approving the Airport Terminal Project and recommended inclusion of their names on the plaque. Commissioner Mathews commented on a possible name change of the Airport recommending delaying preparing the plaque until further discussion has been held with the Airport Authority. ~ 5 9 OUNUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) Consensus: After discussion, it was the consensus of the Board to request the Airport Authority to delay preparing the plaque and review comments made by the Commissioners, particularly with reference to including the names of former County Commissioners, and to prepare a recommendation to present to the Board at a later date. APPROVAL OF CONSENT AGENDA ITEM 13, CONTRACT BETWEEN NEW HANOVER COUNTY AND CAROLINA POWER & LIGHT COMPANY Commissioner Corbett commented on the sale of steam and electrici ty expressing concern for proposed contract allowing 0 Carolina Power & Light Company to lock in the rate structure asking if the number of years should be reduced? .. Director of Engineering & Facilities, Ed Hilton, stated the Commissioners did utilize a consultant to evaluate the rate structure with the firm concluding that 1/4 of a cent on the capacity portion of the contract is reasonable. He stated after lengthy negotiations, CP&L was not willing to change the rate; however, when the N. C. Utilities Commission holds a hearing for a rate structure change, the County should support a raise in the entire rate structure at that time. Director Hilton recommended proceeding with the 5-year contract which will enable the County to operate the expanded Steam Plant for 2 1/2 years and from this operational experience, the County can determine if power can be provided to another source, possibly a County facility or a combination of development, property sales and steam sales as a single contract approach to a company. Motion: After further discussion, Commissioner Corbett MOVED, SECONDED by Chairman Retchin to approve the contract between New Hanover County and Carolina Power & Light Company as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the contract is on file in the County Manager's office. o APPROVAL OF CONSENT AGENDA ITEM # 2, REQUEST FOR AN ADDITIONAL POSITION - PARKS & RECREATION DEPARTMENT Director of Parks & Recreation, John Maintenance Mechanic II position to offset and renovation requests stating six (6) requested in the 1989/90 Budget with recommended by the County Manager. Parker, requested a additional carpentry new positions were no positions being Commissioner Corbett asked what additional requests have been made? Director Parker stated the Museum, Health Department, and Social Services buildings will require additional grounds maintenance. He also commented on building the wall for the parking lot located on the corner of Third ahd Market Streets. Discussion was held on the Property Management Department being responsible for carpentry. Director Parker stated the wall is considered a part of the landscaping; therefore, the Parks & Recreation Department is responsible for this portion of the project. County Manager Cooper stated in the final adjustment of the proposed 1989/90 Budget, funding is available for this position n which he feels is badly needed. Motion: Commissioner Corbett MOVED, SECONDED by Commissioner Mathews to approve the Maintenance Mechanic II position as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CONSENT AGENDA ITEM # 3, AWARD OF CONTRACT FOR FUEL PURCHASES Commissioner Mathews questioned the three-year term of the contract and the proposed discount on gasoline. \ ~ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) 597 ., Director of Engineering & Facilities, Ed Hilton, stated the contract was prepared for a period of three years in order to allow the vendor ample time to establish a system to serve the County. He stated the County will receive a 2 to 4 cent discount on the price listed on the dispensing pump. Commissioner Corbett asked if Wooten Oil Company and W. K. Hobbs, Inc. were the only companies submitting proposals? Director Hilton stated the ad was placed in the newspaper with several suppliers interested in the fuel contract; however, proposals were withdrawn due to not being able to compete with the discount figure. Motion: After further discussion, Commissioner Mathews MOVED, SECONDED by Commissioner Corbett to award the fuel contract to W. K. Hobbs for a period of three years with the option to renew for an additional three years if the County so desires. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA ITEM # 4, AWARD OF CONTRACT TO WESTINGHOUSE FOR TESTING SERVICES - NEW HANOVER COUNTY MUSEUM EXPANSION Director of Engineering & Facilities, Ed Hilton, stated the County Attorney is to prepare a standard County contract before execution by the County Manager. Motion: After discussion, Vice-Chairman O'Neal MOVED, SECONDED by Chairman Retchin to award the contract to Westinghouse for testing services for the Museum expansion and authorize the County Manager to execute a standard County contract as prepared by the County Attorney. Upon vote, the MOTION CARRIED UNANIMOUSLY. SPECIAL WORK SESSION SCHEDULED FOR DISCUSSING PROCEDURES TO BE USED IN HIRING A NEW COUNTY MANAGER Chairman Retchin commented on the suggested procedures prepared by the Institute of Government in hiring a new County Manager stating the Board should identify the characteristics they feel are needed in the recruiting process. He also recommended hiring a consultant to perform the search for a new County Manager. Commissioner Mathews recommended scheduling a Work Session to discuss procedures to be followed in employment of a new County Manager and suggested using the County's Personnel Department for the recruiting and hiring process. Consensus: After discussion, it was the consensus of the Board to schedule a Work Session on Tuesday, August 15, 1989, at 7:30 P.M. in Room 318 of the New Hanover County Administration Building, Wilmington, North Carolina. Chairman Retchin requested each Commissioner to prepare a list of specific characteristics desired and bring to the Work Session. County Manager Cooper asked what Staff members should attend the Work Session? It was the consensus of the Board to request the Personnel Director and Clerk to the Board to attend the Work Session. Commissioner Barfield recommended moving as quickly as possible with the hiring process and suggested appointing an "Acting" County Manager immediately in order to create a more normal and effective working atmosphere. He suggested moving County Manager Cooper into a position to oversee the Steam Plant expansion and work with Talbert, Cox & Associates in seeking funding sources for completion of the county-wide sewer system. Chairman Retchin recommended discussing this item at the Work Session scheduled for August 15, 1989. ~ 5 9 ~NUTES OF REGULAR MEETING, AUGUST 7, 1989 ( CONTINUED) MEETING RECESSED TO HOLD A WATER AND SEWER DISTRICT MEETING Chairman Retchin recessed from Regular Session to hold a meeting of the Water and Sewer District from 10:05 o'clock P.M. until 10:18 P.M. ADDITIONAL ITEMS - COUNTY COMMISSIONERS Ratification of Funding Request to Cape Fear Optimist Club Chairman Retchin stated at the Special Meeting of Friday, August 4, 1989, the Board approved funding in the amount of $500 to the Cape Fear Optimist Club to be used to defray travel expenses for the Cape Fear Dixie Softball Team to participate in 0 the World Series. He requested ratification of this action by the full Board since only three members were present. ~ Motion: Commissioner Mathews MOVED, SECONDED by Chairman Retchin to ratify the action of the funding request in the amount of $500 to the Cape Fear Optimist Club for travel of the Cape Fear Dixie Softball Team to the World Series in Dixon, Tennessee. The floor was opened for discussion. Commissioner Corbett expressed concern for approving funding requests of this type stating the contribution to the Winter Park Optimist Club for hosting the Bambino World Series in Wilmington was economically beneficial to local businesses; however, he felt a precedent could be set if requests of this nature are approved. Chairman Retchin called for a vote on the MOTION. vote, the MOTION CARRIED AS FOLLOWS: Upon Voting Aye: Commissioner Barfield Commissioner Mathews Vice-Chairman O'Neal Chairman Retchin Voting Nay: Commissioner Corbett o Discussion of New Hanover County Placing a Welcome Banner at the Entrance of UNC-Wi~ington Chairman Retchin stated the Task Force established to improve better relationships between surrounding neighborhoods and UNC-Wilmington has asked if the County would like to place a "Welcome Back" banner at the entrance gate of UNC-W for students beginning the Fall Semester. After discussion of merchants and other groups participating in this type of event, no action was taken. '. RATIFICATION OF ACTION TO RELEASE 1989/90 BUDGETED FUNDS TO THE COAST LINE CONVENTION CENTER Assistant County Manager, Mary Gornto, stated due to start-up expenses and on-going cost of operation, a tight cash flow situation exists with the Coast Line Convention Center. She stated agreements have been prepared by the City and County Attorneys with execution by the City and County Managers to release budgeted funds of $60,000 from the City and $40,000 from the County. Since the City and County have previously agreed to a subsidy not to exceed $100,000 in each of the first two years of operation, the agreement does require repayment by the Convention Center at the end of the year if revenues are available. Discussion was held on operating costs and the improvement of business. Assistant County Manager Gornto stated in the preliminary projections, the cost of operations were underestimated; however, business has been good and is improving. o Motion: After discussion of the agreement basically changing the manner and timing of previously approved rental payments, Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to ratify approval of the agreement for release of 1989/90 budgeted funds in the amount of $40,000 as requested by the Assistant County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. l ~ ~ I I I MINUTES OF REGULAR MEETING, AUGUST 7, 1989 (CONTINUED) ., :59"9 Discussion of Report on Recycling Commissioner Corbett Collections and County-wide Refuse Collections and County-wide asked when the report on Refuse Recycling is going to be discussed. Director of Engineering & Facilities, Ed Hilton, stated the report will be discussed as an agenda item on August 21, 1989. Discussion of Castle HaYne Aquifer Study Commissioner Corbett expressed concern for the letter recei ved from the N. C. Department of Natural Resources and Community Development, Division of Water Resources, stating funding commitments from various jurisdictions are insufficient to conduct a study of the Castle Hayne Aquifer. Mr. William Funderburg, a resident of the Castle Hayne area, encouraged the Commissioners to urge neighboring counties to assist with the funding commitment. County Manager Cooper commented on the funding shortfall of approximately $25,000 stating he would contact the State to see what procedures will be necessary to reactivate the study. Consensus: It was the consensus of the Board to request the County Manager to contact the N. C. Division of Water Resources to obtain the necessary procedures for continuance of the Castle Hayne Aquifer study. Discussion of Joint Meeting With Surrounding Counties Commissioner Corbett stated the Committee of 100 will be holding a meeting with the County Commissioners from Pender and Brunswick Counties. He recommended scheduling a meeting among the three counties (New Hanover, Brunswick, and Pender) to discuss items of mutual concern. Consensus: It was the consensus of the Board to establish the exact date and authorize the Chairman to write a letter inviting the Pender County and Brunswick County Board of Commissioners to hold a joint meeting to discuss items of concern. Discussion of County Line Survey Commissioner Corbett requested an update on the status of the Pender/New Hanover County line survey stating parents in the northern -end of the County are concerned about the boundary line impacting upon the school system in which their children will be enrolled. County Engineer, Wyatt Blanchard, stated requests for proposals are being mailed with qualification packages being received by the Engineering Department prior to August 24, 1989. APPROVAL OF FUNDING REQUEST FOR THE CITY/COUNTY MILITARY AFFAIRS COMMITTEE Commissioner Mathews, the County's representative on the Military Affairs Committee, commented on promotion of better relationships between surrounding military installations and the Ci ty and County. He stated the Military Affairs Committee has sponsored many events which brings money into New Hanover County; however, due to minimal funding, they are experiencing a cash shortfall and have requested funding in the amount of $3,500 from both the City and County. Mr. William Funderberg, a resident of the Castle Hayne area, stated he served as Chairman of the Military Affairs Committee for ten years and feels the events sponsored by the Committee are worthwhile to the community and encouraged support of the funding request. Motion: After discussion of no budget appropriation for this committee, Commissioner Mathews MOVED, SECONDED by Commissioner Barfield to contribute $3,500 to the Military Affairs Committee. Upon vote, the MOTION CARRIED UNANIMOUSLY. ~ 60 LJMINUTEs OF REGULAR MEETING, AUGUST 7, 1989 ( CONTINUED) ADJOURNMENT Commissioner Barfield MOVED, SECONDED by Commissioner Mathews to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin adjourned the meeting at 10:45 o'clock P.M. Respectfully submitted, ~--/~ Lucie F. Harrell Clerk to the Board SPECIAL MEETING OF AUGUST 4, 1989 n ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Friday, August 4, 1989, at 9:00 o'clock A.M. in the Assembly Room, County Administration Building, 320 Chestnut Street, Wilmington, N. C. Members present were: Commissioners Jonathan Barfield, Sr.; E. L. Mathews, Jr.; Vice Chairman Nolan O'Neal; Chairman Fred Retchin; Assistant County Manager Mary M. Gornto; County Attorney, Robert W. Pope; and Deputy Clerk to the Board, Joyce B. Bragg. Chairman Retchin called the meeting to order. PUBLIC HEARING TO ADDRESS PURCHASE INSTALLMENT CONTRACT PROVIDING FOR ACQUISITION OF A BUILDING TO HOUSE DSS Chairman Retchin stated the purpose for the Special Meeting was to hold a Public Hearing to address the purchase money installment contract, proposed for adoption, providing for the acquisition by the County of a building to house the Department of Social Services. o Commissioner Mathews MOVED, SECONDED by Vice Chairman O'Neal to hold a public hearing regarding the purchase money installment contract. Upon vote the motion CARRIED as follows: AYE: Commissioner Barfield Commissioner Mathews Vice Chairman O'Neal Chairman Retchin ABSENT: Commissioner Corbett Chairman Retchin asked if there was anyone present who wished to speak in opposition or in favor of the purchase money installment contract. No one appeared to speak. Chairman Retchin MOVED, SECONDED by Mathews that the Public Hearing be closed. motion CARRIED as follows: Commissioner Upon vote the AYE: Commissioner Barfield Commissioner Mathews Vice Chairman O'Neal Chairman Retchin ABSENT: Commissioner Corbett o ADOPTION OF RESOLUTION APPROVING THE PURCHASE OF PROPERTY FOR COUNTY PURPOSES, THE EXECUTION AND DELIVERY OF A PURCHASE MONEY INSTALLMENT CONTRACT IN THE AGGREGATE PRINCIPAL AMOUNT OF $3,850,000 AND RELATED DOCUMENTS IN CONNECTION THEREWITH, AND ALL OTHER MATTERS RELATED THRETO Commissioner Mathews MOVED, SECONDED by Chairman Retchin to adopt a resolution approving the purchase of property for County purposes, the execution and delivery of I \~