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HomeMy WebLinkAbout1989-08-21 Regular Meeting r 608 MINUTES OF REGULAR MEETING, AUGUST 21, 1989 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 21, 1989, at 9:00 o'clock A.M. in the General Assembly Room of the New Hanover Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; E. L. Mathews, Jr.; Vice-Chairman, Nolan O'Neal; Chairman, Fred Retchin; Acting County Manager, Mary Gornto; and Clerk to the Board, Lucie F. Harrell. Chairman Retchin called the meeting to order. I. ~ . ~- j INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Richard Graf, Pastor of St. Paul's Lutheran Church, gave the invocation. Commissioner Corbett led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES Motion: Commissioner Corbett MOVED, SECONDED by Commissioner Mathews to approve the minutes of the Regular Meeting of July 24, 1989, as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. NON-AGENDA ITEMS Chairman Retchin asked if anyone present would like to speak on an issue not listed on the Regular Agenda or an issue listed on the Consent Agenda. No one commented. APPROVAL OF CONSENT AGENDA Chairman Retchin requested removal of Consent Agenda Item #8 since the action requires execution of a contract. IIi' . '1 "-": :::.' Motion: Commissioner Corbett MOVED, SECONDED by Commissioner Mathews to approve the Consent Agenda with removal of Item #8 as requested by the Chairman. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Adoption of New Hanover County Board of Education 1989-90 Budget Resolution The Commissioners adopted the New Hanover County Board of Education 1989-90 Budget Resolution as submitted by the Board. A copy of the resolution is contained in Exhibit Book XVII, Page 25. Approval of Interim Assistance Agreement with the North Carolina Department of Human Resources - Department of Social Services The Commissioners authorized the Chairman to execute an Interim Assistance Agreement with the N. C. Department of Human Resources to provide general assistance to clients during the period of time that Supplemental Security Income applications are being processed. The Department of Social Services can recoup these funds from the initial lump sum payment. Approval of Budget Amendment #90-0020 - Various Departments The Commissioners approved the following Budget Amendment: I '~ ~ 90-0020 Various Departments Debit Credit County Commissioners Appropriated Fund Balance $87,371 Administration Capital Outlay - Equipment $ 504 ~ I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) ., 609 Debit Credit Finance Contracted Services $11,139 MIS Departmental Supplies 8,988 Sheriff's Department/Jail Professional Services 5,000 Sheriff's Department/Seat Belt Grant Departmental Supplies Emergency Medical Services Uniforms 2,355 17,644 Planning Printing 1,295 Health/Animal Control Capital Outlay - Equipment 1,500 Department of Social Services/Administration Departmental Supplies Capital Outlay - Equipment 2,796 6,875 Department of Social Services/Receiving Home Capital Outlay - Equipment 1,604 Library Contracted Services Capital Outlay - Equipment 6,000 655 Museum Professional Services 5,380 Outside Agencies/Economic & Physical Development Contribution to Airport 15,582 Water and Sewer/Water Operating Fund Appropriated Fund Balance $15,785 Water and Sewer/Water Operating Fund Maintenance and Repair - Equipment $15,785 Resource Recovery/Landfill Operations Appropriated Fund Balance $88,080 Resource Recovery/Landfill Operations Capital Outlay - Equipment Contracted Services $ 7,000 81,080 Resource Recovery/Steam Plant Operations Appropriated Fund Balance $14,871 Resource Recovery/Steam Plant Operations Contracted Services Buildings $ 2,408 12,463 Water and Sewer/Sewer Operating Fund Appropriated Fund Balance $ 4,255 Water and Sewer/Sewer Operating Fund Capital Outlay - Equipment $ 4,255 Purpose: To adjust budget for rollover of outstanding purchase orders from FY/1988-89, as items did not arrive in time to be charged to this budget. The FY/1989-90 departmental budgets do not have sufficient funds to cover carry-overs (funds available since items were not charged in last year's budget). ~ 61 0 MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) Budget Amendment #90-0022 Reported for Entry Into the Record The following Budget Amendment was reported for entry into the record: 90-0022 Non-Departmental - Outside Agencies/Cultural & Rec. Debit Credit Non-Departmental Contingencies '\ t ... $500 outside Agencies/Cultural and Rec. Cape Fear Optimist Club $500 o Purpose: To budget contribution to Cape Fear Optimist Club for the Cape Fear Dixie Softball team to travel to the World Series in Dixon, Tennessee (approved by the County Commissioners on August 7, 1989). Budget Amendment #90-0025 Reported for Entry Into the Record The following Budget Amendment was reported for entry into the record: 90-0025 Non-Departmental - Outside Agencies/Cultural & Rec. Debit Credit Non-Departmental contingencies $4,280 Outside Agencies/Cultural and Rec. Military Affairs Committee $4,280 Purpose: To budget reimbursement of $780 for FY/1988-89 expenses incurred by the Military Affairs Committee and for a contribution of $3,500 to the Committee for FY 1989-90 (approved by the countyn I Commissioners on August 7, 1989). Budget Amendment #90-0027 Reported for Entry Into the Record The following Budget Amendment was reported for entry into the record: 90-0027 Non-Departmental - Parks & Recreation Debit Credit Non-Departmental Contingencies $18,610 Parks & Recreation Salary and Wages FICA Retirement Medical Insurance $14,303 1,084 1,186 2,037 Purpose: To budget for a new Maintenance Mechanic II position for Parks & Recreation approved by the County Commissioners on August 7, 1989. Adoption of Resolution Awarding Used Vehicles Bid #FIN 89-0221 to Continental Leasing, Inc. d/b/a National Car Rental - Sheriff's Department The Commissioners awarded the low bid to Continental Leasing, Inc. d/b/a National Car Rental in the amount of $65,237.71 for purchase of used vehicles. o A copy of the resolution and bid tabulations are contained in Exhibit Book XVII, Page 25. Adoption of Resolutions to Add Roads to the State Secondary Road System The Commissioners adopted resolutions adding the following roads to the State Secondary Road System: ~. I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) 6_1~1 ., A portion of Sandybrook Road and Boone Road in Sandybrook Subdivision (Div. File #621-N) Carl Street - (Division File #623-N) Copies of the resolutions are contained in Exhibit Book XVII, Page 25. Approval of Grant Application to the March of Dimes Defects Foundation for Funding of Project to Educate Teenage Maternity Patients - New Hanover County Health Department The Commissioners authorized the Health Department to submit a grant application in the amount of $1,000 to the March of Dimes Defects Foundation for an education project for teenage maternity patients, ages 13-18. Approval of Grant Application to the March of Dimes Foundation for Funding of KeYnote Speaker at Annual Meeting of the New Hanover County Perinatal Conunittee - New Hanover County Health Department The Commissioners authorized the Health Department to submit a grant application in the amount of $1,000 to the March of Dimes Foundation for partial funding of a keynote speaker at the annual meeting of the New Hanover County Perinatal Committee to benefit the medical and lay communities on post-partum depression. Acceptance of Tax Collection Reports Through July 31, 1989 The Commissioners accepted the following Tax Collection Reports through July 31, 1989, as submitted by the Collector of Revenue: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the Tax Collection Reports are contained in Exhibit Book XVII, Page 26. Approval of Tax Abatements and Refunds The Commissioners approved tax abatements and refunds as recommended by the Tax Administrator. A copy of the list is contained in Exhibit Book XVII, Page 26. Appeal for Release of Penalties on Room Occupancy Tax Accounts- Tax Department The Commissioners approved release of penalties on the following Room Occupancy Tax Accounts as requested by the Collector of Revenue due to each appeal being a first offense: Beau Rivage Plantation, Inc. - Account #0182 William C. & Linda L. Kuharcik - Account #0895 The Commissioners also authorized the Collector of Revenue to release penalties in future appeal cases for first-offense situations, except those discovered non-filers. A report is to be submitted the Commissioners for entry into the record. Denial of Appeals for Release of Penalties on Room Occupancy Tax Accounts The Commissioners upheld the Tax Administrator's recommendation to assess penalties on the following first offense discoveries of unreported Room Occupancy Tax Accounts in an amount equal to the greater of 25% of the tax due on the unreported income or $25 to cover minimal administrative costs: Ms. Marilyn S. Gideon Ms. Vera R. Jenkins Mr. Menefee B. Little The Commissioners also approved the recommendations by the Tax Administrator to authorize the Collector of Revenue to apply the penalty compromise consistently upon receipt of an ~ 61 ?INUTES OF REGULAR MEETING, AUGUST 21, 1989 ( CONTINUED) appeal concerning penal ties situations. assessed in future discovery Delinquent Application for Property Tax Exemption - Christian Community Church The Commissioners upheld the Tax Administrator's recommenda tion to assess the 1985 tax and exempt the church's vacant land, Tax #R05410-014-006-000, effective 1986. Acceptance of 1988 Tax Collections and Delinquent Settlements and Reappointment of Ms. patricia RaYnor as Collector of Revenue for 1989 The Commissioners accepted the Tax Collections and Delinquent Settlements for 1988 as submitted by the Collector of Revenue. rJ Ms. patricia J. Raynor was reappointed Collector of Revenue for 1989 and charged with the 1989 tax levy. Copies of the 1988 Tax Collections and Delinquent Settlements are contained in Exhibi~ Book XVII, Page 26. Approval of Fee Adjustment in Architectural Services for the Museum Expansion The Commissioners approved a fee adjustment in the amount of $15,000 for additional design services rendered by John Jefferies, the Architect for the Museum Expansion, in reducing the scope of work and cost. Funds are available in project contingencies to cover the additional cost. POSTPONEMENT OF ITEM ft: 7, PRESENTATION OF RETIREMENT PLAQUE TO MEDICUS H. ROBERTSON, NEW HANOVER COUNTY SHERIFF'S DEPARTMENT Chairman Retchin stated Mr. Robertson was not able to attend this meeting; therefore, this item should be postponed until the first meeting in September. ADOPTION OF RESOLUTION AUTHORIZING ISSUANCE OF REFUNDING REVENUE n BONDS IN THE AMOUNT OF $7,500,000 FOR SIEMENS ENERGY & AUTOMATION, INC. Mr. Wallace Murchison, Attorney representing the New Hanover County Industrial Facilities and Pollution Control Financing Authority, presented background information on the refunding request stating the Local Government Commission has approved the issuance of refunding revenue bonds in the amount of $7,500,000 and requested the Commissioners to approve the request. Mr. William C. Reed, representing Siemens Energy & Automation, Inc., commented on the success of the plant in Wilmington stating 265 persons are currently employed. He respectfully requested approval of the bond refunding issue. Attorney Murchison read the resolution. Motion: Commissioner Corbett MOVED, SECONDED by Commissioner Mathews to adopt the resolution as presented by Attorney Murchison approving issuance of refunding revenue bonds in the amount of $7,500,000 to Siemens Energy & Automation, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVII, Page 26. n POSTPONEMENT OF APPOINTING MEMBERS TO THE COMMUNITY TASK FORCE FOR THE ROBERT WOOD JOHNSON FOUNDATION GRANT APPLICATION Mr. Bob Wilson, Director of the Cape Fear Substance Abuse Center, stated he was unable to present a list of appointees due to time constraints. He requested authorization to submit the names of individuals who have indicated a desire to serve on the Task Force with the application to be filed on or before September 1, 1989, with ratification of those appointments by the Commissioners on September 5, 1989. ~ I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) "'IIIIIl ~/--3 Mr. Wilson stated he has been designated as New Hanover County's contact person for participation in the Governor's "Challenge for the 90's, Business and Community Partnerships for a Drug Fee North Carolina" conference to be held in Raleigh, North Carolina, on October 24, 1989. He recommended utilization of the Robert Wood Johnson Foundation Task Force as the coalition for the Challenge Program. commissioner Corbett asked if state funds are available to counties that become the designated lead agency for distributing funds in an effort to reduce the use of drugs. Mr. Wilson stated funding in the amount of $1,000 is available through the Governor's office to cover expenses incurred by counties who have formed coalitions to participate in the Challenge 90's Program. He stated all agencies have heard that money will be available; however, no official notice has been announced except for the Drug Intervention Program grant in the amount of $600,000 which is being applied for by the Southeastern Mental Health Center. Commissioner Corbett requested Acting County Manager Gornto to investigate the availability of state grants for reducing the use of drugs. Consensus: It was the consensus of the Board to authorize Mr. Wilson to submit names of individuals who will be serving on the Robert Wood Johnson Task Force on the grant application with ratification of these members by the Commissioners on September 5, 1989, and to designate Mr. Wilson as New Hanover County's contact person for the Challenge 90's Program. PUBLIC HEARING TO CONSIDER ISSUANCE OF A SPECIAL USE PERMIT FOR LOCATION OF A MOBILE HOME ON THE EAST SIDE OF U. S. HIGHWAY 117 NORTH OF HUBERT DRIVE (S-266) Chairman Retchin opened the Public Hearing and requested anyone present who would like to give testimony to step forward to be sworn in by the Clerk to the Board. The following person was sworn in: Mr. Olan Fuhr, the petitioner Staff Planner, Pete Avery, stated the original Special Use Permit for location of the mobile home was granted June 16, 1986, wi th a 12-month period for site improvements. He stated no improvements were made, and Mr. Fuhr did not request an extension at the end of this period; however, he was not properly advised of the expiration period and since that time he has installed a well and septic tank, constructed an access road, and Carolina Power & Light Company has provided power to the site. Staff Planner Avery recommended reapproval of the Special Use Permit based upon the following Staff findings: General Requirement No.1: The use will not materially endanger the public health or safety if located where proposed and developed according to the plan as approved based upon the following findings of fact: A. An on-site evaluation conducted by the County Health Department has indicated suitable conditions for well and septic tank usage. A well and septic tank have been installed. B. Access to the site is via a thirty (30) foot private drive (Hubert Drive) leading from U. S. Highway 117 to N. C. Highway 133. C. The site is located within the Castle Hayne Volunteer Fire Department District. General Requirement No.2: The use meets all required conditions and specifications of the County Zoning Ordinance based upon the following findings of fact: ~ .. ~ .MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) q;/1 A. Mobile homes are permitted special uses in the R-20 Residential District. The site is zoned R-20 Residential. B. The minimum lot size District is 20,000 square approximately 4.2 acres. for residential uses in feet. The subject the R-20 parcel is C. Adequate area exists to meet mandated setback requirements and off-street parking. General Requirement No.3: The use will not substantially injure 0 the value of adjoining or abutting property, or that the use is a public necessity based upon the following findings of fact: ~. A. Most of the land uses in the general vicinity are scattered single-family residences and mobile homes. General Requirement No.4: The use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County based on the following findings of fact: A. The general area is basically rural. Chairman Retchin asked if anyone present would like to speak. The following person commented: Mr. alan Fuhr, the petitioner, stated the application for requesting the Special Use Permit did not refer to a 12-month expiration period for site improvements. He stated a well and septic tank were installed within the period of time and respectfully requested reapproval of the Special Use Permit in order to located the mobile home on this site. Chairman Retchin asked Mr. Fuhr if Planning Staff's findings as presented. concurred with the statements as presented. he Mr. concurs with Fuhr s ta ted the he [l Chairman Retchin asked if anyone present would like to speak in opposition to issuance of the Special Use Permit. No one commented. Commissioner Corbett asked if applicants are being informed of the 12-month validity period. Staff Planner Avery stated the form letter has been revised to show the validity date of a Special Use Permit. Chairman Retchin closed the Public Hearing. Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman O'Neal to reapprove the Special Use Permit as requested. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Special Use Permit is contained in SUP Book I, Page 38. PRESENTATION OF ALTERNATE JAIL EXPANSION REPORT Mr. Herbert P. McKim, representing Ballard, McKim & Sawyer, Architects, stated the basic concept of this plan is to build a 0 jail that is expandable (modular) beginning with 80 beds and il\... expanding up to 240 beds in increments of 80 or less. He presented the following recommendations and drawings for the new and present jail facilities: New Modular Jail Facility: 1. The food preparation for both jails would be housed in the new facility, using a serving kitchen in the existing Law Enforcement Center. 2. Based upon a need for expansion, the Patrol Division would be housed in the new facility. This move would free up space for I ! I , ~ I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) - " 6115 expansion of support services and administrative present building plus freeing up parking spaces levels of the present jail facility. space in the in the lower 3. Move the training officer to the new facility an indoor range adjacent to the training office. space in the existing Law Enforcement Center for the Vice-Narcotics Unit. and construct This frees up 911 , EMS, and Existing Law Enforcement Center Additions: 1. Serving kitchen, new service entry and elevator. 2. Staff lounge and expansion of ID Section. Mr. McKim stated in summary, this concept adds 80 beds at the new facility and 10 beds at the existing Law Enforcement Center. The present weekend minimum security center (the Jail Annex) would be eliminated and the staff could be assigned to the new facility. He stated as the future demand for additional court facilities increases, it will be possible to move the sheriff and jail from the existing Law Enforcement Center and allow this building to become additional courtrooms and office space with only a minimum number of holding cells and other special detention spaces. The Division Drive location would become the main jail. Mr. McKim stated the estimated cost for this concept is $6,250,000 and that he would be glad to answer any questions. Commissioner Mathews commented on the cost of $7,000,000 to expand the present Law Enforcement Center versus the proposed modular concept asking Mr. McKim to compare space needs. Mr. McKim stated the new facility will contain 40,000 sq. ft. with the present facility being expanded by 3,600 sq. ft. in addition to renovation of 10,000 sq. ft. The expansion of the present Law Enforcement Center will add 120 beds versus the modular concept adding 90 beds; however, the demand on the present facility was not for the full 120 bed expansion. Sheriff McQueen commented on demolishing the Jail Annex which houses 47 offenders expressing concern for the modular concept containing only 80 beds stating consideration should be given to increasing the number of beds if this concept is approved. A lengthy discussion was held on the jail population and the number of felons. Sheriff McQueen stated 185 persons were in the County Jail over the weekend with 120 beds available which left 60 persons sleeping on the floor. He stated the average range of the jail population is 160 persons. Discussion was held on demolishing the Jail Annex. Sheriff McQueen stated the facility would have to be demolished in order to avoid operating three jails. Further discussion was held on maximum and minimum security. Commissioner Barfield stated the main advantage to the modular concept is allowing a gradual shift of the jail from the downtown area with the present building becoming a judicial facility. Sheriff McQueen expressed concern for security in transporting inmates stating this will increase the need for additional personnel. Commissioner Barfield commented on the old motel facility located between 8th and 9th Streets asking if this structure could be renovated to house non-violent offenders with four or five persons to a room. Sheriff McQueen stated the Jail Annex is used for this purpose; however, beds are needed for felons who require maximum security. District Attorney, Jerry Spivey, commented on the complexity of jail overcrowding stating the law now allows persons serving misdemeanors to become eligible for release within two to three weeks which creates repeat offenders and contributes to jail ~ 61 ~INUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) overcrowding. He stated buildings can be found that will meet State standards such as the Century Mills building which is located on the public transportation route and can be purchased for a reasonable price; however, the Sheriff needs more beds for felons. He recommended receiving input from all persons and agencies involved with the Court System and jails before deciding on how and where to expand our jail. Consensus: After a lengthy discussion, it was the consensus of the Board to schedule a Work Session on Tuesday, August 29, 1989, at 7: 30 P.M. in the General Assembly Room of the New Hanover n County Courthouse for discussion of the proposed expansion. Sheriff McQueen, District Attorney Jerry Spivey, and Acting ~ J County Manager Gornto were requested to invite representatives of all agencies including Judges and representatives of the Intensive Probation and Parole Division to attend the Work Session. DISCUSSION OF JAIL PERSONNEL Sheriff McQueen commented on the need for additional personnel at the jail due to overcrowding. Chairman Retchin stated he has discussed this matter with Acting County Manager Gornto and this item will be placed on the agenda for September 5, 1989. PRESENTATION OF REPORT ON REFUSE COLLECTIONS AND COUNTY-WIDE RECYCLING Director of Engineering & Facilities, Ed Hilton, stated Tim Cole, the Solid Waste Planning Director, is in the process of preparing an office paper recycling program called the "File 13 Project" which will consist of placing two containers on each level of the County Buildings, to be used for disposal of computer paper and white office paper. All departments will participate in the project and hopefully, the paper collected can be marketed. Director Hilton commented on the Refuse Collections and County-wide Recycling proposal and emphasized the impact of this plan upon private hauling companies and recyclers throughout the County. Director Hilton stated a tie exist between effective curbside collection for recycling and curbside solid waste collections stating if both are utilized, collections should be scheduled for the same day in order to obtain public participation. He commented on the complexity of the issue and recommended scheduling a Work Session inviting the private haulers and recyclers to discuss the issue. The following questions were presented: 1. Do we want to franchise refuse collections in the County by designating exclusive areas? How many areas do we want to designate? 2. Do we want to make refuse collections mandatory? If we make refuse collections mandatory, how will we collect for the service?... Billing by refuse haulers?.. Billing by the County? Collect fees through the tax base?... Other? If the collection of fees through the tax base is seen as an attractive alternative, then Roland Register, the Tax Administrator, should be included in the discussion. 3. Do we want to proceed with County-wide recycling? If we do, do we want to contract with a private firm to collect, process, and market the materials in a County-wide program? Or, should County-wide recycling be a function of the County? 4. If recycling is to be Commissioners be supportive of dropoff program? a County function, would the a pilot curbside and voluntary Mr. Tim Cole, Solid Waste Planning Director, presented background information on the market for recyclable materials stating they are demand driven. He stated in the Northeast, many markets are overwhelmed, particularly in the newsprint market; ~ [J o I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) 617 ., however, aluminum beverage cans are an easily marketable material and can be collected and sold in our area. Discussion was held on development of markets for recyclable materials. Commissioner Corbett asked if there is anyway New Hanover County can develop markets for recyclable items commenting on the advantages of being a Port City and having an adjacent paper mill. Director Cole emphasized the importance of demand stating there are a limited number of mills that can recycle newsprint with a projected period of 2-5 years before the newsprint market improves. He stated he is studying the feasibility of developing a paper packing house for all types of paper; however, after visiting the Pitt County paper packing house, duplicating this effort would be difficult since Pitt County has been involved in the process for 15 years and has established markets. Director of Engineering & Facilities, Ed Hilton, stated New Hanover County will be competing against major collection companies who are developing regional markets; therefore, the larger volume, the more capable we become in negotiating sales. He stated, perhaps, local governments should consider joining forces and market on a regional basis in order to compete. Director Hilton stated Director Cole has started a local clearing house for waste products with the intent to target wastes generated in large volumes by local industries to see if a use for these products can be found in order to reduce the volume of waste in the Landfill. Commissioner Corbett recommended requesting Wayne Ziegler, the Director of the Committee of 100, to assist in contacting and informing local industries of the clearing house for waste products. Discussion was held on hi~ing a consultant if a franchise system is established. Director Cole stated developing specifications for refuse collections is complicated and requires expertise in planning truck routes and areas to be served by private haulers. Commissioner Mathews stated if the County furnishes most of the information requested by a consultant, why should we hire a' consultant? Commissioner Corbett, also, expressed concern for hiring a consultant stating the Engineering and Planning Departments should be able to develop a routing system. Consensus: After further discussion of the complexity of the problem, it was the consensus of the Board to request Director Hilton and Director Cole to present dates for scheduling a Work Session to discuss the Solid Waste Plan with haulers and recyclers. Commissioner Retchin expressed appreciation to Planner Cole / and Director Hilton for the presentation and efforts being made in developing a county-wide refuse collection and recycling program. BREAK Chairman Retchin recessed the meeting for a break from 10:35 o'clock A.M. to 10:45 o'clock A.M. DISCUSSION OF LITTER LAW ENFORCEMENT OFFICER Mrs. Nancy Pritchett , Executive Director of "Keep America Beautiful" commented on the importance of hiring a Litter Law Enforcement Officer to enforce the litter and anti-dumping County ordinances. She stated the duties of this officer would include patrolling roadways and investigating litter reports, enlisting assistance of other law enforcement agencies, and promoting educational anti-litter programs in schools and civic organizations. Discussion was held on fines being collected to offset the salary of a Litter Enforcement Officer. Chairman Retchin commented on the present limitation of fines not to exceed $50 in New Hanover County stating a local bill was forwarded to the State Legislature requesting an increase in the amount of fines ~ 61~NUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) up to $500; however, the bill was not passed during the last session. He stated hopefully, this bill will be passed in next year's short session which will assist with enforcement of the Litter Ordinance. Further discussion was held on the distribution of civil and criminal fines. The County Attorney was requested to check into the legality of preparing an ordinance which would allow revenue collected from litter fines to be distributed to New Hanover County. Discussion was held on the need to hire a fully trained and qualified Law Enforcement Officer for this position. Mrs. Pritchett commented on the increase in drug related crimes and n the danger involved to an officer when investigating dumps where ) armed persons may be loitering. ~ Director of Emergency Services, Dan Summers, commented on dumping of hazardous waste and requested the Commissioners to support hiring of a Litter Law Enforcement Officer. Further discussion was held on various ways to reduce illegal dumping. Sheriff McQueen recommended the possibility of extending the hours of operation at the Landfill on Saturdays, and Mrs. Pritchett recommended establishing drop-off stations in three corners of the County to accommodate persons disposing of large items. Commissioner Corbett recommended publishing names of offenders in the local newspaper when fined. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Mathews to request Sheriff McQueen to prepare a budget on the cost of a Litter Enforcement Officer, including the necessary vehicle, and a list of duties that will be assigned to that position to be submitted to the Board on September 5, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin expressed appreciation to for the presentation and excellent work being American Beautiful" in addressing the litter experienced in the County. Mrs. Pritchett done by "Keep problem being II PRESENTATION OF PROPOSED COUNTY STUDY ON THE CASTLE HAYNE AQUIFER Mr. William Lyke, a representative of the U. S. Geological Survey, Water Resources Division of the U. S. Department of Interior, commented on the proposed regional study of the Castle Hayne Aquifer from Chowan County in the North to New Hanover County in the South stating the project has been discontinued by the State due to a shortfall in funding commitments from various agencies. He stated after discussion with the State and the interest shown by New Hanover County in performance of the study, the N. C. Department of Natural Resources and Community Development has agreed to fund $15,000 for performance of a county-wide study of the Castle Hayne Aquifer. Mr. Lyke listed the following major objectives and results of a county-wide three-year study at an approximate cost of $350,000 with federal funding participation of 50% and the remaining 50% to be funded by New Hanover County (and/or municipalities in the County) and the State of North Carolina. OBJECTIVES OF A COUNTY-WIDE STUDY: A. Description of Hayne Aquifer. hydrogeology of the Castle B. Description of the groundwater Castle Hayne Aquifer. flow of the o APPROACH: A. Review previous work performed which would involve collecting water level data entailing the services of three to four persons. \ ~ I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) , 619 " B. Construction of a with analyzing the assist system. computer model to groundwater flow RESULTS: A. Description of characteristics of the aquifer system. B. Identify areas of recharge and discharge. C. Identify conditions salt water and in salt water infusion. locations of that result D. Identify areas most susceptible to contamination. Mr. Lyke presented the following advantages of performing the study: 1. Usefulness of groundwater model in management of withdrawals from wells. 2. Usefulness of groundwater model in enhancement of planning and water resource management. Chairman Retchin commented on the report prepared by Harry LeGrande asking if substantial changes would have occurred since completion of the report. Assistant Planning Director, Dave Weaver, stated the Harry LeGrande study did not perform data collection and did not detail and identify definite areas of contamination. He stated the study being proposed by the U. S. Geology Survey will be much more detailed. Chairman Retchin asked if anyone present would like to speak: The following persons commented: Mr. William Funderburg, a resident of the Castle Hayne area, commented on the importance of a study in order to protect the Castle Hayne Aquifer and identify the amount of water being withdrawn by industry. He expressed concern 'for the 1989/90 County Budget allocating only $8,000 for water resources stating the most precious commodity we have is water, and it must be protected for human consumption. He encouraged the Commissioners to fund a County study regardless of whether counties or agencies participate in funding of the project. He also requested the County to contact Ms. Jeannie Robbins with the Division of Water Resources in Raleigh, North Carolina, who stated the State would contribute $15,000 for the next three years for a total of $45,000 if the County decides to perform the study. City Manager, William B. Farris, stated a study of this type would be very beneficial to the entire community and the proposed cost of $350,000 is v~ry reasonable. Discussion was held on the importance of a regional study. Commissioner Mathews asked what effort has been made to encourage surrounding counties to participate in funding of the aquifer study. Mr. Lyke stated his department has been working with 20-30 participants for the past 1 1/2 years in trying to obtain funding commitments; however, no second efforts have been made. Commissioner Corbett suggested that the Chairman write a letter stressing the importance of the study and encouraging the agencies contacted to participate in funding their share. Consensus: It was the consensus of the Board to direct the Chairman to write a letter to the counties and agencies contacted by Mr. Lyke soliciting additional financial support of the regional study of the Castle Hayne Aquifer. A copy of the letter ~ I 621@NUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) is to be forwarded to Mr. Jerry Ramsey, Director of the Council of Governments. Mr. Funderburg stated if the County has to fund the study for this area only, he will personally contribute $1,000. ADOPTION OF COUNTY ORDINANCE REQUIRING LICENSES AND RABIES TAGS FOR CATS Ms. Donna Neal, Chairman of the Animal Control Advisory Board, commented on the need to require licenses and rabies tags for cats. She emphasized the importance of controlling rabies n.! and stated elastic collars can be purchased that will avoid chocking or harm to cats when climbing trees. She requested adoption of the ordinance as presented. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to adopt the ordinance as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is on file in Clerk's office for codification into the County Code. APPROVAL OF FUNDING FOR FEASIBILITY STUDY OF A CONSOLIDATED CITY / COUNTY WATER AND SEWER SYSTEM Acting County Manager Gornto stated the City and County Managers were requested by the City/County Water & Sewer Subcommittee to seek a firm to perform a feasibility study on a consolidated water and sewer system. She stated City Manager Farris will discuss the proposal being submitted. City Manager Farris stated the Water Resources Institute at N. C. State University, will conduct a feasibility study at a cost of $17,895. The study will be performed by Dr. David H. Moreau of N. C. State University with assistance from Mr. Jake Wicker of the Institute of Government. Ci ty Manager Farris commented on the expertise of both gentlemen stating the City [l Council has adopted a resolution funding one-half of the study .. contingent upon the County funding the other half. Mr. William Funderburg, a resident of Castle Hayne, expressed concern for the County giving up control of the Sewer System and reminded the Commissioners that the voters of the County are not in favor of consolidation. He requested the Commissioners not to become involved in a consolidated issue. Chairman Barfield stated many counties and cities have consolidated public services, particularly water and sewer. He stated with the size of New Hanover County and its continual growth, it is imperative t1}at we see if a combined water and sewer system is feasible in order to provide these services to all residents of the County. Motion: After discussion, Commissioner Barfield MOVED, SECONDED by Chairman Retchin to fund one-half ($8,947.50) of the cost of feasibility study in the amount of $17,895. OG~" to be performed by the Water Resources Institute, N. C. State University. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin announced Dr. Moreau will be meeting with members of the City Council on Tuesday, August 22, 1989, at 2:30 P.M. in Room 501 of the County Administration Building stating the Commissioners have been invited to attend. [l CONSIDERATION OF PUBLIC SAFETY TELEPHONE ACT TO ESTABLISH STATEWIDE 911 SERVICE County Attorney Pope stated the Attorney General's Office has determined that a county ordinance is applicable only in the unincorporated portion of the county; therefore, if the County imposes a monthly 911 charge upon telephone subscribers with access to this service, it will be necessary for the City of Wilmington and Beach towns to adopt resolutions permitting the County Ordinance to be applicable wi thin those municipalities. He stated before adopting a County Ordinance, a Public Hearing or referendum must be held prior to its adoption. \ I I I ~ MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) ~~I on the importance of imposing the 911 county telephone subscribers. Acting recommended contacting the other their support in implementing the Discussion was held charge on both city and County Manager Gornto municipalities to request statute. Consensus: It was the consensus of the Board to direct the Chairman to write a letter to the City of Wilmington and Beach town requesting support of the 911 charge for the entire County. Once a response has been received from the City of Wilmington and Beach towns, a decision will be made by the Board of County Commissioners. ADOPTION OF RESOLUTION AUTHORIZING THE SALE OF $4,200,000 OF MUSEUM BONDS County Attorney Pope requested adoption of a resolution authorizing the sale of $4,200,000 Museum Bonds. Motion: Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to authorize the sale of $4,200,000 Museum Bonds. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XVII, Page 27. MEETING RECESSED FOR LUNCH Chairman Retchin recessed the meeting for lunch from 12:10 o'clock P.M. to 1:30 o'clock P.M. APPROVAL OF CONSENT AGENDA ITEM :JI: 8 CONTRACT WITH LAW ENFORCEMENT TELEVISION NETWORK, INC. Chairman Retchin stated the funds requested are budgeted in the 1989/90 Budget; however, since this is a contract, the Board should authorize execution by the Chairman. Motion: Commissioner Corbett MOVED, SECONDED by Vice-Chairman O'Neal to authorize the Chairman to execute a contract between New Hanover County and the Law Enforcement Television Network, Inc. for audio-visual training to Law Enforcement Officers of the Sheriff's Department. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Corbett Commissioner Mathews Vice-Chairman O'Neal Chairman Retchin Absent: Commissioner Barfield ARRIVAL OF COMMISSIONER BARFIELD Commissioner Barfield arrived from lunch at 1: 40 0' clock P.M. PUBLIC HEARING SClillDULED TO CONSIDER PURCHASE OF THE SEWAGE COLLECTION SYSTEMS OWNED BY CAPE FEAR UTILITIES COMPANY, INC. AND MASONBORO UTILITIES, INC. County Attorney Pope stated New Hanover County has negotiated the purchase of the sewage collection systems presently owned by Cape Fear Utilities Company, Inc. and Masonboro Utilities, Inc. In order for the Board to approve the purchase, a Public Hearing must be held for consideration of the installment contract of purchase. Attorney Pope recommended calling for a Public Hearing on Tuesday, September 5, 1989, at 7:30 P.M. in the General Assembly Room of the New Hanover County Courthouse. Mr. William Funderburg, a resident of castle Hayne, requested a copy of the Talbert, Cox, & Associates study on this purchase stating this report has been withheld for the past year, and if a Public Hearing is going to be held, he feels a copy should be made available to the general public. ~ I ,~~ . 'MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) Director of Engineering & Facilities, Ed Hilton, stated a study was performed by Talbert, Cox, & Associates but due to negotiations not being completed, the information was not released to the public. County Attorney Pope stated he is not familiar with the study and was not included in the negotiations; however, he has been contacted by attorneys for Cape Fear Utilities Company, Inc. and Masonboro Utilities, Inc. and feels the necessary documents will be ready for signature by September 5, 1989. Chairman Retchin expressed concern for not being able to n release the study and yet being requested to schedule a Public Hearing. Director Hilton stated the study was authorized by the Commissioners approximately two years ago in order to ascertain the value of Cape Fear Utili ties Company, Inc. and Masonboro Utilities, Inc. stating after receiving the report this was the basis of negotiating the price for purchase of the sewer systems. Assistant Director of Finance, Alan Mozingo, stated no contract exist until a contract is executed; therefore, no price is agreed upon. He stated if the study impacts upon the proposed price, the report should not be released to the public. He expressed concern for an addendum not being attached to the contract which itemizes the equipment to be purchased. County Attorney Pope stated in order to move forward with purchasing the systems, the County under State Statute is required to hold a Public Hearing to consider the installment contract of purchase. Commissioner Mathews presented to the Chairman a Status Report dated January 6, 1989, from former County Manager, G. Felix Cooper, stating "all negotiations have been completed for the County to purchase the Dobo sewer systems. Everything will be finalized as soon as the attorneys get together and take care [l of the paper work." A lengthy discussion was held on not having a written agreement. Director Hilton asked the County Attorney if the final agreement can be executed by the other party and not executed by the County until the Public Hearing has been held and the contract has been accepted. County Attorney Pope stated the other parties can execute the documents prior to the Public Hearing and once the contracts are accepted they will become binding, legal agreements. Consensus: After further discussion, it was the consensus of the Board for Director Hilton to furnish the Commissioners and Mr. Funderburg a copy of the Talbert, Cox & Associates study. Motion: After further discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Mathews to call for a Public Hearing on September 5, 1989, at 7:30 P.M. in the General Assembly Room of the New Hanover County Courthouse subject to executed proposals from Cape Fear Utilities Company, Inc. and Masonboro Utilities, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY. Mr. William Funderburg expressed appreciation to the Commissioners for releasing the report and commented on the importance of purchasing the water and sewer systems from Mr. Dobo. Director Hilton informed Mr. Funderburg that the County is purchasing the sewer systems, not the water systems. Mr. Funderburg expressed concern for not purchasing the water systems stating this is where revenues are generated and requested the Commissioners to reconsider purchasing both systems. o \ I I I MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) 623 ., CONSIDERATION OF CONTRACT FOR PURCHASE OF A COUNTY-WIDE RADIO SYSTEM Director of Engineering & Facilities, Ed Hilton, stated at the meeting of July 10, 1989, the Commissioners authorized Staff to negotiate a final price for purchase of the Motorola Radio System. The negotiated purchase price is $819,476 which includes the following items: (a) Cost of the transmission tower (b) 5 repeaters (c) 3 control stations (1 each for the Administration Building, County Annex Building, and Emergency Operations Center.) (d) 6 mobile units (e) 17 portable units (f) 41 sewer station transmitters (g) 1 master telemetry control station (h) Automatic Paging System (i) Equipment building (j) One generator (k) Voice protection on all five (5) repeaters Director Hilton stated voice protection is a feature which codes transmissions to prevent eavesdropping by unauthorized personnel. The feature will be used exclusively by the Sheriff's Department for law enforcement. Although the cost for this feature is $48,180 it must be included now as part of the repeater system. He stated after consulting with the Sheriff, he would like this feature for eventual use by his organization. A lengthy discussion was held on whether to purchase the proposed Motorola Radio System or to request bids for a stand-alone telemetry system. Director Hilton commented on the need for a broader communications network system in order to be able to handle emergencies and disasters. Director of Emergency Services, Dan Summers, stated the present communications system is still fragmented and no additional equipment has been purchased to better handle disasters and/or emergencies. Chairman Retchin stated after a conservation with Mr. Don Lofton, representing Communication Specialists, Inc., he was informed that two vendors furnish telemetry systems with automatic paging capabilities. After contacting those vendors, Chairman Retchin stated they do not offer telemetry systems with automatic paging capabilities. He also pointed out that according to the Booth Report, an alternate system with similar equipment would cost $708,000 and would not provide 24-hour monitoring of the sewer system. Mr. Frank McNeill, a representative of Communications Specialist Company, asked Chairman Retchin if he personally discussed automatic paging systems with the two vendors. Chairman Retchin stated he did not; however, the Director of Emergency Services, Dan Summers, contacted the vendors. Mr. McNeill stated vendors at the North Carolina Association of County Commissioners Annual Conference stated alpha numeric paging can be included with a telemetry system. He cautioned spending $500,000 of taxpayers money to add a two-way radio system to a telemetry system when a system can be purchased for $300,000. Mr. McNeill recommended proceeding with the purchase of a telemetry system by calling in vendors at a pre-bid conference arid allowing companies to place bids. Mr. Don Lofton, representing Communications Specialist Company, stated New Hanover County does not need a system of this size and expressed concern that only one vendor has an opportunity to bid for a $1,000,000 expenditure. He stated various firms can provide a telemetry system including the automatic pager notification at a much lower cost and requested the Commissioners to allow vendors to submit bids for purchase of a telemetry system. ~ 6 2 l;tlNUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) Mr. Don Cahoon, District Sales Manager for Motorola Corporation, stated the issues and questions have been answered by Motorola. He stated the system is an excellent investment for New Hanover County and when discussion began for purchase of a radio system, the County Staff called several pre-bid conferences to allow changes to be made in specifications which were approved by the County Commissioners. He stated if a company does not produce the items requested, the County should not suffer for the inadequacies of that company. Commissioner Mathews stated he is impressed by the Motorola n Radio System; however, before purchasing a system of this size, he would prefer hearing from vendors with proposals for a L telemetry system stressing the importance of beginning with telemetry and adding other features when necessary. Motion: After a lengthy discussion on considering the proposed Motorola Radio System versus an alternate telemetry system, Commissioner Mathews MOVED, SECONDED by Commissioner Corbett to schedule a pre-bid conference soliciting vendors to bid on a telemetry system. Upon vote, the MOTION CARRIED UNANIMOUSLY. COMMITTEE APPOINTMENTS APPOINTMENT OF DR. SUZZETTE M. STINES AND REAPPOINTMENT OF MS. SHEILA DAVIS, MS. KATHERYN KLUTl'Z, AND MR. DARRYL LANGLEY TO SERVE ON THE DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Mathews to reappoint Ms. Sheila Davis, Ms. Katheryn Kluttz, and Mr. Darryl Langley to serve three-year terms on the Domiciliary Home Community Advisory Committee with terms expiring August 31, 1992, and to appoint Dr. Suzzette M. Stines to serve a three-year term on the Domiciliary Home Community Advisory Committee with her term expiring August 31, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY. REAPPOINTMENT OF MR. DENNIS G. PARNELL AND MR. ROBERT H. WILLIAMS TO SERVE ON THE NEW HANOVER COUNTY BOARD OF MECHANICAL EXAMINERS n lj Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Mathews to reappoint Mr. Dennis G. Parnell and Mr. Robert H. Williams to serve two-year terms on the New Hanover County Board of Mechanical Examiners with the terms expiring August 31, 1991. REAPPOINTMENT OF MR. MARVIN P. HOGAN AND APPOINTMENT OF MR. JOSEPH F. DUNN, MRS. JANE I. GRANT, AND MR. FREDERICK F. JACOBS TO SERVE ON THE NEW HANOVER COUNTY LIBRARY ADVISORY BOARD MOTION: Chairman Retchin MOVED, SECONDED by Commissioner Corbett to reappoint Mr. Marvin P. Hogan to serve a three-year term on New Hanover County Library Advisory Board expiring August 31, 1992, and to appoint Mr. Joseph F. Dunn, Mrs. Jane I. Grant, and Mr. Frederick F. Jacobs to serve three-year terms on the New Hanover County Library Board with terms expiring August 31, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF PARKING ATTENDANT POSITION Acting County Manager Gornto stated the plan for utilization of the lot at Third and Market Streets includes leasing of parking spaces and visitors parking which will require monitoring 0'1\_ of the lot. She requested the approval of a Parking Attendant position for 30 hours per week at $4.86 per hour stating leasing of the parking spaces will cover most of the salary. Motion: Chairman Retchin MOVED, SECONDED by Vice-Chairman O'Neal to approve the Parking Attendant position as recommended by the Acting County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. ~ I I 11 MINUTES OF REGULAR MEETING, AUGUST 21, 1989 (CONTINUED) 625 " APPROVAL OF LEASE BE'IWEEN NEW HANOVER COUNTY AND ST. ANDREW'S ON-THE SOUND EPISCOPAL CHURCH FOR RENTAL OF PROPERTY TO PROVIDE AN EMERGENCY RECEIVING HOME FOR ABUSED, NEGLECTED AND DEPENDENT CHILDREN - DEPARTMENT OF SOCIAL SERVICES Chairman Retchin presented a proposed lease agreement between New Hanover County and St. Andrew's On-The Sound Episcopal Church for rental of a house to be used as the DSS Receiving Home for abused neglected and dependent children. He stated the lease has been reviewed and approved by the Legal Department. Commissioner Corbett asked if have been informed of this proposal. residents have been informed and are home as a Receiving House. the residents of this area Chairman Retchin stated the not opposed to rental of the Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman O'Neal to authorize the Chairman to execute the lease as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADDITIONAL ITEMS - COUNTY COMMISSIONERS REQUEST BY UNITED WAY FOR USE OF LOT ON DIVISION DRIVE Commissioner Barfield stated United Way has requested use of a lot to sponsor the "Wood Cutting Firewood Program" for the coming year. He stated the site behind the prison was used last year; however, this lot is not available for use this year. He requested the Commissioners to allow the United Way Agency to use the lot on Division Drive, (where the proposed Jail Annex is to be constructed) for storing of the wood stating a gate and fence will be required at the Animal Control Center in order to avoid illegal dumping of other items. Motion: After further discussion, Commissioner Barfield MOVED, SECONDED by Chairman Retchin to: (1) permit the United Way Agency use of the lot on Division Drive for one year; (2) install a gate and fencing at the Animal Control Center with monitoring of the gate by an employee of the Animal Control office; and (3) place restrictions on the types of wood and lumber to be received. The floor was opened for discussion. Acting County Manager Gornto requested working out an agreement with United Way in order to ensure that no problems will occur and that everyone involved will understand their responsibilities. Director of Engineering & Facilities, Ed Hilton, stated he was in agreement with restrictions on the types of wood and lumber to be received, and also recommended possible use of the old Landfill site located on Blue Clay Road as a future site for this program. Commissioner Barfield AMENDED the MOTION to allow the County Staff to prepare an agreement to be presented to the Commissioners for final approval at a later meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CLASSIFICATION CHANGE IN MINISTERIAL CATEGORY OF THE HUMAN RELATIONS COMMISSION Commissioner Corbett stated the Human Relations Commission has requested a change in the method of recruitment for clergy appointed to represent the ministerial category of the Human Relations Commission. He stated in order to provide an opportunity to all clergy of various religions, the Human Relations Commission would like to broaden the recruiting process to include all clergy and ministerial associations when selecting appointees. Motion: Commissioner Corbett MOVED, SECONDED by Chairman Retchin to amend the method of recruitment for clergy representing the ministerial category to include representation from all ministerial associations and clergy of various religions instead ~ 6 2 ~NUTES OF REGULAR MEETING, AUGUST 21, 1989 ( CONTINUED) of limiting Association. appointees to the membership of the Ministerial Upon vote, the MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENT OF 68TH SOCIAL SERVICES INSTITUTE TO BE HELD IN WILMINGTON Chairman Retchin announced the 68th Social Services Insti tute will be held in Wilmington on October 25-27, 1989, stating additional information will be forthcoming. He requested the Commissioners to mark this date on their calendars. COMMENTS ON OVERHEAD PROJECTOR AND ACOUSTICS IN GENERAL ASSEMBLY ROOM Commissioner Mathews expressed concern for being unable to see the visuals used by Mr. Lyke when presenting the proposal for a study of the Castle Hayne Aquifer. He also asked if any progress has been made in correcting the sound system and acoustics in the General Assembly Room. c Director of Public Services, Mike Waters, stated Mr. Lyke preferred to use his own equipment instead of the equipment purchased for use in the General Assembly Room. Director of Engineering & Facilities, Ed Hilton, stated R&E Electronics tested the sound system and reported that the problem is not with this system but with the acoustics. He requested authorization to work with various companies on an experimental basis in trying to resolve the problem by hanging sound absorbant material on the walls of the General Assembly Room. Consensus: After discussion, it was the consensus of the Board to authorize Director Hilton to proceed to work with companies on an experimental basis in the hanging of sound absorbant materials or other al terna ti ves , such as carpet, in order to resolve the acoustical problems. REQUEST FOR STATUS REPORT ON THE SEWER SYSTEM Corr:nissioner Corbett requested an update on the status of ~ the county-wide Sewer System. ~ Director of Engineering & Facilities, Ed Hilton, stated he would be glad to make a presentation. EXECUTIVE SESSION Chairman Retchin requested an Executive Session to discuss land acquisition. Commissioner Corbett MOVED, SECONDED by Commissioner Barfield to convene from Regular Session to Executive Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin convened to Executive Session at 3:04 o'clock P.M. Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to reconvene to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Retchin reconvened to Regular Session at 3:14 o'clock P.M. ADJOURNMENT Commissioner Barfield MOVED, SECONDED by Commissioner Mathews to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. c Chairman Retchin adjourned the meeting at 3:16 o'clock P.M. ~e~tdZ;:' ~~F. Harrell Clerk to the Board , ~