1985-10-21 Regular Meeting
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MINUTES OF SPECIAL MEETING, OCTOBER 18, 1985 (CONTINUED)
Commissioner Retchin commented on 40% of hospital revenues
being received outside of New Hanover County. He stated because
of competition that is now occurring, it would seem a great deal
of this revenue is threatened; consequently, the hospital board
is looking for joint ventures outside the County in order to
recover some referrals that are being lost. He emphasized the
importance of the best possible way to provide healthcare service
for the citizens of the community.
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Mr. Joseph Soto, Executive Director of Cape Fear Memorial
Hospital, commented on Cape Fear Hospital as being a private non-
profit hospital. He gave background information on the hospital
stating the administration of Cape Fear works very closely with
the administration of New Hanover Memorial Hospital. He expressed
concern for the long-term impact of reorganization on Cape Fear
Hospital and its operations. He requested the Commissioners to
keep this point in mind when making a decision.
ADJOURNMENT
Vice-Chairman Barfield MOVED, SECONDED Commissioner Dolan to
adjourn the meeting. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
Chairman O'Neal expressed appreciation to all persons who
participated in the meeting and adjourned the meeting at 12: 06
o'clock P.M.
(l:CdZ::d.
Lucie F. Harrell
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ADDENDUM TO MINUTES OF OCTOBER 18, 1985
Commissioner 0'Shie1ds returned to the meeting at 11:46 o'clock
A.M.
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, October 21, 1985, at 9:00 o'clock A.M. in the
Assembly Room of the New Hanover County Administration Building, 320
Chestnut Street, Wilmington, North Carolina.
t--...
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
ASSEMBLY (CONTINUED)
Members present were: Commissioners John Dolan; Claud
O'Shields, Jr.; Fred Retchin; Vice-Chairman Jonathan Barfield, Sr.;
Chairman Nolan O'Neal; County Manager G. Felix Cooper; County
Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell.
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Reverend Wayne Barkley, Pastor of the First Assembly of God,
gave the invocation.
APPROVAL OF MINUTES
Commissioner Retchin MOVED, SECONDED by Vice-Chairman Barfield
to approve the minutes of the Emergency Meeting of Septemer 26,
1985, the Public Hearing and Special Meeting of September 30, 1985.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT OF EMERGENCY MEETING OF SEPTEMBER 26, 1985
Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Retchin to adjourn the Emergency Meeting of September 26, 1985.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
NON-AGENDA ITEMS
Chairman O'Neal asked if anyone present wished to comment on
any item not listed on the Regular Agenda or Consent Agenda.
Mr. Mike Vaughan commented on the failure of the Bond
Referendum for construction of a new Social Services Building. He
also commented on the $18 million for construction of a new Airport
Terminal stating the citizens should have an opportunity to vote on
issues of this type.
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APPROVAL OF CONSENT AGENDA
Commissioner Dolan commented on Budget Amendments under Item #7
and Item #8 asking for an explanation of contracted services and
professional services.
Health Director Parker stated he would have to furnish this
information at a later date.
After discussion, Commissioner Dolan MOVED, SECONDED by
Commissioner Retchin to withdraw Item #7 and Item #8 and approve the
following Consent Agenda items. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
CONSENT AGENDA
Acceptance of State Grant
Terminal Complex
The Commissioners authorized the County Manager to execute
accept a State Grant in the amount of $44,246 for development
preparation of the schematic design on the new terminal complex
the New Hanover County Airport.
- Schematic Design on New Airport
and
and
for
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Acceptance of State Grant - Automatic Doors - North Vestibule Project
- Airport
The Commissioners authorized the County Manager to execute and
accept a State Grant in the amount of $7,669 for the installation of
automatic doors in the north vestibule of the terminal building at
the New Hanover County Airport with approval of ' the following 'Budget
Amendment:
86-000000 Airport - Automatic poors
N. C. DOT Aviation Grant
Appropriated Fund Balance
Debit
Credit
$7,669
7,669
Contracted Services
$15,338
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
APPROVAL OF CONSENT AGENDA (CONTINUED)
Approval of Tax Relief In The Form of Senior Citizen Eligibility
The Commissioners approved granting tax relief in the form
of Senior Citizen Eligibility from 1980 to present for the
following citizens:
Mrs. F. Backus
Mrs. R. Campbell
Approval of Report of Collector of Revenue through September 30,
1985
The Commissioners approved the Collector of Revenue Report
through September 30, 1985 for approval.
A copy of the report is contained in Exhibit Book XIII, Page
32.
Approval of Tax Abatements and Refunds
The Commissioners approved a list of tax abatements and
refunds as presented by the Tax Administrator.
A copy of the list is contained in Exhibit Book XIII, Page
32.
Approval of Budget Amendment - Risk Reduction/Accident Prevention -
Health Department
The Commissioners approved the following Budget Amendment
to allocate State revenue to salaries and fringes to hire a Clerk
Typist III:
86-00000065 Health - Risk Reduction/Accident Prevention
Appropriated Fund Balance
Telephone
Debit
$7,011
700
Credit
Postage
Printing
Departmental Supplies
Auto Allowance
Travel, Meetings and Schools
320
200
1,749
130
461
Salaries, and Wages
Social Security
Retirement
Medical Insurance
$8,165
612
695
1,099
Approval of Budget Amendment - Health Department
The Commissioners approved the following Budget Amendment to
reappropriate rent from prior year not paid in prior year:
86-00000059 - Health
Appropriated Fund Balance
Rent
Debit
$3,600
Credit
$3,600
Approval of Budget Amendment - Engineering
The Commissioners approved the following Budget Amendment to
cover expenditures in the Courthouse Renovation Phase 2:
86-00000052 - Engineering - Courthouse Renovation Phase 2
Contingencies
Contracted Services
Debit
$10,000
Credit
$10,000
2
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
CONSENT AGENDA (CONTINUED)
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Approval of Budget Amendment - Sheriff
The Commissioners approved the following Budget Amendment to
budget for additional grant money allocated to print comic book on
the use of safety belts:
86-00000066 - Sheriff - 55 MPH Grant
Highway Safety Grant
Printing
Debit
$3,000
Credit
$3,000
Approval of Budget Amendment - Library
The Commissioners approved the following Budget Amendment to
allocate funds received from Friends of the Library and State Aid
Grant:
86-00000070 - Library
Contributions
Aid to Public Library Grant
Supplies
Capital Outlay - Equipment
Debit
$ 2,440
35,251
Credit
$ 2,440
35,251
Report of Budget Amendments Approved by Budget Officer
The following Budget Amendments are being reported to
the Commissioners for entry into the record:
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86-00000048 - Airport/EDA Water & Sewer Project
Contingencies
General Contractor
Inspections
Debit
$2,460
Credit
$2,410
50
To cover previous expenditures and prepare for
closeout.
86-00000051 - Health
Neurology Epilepsy
Crippled Children -
Orthopedic Departmental
Supplies
Debit
$255
Credit
$255
86-00000060 - Aging Services
Appropriated Fund Balance
Departmental Supplies
Debit
$1,440
Credit
$1,440
To set up money for prior year purchase order in
current year.
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Report of Budget Amendments Approved At Reg~lar Meeting of September
3, 1985
The following Budget Amenpments were approved at the Regular
Meeting of September 3, 1985 and are being reported for entry into
the record:
86-00000050 - Senior Citizens of Pleasure Island
Contingencies
Contracted Services
Debit
$10,000
Credit
$10,000
Contribution to Senior Citizens of Pleasure Island for
their building fund.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
CONSENT AGENDA (CONTINUED)
Budget Amendments Reported for Entry Into Record
86-00000047 - Museum
$1,000
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N. C. Humanities Grant
Professional Services
Debit
$1,000
Credit
To establish revenue for N. C. Humanities Grant
PRESENTATION BY HNTB - FINAL DESIGN PHASE - NEW AIRPORT TERMINAL
COMPLEX
Mr. Steve Reiss, Project Director, presented models of the
new Airport Terminal Complex. He stated 40% of the architect's
effort had been completed. He introduced Mr. Al Rhodes, Mr. Joe
Grogen, and Mr. John Lynch.
Mr. Rhodes presented the model explaining materials, colors,
and textures to be used in the new complex. He also presented an
art rendering of the complex.
After a lengthy discussion, of the design, materials and
colors, Mr. Reiss requested approval of the work completed to date.
Mr. Tinney suggested the appointment of a Task Force to
study and evaluate the design phase that has just been completed
with approval of this 40% phase after study and recommendation by
this committee.
Mr. Mike Vaughan expressed concern for this facility not being
adequate in size to accommodate this area by 1990. Mr. Reiss
presented sketches showing the flexibility of expansion to the
new terminal stating he felt the terminal complex was more than
adequate in size for this area.
After further discussion, Commissioner Dolan MOVED, SECONDED
by Commissioner Retchin to accept the development report and
confirm the Architect's design and building finishes as presented
by Howard Needles Tammen & Bergendoff. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner O'Shields
Commissioner O'Shields stated for the record he voted no on
the design but supported the airport expansion program.
APPROVAL OF WORK AUTHORIZATIONS - 85-2, 85-3, and 85-4
Mr. Reiss presented the following Work Authorizations
requesting approval of the County Commissioners:
Work Authorization 85-2
Preparation of Construction Documents for the
New Terminal Bulding $401,000
Work Authorization 85-3
Construction Supervision Services for TC-l
(Site Preparation and Utilities) $251,530
Work Authorization 85-4
Preparation of Request for Proposal for
Concessions for the New Terminal Building $ 10,500
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MINUTES OF REGULAR MEETING, OCTOBE~ 21, 1985 (CONTINUED)
APPROVAL OF WORK AUTHORIZATIONS - AIRPORT (CONTINUED)
After discussion, Commissioner Dolan MOVED, SECONDED by
Commissioner Retchin to approve Work Authorization 85-3 in the
amount of $251,530 as presented subject to approval of FAA, subject
to approval of the construction contract and allocation of funds by
New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY.
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After further discussion, Commissioner Retchin MOVED, SECONDED
by Vice-Chairman Barfield to approve Work Authorization 85-4 in
the amount of $10,500. Upon vote, the MOTION CARRIED
UNANIMOUSLY. i
After further discussion, Commissioner Dolan MOVED, SECONDED by
Commissioner Retchin to approve Work Authorization 85-2 in the
amount of $401,000 for construction documents for the New Terminal
Building. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner O'Shields
DISCUSSION OF AIRPORT RESOLUTION
Vice-Chairman Barfield asked why this item had been placed on
the agenda since at a previous meeting the resolution was not
adopted by a majority vote. He expressed concern for discussing
this issue again.
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Commissioner O'Shields commented on the motion at the previous
meeting stating any change in the present resolution was denied but
that the Board was open to methods of improving the administration
of the Airport and this item should be discussed.
Airport Commissioner Armistead stated the purpose of the
recommended changes in the Airport Resolution were presented in
order to make changes that will promote more timely decisions and
execution of daily change orders in the process of operating the
Airport. He stated it was not the intention of the Airport
Commission to usurp any powers from the County Commissioners but
to improve the work flow of the administration.
Commissioner Retchin MOVED, SECONDED by Commissioner Dolan
to request the County Manager, County Attorney, and Airport
Commission to prepare a proposal wi thin 30 days which legally
addresses recommendations or changes to the current
administration of airport operations to be presented at a
regularly scheduled meeting. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
BREAK
Chairman O'Neal recessed the meeting for a break from 10:50
o'clock A.M. to 11:03 o'clock A.M.
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INTRODUCTION OF BOND ORDER AUTHORIZING THE ISSUANCE OF
$10,400,000 SOLID WASTE REFUNDING BONDS AND ISSUANCE OF
$7,000,000 PUBLIC IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF
NEW HANOVER 1
Finance Director Atkinson gave background information on
elimination of Counties and Municipalities to refund advance
refund bonds after January 1, 1986, stating that interest rates
are much lower; consequently, refunding of these bonds could
save the County approximately 51 500 000 He requested approval of
introduction of the Bond Order'with public notice of a Public
Hearing to be held on October 28, 1985. He also requested
authorization for hiring of the consulting firm to proceed with
the bond order.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
INTRODUCTION OF BOND ORDER AUTHORIZING THE ISSUANCE OF
$10,400,000 SOLID WASTE REFUNDING BONDS AND ISSUANCE OF
$7,000,000 PUBLIC IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF
NEW HANOVER (CONTINUED)
Commissioner Dolan MOVED, SECONDED by Commissioner Retchin
for introduction of the Bond Order as presented. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
A copy of the Bond Order is contained in Exhibit Book XIII,
Page 33.
ESTABLISHMENT OF JUST COMPENSATION - ADAP-07 - AIRPORT
Airport Manager Shackelford gave background information on
the establishment of Just Compensation as determined by
appraisal, for the purpose of purchasing an aviagation easement.
He stated the easement is necessary to maintain unobstructed
approach areas for safe aircraft operations at ILM. He stated
funds spent for land acquisiton are eligible for 95% federal and
state funding.
After further discussion, Commissioner O'Shields MOVED,
SECONDED by Commissioner Retchin to establish Just Compensation
for ADAP-07 acquisition of aviagation easement as listed on
the summary presented by the Airport. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
After further discussion, Commissioner Retchin MOVED,
SECONDED by Commissioner O'Shields to establish Just Compensation
on ADAP-07 project for the purpose of providing an access road
for new terminal pro ject. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
PRESENTATION AND RECOMMENDATION BY COUNTY MANAGER, AIRPORT MANAGER,
COUNTY ATTORNEY AND MBE OFFICER CONCERNING BIDS ON AIRPORT TERMINAL
PROJECT
Airport Manager Shackelford gave background information on
award of contracts for the Airport Terminal Project requesting
approval of awards to the following bidders: He stated each bid
had been reviewed by the MBE Officer, County Attorney, County
Manager and County Engineer and that all MBE goals had been met.
Electrical Lighting Vault
General Contractor:
Lighting Vault:
Regan Construction
King Electric Co.
Access Road - Schedule I
Prime Constructors
Access Road - Schedule II
King Electric Company
Site Preparation/Site Utilities -
Mac Construction Company
After discussion, Vice-Chairman Barfield MOVED,
Commissioner Dolan to award the bids as submitted.
the MOTION CARRIED UNANIMOUSLY.
SECONDED by
Upon vote,
A copy of the bid tabulation is contained in Exhibit Book
XIII, Page 33.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
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ESTABLISHMENT OF AIR PASSENGER TERMINAL CONSTRUCTION TASK FORCE
Airport Manager Shackelford commented on the establishment
of a Task Force to monitor construction of the new terminal
complex. He stated the Task Force should have the authority to
perform various tasks in order to make decisions in a timely
manner.
County Manager Cooper submitted a recommendation of a
Personnel and Procedural Policy to be established for the Task
Force.
After further discussion, Commissioner 0' Shields expressed
concern for authorization of individual contracts and work
authorizations in the amount of $10,000 instead of the $2,500
which is current and past policy for all County projects. He
stated he did not see a need to increase this amount.
After a lengthy discussion, Vice-Chairman Barfield MOVED,
SECONDED by Commissioner Dolan to approve authorization of of
individual contracts and work authorizations not to exceed $5,000
instead of $10,000 as presented. Upon vote, the MOTION CARRIED
AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner O'Shields
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After further discussion, Commissioner Dolan MOVED, SECONDED
by Commissioner Retchin to establish and approve the following
Personnel and Procedural Policy for the Air Passenger Terminal
Construction Task Force monitoring construction of the New
Airport Terminal. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Personnel and Procedural Policy
For Air Passenger Terminal Construction Task Force
-For Monitoring Construction of the
New Hanover County Air Terminal
STRUCTURE
The construction monitoring group shall be called the "Air
Passenger Terminal Construction Task Force.n
The Task Force shall be compiled of:
- The County Director of Engineering - or his designated
representative.
- New Hanover County Airport Manager - or his designated
representative.
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- Two Airport Commission Members appointed by the Airport
Commission.
The Task Force shall report to the County Commissioners
through the County Manager.
The County Manager will provide staff support to the Task
Force from available County resources and shall meet as a member
of the Task Force when the need arises from his consultation
and/or support.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
ESTABLISHMENT OF AIR PASSENGER TERMINAL CONSTRUCTION TASK FORCE
(CONTINUED)
PURPOSE
The Air Passenger Terminal Construction Task Force will be
responsible for:
- Direct input and discussion with architects and
engineers concerning design and development of Air
Passenger Terminal and related access facilities.
- Recommendation for financing terminal and related
facilities.
- Supervision of construction.
AUTHORITY
Financial:
The Task Force, acting through the County Manager, shall
have the following financial authority:
Approve and sign individual contracts and work
authorizatiions not in excess of $5,000.
Approve construction change orders not exceeding
$5,000.
OPERATIONAL
The Task Force shall have the authority to:
Apply for and accept Federal and State grants.
In conjunction with the County Finance Officer, prepare
budgets and capital projects financing ordinances within the
funds appropriated by the County Commissioners.
Approve plans and specifications, select finishes,
materials, equipment, signing and signs, interior and
exterior decor.
Wi thin budgetary limitations, select and contract for
consultants to assist in, but not limited to:
- Interior and exterior design not covered by existing
architectural and engineering contracts.
- Within budgetary limitations, travel, meet, consult
with others in order to carry out the responsibilities
heretofore mentioned.
- All actions by the Task Force must be in conformity
with the established MBE policy and goals.
FUNCTIONAL DECISIONS
The Task Force shall make its own decisions as a single
enti ty after due consideration by all Task Force members. Any
member shall have the right to record any dissenting opinion.
REPORTING
The Task Force shall report all actions, contracts, change
orders, etc. routinely through the County Manager's office which
will be forwarded to the Commissioners.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
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APPROVAL OF FIXED BASE OPERATOR LEASE FOR FULL SERVICE-JETSTREAM
AERO SERVICES - AIRPORT
Commissioner Dolan stated Jetstream had complied with
requests by the Airport Commission stating both had worked very
hard to reach an agreement suitable to everyone. He recommended
approval of the Fixed Base Operator Lease between New Hanover
County and Jetstream Aero Services.
Commissioner 0' Shields expressed concern for approving the
Fixed Base Operator lease with other problems not being resolved.
Commisssioner Retchin requested Chairman O'Neal to appoint a
Task Force to review the problems and issues of concern that have
been presented by Jetstream.
Commissioner O'Shields MOVED not to execute the lease until
a Task Force is established with a presentation of their findings
showing existing problems have been resolved. The MOTION FAILED
DUE TO NOT RECEVING A SECOND.
Commissioner Dolan MADE A SUBSTITUTE MOTION, SECONDED by
Commissioner Retchin to approve the Fixed Base Operator Lease
with Jetstream for a five-year term subject to approval of the
County Attorney and Airport Manager. Upon the vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
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Voting Noe: Commissioner O'Shields
Commissioner O'Shields stated for the record he voted no
because he could not approve a lease before solving existing
problems.
After further discussion, Commissioner Dolan MOVED, SECONDED
by Commissioner Retchin to request Chairman O'Neal to appoint a
Task Force of netural persons to review and recommend solutions
to any exisitng problems with Jetstream. Upon vote, the MOTION
CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner O'Shields
MEETING RECESSED FOR LUNCH
Chairman O'Neal recessed the meeting for lunch from 12:20
o'clock P.M. to 1:26 o'clock P.M.
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COMMISSIONER O'SHIELDS EXCUSED FROM MEETING
Commissioner O'Shields was excused from the meeting at 1:45
o'clock P.M. to go out-of-town.
APPROVAL OF RENTAL CAR OPERATORS SERVICE FACILITY AGREEMENTS
Airport Manager Shackelford gave background information on
the Rental Car Operators Service Facility agreements recommending
approval and authorization for the Chairman to execute the
documents with a time limit of November 15, 1985.
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MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
APPROVAL OF RENTAL CAR OPERATORS SERVICE FACILITY AGREEMENTS
(CONTINUED)
After discussion, Commissioner Dolan MOVED, SECONDED by
Commisisoner Retchin to authorize the Chairman to sign the lease
agreements with an execution date of November 15, 1985. Upon
vote, the MO~ION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
DISCUSSION OF MERGER - WILLIAM CHERRY - AIR WILMINGTON
Mr. William Cherry, President of Air Wilmington, Inc.,
appeared before the Commissioners informing them of a transfer of
ownership transaction between Aeronautics Inc. and General
Aviation Services Inc. He stated he felt this merger would be
be,neficial to. ,the flying public' and _ would provi'de greater
efficiency in 'providing general aviation services as well as
increasing airport revenues. He stated this transfer could be
executed without approval of the Airport Commission or County
Commissioners but requested endorsement by the Board.
Chairman O'Neal asked Mr. Ed Samuels, President of
Jetstream, Inc., if he wished to comment. Mr. Samuels expressed
no objection.
Chairman O'Neal, on behalf of the Board of Commissioners,
expressed appreciation to Mr. Cherry for informing the Board of
this transaction.
After discussion, Vice-Chairman Barfield MOVED, SECONDED by
Commissioner Retchin to approve the transfer of ownership as
requested by Mr. Cherry. Upon vote, the MOTION CARRIED AS
FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
PRESENTATION OF PUBLIC HEALTH EMPLOYEES ACHIEVEMENT AWARDS
Heal th Director Parker introduced and recogni zed the
following emloyees of the Health Department for achievement
awards:
Ms. Marion Duggins - First YWCA Achievement Award
from N. C. Public Health Association
Ms. Susan O'Brien - Laboratorian of Year Award for
the second time presented by the N. C. Public
Health Association
Mr. Michael Rhodes - Recognized as Sanitarian of
the Year presented by the N. C. Public
Health Association
Public Health Department of New Hanover County
received the Outstanding Public Health Department
Award
Chairman O'Neal, on behalf of the Board of Commissioners,
congratulated the Health Department for the honors received
thanking Health Director Parker and his entire staff. '
3
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
APPROVAL OF FUNDING FOR MOSQUITO CONTROL PROGRAM
Health Director Parker gave background information on lost
revenues from the State in the Mosquito Control budget requesting
additional funding in the amount of $20,905.
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Vice-Chairman Barfield MOVED, SECONDED by Commissioner
Retchin to approve additional funding in the amount of $21,000.
Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner O'Shields
APPROVAL OF THREE NEW POSITIONS FOR TEEN MATERNAL AND FAMILY
PLANNING SERVICES - HEALTH DEPARTMENT
Health Director Parker gave background information on the
Teen Maternal and Family Planning Services requesting approval of
a Public Health Educator I; Community Health Assistant; and
Physician Extender II ( which had been changed from Physician
Extender I to II as required by the State Personnel Office). He
stated these positions would be of no additional cost to the
County.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Retchin to approve the positions requested. Upon
vote, the MOTION CARRIED AS FOLLOWS:
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Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent:
Commissioner O'Shields
DISCUSSION OF SEATBELT PROGRAM
Commissioner Dolan stated the Governor's Highway Safety
Program had invited him to attend a Program Management Seminar on
October 29 & 30, 1985, in Charlotte, N. C. He requested the name
of an official from the Health, Department to attend. Health
Director Parker recommended Sharon Mault.
DISCUSSION OF UMBRELLA LIABILITY POLICY FOR NEW HANOVER COUNTY
County Manager Cooper gave background information on the
Umbrella Liability Insurance stating the cost had increased from
$5,000 to $40,000 with an 80% reduction in coverage stating the
only quotation received had been withdrawn. He stated the N. C.
Association of County Commissioners and League of Municipalities
were in the process of developing some type of self-insurance and
that he would keep the Board informed on any new developments.
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PRESENTATION OF NEW HANOVER COUNTY'S HURRICANE EVACUATION PLAN -
PLANNING DEPARTMENT
Planning Director Hayes gave background information on the
County's Hurricane Evacuation Plan stating the second phase of
the plan was prepared in accordance with Coastal Area Management
Act requirements. He stated this phase of the plan proposed
several new policies to be adopted as part of the upcoming 1986
New Hanover/Wilmington Land-Use Plan Update.
DECLARATION OF RESULT OF SPECIAL BUILDING BOND ELECTION
The Clerk placed before the Commissioners a Certificate of
Canvass of the Board of Elections, certifying to the
Commissioners the result of the Special Election held on October
8, 1985, reading the Certificate of Canvass for consideration by
the Board.
34
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
DECLARATION OF SPECIAL BUILDING BOND ELECTION (CONTINUED)
Commissioner Retchin MOVED, SECONDED by Commissioner Dolan
to adopt a resolution certifying and declaring the election
results, and calling for the recordation and publication of a
Statement of Result of the Special Building Bond Election. Upon
vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
A copy of the resolution is contained in Exhibit Book XIII,
Page 34.
RELEASE OF PENALTIES ON ROOM OCCUPANCY TAX - GULL COTTAGES AND
OMA T. RUSSELL .
Ms. Pat Raynor, Collector of Revenue, gave background
information on the release of penalties on the Room Occupancy Tax
for Gull Cottages. She stated based on information received from
Mr. Jong and the fact it was his ultimate responsibility to
properly collect the tax and file required reports, she
recommended the penalties be reduced to 50% of the amount due
which would amount to a total penalty of $42.48.
After discussion, Commissioner Dolan MOVED, SECONDED by
Commissioner Retchin to reduce the penalty by 50% as recommended
by the Collector of Revenue. Upon vote, the MOTION CARRIED AS
FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
Ms. Raynor gave background information on the release of
penalties on Room Ocupany Tax for Oma T. Russell. She stated
based on the fact this was Ms. Russell's first offense during a
period of 1 1/2 years, she recommended release the penalties in
the amount of $150.
After discussion, Commissioner Retchin MOVED, SECONDED by
Commissioner Dolan to release the penalties in the amount of $150
as recommended by the Collector of Revenue. Upon vote, the
MOTION CARRIED AS FOLLOWS:
Voting Aye: -Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: -Commissioner O'Shields
POSTPONEMENT OF CONTINUED MEETING OF 1985 BOARD OF EQUALIZATION
AND REVIEW
Tax Administrator Register requested postponement of the
Continued Meeting of the 1985 Board of Equalization and Review
until November 18, 1985.
After discussion, it was the consensus of the Board to
postpone this meeting until November 18, 1985.
3f
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
I
DISCUSSION OF APPOINTMENT OF JEREMIAH PARTRICK TO HOSPITAL BOARD
OF TRUSTEES
Chairman O'Neal reported that Dr. Partrick had requested
time to receive a ruling from the N. C. Attorney General's office
wi th reference to an elected official serving on the Hospital
Board of Trustess which is in conflict with the Articles of
Incorporation of New Hanover Memorial Hospital issued by the
State of North Carolina.
County Attorney Pope commented on the County's resolution
stating that all appointments are made in accordance with the
appointment statute or ordinance that created the board,
authority, or commission. He stated the County's resolution
tends to favor the Articles of Incorporation. After discussion,
it was the consensus of the Board to delay making a decision
until further information is received by Dr. Partrick.
POSTPONEMENT OF PERFORMANCE EVALUATIONS FOR COUNTY MANAGER AND
COUNTY ATTORNEY
It was the consensus of the Board to postpone performance
evaluations for the County Manager and County Attorney until the
Special Meeting of October 28, 1985.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
I
DISCUSSION OF ESTABLISHMENT OF CHARTER COMMISSION
After discussion, it was the consensus of the Board to
discuss the establishment of a Charter Commission requesting the
County Manager and County Attorney to furnish information on
costs involved and legal issues to be addressed in forming the
Charter Commission. This item is to be placed on the agenda for
discussion at the Special Meeting on October 28, 1985.
DISCUSSION OF HOSPITAL REORGANIZATION
Chairman O'Neal commented on presentations to the
Commissioners reflecting the pros and cons of hospital
reorganization asking if the Board wished to vote on the issue
tonight.
Commissioner Retchin requested more time to discuss the
issue before voting emphasizing the importance of this decision.
After a lengthy discussion, Vice-Chairman Barfield MOVED,
SECONDED by Commissioner Dolan to discuss and vote on the
hospital issue at the Special Meeting scheduled for October 28,
1985. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Dolan
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner Retchin
Absent: Commissioner O'Shields
I
ADDITIONAL ITEMS - COUNTY MANAGER
APPROVAL OF CONTRACT BETWEEN NEW HANOVER COUNTY AND STONE
BUILDERS
County Manager Cooper presented a contract between New
Hanover County and Stone Bui Iders for paving a road lying
immediately adjacent to and along the northern boundary of the
hospital premises. He recommended entering into the agreement
depositing $50,000 with the hospital covering any additional
costs that could be involved.
Commissioner Dolan expressed concern for the County paying
for this road when the road is located within the City Limits.
36
MINUTES OF REGULAR MEETING, OCTOBER 21, 1985 (CONTINUED)
APPROVAL OF CONTRACT WITH STONE BUILDERS (CONTINUED)
Commissioner Dolan MOVED, to let the hospital pay for the
road. The MOTION FAILED DUE TO NOT RECEIVING A SECOND.
Commissioner Retchin MOVED, SECONDED by Chairman O'Neal to
approve the agreement as presented with funds from the
Unappropriated Fund Balance. Upon vote, the MOTION CARRIED AS
FOLLOWS:
Voting Aye: Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Voting Noe: Commissioner Dolan
Absent: Commissioner O'Shields
BREAK
Chairman O'Neal recessed the meeting for a break from 2: 57
o'clock P.M. to 2:47 o'clock P.M.
ADJOURNMENT
Commissioner Retchin MOVED,' SECONDED by Vice-Chairman
Barfield to adjourn the meeting. Upon vote, the MOTION CARRIED
AS FOLLOWS:
Voting Aye: Commissioner Dolan
Commissioner Retchin
Vice-Chairman Barfield
Chairman O'Neal
Absent: Commissioner O'Shields
Chairman O'Neal adjourned the meeting at 2:47 o'clock P.M.
~if;C'
LUCle F. Harrell
Clerk