1989-12-18 Regular Meeting
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, December 18, 1989, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.;
E. L. Mathews, Jr.; Nolan O'Neal; Vice-Chairman W. Albert
Corbett, Jr.; Chairman Fred Retchin; Acting County Manager, Mary
Gornto; County Attorney, Robert W. Pope; and Clerk to the Board,
Lucie F. Harrell.
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Chairman Retchin called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend Harvey H. Whaley, Jr., Pastor of the Wrightsboro
Baptist Church, gave the invocation.
Commissioner Corbett led the audience in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Barfield to approve the minutes of the Regular Meeting of
November 20, 1989, Regular Meeting of December 4, 1989, and
Special Meeting of November 22, 1989, as presented. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone from the general public
would like to speak on an item not listed on the Regular Agenda I
or an item listed on the Consent Agenda. The following issue was
presented:
Introduction of New Director of Management Information Systems
Acting County Manager Gornto introduced Mr. William C.
Clontz, the new Director of Management Information Systems,
stating the Staff is looking forward to working with him.
Chairman Retchin, on behalf of the Board, welcomed Mr.
Clontz to New Hanover County and wished a long and happy working
relationship with the county government.
APPROVAL OF CONSENT AGENDA
Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman
Corbett to approve the Consent Agenda as presented. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Adoption of Resolution Awarding Bid #FIN-89-0341 to
International, Inc. - Planning Department
The Commissioners adopted a resolution awarding the
to Kucera International, Inc. in the amount of $21,800 to
orthophoto mapping services for the Planning Department.
Kucera
low bid
furnish
A copy of the resolution is contained in Exhibit Book XVII,
Page 40.
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Adoption of Resolution Awarding Bid iFIN-89-0358 to Mintz
Chevrolet/Geo, Inc. - Property Management Department
The Commissioners adopted a resolution awarding the low bid
to Mintz Chevrolet/Geo, Inc. in the amount of $38,473.75 for
purchase of the following vehicles:
One 3/4 Ton Truck
One 1/2 Ton Cargo Van
One 1/2 Ton Passenger Van
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
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A copy of the resolution is contained in Exhibit Book XVII,
Page 40.
Authorization to Release Fire Service Impact Fees to the Seagate
Volunteer Fire Department
The Commissioners authorized the release of Fire Service
Impact Fees in the amount of $4,861.30 to the Seagate Volunteer
Fire Department as recommended by the Board of Fire Commissioners.
Budget Amendment #90-0104 Reported for Entry Into the Record -
Removal of Electrical Vault in the County Parking Lot
The following Budget Amendment was reported for entry into
the record:
90-0104 Non-Departmental/~operty Management
Debit
Credit
Non-Departmental
Contingencies
$10,275
Property Management
Contribution/City of Wilmington
10,275
Other Construction
$20,550
Purpose: To budget for removal of the electrical vault from the
County Parking lot to a light pole located on Chestnut Street.
This action was approved by the Commissioners on November 20,
1989.
Approval of Budget Amendment #90-0105 - Department of Aging
The Commissioners approved the following Budget Amendment:
90-0105 Aging
Debit
Credit
SB 1559 Project Income
$300
Meals - SB 1559
$300
Purpose: To budget anticipated project income for home delivered
meals program.
Approval of Budget Amendment #90-0106 - Department of Social
Services
The Commissioners approved the following Budget Amendment:
90-0106 Department
Intervention Program
of
Social
Services/Administration
Debit
Credit
DSS/Administration
Administrative Grants
$11,686
DSS/Intervention Program
Assistance Payments
$11,686
Purpose: To budget allocation received from Carolina Power &
Light Project.
Approval of Budget Amendment #90-0107 Non-Departmental
The Commissioners approved the following Budget Amendment:
90-0107 Non-Departmental
Debit
Credit
Transportation Assistance Program
$25,732
Transportation Assistance Program
$25,732
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'7 5 ~INlirES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
Purpose: To budget grant funds received from the State's Elderly
and Handicapped Transportation Assistance Program. The grant
application was approved by the Commissioners on October 6, 1989.
Acceptance of Change Order Report #11 - Engineering Department
The Commissioners accepted Change Order Report #11 as
presented by the Director of Engineering & Facilities.
A copy of the report is contained in Exhibit Book XVII, Page
40.
Approval of Deed Conveying Sunset Park Junior High School
Property to the City of Wilmington
The Commissioners authorized the Chairman to execute the
deed conveying Sunset Park Junior High School property to the
City of Wilmington.
A copy of the deed is contained in Exhibit Book XVII, Page
40.
Acceptance of Tax Collection Reports Through November 30, 1989
The Commissioners accepted the following Tax Collection
Reports as submitted by the Collector of Revenue through November
30, 1989:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are contained in Exhibit Book XVII,
Page 40.
Release of Tax Listing Penalty - Parcel #R08810-004-039-000 - Mr.
Allen McNeal
The Commissioners approved release of a $10.03 tax listing
penalty for Mr. Allen McNeal for 1988 and 1989 as recommended by
the Tax Administrator due to the taxpayer misunderstanding the
permanent listing requirement.
Approval of Value Adjustments and Release of Penalties Tax
Department
The Commissioners approved value adjustments and release of
listing penalties as recommended by the Tax Administrator.
Copies of the Value Adjustments and Release of Listing
Penalties are contained in Exhibit Book XVII, Page 40.
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DISCUSSION OF ESTABLISHING A FRANCHISE FOR REFUSE COLLECTIONS AND
DEVELOPMENT OF A RECYCLING PROGRAM FOR THE UNINCORPORATED AREAS OF
THE COUNTY
Director of Engineering & Facilities, Ed Hilton, stated
Staff was directed to prepare and present specific
recommendations on how to proceed with a franchise refuse
collections and recycling program for the unincorporated areas of
the County. He stated Tim Cole, Director of Solid Waste
Planning, will present the recommendations for franchising of
residential refuse collections and recycling.
Director Cole stated after meeting with the haulers the
following recommendations were received and prepared:
Recommendation I: Establishment of Franchise Zones for
Refuse Collections:
(1) Design a five zone franchise system with franchises
for each of the major, qualifying, full-time
haulers.
(2) Negotiate franchise agreements.
Director Cole stated the County may wish to designate
additional zones depending on the qualifications of "Mom & Pop"
type haulers servicing small areas such as between Carolina Beach
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
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and Kure Beach. He stated the Commissioners must decide whether
the County will negotiate franchises with the existing haulers or
put the unincorporated zones up for competitive bidding.
Negotiated franchises will avoid haulers from losing their
businesses; however, competi ti ve bidding will result in lower
refuse collection fees.
Commissioner Barfield asked if the "Mom & Pop" haulers have
been identified? Director Cole stated refuse collections have
never been regulated; therefore, these haulers have not been
identified.
Commissioner Barfield expressed concern for not identifying
the "Mom & Pop" haulers stating the recommendations presented are
not complete without inclusion of all haulers. Director Hilton
stated companies who have established accounts at the Landfill
can be identified; however, haulers who pay cash are difficult to
identify.
A lengthy discussion was held on the importance of notifying
and providing the opportunity for all haulers to participate in
establishing franchise zones. Commissioner Barfield recommended
that Staff obtain the list of haulers at the Landfill and
advertise so that all persons involved will be notified.
Chairman Retchin asked if anyone from the general public
would like to speak. The following persons commented:
Mr. Perry Whisnant, a
Hanover County, requested
developing franchise zones.
hauler in Pender
an opportunity to
New
in
County and
participate
Mr. Floyd Lucus, a "Mom & Pop" hauler serving Seabreeze and
the area between Kure and Carolina Beaches, requested the
Commissioners to advertise and allow all haulers to participate
in establishing the franchise zones.
Consensus: After further discussion, it was the consensus of the
Board to direct the Solid Waste Planning Director to obtain the
list of haulers from the Landfill and advertise so that all
haulers will be informed and provided an opportunity to
participate in establishing franchise zones.
Recommendation II: Qualifications for Franchisees
To be eligible for a franchise, a refuse hauler should
be required to meet the following qualifications:
a. Presently service New Hanover County.
b. Use packer-type vehicles.
Director Cole stated the County I s principle haulers also
discussed and recommended that In order to be eligible to
receive a franchise, a hauler must service a minimum of 500
customers. He stated this minimum requirement would eliminate
the Mom & Pop type haulers; however, this requirement would
assure that only experienced haulers capable of providing a high
level of service would be granted franchises.
Director Hilton stated when referring
haulers, in the report, this verbiage is
size and is not intended to reflect
about small haulers. Chairman Retchin
term, "one-vehicle" haulers.
to the term, Mom & Pop
for identification of
derogatory statements
recommended using the
Consensus: It was the consensus of the Board that Recommendation
II is acceptable as presented.
Recommendation III: Collection of Fees
It is recommended that the Commissioners exact fees
through taxation; however, given the inequities
involved in such a system, the second preference
would be collection of fees by the haulers.
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Director Cole stated after discussion with the major
haulers, it was felt that exact fees through taxation would be
best for compliance with a mandatory collection ordinance;
however, this method would increase the workload of the Tax
Department and result in a tax increase with owners of more
valuable properties subsidizing the collections of owners of less
valuable properties.
Chairman Retchin expressed concern for the tax
recommendation and suggested establishing a fee per household
which would be charged through the Tax Department. Director Cole
stated this idea has been discussed with the Tax Administrator
who has informed him that a non-ad-valorem fee cannot be
collected other than through the regular billing process since
the fee is not based on property value.
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Commissioner Barfield stated if the County contracts with
the haulers, they should be responsible for collecting the fees.
He expressed concern for trying to attach the fee to the tax base
and discouraged this method of collection.
Vice-Chairman Corbett asked what method is used by other
counties throughout the state and country. Director Hilton
stated the size and density of the County are the issues to be
considered when developing a refuse collections system. He
stated municipalities larger than New Hanover County operate the
refuse collections system through a fee attached to the water and
sewer bill; however, without a water and sewer system, it will be
diff icul t to establish an equitable tax base fee, particularly
with commercial waste collections.
Mr. Bennie Herring, a resident of Chadwick Avenue, stated he
disposes of his own waste and is opposed to a mandatory trash
collection system. He requested the Commissioners to reconsider
establishing a this type of system.
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Director Hilton emphasized the importance of holding public
hearings once a decision is made by the Board. Vice-Chairman
Corbett stated when holding Public Hearings, the major goal of
refuse collections and recycling must be stressed, and the
citizens must be reminded of the purpose, which is to clean-up
New Hanover County as efficiently and effectively as possible at
the lowest rate possible.
Commissioner Mathews stated surely some counties and cities
in North Carolina or in other states have franchise refuse
collections systems and asked how the fees are collected, and if
some model is available for comparison? Director Hilton stated
that Staff has not contacted cities and counties out of the
State.
Chairman Retchin recommended requesting Staff to further
study methods of how fees are collected in other areas and
prepare a report to be presented to the Board. Director Cole
stated in Buncombe and Cabarrus County, the haulers collect the
fees stating implementation of the tax base method would be
unusual; however, Director Hilton felt this method would provide
benefits such as enforcement of mandatory collections, alleviate
bad debt, and avoid implementing a billing mechanism.
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Vice-Chairman Corbett expressed concern for discussion of
this issue for the past year, and that in the presentation today
insufficient data has been presented to allow the Board to make a
decision for implementation of a refuse collections system and
recycling program. He stressed the importance of addressing this
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
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issue as soon as possible. Director Cole stated there is no
perfect answer to implementation of such a system.
Commissioner Mathews questioned the study referenced in
Recommendation VII asking if Staff can perform the study and will
additional money be needed? Director Cole stated the $25,000
grant should cover the cost of the study.
Consensus: After further discussion of inadequate data, it was
the consensus of the Board to request the County Staff to provide
more comprehensive information and data from cities and counties
throughout the state and country on methods used to establish
franchise zones, and how fees are charged and collected. This
report is to be presented to the Board within sixty (60) days.
Mr. Chris McKeithan, owner of Waste Management, stated at a
previous meeting, it was his understanding that the five (5)
major haulers would be involved in establishing zones and
expressed concern for involving haulers that are not capable of
providing the service. He stated his firm is opposed to
franchising the County; however, he will work with the County.
He requested the Commissioners to carefully establish guidelines
that will select haulers who have the necessary equipment to
provide the quality of service that will be acceptable to the
citizens of the County.
Chairman Retchin expressed appreciation to the haulers and
members of the general public for their comments stating this
issue will be discussed and reviewed again within 60 days.
DISCUSSION OF JAIL EXPANSION ALTERNATIVES AND METHODS OF
FINANCING
Mr. Herb McKim presented the following j ail option which
would relocate offices out of the Law Enforcement Center to a new
office facility:
1. The proposed option will allow the jail to remain at
the current location providing convenience for trans-
porting inmates to trial and convenience for attorneys
representing inmates.
2. The proposed option will provide for an additional
124 beds added to the present 120 beds for a total
of 244 beds. It will also allow for a future expansion
of an additional 117 beds for a total capacity of 360
beds.
3. Offices of Parole & Training, the Narcotics and Detec-
tive Squad, the 911 System, and Emergency Services
will be relocated to another facility with this space
being converted to jail space.
4. Projected Cost:
Jail Renovation Expansion
Construction of new office space
Total
$3,500,000
1,400,000
$4,900,000
Mr. McKim stated moving the divisions of Parole & Training
and Detectives will provide the additional parking spaces needed
to accommodate this option.
Commissioner Mathews asked where the administrative offices
will be relocated and if the cost has been included in the
figures presented? Mr. McKim stated the $1,400,000 has been
included for construction of new office space on County owned
property.
Vice-Chairman Corbett stressed
whether the jail is to be expanded
to another location stating after
figure for new jail construction,
renovate the present facility. Mr.
the importance of deciding on
on the present site or moved
comparing the projected cost
it is much less expensive to
McKim stated new construction
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'7 6 (YINTJTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
is more expensive due to
service areas; whereas,
building jail cells only.
the necessity to build
the proposed renovation
offices
consist
and
of
Motion Made and Withdrawn: Vice-Chairman Corbett stated after
reviewing the cost estimates, it is apparent that renovation of
the present facility is less costly than new construction and
MOVED, to pursue the option presented today. After further
discussion of receiving an analysis of options presented,
Commissioner Corbett WITHDREW HIS MOTION.
A lengthy discussion was held on the various options and the
cost involved. Mr. McKim stated construction of group cells as
utilized in this option is much less expensive than construction
of single cells.
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Consensus: After further discussion, it was the consensus of the
Board to request Mr. McKim to prepare an analysis of costs, pros
and cons of all options presented with this item being placed on
the agenda for January 16, 1990.
ADOPTION OF POLICY STATEMENT FOR MINORITY BUSINESS/DISADVANTAGED
BUSINESS ENTERPRISE PROGRAM AND ADOPTION OF RESOLUTION
ESTABLISHING A VERIFIABLE GOAL
County Attorney Pope presented the Policy Statement and
resolution establishing a 10% verifiable goal for participation
by minority businesses in award of contracts pursuant to N.C.G.S.
143-128.
Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chairman
Corbett to adopt the Policy Statement and Resolution as presented
for compliance to N.C.G.S.143-128. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Copies of the Policy Statement and Resolution are contained 0
in Exhibit Book XVII, Page 40. _
WITHDRAWAL OF ITEM # 12
Chairman Retchin
has withdrawn this
reasons.
stated Mr.
item from
William Funderburg called and
the agenda due to personal
BREAK.
Chairman Retchin recessed the meeting for a break from 10:55
o'clock A.M. to 11:05 o'clock A.M.
DISCUSSION OF INFORMAL BIDDING PROCEDURES FOR COUNTY CONTRACTS
Mr. Harry Dorsey, a minority contractor, expressed concern
for informal bidding procedures used by the County stating small
businesses are not given an opportunity to bid for contracts less
than $15,000. He emphasized the importance of complying with
State law and providing performance bonds when necessary, and
requested the Commissioners to adopt a policy that will not
require performance bonds for contracts under $10,000. Mr.
Dorsey explained the procedure for obtaining a performance bond
stating this process is quite costly and certainly out of the
financial range for small businesses. He stated after reviewing
the last 300 contracts awarded by the County, it has been found
that performance bonds were not required on all contracts under [
$10,000. For example, J & P Utilities was awarded a contract in l
the amount of $47,000 for grading and paving of the parking lot ~
on the corner of Market and Third Streets with award of another
contract in the amount of $7,000 to J & P Utili ties without a
performance bond requirement. Small businesses were not
provided an opportunity to bid for the $7,000 contract which was
awarded without a performance bond.
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
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Commissioner Mathews asked Mr. Dorsey if he had
documentation of the contracts as referenced, stating, if so, he
would have appreciated this information being furnished to the
Commissioners before the meeting.
Commissioner Barfield stated he would like to know why the
J&P contract was split without bond requirements and requested
the Acting County Manager to review with Staff the list of
contracts prepared by Mr. Dorsey and report to the Commissioners
why bonds are required on some contracts and not others.
Mr. Dorsey commented on informal bids stating many small
bids are handled by County Department Heads and are never
advertised which eliminates small/minority businesses from
bidding on small contracts. He emphasized the importance of
small jobs to minority businesses and requested the Commissioners
to establish a concentrated, centralized bidding department that
will provide opportunities to assist small businesses in
obtaining valuable contracts.
Consensus: After further discussion, it was the consensus of the
Board to request the Acting County Manager to present the
following items on the agenda for January 16, 1990: (1) a review
of contracts as documented by Mr. Dorsey with preparation of a
report on the County's current performance bond requirements; and
(2) a report on the County's informal bidding process with
preparation of a recommendation that will allow all members of
the construction community to participate in the informal bidding
process.
Mr. Darryl Davis, President of the Southeastern Minority
Business Association, stressed the importance of allowing small
minority/women contractors to mainstream into the economy by
being given opportunities to bid on all County contracts. He
invited the Commissioners to attend a workshop being sponsored by
the City of Wilmington on January 19, and 20, 1990, to discuss
why the inter-city is not growing with massive economic
development occurring in other parts of the City. He encouraged
the Commissioners to attend.
TAX APPEAL ON APPRAISAL JUDGEMENT FOR 1989 RE-APPRAISAL OF PARCEL
#R04918-002-001-000 - MR. R. A. DUNLEA, JR.
Tax Administrator, Roland Register, stated the appellant
should have presented this appeal to the 1989 Board of
Equalization and Review as required by the General Statutes;
however, since the appeal was not presented in a timely manner in
order to review or adjust the value of the property as appraised
evidence must be found to support the following: (1) a clerical
or mathematical error in the appraisal; or (2) that the tax was
illegal.
Mr. R. A. Dunlea, Jr., owner of the property, stated he did
not comply with the deadline for the 1989 Board of Equalization
and Review; however, after reviewing the 1989 tax bill for
improvements during the past year, he feels a clerical error has
been made. He stated the 1989 tax assessment for the improved
structure was $1,750,000 ($40 per square foot) which is not
comparable to other structures in better located shopping centers
with a square footage assessment of $29-$31. He requested the
Commissioners to correct the $450,000 error in the 1989 assessed
value of the property.
A lengthy discussion was held on whether a clerical error
had been made by the Tax Department. Appraisal Supervisor, Jim
Bethune, stated after review of the appraisal in applying
depreciation, class, and quality of construction, he is unable to
find a clerical error. He stated in 1990, the Tax Department
could probably make an adjustment based on comparable properties;
however, until that time, he cannot make an adjustment.
Motion: After a lengthy discussion, Commissioner O'Neal MOVED to
uphold the 1989 tax value as recommended by the Tax Department.
The MOTION FAILED DUE TO NOT RECEIVING A SECOND.
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7~~ES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
Appraisal Supervisor Bethune stated if the value had been
brought to the Board of Equalization and Review in a timely
fashion, the square footage figure would have been reviewed and
probably reduced in comparison to other comparable properties.
Consensus: After discussion, it was the consensus of the Board
for Appraisal Supervisor Bethune to review the appraisal to see
if an error has been made, and if so, authorize the Appraisal
Supervisor to adjust and correct the error.
MEETING RECESSED TO HOLD A WATER AND SEWER DISTRICT BOARD MEETING 0"
Vice-Chairman Corbett MOVED, SECONDED by Commissioner O'Neal
to convene from Regular Session to hold a meeting of the Water
and Sewer District Board of Commissioners. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Retchin convened from Regular Session at 12: 19
o'clock P.M.
Commissioner Mathews MOVED, SECONDED by Commissioner O'Neal
to reconvene to Regular Session. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Retchin reconvened to Regular Session at 12:41
o'clock P.M.
ACCEPTANCE OF AMENDMENTS TO COUNTY TRAVEL POLICIES
Acting County Manager Gornto presented the following
recommended changes to the County's expense/travel policies:
1. Eliminate the Use of New Hanover County American Express
Card and reissue personal cards in the users names. The County
will pay the annual membership dues. The users will be
responsible for their charges, and detailed receipts will be
required for reimbursement by the County.
2. Redesign Expense Report Used by New Hanover County to
Provide More Details Regarding Expense Related Activities: The
new report will explain who, what, when, where, and why with
reference to a particular activity. Appropriate receipts will be
required to support expenses.
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3. Redefine Authorization for Expense/Travel Reports: The
County staff currently submits travel reports to their Department
Head for prior approval before forwarding the report to the
Finance Department. For better internal control and overall
management, the department heads will be required to submit their
personal expense/travel report and receipts to their Director.
The Directors will be required to submit his/her completed report
to the County Manager for approval. The County Manager will
exercise discretion regarding travel matters for the entire
county. The County Manager is to report his/her expense/travel
to the County Commissioners on a quarterly basis.
Vice-Chairman Corbett expressed appreciation to Internal
Auditor, Bruce Shell, for the excellent recommendations.
Motion: After further discussion, Vice-Chairman Corbett MOVED,
SECONDED by Commissioner Barfield to approve the recommended
changes as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY.
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A copy of the proposed changes is contained in Exhibit Book
XVII, Page 40.
REAPPOINTMENT OF SHERAM A. ROBINSON, DR. MICHAEL E. GOINS, DR.
ALAN EFIRD THOMAS, AND DR. JOHN L. LEONARD TO THE NEW HANOVER
COUNTY BOARD OF HEALTH
Motion: Commissioner 0 I Neal MOVED, SECONDED by Vice-Chairman
Corbett to reappoint the following persons to serve three year
terms on the New Hanover County Board of Health:
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MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
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Name
Mr. Sheram A. Robinson
Dr. Michael E. Goins
Dr. Alan E. Thomas
Dr. John L. Leonard
Expiration of
Term
12/31/92
12/31/92
12/31/92
12/31/92
Category
General Public
Optometrist
Physician
Veterinarian
Upon vote, the MOTION CARRIED UNANIMOUSLY.
REAPPOINTMENT OF PATRICIA L. LEONARD TO SERVE ON THE NEW HANQVER
HUMAN RELATIONS COMMISSION
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to reappoint' patricia L. Leonard to serve a three
year term on the Human Relations Commission. The term will
expire December 31, 1992. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
RATIFICATION OF APPOINTMENTS TO THE NEW HANOVER HUMAN RELATIONS
COMMISSION
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to ratify appointments of Ed Mayorga as the
representative of the Chamber of Commerce and Rachel Freeman as
the representative of the Board of Education on the Human
Relations Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF NANCY BUNDY TO SERVE AN UNEXPIRED TERM ON THE AD
HOC DAY CARE TASK FORCE
Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman
Corbett to appoint Ms. Nancy Bundy to fill the unexpired day care
provider vacancy created by the resignation of James L. Hall on
the Ad Hoc Day Care Task Force. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
APPOINTMENT OF C. D. GURGANUS TO SERVE AN UNEXPIRED TERM ON THE
NEW HANOVER COUNTY MUSEUM BOARD OF TRUSTEES
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to appoint Mr. C. D. Gurganus to fill the unexpired term
of Barbara Pate on the New Hanover County Museum Board of
Trustees. The term is to expire June 30, 1992. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF COMMISSIONERS TO SERVE ON VARIOUS BOARDS AND
COMMITTEES
Consensus: After discussion of each Commissioner serving on
various boards and committees as they so desire, it was the
consensus of the Board to appoint the following Commissioners to
serve on the following boards for a period of one year:
Board of Health
Wilmington Industrial Commission
Human Relations Commission
Ad Hoc Day Care Task Force
Fight Against Drugs Committee
Wilmington's 250th Anniversary
City/County Solid Waste Committee
Vice-Chairman Corbett
Vice-Chairman Corbett
Vice-Chairman Corbett
Vice-Chairman Corbett
Vice-Chairman Corbett
Vice-Chairman Corbett
Vice-Chairman Corbett
Southeastern Mental Health Center
Board of Fire Commissioners
United Way
Parks & Recreation Advisory Board
Fight Against Drugs Committee
City/County Water & Sewer Committee
Commissioner Barfield
Commissioner Barfield
Commissioner Barfield
Commissioner Barfield
Commissioner Barfield
Commissioner Barfield
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New Hanover Memorial Board of Trustees
DARE Board of Directors
City/County Solid Waste Committee
City/County Stormwater Drainage Committee
Commissioner O'Neal
Commissioner O'Neal
Commissioner O'Neal
Commissioner O'Neal
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7. 6 ~NU1ES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
Port, Waterway & Beach Commission
Military Affairs Committee
DSS (for remainder of term)
New Hanover Transportation Services, Inc.
Commissioner Mathews
Commissioner Mathews
Commissioner Mathews
Commissioner Mathews
Transportation Advisory Committee
Cape Fear Council of Governments
Convention & Visitors Bureau
Region "0" EMS
Chamber of Commerce
City/County Water & Sewer Committee
Chairman Retchin
Chairman Retchin
Chairman Retchin
Chairman Retchin
Chairman Retchin
Chairman Retchin
n
Consensus: After discussion, it was the consensus of the Board
that it is not necessary for a Commissioner to serve on the Coast
Line Convention Management Board and that the County's
representative shall be the Acting County Manager, Mary Gornto.
After further discussion, it was the consensus of the Board
that Director of Engineering & Facilities, Ed Hilton, will serve
as the County I s representative on the Ad Hoc Museum Advisory
Building Committee. Vice-Chairman Corbett will also remain on
the committee but will attend meetings only when necessary.
After further discussion, it was the consensus of the Board
that it is not necessary to appoint Commissioners or members of
the County Staff to serve on the Domiciliary Home Community
Advisory Committee or the New Hanover Advance Life Support
Committee.
Further discussion was held on the Commissioners attending
various meetings of the boards when they so desire. The Clerk
was directed to furnish a schedule of meetings held by all boards
and committees to the Commissioners.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Discussion of Castle Hayne Aquifer Study
commissioner Corbett asked if coastal counties and cities
have been contacted with reference to the Castle Hayne Aquifer
Study.
o
Clerk to the Board, Lucie F.
and cities have been contacted
support.
Harrell,
with no
stated all counties
additional funding
Consensus: After further discussion, it was the consensus of the
Board to discuss the Castle Hayne Aquifer Study as an agenda item
at a later date.
Discussion of Scheduling a 2-Day Retreat
Commissioner Corbett asked if a date has been selected to
hold a 2-day retreat?
Acting County Manager Gornto stated discussion has been held
whether to postpone the retreat until late January or the first
of February. She recommended placing this item on the agenda
with alternate dates and recommendations being presented on
January 16, 1990.
ADDITIONAL ITEMS - COUNTY MANAGER
Authorization for Chairman to Execute the Contract With John
Sawyer for Architectural Services for the Mid-South Branch 0
Library
Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman
Corbett to authorize the Chairman to execute the contract between
New Hanover County and John Sawyer for architectural services for
the Mid-South Branch Library. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
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AWARD OF LOW BID TO MCCARTER ELECTRIC FOR LANDSIDE LIGHTING AND
ELECTRICAL CONTRACT #ENG-89-0359 - NEW HANOVER COUNTY AIRPORT
Motion: Vice-Chairman Corbett MOVED, SECONDED by Chairman
Retchin to award the low bid to McCarter Electric in the amount
of $344,975 for Landside Lighting work at the Airport. The
Chairman was authorized to execute the contract subject to
I
I
I
MINUTES OF REGULAR MEETING, DECEMBER 18, 1989 (CONTINUED)
765
.,
approval of the County Attorney. Upon vote, the MOTION CARRIED
UNANIMOUSLY..
A copy of the bid tabulation is contained
XVII, Page 40.
in Exhibi t Book
C'
Report on Scheduling Joint Meeting with Airport Authority
Acting County Manager Gornto recommended scheduling a joint
meeting with the Airport Authority at the end of January or the
first of February after all bids have been awarded.
Consensus: It was the consensus of the Board to schedule a
meeting after all bids have been awarded.
EXECUTIVE SESSION
Chairman Retchin stated the County Attorney has requested an
Executive Session to discuss the upcoming meeting with EPA
officials with reference to the burn pit at the Airport.
Motion: Commissioner Mathews MOVED, SECONDED by Chairman Retchin
to convene to Executive Session. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Retchin convened to Executive Session at 1:19
o'clock P.M.
Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to reconvene to Executive Session. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Retchin reconvened to Regular Session at 1:29
o'clock P.M.
ADJOURNMENT
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Barfield to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Retchin adjourned the meeting at 1:31 o'clock P.M.
Respectfully submitted,
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Clerk to the Board
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