1990-02-19 Regular Meeting
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, February 19, 1990, at 9:00 A.M. in the
Assembly Room of the New Hanover County Courthouse, 24 North
Third Street, Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.;
E. L. Mathews, Jr.; Nolan O'Neal; Vice-Chairman W. Albert
Corbett, Jr.; Chairman Fred Retchin; Acting County Manager, Mary I
Gornto; County Attorney, Robert W. Pope; and Clerk to the Board,
Lucie F. Harrell.
Chairman Retchin called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Dr. Jesse Bone, Pastor of Trinity United Methodist Church,
gave the invocation.
Commissioner O'Neal led the audience in the Pledge of
Allegiance to the Flag.
APPROVAL OF MINUTES
Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman
Corbett to approve the minutes of the Special Meeting of January
22, 1990, as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
NON-AGENDA ITEMS
Chairman Retchin asked if anyone present would like to speak
on an item not listed on the Regular Agenda or an item listed on
the Consent Agenda. The following issue was presented:
Announcement of Allen O'Neal as the New County Manager I
Chairman Retchin announced that Allen O'Neal was selected as
the new County Manager on Friday, February 16, 1990. He
commented on the capabilities of Mr. 0' Neal stating the Board
feels with Mr. 0' Neal's abilities and leadership combined with
the capabilities of the Assistant County Manager, Mary Gornto,
New Hanover County will have an outstanding management team.
Chairman Retchin, on behalf of the Board, expressed
appreciation to Acting County Manager Gornto for the excellent
job performed in managing the.County through this interim period.
He also expressed appreciation to Personnel Director, Andre'
Mallette, and his staff for assisting the Board with the
selection and interviewing process.
APPROVAL OF CONSENT AGENDA
Chairman Retchin stated the Acting County Manager has
requested removal of Consent Agenda Item 22 and Item 23 since
pre-applications have been filed due to a deadline of February
15, 1990. He stated if the grants are awarded these items will
be placed on the agenda for acceptance by the Commissioners.
County Attorney Pope commented on Consent Agenda Item 3 and
requested the Commissioners to authorize amending the Articles of
Incorporation to reflect the name change when approving
amendments to the By-Laws of the Cape Fear Coast Convention and I
Visitors Bureau.
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to withdraw Item 22 and Item 23 as requested, authorize
the County Attorney to amend the Articles of Incorporation of the
Cape Fear Coast Convention and Visitors Bureau, and approve the
following Consent Agenda items:
CONSENT AGENDA
Acceptance of 1989-90 EEOC Grant - Human Relations Commission
The Commissioners accepted the 1989-90 EEOC Grant in the
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
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amount of $32.680 for the Human Relations Commission
authorized the Chairman to execute the grant agreement.
and
Approval of Funding Allocation for Wrightsville Beach
Renourishment Project
The Commissioners approved the recommendation of the Port,
Waterway & Beach Commission for the allocation of funds from the
Room Occupancy Tax in the amount of $50,000 (not to exceed that
figure) as the local match for the Wrightsville Beach
Renourishment project.
Adoption of Amendments to the By-Laws of the Cape Fear Coast
Convention and Visitors Bureau and Authorization for the County
Attorney to Amend the Articles of Incorporation
The Commissioners adopted the amendments to the By-Laws of
the Cape Fear Coast Convention and Visitors Bureau, as presented
aJ;ld authorized the County Attorney to amend the Articles of
Incorporation reflecting the name change.
A copy of the amended By-Laws are hereby incorporated and
made a part of the minutes and are contained in Exhibit Book
XVIII, Page 3.
Approval of Assignment Contract #AIR-90-0039 by Team Leasing,
Inc. to Budget Rent A Car Systems, Inc. - New Hanover County
International Airport
The Commissioners approved an assignment by Team Leasing,
Inc., d/b/a Budget Rent A Car, a Florida Corporation to Budget
Rent A Car System, Inc., a Delaware Corporation. The Chairman
was authorized to execute the document.
A copy of the contract is on file in the County Manager's
office.
Approval of Department of Social Services Reclassification
Request
The Commissioners approved the reclassification of the Staff
Development Specialist II position to Social Worker Supervisor
III as recommended by the Director of Social Services and the
Personnel Director. No additional county funds are required.
Authorization for the New Hanover County Museum to Return
Deaccessioned Camera to Donor
The Commissioners authorized the New Hanover County Museum
to return a deaccessioned camera (989.2.3) to the donor Ethel V.
Botesky, as requested by the Museum Director.
Approval of Standard Operating Procedures for Activation of the
Cable Television Audio Interrupt Warning System
The Commissioners approved the Standard Operating Procedures
for activation of the Cable Television Audio Interrupt Warning
System and authorized the Chairman and Acting County Manager to
execute the document.
A copy of the procedures is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 3.
Adoption of Resolution Declining Offer for Public Dedication on
Teresa Drive - Legal Department
The Commissioners adopted a resolution declining an offer
for public dedication of a 60 ft. strip of land constituting the
road designated Teresa Drive as requested by the ~. C. Department
of Transportation.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book, XVIII, Page 3.
Acceptance of Change Order Report #12 - Engineering Department
The Commissioners accepted Change Order Report #12 as
presented by the Director of Engineering & Facilities.
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8 2 ~INUTES OF REGULAR MEETING, FEBRUARY 19, 1990 ( CONTINUED)
A copy of the report is hereby incorporated as a part of the
minutes and is contained in Exhibit Book XVIII, Page 4.
Approval of Request for
The Commissioners
information related to
January 1989.
Destruction of Records - Governing Body
approved the request for destruction of
committees dated from January 1979 to
A copy of the request is on file in the Clerk's office.
Adoption of Resolutions for Adding Roads to the State Secondary
Road System
The Commissioners adopted resolutions adding the following
roads to the State Secondary Road System:
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Roads in Windemere Subdivision (Div. File #633-N)
Commonwealth Drive (Div. File #634-N)
Copies of the resolutions are hereby incorporated as a part
of the minutes and are contained in Exhibit Book XVIII, Page 4.
Adoption of Resolution Accepting Offers to Purchase Parcels of
Surplus Property Jointly OWned by the City and County
The Commissioners adopted a resolution accepting the
following offers to purchase surplus property jointly owned by
the City of Wilmington and New Hanover County:
Offeror: Elizabeth R. Stone
Parcel #048-17-010-031.000
Amount of Offer: $750
Offeror: Elizabeth R. Stone
Parcel #048-13-014-012.000
Amount of Offer: $1,500
Offeror: Willow Pelzer
Parcel #054-06-007-008.000
Amount of Offer: $2,000
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A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XVIII, Page 4.
Approval of Budget Amendment #90-0158 - Museum Expansion
The Commissioners approved the following Budget Amendment:
90-0158 Museum Expansion
Debit
Credit
Bond Proceeds
$11,500
Contingency
$11,500
Purpose: To budget balance of bond proceeds.
Report of Budget Amendment #90-0151 for Entry Into the Record -
Emergency Medical Services
The following Budget Amendment was accepted as reported for
entry into the record:
Debit
Credit
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90-0151 County Commissioners/EMS
County Commissioners
Appropriated Fund Balance
$154,500
Emergency Medical Services
Capital Outlay
$154,500
Purpose: To record purchase of three (3) EMS ambulances through
installment purchase with First union National Bank (for
accounting purposes only).
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
827
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Authorization for the Health Department to Apply for State
Miniproject Grants
The Commissioners authorized the Health Department to apply
for the following State miniproject grants in the amount of
$5,000.
1. Starting Out Smart
2. Smoking Cessation for Pregnant, Post-
partum, and Breastfeeding Women
Acceptance of New Hanover County Tax Collection Reports through
January 31, 1990
The Commissioners accepted the following Tax Collection
Reports through January 31, 1990, as submitted by the Collector
of Revenue:
New Hanover County Tax Collections
New Hanover County Fire District Tax Collections
Copies of the reports are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XVIII, Page 4.
Approval of Value Adjustments and Release of Penalties - Tax
Department
The Commissioners approved value adjustments on the
following properties as submitted by the Tax Administrator:
Brown, Lee Elwood & Betty B.
Hasty, Frederick
Sebian, James Anthony
Shipman, Steven K. & Emily H.
$ 4,900
$48,540
$ 705
$ 1,690
The Commissioners approved release of the following
penalties due to taxpayers certifying during the listing period
that listings were made in other counties in error:
Awtry, Joseph Charles
Beco Steel Scaffold
Brinker, Raymond
Whitesell, Martha Starr
$ 5.43
$53.96
$15.20
$24.41
Approval of Request for Release
The Commissioners approved
105-378 for the year 1979 as
Revenue.
of Taxes Barred by G.S. 105-378
release of taxes barred by G. S.
submitted by the Collector of
A copy of the list is hereby incorporated as a part of the
minutes and is contained in Exhibit Book XVIII, Page. 5.
Authorization to Advertise Tax Liens on Real Property
The Commissioners authorized the Collector of Revenue to
advertise tax liens to be published on March 24, 1990.
A copy of the tax liens is hereby incorporated and made a
part of the minutes and is contained in Exhibit Book XVIII, Page
5.
Scheduling of 1990 Board of Equalization & Review
The Commissioners scheduled the 1990 Board of Equalization &
Review for April 16, 1990, to hear persons wishing to appeal the
1990 values.
PRESENTATION OF ANNUAL REPORT BY THE HUMAN RELATIONS COMMISSION
Mr. Ed Mayorga, presented the Annual Report of the Human
Relations Commission and expressed appreciation to members of the
various committees who have been extremely active during the past
year. He stated the New Hanover Human Relations Commission will
be recognized as the Outstanding Human Relations Commission of
the Year by Governor Martin at a reception to be held at the
State Capitol on March 1, 1990.
Vice-Chairman Corbett complimented the members of the Human
Relations Commission for an outstanding job during the past year.
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8 2 tvNUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
Mathews to accept the Annual Report as presented. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
DISCUSSION OF RECOMMENDATION FOR REFUSE COLLECTIONS AND
ESTABLISHMENT OF A COUNTY-WIDE RECYCLING EFFORT
Director of Engineering & Facilities, Ed Hilton, reported
that the County Staff has met with the following hauling
companies to discuss refuse collections and determine the number
of residents serviced throughout the County: Waste Industries,
Waste Management of Wilmington, A-1 Sanitation, A&M Sanitation, n
Castle Hayne Trash Service, JR Removal Service, and Windf ish
Disposal. In trying to determine the number of customers served
by the additional hauling companies, it was ascertained that JR
Removal Service, provides residential service to an area in
Seabreeze, Carolina Beach, and is presently moving their customer
base toward the Monkey Junction area, and that Windfish Disposal,
a new company serving Pender and New Hanover County, has just
initiated residential service as of January 31, 1990. He stated
the companies were cooperative but hesitant to release the number
of customers served until the Commissioners have decided whether
or not a franchised refuse collections system will be
established.
Vice-Chairman Corbett recommended allowing staff to
negotiate with the haulers for costs involved with developing a
county-wide franchised refuse collections system and recycling
program. Director Hilton stated if the Board decides to proceed
wi th establishing a franchised refuse collections system with
the haulers collecting fees, he feels the haulers will be glad to
provide the cost for collection of wastes at curbside and the
additional cost for collection of recyclables.
Commissioner Mathews commented on Table II presented in the
report asking why most counties throughout the State are using
voluntary pick-up and not mandatory trash collections? Director
Hilton stated the idea to establish a mandatory system was a
recommendation of the Solid Waste Citizens Task Force report who
strongly felt the system should be mandatory in order to control
illegal dumping.
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Director Hilton commented on Senate Bill 111 and the
recycling goal established for a 25% reduction of the waste
stream by January 1, 1993, and stated the County must address the
impact of demolition projects on the waste stream. He commented
on the amount of cubic yards received by the landfill from the
demolition of Sunset Park School stating this will require years
of recycling to absorb the impact, and recommended requests of
this type should be granted on a case-by-case basis in order to
maintain the 25% waste stream reduction goal.
Discussion was held on the possibility of establishing two
to three manned drop-off centers throughout the County opened 5-6
days per week to receive recyclable goods and wastes not
collected at curbside, such as used motor oil and batteries.
Director Hilton stated voluntary programs of this type have been
successful in other counties, and if this program is approved,
the County would like to discuss co-marketing of recyclable goods
with the City and possibly organizing a regional solid waste
management group in the future to become more competitive in the
market place.
Commissioner Barfield expressed concern for creating another
county department without knowing the costs involved and
recommended allowing private industry to handle recycling.
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Chairman Retchin stated eventually the County will have to
develop a recycling program; however, the establishment of a
county-wide franchised refuse collections system is the first
step in working toward developing a recycling program.
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
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"A ! engthy discussion was held on the number
establish and the, need to negotiate with the
developing franchis~ Z';.irlt::S. Commissioner Corbett
five zones as previously discussed.
of zones to
haulers in
recommended
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Chairman Retchin recommended asking the County Staff to
develop a system as follows: (1) establish a five-zone franchise
refuse collections system based upon the recommendations of the
report with fees collected by the haulers; and (2) request the
Legal Department to study methods of collections and present a
recommendation for enforcement.
County Attorney Pope stated the question to be answered is
whether the County or the haulers will have the responsibility of
filing a claim in Small Claims Court when the customer refuses to
pay. He requested additional time to study this issue.
Director Hilton recommended adopting an ordinance that will
require mandatory collections so that the hauler can file a claim
in the Small Claims Court and the County will also have recourse
due to violation of a county ordinance.
Chairman Retchin asked if anyone present would like to speak
on this issue. The following persons commented:
Mr. Floyd Lucas, of JR Removal Service, stated his company's
route has been in existence for 20 years and recommended
establishing six zones instead of five.
Mr. Eddie Dick, of Waste Industries, stated in order to work
with the County Staff in developing a franchised system, haulers
will have to release information that possibly should not be
divulged to their competitors. He expressed concern for not
definitely knowing the number of zones to be established.
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Mr. Gary Whisnant, of Windfish Disposal, expressed concern
for not being notified of the meeting this morning and requested
that all haulers be informed and included in development of
zones.
Commissioner Barfield expressed concern for proceeding
a system before actual cost figures have been developed.
cautioned rushing into this project particularly with
predicated budget restraints for Fiscal Year 1990-91.
with
He
the
Motion: After further discussion, Chairman Retchin MOVED,
SECONDED by Commissioner 0' Neal to request the County Staff to
establish a five-zone franchise refuse collections system based
upon the recommendations of the report with fees being collected
by the haulers and to request the County Attorney to study
methods of collections and prepare a recommendation that will
provide the haulers some form of enforcement for past due
accounts. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Mathews
Commissioner O'Neal
Vice-Chairman Corbett
Chairman Retchin
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Voting Nay: Commissioner Barfield
Commissioner Corbett inquired as to when the County Staff
can present the recommendation for implementation of a refuse
collections system? Director Hilton requested at least 60-90
days.
ACCEPTANCE OF MODEL FOR ESTABLISHMENT OF A NEW HANOVER COUNTY
CHILD CARE RESOURCE AND REFERRAL CENTER
Ms. Georgia Spiliotis, Chairman of the Ad Hoc Day Care Task
Force, presented a model for establishment of a Child Care
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'f30!'IINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
Resource and Referral Center in New Hanover County. She stated
the proposed model will provide to the community child care
resource and referral services that will reach all economic
strata with the utilization of both public and private funds.
Discussion was held on the proposed By-Laws. Vice-Chairman
Corbett expressed concern for Section 4 ~nder Article IV, which
states, "Board members may be removed witb or without cause by a
vote of at least two-thirds of the full board". He recommended
deleting this section or changing the section to read as follows:
Section 4. Board members may be removed with cause by a
vote of at least three-fourths of the full board.
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Discussion was held on the initial appointment of the Board
of Directors by the County Commissioners. Commissioner 0' Neal
asked if the Commissioners would continue to appoint the members
or would the new Board appoint members? Ms. Spiliotis stated the
Commissioners can continue to appoint members if they so desire.
Ms. Spiliotis
from the following
Board of Directors:
recommended appointment of
areas of interest to serve
representatives
on the initial
Members of the Ad Hoc Day Care Task Force
Chief Executive Officers of Industry'
1 City Council Member
1 County Commissioner (the member serving on the
Board of social Services)
Presidents of Financial Institutions
Presidents of Utilities Companies
Retail community owners
Discussion was held on the composition of the Board.
Commissioner Mathews expressed concern for not including members
from the day care provider sector and management staff of the
Department of social Services stating representation from these
agencies is imperative. Ms. Spiliotis stated the proposed model
is patterned after Mecklenburg County's resource and referral
program which did not include representation from day care
providers or the Department of Social Services because the
Center would contract with these agencies for purchase of day
care. She stated the Commissioner serving on the Board of social
Services is included as a member of the initial Board of
Directors of the Resource and Referral Center and that under
Article VII, Section 2, the By-Laws allow committees to be formed
to include representatives from day care providers.
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Commissioner Mathews commented on the State Statutes not
requiring a County Commissioner to serve on the Board of social
Services asking what happens if a Commissioner is not appointed
to that board? Ms. spiliotis stated this issue has been
addressed by requesting a representative of the Department of
Social Services Board to serve on the Board of Directors.
Vice-Chairman Corbett stated no attempt has ever been made,
nor should be made, to exclude input from the Department of
social Services. Chairman Retchin recommended including a staff
member from the Department of social Services and a day care
provider to serve on the Resource and Referral Board of
Directors.
Ms. spiliotis emphasized the importance of receiving input
from the Department of social Services stating when patterning
the model after Mecklenburg County, studies indicated that
resource and referral programs which appear to be government
controlled do not attract employer contracts or local support.
Employers are looking for competitive private vendors when
considering contracts for personnel services or benefits.
Government and private employers can work together in
support of resource and referral organizations, but it is not a
foregone conclusion that either partner will understand or
support the goals of the other partner. Ms. spiliotis stated
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
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based upon this information and the success of the Mecklenburg
County Resource and Referral Program, the Task Force concluded
the Board of Directors should be composed of representatives as
presented in the report.
Commissioner 0' Neal expressed concern for a "stigma" being
associated with the Department of Social Services stating this
agency is well qualified in the area of day care.
Commissioner Mathews expressed concern for a duplication of
services between the proposed program and the Department of
Social Services. Ms. Spiliotis stated some of the services are
duplication since both organizations will be part of the resource
exchange with the same goals and purposes; however, with the
proposed program you will be meshing the public and private
sectors and Level III of day care will be provided.
Vice-Chairman Corbett requested preparing a recommendation
to be incorporated into the model which will phase out day care
from the Department of Social Services into this program. Ms.
Spiliotis stated the purpose of the model is to develop one
agency to handle child care working with the public and private
sectors. The program will eventually phase out the Department of
Social Services and allow them to concentrate on other human
service needs. .
Discussion was held on the budget. Ms. Spiliotis stated a
line budget has not been prepared; however, a quarterly budget
was prepared when submitting a grant application as follows:
1 full-time staff person with benefits
Rent, utilities & office supplies
Total Quarterly
$ 9,600
16,200
$25,800
Commissioner O'Neal expressed concern for having the
necessary staff and equipment through the Department of Social
Services stating he is not supportive of forming another
organization.
Acting County Manager Gornto stated at a recent meeting of
the Ad Hoc Day Care Task Force, Mr. John Wasson, Assistant
Director of the Department of Social Services, stated DSS is not
opposed to ultimately meshing and transferring the day care
program from the Department of Social Services provided that DSS
clients will continue to receive the same level and quality of
service. Mr. Wasson also stated that the department is not
interested in providing Level III day care services, and if the
proposed center is implemented successfully the Department of
Social Services will, perhaps, be in a position to provide
computer equipment and other resources.
Motion: After discussion, Chairman Retchin MOVED, SECONDED by
Commissioner Mathews to approve the recommendations presented by
the Ad Hoc Day Care Task Force for development of a New Hanover
County Child Care Resource and Referral Center with incorporation
of the following items into the By-Laws subject to approval by
the County Attorney:
1. Amend Section 4, Article IV of the By-Laws to
read as follows:
"Section 4. Board members may be removed with
cause by a vote of at least three-fourths of
the full board."
2. Appoint a DSS Staff Member and representative
of the day care provider sector as a member of
the Board of Directors.
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8 3 MiNUTES OF REGULAR MEETING, FEBRUARY 19, 1990 ( CONTINUED)
3. The Commissioners shall appoint the initial Board
of Directors and continue to appoint members to
serve on the Board.
Upon vote, the MOTION CARRIED AS FOLLOWS:
voting Aye: Commissioner Barfield
Commissioner Mathews
Vice-Chairman Corbett
Chairman Retchin
voting Nay: Commissioner O'Neal
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APPROVAL OF INFORMAL BIDDING PROCEDURES
Director of Finance, Andrew J. Atkinson, presented the
following recommendation for the informal bidding process:
1) Effective March 1, 1990, a performance bond and laborers' and
materialmen's bond will not be required if the construction or
repair job is less than $15,000. If the construction and repair
job is $15,000 or more, a performance bond and a laborers'
materialmen's bond will be required unless specifically waived
(in writing) by the County Manager. A copy of the approval to
waive this requirement must be attached, to the purchase order
requisition when submitted to the Finance Office for processing.
2) Effective March 1, 1990, any construction or repair job with
a cost of $5,000 or more but less than $50,000 that is not going
to be accomplished through in-house labor, must be filed with the
Purchasing Agent for New Hanover County each Friday by 12: 00
noon. The jobs will be held open for four (4) days (Monday
through Thursday of the following week) to allow any firm
interested in doing work with the County to contact the proper
department to inquire about bidding on the job. Contracts on
these jobs will not be awarded until Friday morning at 8:00 a.m.
3) All construction or repair jobs which meet the criteria in 10
Item 2 (above) must have a written contract. Contracts must be
prepared by the County Attorney's office.
4) Purchase orders will not be issued until the performance bond
and the laborers' and materialmen's bond is received (if
required) and the contract has been completed.
Commissioner Barfield stated after reading the
recommendations, he understands the difference between the City's
bidding process being utilized by the Wilmington Housing Finance
Division and is satisfied with the proposed process with the
exception of authorizing the County Manager to waive a
performance bond. Finance Director Atkinson stated a mechanism
can be developed whereby the Commissioners will be notified of
any bonds waived.
Finance Director Atkinson requested amending recommendation
#3 to authorize the County Manager or Chairman to execute
informal bid contracts without prior Board approval.
Vice-Chairman Corbett expressed concern for having no
mechanism to require a performance bond if a contractor has
performed poorly on past jobs. County Attorney pope stated the
statute governing informal bids does not address this point; n
however, he feels a requirement can be incorporated into the
process to require a performance bond as a result of previous .
difficulties or poor performance.
Motion: commissioner Barfield MOVED, SECONDED by Commissioner
Mathews to approve the informal bidding procedures with the
following amendments:
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
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1. The Commissioners are to be notified of any per-
formance bonds waived by the County Manager.
2. The County Attorney is to incorporate a require-
ment that will allow the County to require a
performance bond as a result of previous dif-
ficulties and/or poor performance.
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3. Authorize the County Manager or Chairman to execute
informal bid contracts without prior approval by
the Board of Commissioners.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
TRANSPORTATION DEVELOPMENT PLAN IMPLEMENTATION UPDATE
Ms. Susan Dohrmann, Chairman of the New Hanover
Transportation Services, Inc., presented the following report on
the progress of implementing the Transportation Development Plan
which was approved by the Commissioners in December, 1988:
1. Consolidated Human Service Transportation System: Start-up
of consolidated transportation service is scheduled to begin in
FY 1990-91, initially including clients of seven human service
agencies. New Hanover County Transportation Services, Inc. is
working to finalize plans for this system.
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2. Pilot Project for Handicapped Transportation: Beginning in FY
1990-91, the handicapped transportation project is to be
incorporated into the consolidated system. Primary funding has
been procured through the Elderly and Handicapped Assistance
Program. The new state-funded program is designed to provide new
and expanded transportation service to these special populations
and to collect information about the nature and extent of
transportation needs.
3. Manpower: The Board of New Hanover Transportation Services,
Inc. is in need of staff assistance to help ensure a smooth
transition to the consolidated system, to assist with the
handicapped transportation project, and to assist in exploring
opportunities to include other human service agencies in the new
system. Participation in the North Carolina Department of
Transportation apprenticeship program would provide an
opportunity to secure needed manpower for a one-year period of
time at a nominal cost to the county. A local match of $2,571
will be needed to support the application.
4. Capital Improvement: New Hanover Transportation Services,
Inc. has prepared an application for the 1990 Section 18 Capital
Assistance Program as a means to provide for improvement and
expansion of the vehicle fleet for the consolidated system. The
application request includes three vehicles, vehicle
rehabilitation, and additional radio and lift equipment. A 10%
match is required in the amount of $7,760.
Ms. Dohrmann requested the Commissioners
submission of the grant applications and local
referenced in Items 3 and 4.
to approve
matches as
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Commissioner Mathews complimented Ms. Dohrmann and members
of the board for an outstanding job in developing and
implementing the New Hanover County Transportation Plan.
Motion: Commissioner Mathews MOVED, SECONDED by Vice-Chairman
Corbett to authorize New Hanover Transportation Services, Inc. to
submit applications for the following grants:
1. 1990 Apprenticeship Program sponsored by the N. C.
Department of Transportation with a local match of
$2,517. ·
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2. 1990 Section 18 Capital Only Program with a
local match of $7,760.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
BREAK
Chairman Retchin recessed the meeting for a break from 10:50
o'clock A.M. to 11:00 o'clock A.M.
UPDATE ON THE ACTIVITIES AND DEVELOPMENT PLANS OF THE PARKS &
RECREATION ADVISORY BOARD
Dr. James Yedlicka, a member of the Parks & Recreation
Advisory Board, presented an update on activities of the board
and discussed the following issues of major concern:
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1) The Need for Additional Park Land: New Hanover County has
176,000 acres of land with only 950 acres of park land. With
passage of the $5 million bond issue, $2 million has been
allocated for purchase of park land. The Parks & Recreation
Advisory Board is in the process of trying to purchase large
tracts of land and waterfront property in order to provide more
water access.
Vice-Chairman Corbett asked if the Gifts Program is
progressing. Director of Parks & Recreation, John Parker, stated
information is being collected from other counties to develop and
implement a strong, progressive Gifts Program.
2) The Need for Additional Personnel: Due to an increase in the
number of parks and the number of county buildings requiring
outdoor maintenance, 35% of the department's personnel is being
utilized for other areas, such as the maintenance of 24 pump
stations throughout the County; construction of the wall for the
parking lot on the corner of Third and Market Streets; and
maintenance of parking lots and grounds for County buildings.
The Parks & Recreation Advisory Board strongly feels that the
safety and maintenance of the park facilities is deteriorating
due to the lack of personnel to properly maintain the facilities
and respectfully requests that additional personnel be hired if
the department is going to continue to maintain other facilities.
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Commissioner Mathews asked if volunteers are utilized in the
maintenance of parks and grounds of County facilities? Director
of Parks & Recreation, John Parker, stated a group has
volunteered to plant flowers and maintain the parking lot at the
corner of Third & Market Streets, and, also, after discussion
with the Judges, community service workers will assist with
maintenance of the parks and grounds.
Mr. Claud O'Shields, Jr., Chairman of the Parks & Recreation
Advisory Board, stated hundreds of volunteers give thousands of
hours to the park programs and maintenance of facilities,
particularly the Optimist Clubs who run the Little League
Baseball Programs.
Discussion was held on the importance of purchasing park
land when available due to the size of the County and the rapid
rate of growth and development. Vice-Chairman Corbett emphasized
the importance of acquiring land as soon as possible in order to
provide adequate parks in the future.
Chairman Retchin, on behalf of the Board, expressed
appreciation to Dr. Yedlicka for an excellent presentation.
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APPROVAL OF FUNDING REQUEST FOR THE NEW HANOVER COUNTY EXTENSION
SERVICE ARBORETUM
Ms. Barbara G. Prather, President of the New Hanover County
Extension Service Arboretum Foundation, Inc., updated the
Commissioners on the progress of the Arboretum and requested
funding in the amount of $6,000 (a 50/50 match with the
Foundation) to hire a director for FY 1990-91. She expressed
appreciation to the Commissioners for previous support of the
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
835
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Arboretum and respectfully requested a commitment for funding of
$6,000 in the next fiscal year.
Motion: After discussion, Commissioner Barfield MOVED, SECONDED
by Vice-Chairman Corbett to commit to a $6,000 funding commitment
for FY 1990-91 to the New Hanover County Extension Service
Arboretum for hiring a director. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
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CONSIDERATION OF TAX LISTING APPEAL BY SIEMENS ENERGY, INC.
Tax Administrator, Roland Register, commented on the listing
penalty stating after hearing the appeal and evidence presented
by Attorney Charles H. Mercer, if the Board decides to
compromise, he would recommend releasing only one-half of the
penalty assessed.
Attorney Charles H. Mercer, representing Siemens Energy,
Inc., stated the tax listing was prepared by Avtax, Inc. who
requested a listing extension on January 16, 1989. Avtax assumed
the extension date would April 15, 1989; however, when Siemens
was notified that the extension date was March 20, 1989, they
immediately filed the tax listing on March 21. Attorney Mercer
stated Siemens did not intentionally miss the applicable deadline
and did act in "good faith" when notified of the error. He
respectfully requested the Commissioners to release the late
listing penalty in the amount of $4,487.09.
Commissioner Mathews expressed concern for a professional
firm assuming a date instead of actually verifying the date and
stated the tax consultant was in error and should absorb the
additional cost.
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Motion: After discussion of the "good faith" effort by Siemens
and their excellent past tax record, Vice-Chairman Corbett MOVED,
SECONDED by Commissioner O'Neal to release one-half of the
assessed penalty. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF AMENDMENT TO CHAPTER 6.7, ARTICLE I, SECTIONS 6.7-2
TO ALLOW THE COUNTY TO CONDUCT SEARCH, RESCUE AND RECOVERY
ACTIVITIES
Emergency Services Director, Dan Summers, presented an
operations plan for search and rescue in New Hanover County
stating statistics nationally reflect that lives have been saved
by improving management and techniques in these areas. He
commented on the importance of being able to better coordinate
these efforts with the state and federal officials and requested
adoption of the proposed ordinance and operations plan for search
and rescue in New Hanover County.
Discussion was held on the cost.
the no additional funding is required;
has requested a 4-wheel drive vehicle
1990-91 Budget Request.
Director Summers stated
however, the department
replacement in the FY
Vice-Chairman Corbett asked if any additional liability
could be incurred by the County when performing rescue and
recovery activities? County Attorney Pope stated exposure should
not be increased; however, he would check out this point with
Carlton Allegood, the Executive Secretary of the Wilmington/New
Hanover Insurance Advisory Committee.
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Motion: After discussion of the elderly population and water
rescue activities in New Hanover County, Commissioner O'Neal
MOVED, SECONDED by Commissioner Mathews to adopt the ordinance
and operations plan as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the "NEW HANOVER COUNTY EMERGENCY OPERATIONS PLAN
FOR SEARCH AND RESCUE ACTIVITIES" is hereby incorporated as a
part of the minutes and is contained in Exhibit Book XVIII, Page
6.
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. 8 3.0UNUTES OF REGULAR MEETING, FEBRUARY 19, 1990 ( CONTINUED)
A copy of the ordinance amending Chapter 6. 7, Article I,
Section 6.7-2 is on file in the Clerk's office for codification
into the County Code.
ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 11, ARTICLE IV SECTION
11-83 AND SECTION 11-82.2 OF THE LITTER ORDINANCE
County Attorney Pope presented an amendment to the Litter
Ordinance to clarify the procedure for holding an administrative
hearing and judicial review.
Motion: After discussion, Commissioner O'Neal MOVED, SECONDED by n
Commissioner Mathews to adopt the ordinance amending Chapter 11,
Article IV section 11-83 and Section 11-82.2 of the Litter
Ordinance as presented by the County Attorney. Upon vote, the '
MOTION CARRIED UNANIMOUSLY.
A copy of the ordinance is on file in the Clerk's office for
codification into the New Hanover County Code.
APPROVAL OF CONTRACT #STE 90 -0 0 25 BETWEEN NEW HANOVER COUNTY AND
STANTON M. PETERS & ASSOCIATES FOR CLARIFICATION OF THE EXISTING
CONTRACT
County Attorney Pope stated the proposed contract clarifies
and formalizes the existing contract with the consultant, Stanton
M. Peters & Associates, Inc. and identifies the amendments to the
existing contract dated May 22, 1987.
Motion: After discussion, Commissioner O'Neal MOVED, SECONDED by
Commissioner Mathews to approve the contract as presented. Upon
vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Barfield
Commissioner Mathews
Commissioner O'Neal
Chairman Retchin
Voting Nay: Vice-Chairman Corbett
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Vice-Chairman Corbett stated, for the record, he is still
concerned about various items and at this point cannot support
the contract.
A copy of the contract is on file in the County Manager's
office.
COMMITTEE APPOINTMENTS
Appointment of Jennifer Blake to Serve on the New Hanover County
Domiciliary Home Community Advisory Committee
Motion: Chairman Retchin MOVED, SECONDED by Commissioner O'Neal
to appoint Ms. Jennifer Lynn Blake to fill an unexpired term on
the Domiciliary Home Community Advisory Committee. The term will
expire on June 1, 1992. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Appointment of Reverend Peter W. Webster to Serve on the Human
Relations Commission
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
O'Neal to appoint Reverend Peter W. Webster to serve a three-year
term on the Human Relations Commission representing the 0
ministerial community category. The term will expire on December
31, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY. ..
Reappointment of Estelle Lee and Richard Catlin to Serve on the
New Hanover County Port, Waterway and Beach Commission
Motion: Commissioner O'Neal
Corbett to reappoint Estelle
three-year terms on the Port,
terms will expire February
CARRIED UNANIMOUSLY.
MOVED, SECONDED by Vice-Chairman
Lee and Richard G. Catlin to serve
Waterway and Beach Commission. The
28, 1993. Upon vote, the MOTION
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MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 ( CONTINUED)
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Appointment of Robert W. Blake, Jr. to Serve on the Lower Cape
Fear Water and Sewer Authority
Motion: Vice-Chairman Corbett MOVED, SECONDED by Chairman
Retchin to appoint Mr. Robert W. Blake, Jr. to serve an unexpired
term on the Lower Cape Fear Water and Sewer Authority. The term
will expire March 31, 1992. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
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Ratification of Reappointments to the Southeastern Center for
Mental Health Development Disabilities and Substance Abuse
Services Area Board of Directors
Motion: Chairman Retchin MOVED, SECONDED by Commissioner Mathews
to reappoint Nance E. Longworth to serve a four-year term on the
Southeastern Center Area Board in Category III (Social Worker).
The term is to expire February 19, 1994. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Motion: Chairman Retchin MOVED, SECONDED by Commissioner Mathews
to reappoint Frank Hickman to serve a four-year term on the
Southeastern Center Area Board in Category IV (Developmental
Disability). The term is to expire February 19, 1994. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF ORDINANCES GOVERNING THE APPLICATION FOR AND THE
OPERATION OF PAWNSHOPS IN THE UNINCORPORATED AREA OF THE COUNTY -
SECOND READING
County Attorney Pope requested adoption of two ordinances,
one establishing the effective date of the legislation; and the
second governing the operation of pawnshops in the unincorporated
area of the County.
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Motion: Chairman Retchin MOVED, SECONDED by Commissioner O'Neal
to adopt the ordinances as presented amending Chapter 6, Article
V, Section 6-90(20) of the New Hanover County Code. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
Copies of the ordinance are on file in the Clerk's office
for codification into the New Hanover County Code.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER
COUNTY WATER & SEWER DISTRICT
Chairman Retchin recessed the meeting from 11: 50 0' clock
A.M. to 11:57 o'clock A.M. to hold a meeting of the New Hanover
County Water & Sewer District.
ADDITIONAL ITEMS - COUNTY MANAGER
Award of Survey Contract #ENG-90-0050 to Talbert & Bright, Inc.
for Senior Center Project - Parks & Recreation Department
Director of Public Services, Mike Waters, stated the
following proposals have been received for survey work associated
with construction of the new Senior Center and recommended
awarding the low bid to Talbert & Bright, Inc.:
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Jack Stocks
Robert Goslee & Associates
Talbert & Bright, Inc.
$9,000
$8,600
$7,610
Motion: Commissioner Mathews MOVED, SECONDED by Chairman Retchin
to award the contract to Talbert & Bright, Inc. in the amount of
$7,610 to perform survey work for the new Senior Center. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the contract is on file in the County Manager's
office.
Consideration of Request from American Eagle for County Financing
of Airport Terminal Area
Director of Engineering & Facilities, Ed Hilton, stated
American Eagle has contacted the Airport Manager and requested
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, 8 3 8MINUTES OF REGULAR MEETING, FEBRUARY 19, 1990 (CONTINUED)
that the County finance $100,000 for preparing the new terminal
area under the same installment financing mechanism as approved
for USAir. American Eagle would repay the upfront financing on a
schedule independent of the lease with the Airport.
Chairman Retchin recommended naming American Airlines as a
party on the contractual agreements.
Consensus: After discussion, it was the consensus of the Board
to authorize Director Hilton to proceed with preparing the
contractual agreements utilizing the installment method of
financing and including American Airlines as a third party of the
contract.
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Rescheduling of Retreat to March 30 & 31, 1990
Consensus: After discussion, it was the consensus of the Board
to request the Acting County Manager to reschedule the retreat
to March 30 & 31, 1990.
UPdate on Telemetry Bid
Commissioner Mathews asked if the telemetry bid has been
advertised?
Director of Engineering & Facilities, Ed Hilton, stated the
draft specifications have been prepared and forwarded to various
vendors for comments, and the bid should be advertised within the
next few weeks.
Discussion of Parking Spaces for Commissioners at
on the Corner of Market & Third Streets
Commissioner Barfield stated the Parking
reserve spaces for the Commissioners when holding
he is properly notified.
the Lot Located
Attendant will
day meetings if
After further discussion, Commissioner Barfield requested O.
that a parking space be reserved for him for all day meetings.
ADJOURNMENT
Motion: Vice-Chairman Corbett MOVED, SECONDED by Commissioner
O'Neal to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Retchin adjourned the meeting at 12:05 o'clock P.M.
Respectfully submitted,
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Clerk to the Board
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