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1986-04-07 Regular Meeting 164 MINUTES OF REGULAR MEETING, APRIL 7, 1986 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, April 7, 1986, at 7:00 o'clock P.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners John Dolan: Nolan O'Neal: Vice-Chairman Fred Retchin: Chairman Jonathan Barfield, Sr.: County Manager, G. Felix Cooper: County Attorney, Robert W. Pope: and Clerk to the Board, Lucie F. Harrell. Commissioner Claud O'Shields, Jr. was absent. Commissioner Nolan O'Neal gave the invocation. APPROVAL OF MINUTES Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve the minutes of the Regular Meeting of March 10, 1986, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to approve the minutes of the Special Meeting on March 13, 1986, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields Chairman Barfield asked to be excused from voting on the minutes of March 24, 1986, since he was not present. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve the minutes of the Regular Meeting of March 24, 1986, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Excused: Chairman Barfield Absent: Commissioner O'Shields NON-AGENDA ITEMS Chairman Barfield asked if anyone from the general public wished to speak on any item not listed on the Regular Agenda or any items listed on the Consent Agenda. No one commented. APPROVAL OF CONSENT AGENDA After discussion of Items #2 and #4, Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to approve the following Consent Agenda items: 16 ~ MINUTES OF REGULAR MEETINGr APRIL 7r 1986 (CONTINUED) CONSENT AGENDA Report of New Hanover County Energy Coordinator r Andrew H. Harrissr Jr.r for entry into the Minutes. I The Commissioners entered a report into the minutes from Mr. Andrew H. Harriss, Jr., Energy Coordinator for New Hanover County, authorizing approval of payment to Mr. Harriss in the amount of $102.50 to cover mileage for 1985 for services rendered. 16. A copy of the report is contained in Exhibit Book XIV, Page Approval of Budget Amendment - Steam Plant The Commissioners approved the following Budget Amendment for an increase of unanticipated major repairs: 86-00000188 Steam Plant Tipping Fees Debit $150,000 Credit M & R - Equipment $150,000 Approval of Budget Amendment - Airport The Commissioners approved the following Budget Amendment to transfer money left over in the Schematic Design project to AIP-03 project: I 86-00000203 Airport Debit Credit Terminal Schematic Design Engineering $14,835 AIP-03 Operating Transfers In $14,835 Airport Terminal Schematic Design Operating Transfers In $14,835 Airfield Lighting Vault Engineering 3,500 AIP-03 Contingencies 11,335 Approval of Budget Amendment - Garage The Commissioners approved the following Budget Amendment to provide for an increase in purchases for inventory: 86-00000196 Garage I Garage Rental Income Debit $80,000 Credit Purchase for Inventory $80,000 Budget Amendments Approved by Budget Officer The following Budget Amendments were approved by the Budget Officer and are being reported for entry into the record: 166 MINUTES REGULAR MEETING, APRIL 7, 1986 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) 86-00000187 Aging Debit Credit Senior Center Miscellaneous Revenue $1,600 Administration Nutrition - Federal/State Revenues 450 Senior Center Departmental Supplies $1,600 Nutrition-Congregate Capital Outlay - Equipment 450 To cover cost of Cavin copier, typewriter, etc. 86-00000185 Library Library Enrichment Grant Aid to Public Library Grant Debit $ 112 2,387 Credit Travel, Meetings, & Schools Capital Outlay - Equipment $ 112 2,387 Travel for Quiz Bowl Participants and Additional State Aid Fund to Purchase shelving and microfilm reader (s) for the Library. PRESENTATION OF RECOMMENDATIONS ON JUVENILE PROGRAMS AND NON- COUNTY HUMAN SERVICE PROGRAMS BY THE PERFORMANCE MEASUREMENT ADVISORY TASK FORCE Mr. Ronald Saucier, a member of the Performance Measurement Advisory Task Force, presented the recommendations and findings of the Task Force on Juvenile Programs. He stressed the importance of adequate time to review and analyze operations and budgets of not only Juvenile Programs but all other non-county human service programs. He requested approval of a resolution that would establish a committee composed as follow: 1) five non-voting members or their designees representing the Department of Social Services, the Southeastern Mental Health Center, the Health Department, United Way, and Schools with seven citizens, one vote, each that have no affiliation with these agencies serving staggered terms. 2) The purpose of the committee would be to recommend distribution of funding by the County Commissioners for not only Juvenile Programs but all non-county human service agencies on an annual basis. The primary goal would be to eliminate any duplication of funding. 3) Phasing out of the present Community Based Alternatives Task Force. Mr. Advisory f or the .Programs. Saucier, on behalf of the Performance Measurement Task Force, expressed appreciation to the Commissioners opportuni ty to perform the study of the Juvenile Chairman Barfield expressed concern for establishment of such a committee stating the County Staff should perform this function. He stated the County Commissioners were charged with the duty of allocating funds to the various human service programs, and he felt this should not be changed. Mr. Saucier stated the committee would make recommendations only with the Commissioners making the final funding decisions. 16 ~ .. MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) RECOMMENDATION OF PERFORMANCE MEASUREMENT TASK FORCE (CONTINUED) Commissioner Dolan asked how the members of the CBA Force felt about abolishment of the current Task Force. Saucier stated most of the members currently on the CBA Force would be placed on the proposed committee. Task Mr. Task I Commissioner Dolan recommended either the County Manager or Finance Director serve as member of the committee in order to have an individual knowledgeable in budgeting and functions of human service programs. County Manager Cooper recommended Ms. Cam McAbee to serve on the committee since she has worked with the various agencies and is quite experienced in budgeting. Commissioner O'Neal recommended establishment of the committee for one year with reassessment of performance at that time. After further discussion, Commissioner Dolan MOVED, SECONDED by Commissioner O'Neal to establish the committee for one year as proposed in the resolution prepared by the Performance Measurement Advisory Task Force with Ms. Cam McAbee as the County's representative on the committee. At the end of a year the performance of the committee will be assessed. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin I Voting Noe: Chairman Barfield Absent: Commissioner O'Shields A copy of the resolution prep'ared by the Performance Measurement Advisory Task Force is contained in Exhibit Book XIV, Page 16. PUBLIC HEARING TO CONSIDER ISSUANCE OF A SPECIAL USE PERMIT TO LOCATE TWO MOBILE HOMES ON 7.2 ACRES ON THE NORTH SIDE OF ROCKHILL ROAD Planning Director Hayes and Planner Avery gave background information on issuance of the special use permit presenting the findings of facts. Chairman Barfield asked anyone present wishing to comment on the issuance of the Special Use Permit to step forward to be sworn in by the Clerk. The following persons were sworn in: Ms. Mary Manning Ms. Joe Manning Ms. Ollie Joyner Mr. Joe Joyner I Chairman Barfield asked if anyone present wished to speak in favor of the request. The following person commented: Ms. Mary Manning, the petitioner, stated the mobile homes would be occupied by her sons and requested approval of the Special Use Permit. Chairman Barfield asked the petitioner if she concurred with the findings of facts presented by the Planning Staff. Ms. Manning stated she did. Chairman Barfield asked if anyone present wished to speak in opposition to the issuance of the Special Use Permit. The following persons commented: 168 MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) PUBLIC HEARING TO CONSIDER ISSUANCE OF A SPECIAL USE PERMIT TO LOCATE TWO MOBILE HOMES ON ROCKHILL ROAD (CONTINUED) Ms. Ollie Joyner, owner of an adjacent dirt road, expressed concern on the right of way usage stating due to restrictions now imposed by a lending institution this property could be used for that purpose. Planning Director Hayes stated adequate access to the property was now provided by a thrity foot unimproved road from Chair Road. After discussion of the access road, Commissioner O'Neal MOVED, SECONDED by Vice-Chairman Retchin to grant the Special Use Permi t accepting the plan submi tted by the peti tioner and findings of facts as presented by the Planning Staff. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of the Special Use Permit is contained in SUP Book I, Page 18. PUBLIC BEARING TO CONSIDER REZONING APPROXIMATELY 85 ACRES AT THE SOUTHEAST CORNER OF INTERSTATE 40 AND GORDON ROAD TO 0-1 OFFICE AND INSTITUTION AND B-2 BUSINESS FROM R-15 Planning Director Hayes presented background information on the rezoning request stating the Planning Board was sharply divided but after debate recommended rezoning to B-2 with the exception that the site's frontage along Gordon Road be rezoned to O-I to a depth of 300 feet. Chairman Barfield asked if anyone present wished to speak in favor of the rezoning request. The following persons commented: Mr. John J. Burney, Attorney representing the petitioner, Mr. Eddie Lewis, commented on the highest and best use for this property requesting approval of the rezoning request. Chairman Barfield stated he could not support the request and expressed deep concern for the traffic on Gordon Road. He stated he had met with the Department of Transportation which was interested in the development of turning lanes and suggested scheduling a meeting with the developer. Chairman Barfield asked if anyone present wished to speak in opposition to the request. The following persons commented expressing concern for the traffic impact on adjacent residential neighborhoods. Mr. Joe Sparr Mrs. Elaine DeShields Mr. Charles Clay, Sr. Mr. James McQueen Ms. Bertha Williams Ms. Doris Marshall Mr. Jospeh Jenkins A lengthy discussion was held on the best use for this property according to the Land Use Plan. 16 ~ MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) PUBLIC HEARING TO CONSIDER REZONING 28 ACRES ON GORDON ROAD (CONTINUED) After a lengthy discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve the rezoning request as recommended by the Planning Board. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Voting Noe: Chairman Barfield Absent: Commissioner O'Shields A copy of an "ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA 8B OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED JULY 7, 1972" is contained in Zoning Book I, Section 8B,- Page 23. BREAK Chairman Barfield recessed the meeting for a break from 8:09 o'clock P.M. to 8:23 o'clock P.M. PUBLIC HEARING TO CONSIDER REZONING APPROXIMATELY 28 ACRES LOCATED AT THE NORTHERN TERMINUS OF DUNBAR ROAD TO R-20 RESIDENTIAL FROM R-15 RESIDENTIAL Planning Director Hayes gave background information on the rezoning request stating the Planning Board unanimously approved the request. He suggested approval of the request if no one present wished to speak in opposition. I Chairman Barfield asked if anyone present wished to speak in opposition to the rezoning request. No one commented. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve rezoning property located at the northern terminus of Dunbar Road to R-20 Residential from R-15 Residential as recommended by the Planning Board. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield -. Absent: Commissioner O'Shields A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA 3 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED MAY 18, 1970" is contained in Zoning Book I, Section 3, Page 2. I PUBLIC HEARING TO CONSIDER REZONING 3.7 ACRES LOCATED ON THE SOUTHEAST SIDE OF MARKET STREET, APPROXIMATELY 2,000 FEET NORTH OF BAYSHORE DRIVE TO B-2 BUSINESS FROM R-15 RESIDENTIAL Planning Director Hayes gave background information on the rezoning request stating the Planning Board unanimously recommended approval. He suggested approval of the request if no one present wished to speak in opposition. Chairman Barfield asked if anyone present wished to speak in opposition to the request. No one commented. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve rezoning 3.7 acres located on the southeast side of Market Street, approximately 2,000 feet north of Bayshore Drive to B-2 Business from R-15 Residential as recommended by the Planning Board. Upon vote, the MOTION CARRIED AS FOLLOWS: 170 MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) PUBLIC HEARING TO REZONE PROPERTY LOCATED ON THE SOUTHEAST SIDE OF MARKET STREET (CONTINUED) Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 5 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED JULY 6, 1971" is contained in Zoning Book I, Section 5, Page 17. PUBLIC HEARING TO CONSIDER REZONING 6.11 ACRES OF PROPERTY LOCATEED ON THE EAST SIDE OF 23RD STREET, NORTH OF BLUE CLAY ROAD, TO B-2 BUSINESS FROM A-I AIRPORT INDUSTRIAL Planning Director Hayes gave background information on the rezoning request stating the Planning Board unanimously approved the request. He suggested approval of the rezoning if no one present wished to speak in opposition. Chairman Barfield asked if anyone present wished to speak in opposition to the rezoning request. No one commented. Commissioner Dolan MOVED, SECONDED by Commissioner O'Neal to approve rezoning 6.11 acres of property located on the East side of 23rd Street, north of Blue Clay Road, to B-2 Business rom A-I Airport Industrial. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA AIRPORT OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED OCTOBER 4, 1976 is contained in Zoning Book I, Airport Section, Page 6. PUBLIC HEARING TO CONSIDER REZONING APPROXIMATELY .60 ACRES OF PROPERTY AT THE SOUTHWEST CORNER OF OLEANDER DRIVE AND BAGLEY AVENUE TO B-2 BUSINESS FROM R-15 RESIDENTIAL Planning Director Hayes gave background information on the rezoning request stating the Planning Board unanimously recommended approval. He suggested approval of the rezoning if no one present wished to speak in opposition. Chairman Barfield asked if anyone present wished to speak in opposition to the request. No one commented. Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to rezone approximately .60 acres at the southwest corner of Oleander Drive and Bagley Avenue to B-2 Business from R-15 Residential. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 6 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED AUGUST 18, 1971," is contained in Zoning Book I, Section 6, Page 28. 17, MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) I PUBLIC HEARING TO CONSIDER AN APPEAL OF THE PLANNING BOARD'S DECISION TO REQUIRE 50% OF SIX ACRES FOR PRESERVATION OF SWAMP FOREST IN DEER TRAIL SUBDIVISION LOCATED IN THE FEAR TOWNSHIP FRONTING THE SOUTHSIDE OF SIDBURY ROAD Planning Director Hayes gave background information on the appeal stating the number of acres for swamp forest preservation had been reduced from eight to six acres by the Planning Department after a field survey. He stated Mr. Robert H. Goslee was present and wished to appeal the amount of acreage to be preserved as swamp forest in the proposed development. Mr. Goslee presented a presentation of the proposed subdivision with Mr. Parks Downing and Michael Bend of Soil and Material Engineers, Inc. describing the property in question stating their findings indicated the preservation of only three acres. Mr. Goslee requested reduction of the swamp forest acrege to 3.9 acres stating this would meet the Conservation Overlay requirements. Planner Dave Weaver commented on the conservation of six acres for swamp forest showing slides of the area which displayed definite signs of revitalization of the swamp forest in this area. After a lengthy discussion, Commissioner O'Neal MOVED, SECONDED by Vice-Chairman Retchin to deny the appeal and approve the decision of the Planning Staff to preserve six acres. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields PUBLIC HEARING TO SOLICIT PROPOSALS FOR PROJECTS THAT WOULD BE ELIGIBLE FOR THE COMMUNITY REVITALIZATION CATEGORY OF THE SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Planning Director Hayes stated funds in the amount of $600,000 were available under the Community Development Block Grant Program under the category of community revitalization. He stated the purpose of the Public Hearing was to solicit eligible projects for application of the grant. Chairman Barfield asked if anyone present wished to submit a proposal. The following person commented: Mr. Ken Marks commented on the procedure to follow in obtaining information on projects that would be eligible for the funding. Planning Director Hayes stated public notice was given in the newspaper and that the Planning Staff would be glad to assist interested persons. Wanda Costin, Planner I, commented on an application being submitted to repair outdated plumbing to houses in the Seagate Sewer Project since many of the houses will be unable to tie into the sewer system due to faulty plumbing. I After discussion, it was the consensus of the Board for the Planning Staff to prepare an application for repairing sub- standard plumbing in houses in the Seagate Community and Phase I of the Sewer System with any additional funds being used for the Sea Breeze area. The proposal will be presented for approval by the first meeting in May. 172 MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) ADOPTION OF AMENDMENT TO PARKS AND RECREATION ORDINANCE Upon the second reading, Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to adopt an amendment to the Parks and Recreation Ordinance. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of the ordinance is on file in the Clerk's office for codification into the County Code. PUBLIC HEARING ESTABLISHED FOR ADOPTION OF BURGLAR ALARM ORDINANCE After discussion of the proposed Burglar Alarm Ordinance, it was the consensus of the Board to request the County Manager to provide cost figures on maintenance of the alarm system and to call for a Public Hearing on May 5, 1986, at 7:00 o'clock P.M. to consider adoption of the ordinance. APPROVAL OF 7 1/2% MERIT INCREASE FOR CLERK TO THE BOARD After discussion of the Clerk's performance, Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to grant a 7 1/2% merit increase to Lucie F. Harrell, Clerk to the Board, retroacti ve as of February 1, 1986. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields ADDITIONAL ITEMS - COUNTY COMMISSIONERS ADOPTION OF RESOLUTION DECLARING APRIL AS wCLEAN-UP NEW HANOVER COUNTY MONTHGlJ Commi ssioner Dolan requested adoption of a resolution declaring the month of April as "Clean-Up New Hanover County" month. Commissioner Dolan MOVED, SECONDED by Commissioner O'Neal to adopt a resolution designating April as clean up month in New Hanover County and to distribute copies of the resolution to members of the Clean Community Commission. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields 17. A copy of the resolution is contained in Exhibit XIV, Page REQUEST FOR UPDATE ON PUBLIC SAFETY OFFICERS' PROGRAM - NEW HANOVER COUNTY AIRPORT Commissioner Dolan requested an update on the progress of the PSO Program and security measures at the Airport. It was the consensus of the Board to place this item on an agenda within the next month. 173 L ~.l'_ES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) II,' ~..'-~ ' ANNOUNCEMENT OF REGION nOn LEGISLATIVE CONFERENCE SPONSORED BY THE CAPE FEAR COUNCIL OF GOVERNMENTS Vice-Chairman Retchin announced a change of date for the Region "0" Legislative Conference from Sunday, April 27, 1986, to Monday, April 28, 1986, at 7:00 o'clock P.M. in the Assembly Room of the County Administration Building. He encouraged all Commissioners to atttend. APPROVAL OF PAYMENT FOR PIEDMONT APPRECIATION DAYS Chairman Barfield stated he had received a letter from Mr. James Long, President of the Piedmont Appreciation Committee, requesting approval of payment of an outstanding balance in the amount of $275 for Piedmont Appreciation days. After discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to approve payment in the amount of $275. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields ADDITIONAL ITEMS - COUNTY MANAGER -- ~. AUTHORIZATION FOR COUNTY MANAGER AND FINANCE DIRECTOR TO EXECUTE AN UPDATED EQUIPMENT LEASE/PURCHASE AGREEMENT WITH FIRST UNION NATIONAL BANK County Manager Cooper requested authori zation for the Finance Director and himself to sign an updated equipment lease purchase/agreement with First Union National Bank stating 1% would be gained on the interest rate by execution of this document. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to authorize the County Manager and Finance Director to execute the agreement. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields A copy of the agreement is contained in Exhibit Book XIV, Page 17. III REJECTION OF BID FOR LANDFILL - ENGINEERING DEPARTMENT County Manager Cooper requested rejection of all bids received for construction of'monitoring wells on New Hanover County's landfill stating only one bid was received which was entirely too high. Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to reject all bids received on April 7, 1986, and to re-advertise the project. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields 174 MINUTES OF-REGUliAR MEETING, APRIL 7, 1986 (CONTINUED) DISCUSSION OF COMPOSITION OF BOARD OF DIRECTORS OF IN-VENTURES, INC. (A NON-PROFIT ORGANIZATION) - SMALL INCUBATOR FACILITY AND APPOINTMENT OF ASSISTANT COUNTY MANAGER AS COUNTY GOVERNMENT REPRESENTATIVE Assistant County Manager Gornto commented on the decision of the committee working on the creation of the Small Incubator Facility to incorporate into a non-profit organization. She presented a form wi th the composition of In-Ventures, Inc. explaining each category. She asked if the Commissioners would like to be represented on the new board. ~ After discussion, it was the consensus of the Board for Assistant County Manager Gornto to serve as a representative for County government. APPROVAL OF CONDEMNATION OF PROPERTIES FOR EAST RAMP ACCESS ROAD - NEW HANOVER COUNTY AIRPORT County Attorney Pope presented resolutions for authorization to condemn three parcels bordering the North Kerr entrance to the Airport. He stated offers had been made to respective property owners, with no acceptance of offers as of this date. Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to authorize the Chairman to execute resolutions for condemnation of all three parcels if no response is received within the next few days. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield ,-- , Absent: Commissioner O'Shields Copies of the resolutions are contained in Exhibit Book XIV, Page 18. PRESENTATION OF ARCHITECT'S FINAL PLAN FOR LAYOUT OF SECOND FLOOR - OLD COURTHOUSE - ENGINEERING DEPARTMENT County Manager Cooper presented the architect's final layout plan for design of the second floor of the Old Courthouse. He stated the staff was pleased with the plan and would bring bids and staff's recommendations to the Board for approval within the next 30 to 45 days. SCHEDULING OF BUDGET HEARINGS County Manager Cooper stated budgets for all County Departments had been reviewed with the exception of the Department of Social Services which had been received. He stated the School Budget had not been received. He recommended establishing dates for Budget Hearings. After discussion, the following Budget Hearing dates were established: Monday, May 19, 1986 9:00 A.M. - 12:00 noon ,--t Thursday, May 22, 1986 - 8:00 - 5:00 P.M. Tuesday, May 27, 1986 8:00 - 5:00 P.M. It was the consensus of the Board for the County Manager to schedule the agencies to be heard on each date. 17 MINUTES OF REGULAR MEETING, APRIL 7, 1986 (CONTINUED) ADDITIONAL ITEMS - COUNTY MANAGER (CONTINUED) I ANNOUNCEMENT OF EASTERN METRO EXPRESS SERVICE TO NEW HANOVER COUNTY AIRPORT County Manager Cooper stated a commitment had been made by Eastern Metro Express to provide air service ,to Wilmington with two non-stop flights to Atlanta, Georgia. He stated Air Eagle had decided to leave, and he would negotiate with Eastern Metro Express for the space now occupied by Air Eagle. County Manager Cooper stated a meeting was to be held on Thursday, April 10, 1986, in Atlanta, to meet with Mr. John Reed, Vice-President of Eastern Metro. He stated Mr. Reed had requested representation from the Board of Commissioners. After discussion, it was the consensus of the Board for Commissioner Dolan to attend the meeting. INVITATION TO COMMISSIONERS FOR ATTENDANCE TO ROTARY CLUB LUNCHEON County Manager Cooper invited the Commissioners to attend the Rotary Club Luncheon on Tuesday, April 15, 1986, to hear the guest speaker, Mr. Har Ian Boyles, speak on Representative Maverick's proposal for abolishment of the property tax. I AUTHORIZATION FOR COUNTY MANAGER TO WITHDRAW FUNDS - LETTERS OF CREDIT - OCEAN FOREST LAKES SUBDIVISION Assistant County Attorney Silliman requested authorization for the County Manager to withdraw funds in the event that infrastructure improvements for Ocean Forest Lakes Subdivision are not completed before the letters of credit expire on April 16, 1986, (Section 1) and May 1, 1986, (Section 2). Commissioner O'Neal MOVED, SECONDED by Commissioner Dolan to authorize the County Manager to withdraw funds if necessary. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields ADJOURNMENT Commissioner O'Neal MOVED, SECONDED by Commissioner Dolan to adjourn the meeting. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Neal Vice-Chairman Retchin Chairman Barfield Absent: Commissioner O'Shields I Chairman Barfield adjourned the meeting at 10:15 o'clock P.M. Respectfully submittted, ~F~a~ Clerk