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1986-09-22 Regular Meeting .... 6l'l5 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 I ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, September 22, 1986, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Nolan O'Neal; Claud O'Shields, Jr.; Vice-Chairman Fred Retchin; Chairman Jonathan Barfield, Sr.; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Commissioner John Dolan arrived at 9:10 o'clock A.M. Reverend W. Prince Vaughn, Pastor of Shiloh Baptist Church, gave the invocation. APPROVAL OF MINUTES Vice-Chairman Retchin MOVED, SECONDED by Commissioner 0' Neal to approve the minutes of the Regular Meeting of September 2, 1986, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner O'Shields Vice-Chairman Retchin Chairman Barfield I Absent: Commissioner Dolan NON-AGENDA ITEMS Chairman Barfield asked if anyone from the general public wished to speak on an item not listed on the Regular Agenda or any item listed on the Consent Agenda. The following person commented: Commissioner 0' Shields commented on a fraternity from UNC-Wilmington picking up litter on South College Road. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner 0' Neal to request the Clerk to find out the name of the fraternity and write a letter for signature of the Chairman expressing appreciation for participating in a pickup litter campaign. APPROVAL OF CONSENT AGENDA Commissioner O'Shields expressed concern for advertising costs involved in closing a road. He requested withdrawal of this item from the Consent Agenda asking the County Attorney and Clerk to the Board to see if ads can be placed in another news publication at less cost. I After further discussion, Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to approve the Consent Agenda withdrawing Item #9. Upon vote, the MOTION CARRIED UNANIMOUSLY. The following Consent Agenda items were approved: ..... 029~ MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) CONSENT AGENDA Renewal of FAA License Covering the Approach Lighting System and Moving Target Indicators at the New Hanover County Airport The Commissioners approved the renewal of an existing license covering the approach lighting system and moving target indicators at the New Hanover County Airport. No funds are involved. Adoption of Proclamation Designating September 21-27, 1986, as Emergency Medical Services Week The Commissioners adopted a proclamation designating the week of September 21-27, 1986, as Emergency Medical Services Week in New Hanover County. A copy of the proclamation is contained in Exhibit Book XIV, Page 43. Approval of Report of Collector of Revenue through August 31, 1986 The Commissioners approved the report of the Collector of Revenue through August 31, 1986. A copy of the report is contained in Exhibit Book XIV, Page 43. Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as presented by the Tax Administrator. A copy of the list is contained in Exhibit Book XIV, Page 43. Approval of Refund of 1985 Privilege License Thieves Market The Commissioners approved a refund of $120 representing 1985 privilege license to Thieves Market in accordance with the New Hanover County Privilege License Ordinance, Article IV Subsection 34(a). Release of Penalties on Various Room Occupancy Tax Accounts The Commissioners released penalties charged for late filing of Room Occupancy Tax accounts to Felix P. Harris and Robert E. Rogers. Approval of Payment to Talbert-Cox and Associates - Airport ADAP-07 Project The Commissioners approved payment in the amount of $2,687.83 for project time and expenses for extra services performed by Talbert-Cox and Associates on the ADAP-07 project at the the New Hanover County Airport. Approval of Retainer Reduction for Construction Contract - Reagan Construction Company - Airport The Commissioners approved a reduction of $8,000 in retainer being held on the construction contract with Reagan Construction Company for the Airfield Lighting Vault. Acceptance of Land Records Management Program Grant The Commissioners authorized the Chairman to execute an agreement to accept $8,000 matching funds under the North Carolina Land Records Management Program. Approval of Budget Amendment and Acceptance of Coastal Area Management Act (CAMA) Grants for 1986-87 The Commissioners authorized the Chairman to execute an contract accepting the CAMA grant for printing and publication of the new Land Use Plan and preparation of a report on the administration and coordination of development regulations with approval of the following Budget Amendment: ~ 2 9 ~ MINUTES OF REGULAR MEETING, SJ!:PTEMBER 22, 1986 ( CONTINUED ) 87-00000029 Planning Debit Credit CAMA Grant $8,954 I Salaries & Wages Printing Charges Departmental Supplies Travel, Meetings & Schools CAMA Grant Flow-Through $2,089 5,000 250 200 1,415 Approval of Equal Employment Opportunity Conunission Grant Amendment and Budget Amendment - Human Relations Conunission The Commissioners approved an amendment reducing the EEOC Grant from $44,250 to $32,802 with approval of the following Budget Amendment: 87-00000033 Human Relations Debit Credit Salaries & Wages $3,358 Human Relations EEOC Grant $3,358 Approval of Budget Amendment and Acceptance of Housing and Urban Development Grant - Human Relations The Commissioners authorized the Chairman to execute an agreement accepting the HUD-Type I Fair Housing Assistance Program Grant offer in the amount of $7,800 with approval of the following Budget Amendment: 87-00000028 Human Relations Debit Credit I Salaries HUD-Type I Grant $1,200 300 Travel $1,500 Acceptance of Library Enrichment Grant The Commissioners accepted a Library Enrichment Grant in the amount of $13,217 with approval of the following Budget Amendment to replace an Outreach Van and buy addi tional computer terminals for the Library Automatio~ System: 87-00000030 - Library Debit Credit Library Enrichment Grant - LSCA $13,217 Capital Outlay - Equipment $13,217 Adoption of Revised Emergency Services Ordinance The Commissioners adopted a revised Emergency Services Ordinance updating the terminology, duties, and prohibitions as related to the Department of Emergency Services. A copy of the ordinance is on file in the Clerk's office for codification into the County Code. I Entry into Record of Adoption of Proclamation Designating September 14-20- as Clean Up North Carolina Week in New Hanover County The Commissioners approved entry into record of a Proclamation adopted on September 15, 1986, designating September 14-20, 1986, as Clean Up North Carolina Week in New Hanover County. A copy of the proclamation is contained in Exhibit Book IV, Page 43. 298 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) Adoption of Resolution for Addition of Maintained Secondary Road System The Commissioners adopted a resolution Road to the State Maintained Secondary Road Road to State adding Edna Buck System. A copy of the resolution is contained in Exhibit Book XIV, Page 44. Approval of Funding Request for Girl's Championship Softball Team The Commissioners approved funding in the amount of $324.32 to the New Hanover County Girl's Championship Softball Team for purchase of jerseys, softballs and socks. The funds are to be transferred from Contingencies to Parks and Recreation for payment. Approval of New Hanover County Board of Education Budget Amendments The Commissioners approved the following Budget Amendments as requested by the New Hanover County Board of Education: Increase Budget $146,352 - adjustments for carryover projects of Fiscal Year 1986. Increase Budget $176,284 - (1) carryover prior year for Sex Equity; and (2) additional funding JTPA via Private Industry Council. Approval of Budget Amendments 8700000026 Health Debit Credit Family Planning Maternal & Child Health (MCH) Neurology $4,772 38 33 Family Planning Capital Outlay Professional Services $1,000 3,772 Maternal & Child Health (MCH) Departmental Supplies 38 Neurology Departmental Supplies 33 Extra Revenue received from fees earned and previously held in escrow account at State level. Capital Outlay for typewriter for Family Planning which provides education and counseling to Family Planning Clients. Professional Services for purchase of care. Supplies for Child Health. 87-00000037 Parks & Recreation Debit Credit Appropriated Fund Balance $45,953 Beach Access #1 LWCF - Hugh MacRae Park Grant Beach Access #2 $ 9,547 29,000 7,406 Modification of Fiscal Year 1986/87 to reflect current estimates. 86-00000036 Parks & Recreation Debit Credit LWCF - Hugh MacRae Park Grant Appropriated Fund Balance $ 8,875 8,875 Other Improvements Capital Outlay - Equipment $15,348 2,402 29 ! MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) To budget funds not spent in Fiscal Year 1985/86 on LWCF - Hugh MacRae Park Grant. 87-00000035 Parks & Recreation Debit Credit Appropriated Fund Balance $ 3,300 I Other Improvements Capital Outlay - Equipment $ 2,850 450 To budget remaining amount of funds not spent in Fiscal Year 1985/86 for Beach Access Grant. Budget Amendments Approved by Budget Officer - Reported for Entry Into the Record 87-00000039 Human Relations Debit Credit Appropriated Fund Balance $719 Capital OUtlay $719 To cover the cost of a Wyse Terminal to be paid for in Fiscal Year 1986/87, ordered in 1985/86 Fiscal Year Budget. 87-00000023 Aging/Senior Center Debit Credit Miscellaneous Revenue $500 Departmental Supplies $500 To transfer Operation Fan Money I PRESENTATION OF RETIREMENT PLAQUE Chairman Barfield, on behalf of the New Hanover County Board of Commissioners, presented a retirement plaque to Mr. Charles E. Benson for 13 years and 10 months of service to New Hanover County in the Inspections Department. Chairman Barfield wished Mr. Benson a healthy and happy retirement. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION AUTHORIZING THE NEW HANOVER COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY TO ISSUE REVENUE BONDS TO FINANCE AN INDUSTRIAL PROJECT FOR PACE EQUITIES CORPORATION Mr. Joe Taylor, Attorney representing the New Hanover County Industrial Facilities and Pollution Control Financing Authority, gave background information on industrial project and requested adoption of a resolution for issuance of revenue bonds. Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to open the Public Hearing. The MOTION CARRIED UNANIMOUSLY. I Chairman Barfield opened the Public Hearing and asked if anyone from the general public wished to comment. The following persons commented: Mr. Joe Taylor, Attorney representing the New Hanover County Industrial Facilities and Pollution Control Financing Authority, gave background information on the industrial project of Pace Equities Corporation. He requested adoption of a resolution for issuance of revenue bonds not to exceed $3,000,000 to pay a portion of the costs of the acquisition, construction and installation of an industrial facility for the manufacture of neckties, razor bags and other products, including the acquisition of an 11 acre site and 106,000 square foot building located at 1519 North 23rd Street. Mr. David Barefoot, Attorney representing Pace Equities Corporation, gave additional information on the project 300 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) requesting approval. He stated all requirements had been met as required by the State of North Carolina. A average expressed adequate discussion was held on the request to waive the weekly manufacturing wage. Commissioner O'Neal concern for supporting industries that do not pay wages per hour. After further discussion, Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Barfield closed the Public Hearing. After further discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to adopt the resolution approving the issuance of revenue bonds as requested by the New Hanover County Industrial Facilities and Pollution Control Financing Authority. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Vice-Chairman Retchin Chairman Barfield Voting Noe: Commissioner O'Neal A copy of the resolution is contained in Exhibit Book XIV, Page 44. JOINT MEETING WITH NEW HANOVER COUNTY BOARD OF EDUCATION Chairman Barfield, on behalf of the Board of Commissioners, welcomed all school board members present. Superintendent Richard Flynn presented the new Five-Year Plan for New Hanover County Schools. The following items were discussed: 1. Full middle school implementation. 2. Elimination of costly, outdated buildings: Tileston, Dudley, Peabody, Sunset, Jr. High; Lake Forest Jr. High; Washington Catlett, and William Hooper 3. Channel future renovations, preventive maintenance funds into remaining older but good buildings, plus adequately maintaining new structures. 4. Permit potential student growth if it does occur. 5. Establish regional stability for student attendance zones. 6. Establish regional stability for student attendance zones. 7. Consider the potential of regional racial balance of schools rather than building balance. Superintendent Flynn presented the cost of the proposed plan as follows: 1. Laney Senior High School Addition $ 3,000,000 This addition is the key to the entire plan. The ninth grade will move into the three high schools. 2. Middle School Additions 3,500,000 30 Rooms. These additions will finalize replacement of facilities . 3. Miscellaneous Projects 1,500,000 $8,000,000 , \ 30: k MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) A lengthy discussion was held on the middle school concept. Commissioner O'Shields stated this issue must be addressed before he could support a $8,000,000 facilities plan. Vice-Chairman Retchin requested a more detailed cost analysis of the facilities plan with a breakdown of the plan year by year. I After further discussion, Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to schedule a Special Meeting with the Board of Education to further discuss the facilities proposal before acceptance. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Barfield expressed appreciation to all members present for their input and discussion. BREAK Chairman Barfield recessed the meeting for a break from 10:50 o'clock A.M. to 11:09 o'clock A.M. PUBLIC HEARING TO CONSIDER THE NAMING OF DUKE DRIVE (PRIVATE ROAD) LOCATED IN FEDERAL POINT TOWNSHIP APPROXIMATELY 450 FEET NORTH OF MANASSAS DRIVE INTERSECTING WITH CAROLINA BEACH ROAD (U. S. HIGHWAY 421) Planning Director Hayes gave background information on the renaming of Duke Drive ( a private road in Federal Point Township. ) He stated the Planning Board recommended the street renaming since this was a duplication of street names stressing the importance of proper identification of streets for emergency services and mail service. I Chairman Barfield opened the Public Hearing. Chairman Barfield asked if anyone present wished to speak in opposition to the street renaming. The following person commented: Ms. Virginia Smith, a resident of Christa Drive, expressed concern for the renaming recommending the other Christa Drive be changed. She stated the people living on the "other" Christa Drive had been receiving their mail through a rural route and box number. After a lengthy discussion on the street name proposal, Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to readvertise changing the "other" Christa Drive to Duke Drive. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADOPTION OF NOISE ORDINANCE Assistant County Attorney Copley presented the amended Noise Ordinance stating changes had been made as previously requested. I After discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to adopt the Noise Ordinance as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is on file in the Clerk's office for codification into the County Code. PRESENTATION OF HEALTH OPPORTUNITIES PROGRAM Ms. Joette Hendrix, Director of the Health Opportunities Program, gave a presentation on the goals, objectives and upcoming events of the Health Opportunities Program. She stated the program was progressing and developing on schedule. She encouraged all County employees to participate in the program. 302 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) Chairman Barfield, on behalf of the County Commissioners, expressed appreciation to Mr. Hendrix for an excellent presentation. RECESS OF REGULAR MEETING FOR WATER AND SEWER DISTRICT MEETING Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to recess from Regular Session to hold a meeting of the Water and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Barfield recessed the Regular Meeting at 11:30 o'clock A.M. Commissioner Dolan MOVED, SECONDED Retchin to reconvene to Regular Session. MOTION CARRIED UNANIMOUSLY. by Vice-Chairman Upon vote, the Chairman Barfield reconvened to Regular Session at 11:59 o'clock A.M. RECESS FOR LUNCH Chairman Barfield recessed the Regular Session for lunch from 12:00 o'clock noon to 2:00 o'clock P.M. TAX AND PENALTY APPEALS Appeal of Tax 1983 Discovery and Addenda R076-12-005-002-000 - Clement Davis Purchased from Russell Bullard Tax Administrator Register gave background information on the appeal stating Mr. Davis decided not to appear. He recommended denial based on the information received. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to deny the release/refund as recommended by the Tax Administrator. Upon vote, the MOTION CARRIED UNANIMOUSLY. Tax Appeal - Northside Neighborhood Housing Council, Inc. Tax Administrator Register gave background information on the request by the Northside Neighborhood Housing Council, Inc. for property tax exemption. He recommended denial of the request stating no evidence specifically qualifying this organization for exemption under the North Carolina Property Tax statutes had been presented. Tax Administrator Register recommended denial. Chairman Barfield asked if anyone present wished to speak. The following persons commented: Mr. Andrew Waters, Attorney representing the Northside Neighborhood Housing Council, Inc., commented on the interpretation of the tax exempt status. He stated the organization did meet the tax exempt requirements presenting examples. A lengthy discussion was held on the interpretation of the general statues with reference to nonprofit organizations providing housing for low to moderate income families and the acquisition of property for the purpose of building and selling which is a commercial venture. Commissioner County Attorney. issue being that sale. He stated exempt status. Dolan asked for an explanation by County Attorney Pope commented on the houses are placed on the market the use of the property determines the the the for tax 30: MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) I After a lengthy discussion on tax exempt status, and the interpretation by the County Attorney and the attorney representing, Northside Neighborhood Housing Council, Commissioner O'Shields MOVED, SECONDED by Commissioner 0' Neal to deny the tax exempt status allowing the organization to appeal to the N. C. State Property Tax Division for a ruling in the case. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner O'Shields Vice-Chairman Retchin Voting Noe: Commissioner Dolan Chairman Barfield Tax Appeal - Listing Penalty - William Eugene Tiller - Tax Map IR061-14-004-002-046 and Tax Map IR061-14-004-002-064 Tax Administrator Register gave background information on the mailing of listing forms overseas by air mail. He requested waiver of the listing penalty as done in past for situations of this nature. Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to waive the listing penalty as recommended by the Tax Administrator. Upon vote, the MOTION CARRIED UNANIMOUSLY. I Tax Appeal - Listing Penalty - Estate of Ruby Mayer - Tax Map IR048-1S-014-006-000 Tax Administrator Register gave background information on the tax listing penalty. He stated since North Carolina National Bank was acting in a fiduciary capacity and failed to list, he recommended denial of the request. Chairman Barfield asked if any present wished to speak on the issue. No one commented. After further discussion, Commissioner Dolan MOVED, SECONDED by Commissioner 0' Neal to deny the request for a refund of the listing penalty as recommended by the Tax Administrator. Upon vote, the MOTION CARRIED UNANIMOUSLY. Tax Appeal 1986 Listing Penalty LaQue Center for Corrosion Technology Tax Administrator Register gave background information on the late listing penalty and request of January 27 for an extension until April 15. He stated an extension was granted until March 17, 1986. Chairman Barfield asked if anyone present wished to speak on the request. The following person commented: I Mr. Kenneth L. Money, representing the LaQue Center, commented on the extension request which was based on prior experience. He stated no correspondence was received until Apirl 1, 1986, stating the extension had been granted to March 17, 1986, not April 15, 1986. He respectfully requested release of the penalty in the amount of $436.17. After discussion, Commissioner Dolan MOVED, SECONDED by Commissioner O'Neal to waive the tax listing penalty in the amount of $436.17 to LaQue Center for Corrosion Technology. Upon vote, the MOTION CARRIED UNANIMOUSLY. Tax Appeal - Late Listing Penalty Maria W. Blanton Tax Administrator Register gave background information on an error in the printout provided to the attorney closing the sale of property. The printout indicated no penalty imposed when in fact there was a penalty. He recommended waiver of the penalty due to an error in data furnished by the Tax Office. 304 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan to waive the penalty as recommended by the Tax Administrator. Upon vote, the MOTION CARRIED UNANIMOUSLY. Tax Appeal - Late Listing Penalty - Franklin Baking Tax Administrator Register given background information on the late listing penalty for 1986. He stated listings were timely made from 1982 through 1985. He stated Mr. F-~'anklin had requested an extension which was granted until March 17, 1986, and not April 15, 1986. Due to an an external audit schedule, the business listing was not received until April 17, 1986, which was understandable; however, for the real estate listing, the delay could not be justified when only a signature and date were required. Tax Administrator Register recommended waiver of the business listing penalty and a reduction of the real estate listing penalty to $50. Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to waive the business listing penalty as a one-time offense and reduce the real estate listing to $50 as recommended by the Tax Administrator. Upon vote, the MOTION CARRIED UNANIMOUSLY. Tax Appeal - Late Listing Penalty - Robert Schupp - Tax Map IR037-12-002-003-000 Tax Administrator Register gave background information on the late listing penalty. He stated Mr. Schupp misunderstood the appraiser in thinking that a revised listing form would be mailed at a later date. He stated this was not the policy of the Tax Office. Mr. Robert Schupp stated after receiving his tax abstract he called the Tax Office on January 14, 1986, stating the property appraisal was not correct. He stated he was told by the Appraisal Office that an adjusted form would be mailed to him. On February 6, 1986, he contacted the Tax Office stating he had not received a new abstract with a corrected appraisal and at that time was informed of a late listing penalty in the amount of $51. He requested release of the penalty. After discussion, Commissioner Dolan MOVED to waive the entire penalty. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. After further discussion, Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to reduce the listing penalty to $25. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner O'Shields Vice-Chairman Retchin Chairman Barfield Voting Noe: Commissioner Dolan DISCUSSION OF AIRPORT TERMINAL BUILDING CONSTRUCTION Engineering Director, Ed Hilton, commented on the funds available for Phases I and II of the Airport Terminal Complex. He stated a decision needed to be made on the extent of construction in Phases I and II. He presented two proposals for consideration by the Commissioners. A lengthy discussion was held on proposals presented and methods of funding any shortfalls. County Manager Cooper stated the County will have to provide additional funds that do not come from State grants; however, he pointed out by absorbing this cost, the County will be in a better position to receive more federal funds when they see how dedicated the County is to the project. 30: ,< MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) After a lengthy discussion of the alternatives, Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to proceed with Alternate #2 Construction Plan as follows: I Alternate *2 - This project will complete the shell of the building. Total project costs are estimated at $4,977,550. Total local funds above that already spent will be $3,490,314. Subtracting available funds leaves a shortfall of $2,359,258. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF TERMINAL TRAFFIC AND PARKING - NEW HANOVER COUNTY AIRPORT Airport Manager Shackelford, commented on the traffic and parking enforcement by the Public Safety Officers. He stressed the importance of informing the public of new traffic regulations and recommended the following actions: 1. Establishment of a designated truck loading and unloading commercial zone south of the mail boxes on Hall Drive for a time period between 7:00 A.M. and 9:00 A.M. Each known vendor to be advised in writing regarding the use and time restrictions on deliveries. Coordination with the airlines and other terminal tenants prior to implementation. 2. Representatives of D.E.G. required to utilize the public parking facilities the same as any other business utilizing airport facilities. I 3. A public information effort consisting of written notification and press releases advising the public about the enforcement procedures. 4. A target date for beginning the enforcement procedures may be September 17 or whatever date is necessary to provide a minimum of seven (7) days written notice. The press releases will be timed to appear in the written and visual media 'one (1) or two (2) days in advance of the target date. After discussion, Commissioner Dolan MOVED, SECONDED by Commissioner O'Shields to adopt the recommendations presented by the Airport Manager for terminal parking and traffic control at the New Hanover County Airport. Upon vote, the MOTION CARRIED UNANIMOUSLY. I DISCUSSION OF PUBLIC SAFETY OFFICER IMPROVEMENT PROPOSAL AND APPROVAL OF BUDGET AMENDMENT Airport Manager Shackelford presented a proposal on improving the security of the Airport. He stressed the need for additional manpower and recommended the hiring of two Public Safety Officers beginning November 4, 1986,; the hiring of two more Public Safety Officers to be considered during the budgetary process for the next fiscal year beginning July 1, 1987; and the hiring of an additional two Public Safety Officers as the need arises based upon changes in Category C, operations which would require additional fire services. Commissioner Dolan expressed concern for this proposal not addressing the main issue, security. He stressed the importance of hiring the necessary personnel immediately in order to provide security and fire protection necessary for protection of citizens using the Airport Terminal. He emphasized the importance of physical pr~sence of officers on patrol at the Airport stating we do not have adequate manpower to meet this need and recommended approving Mr. Rhine's recommendation of having four men on duty 24 hours a day. 306 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) A lengthy discussion was held on Airport Security and the need for additional personnel in order to give new officers adequate time to train. Chairman Barfield expressed concern for adequate training of Public Safety Officers emphasizing the danger of carrying and using guns without law enforcement training. After further discussion, Commissioner Dolan MOVED, to direct the Airport Manager to hire six additional Public Safety Officers immediately. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. After further discussion, Commissioner O'Neal MOVED, SECONDED by Commissioner O'Shields to request FAA to inspect security at the Airport Terminal and make specific recommendations. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner O'Shields Vice-Chairman Retchin Chairman Barfield Voting Noe: Commissioner Dolan Commissioner Dolan, for the record, stated he could not vote for this motion stressing the importance of hiring the necessary personnel. After further discussion, Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to hire two additional Public Safety Officers effective November 4, 1986, as recommended by the Airport Manager with approval of the following Budget Amendment. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner O'Shields Vice-Chairman Retchin Voting Noe: Commissioner Dolan Chairman Barfield Budget Amendment - Airport 87-00000043 Airport/Administration Debit Credit Appropriated Fund Balance $7,100 Salaries & Wages Social Security Retirement (LEO) Medical Insurance tJ $5,750 410 460 480 To fund cost of two additional PSO pa~rolmen effective November 4, 1986. Further discussion was held on an incident at the Airport inVOlving a gun found in Michael Corbett's carryon luggage. Commissioner Dolan asked if police action had been taken or if the FBI had been notified. Airport Manager Shackelford stated no action had been taken and that the FBI had not been notified. Airport Manager Shackelford asked if any Commissioners would like to be involved in the FAA Airport review. It was the consensus of the Board for the Airport Manager to notify the Clerk to the Board of the date FAA will be making the inspection. 30 j "- MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) DENIAL OF FUNDING REQUEST FOR FIREWORKS DISPLAY - RlVERFEST CELEBRATION County Manager Cooper commented on the funding request stating this request should be made during the budgetary process along with other requests from outside agencies. I Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to deny the funding request. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF INCREASE IN COMPENSATION TO ABC BOARD MEMBERS Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to approve an increase in compensation for ABC Board Members as follows: Board Chairman - from $125 to $150 per month Board Members - from $ 70 to $100 per month. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADOPTION OF RESOLUTION REQUESTING CHANGE IN FISCAL YEAR CALENDAR BEGINNING OCTOBER 1 AND ENDING SEPTEMBER 30 Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to adopt a resolution requesting the North Carolina Association of County Commissioners to lobby for a change in the fiscal year calendar beginning October 1 and ending September 30. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XIV, Page 45. COMMITTEE APPOINTMENTS I APPOINTMENT OF SHELIA DAVIS AND JAMES HEAD TO SERVE ON DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Commissioner 0' Neal MOVED, SECONDED by Vice-Chairman Retchin to appoint Ms. Shelia S. Davis and Mr. James H. Head to serve three-year terms on the Domiciliary Home Community Advisory Committee expiring September 30, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF FRANCES YOUNGBLOOD TRASK TO SERVE ON MUSEUM BOARD OF TRUSTEES Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to appoint Ms. Frances Youngblood Trask to serve a three-year term on the Museum Board of Trustees expiring June 30, 1989. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF LINDA PEARCE, J. W. SUMMEY, III, AND REVEREND W. PRINCE VAUGHN TO THE NEW HANOVER MEMORIAL HOSPITAL BOARD OF TRUSTEES Vice-Chairman Retchin MOVED, SECONDED by Commissioner O'Neal to appoint Ms. Linda A. Pearce to serve a five-year term on the New Hanover Memorial Hospital Board of Trustees expiring September 30, 1991. Upon vote, the MOTION CARRIED UNANIMOUSLY. I Chairman Barfield MOVED, SECONDED by Commissioner 0' Neal to appoint Reverend W. Prince Vaughn to serve a five-year term on the New Hanover Memorial Hospital Board of Trustees expiring September 30, 1991. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Dolan MOVED to appoint Ms. Jane Shipp. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to reappoint Mr. Bill Smith. 308 MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) Commissioner O'Neal made a SUBSTITUTE MOTION, SECONDED by Chairman Barfield to appoint J. W. Summey, III to serve a five-year term on the New Hanover Memorial Hospital Board of Trustees. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADDITIONAL ITEMS - COUNTY COMMISSIONERS RESIGNATION OF COMMISSIONER CLAUD O' SHIELDS, JR. Commissioner O'Shields officially resigned his seat as a New Hanover County Commissioner effective at the close of the meeting on October 61 1986. Chairman Barfield expressed appreciation to commissioner O'Shields for his twelve .years of service stating it had been a pleasure to serve with him. AOOTPION OF PROCLAMATION DESIGNATING SEPTEMBER 19, 1986, AS NATIONAL POW/MIA DAY Commissioner Dolan MOVED, SECONDED by Vice-Chairman Retchin to adopt a proclamation designating September 19, 1986, in New Hanover County as _National POW/MIA Recognition ~eY, \Jp@1\ '!@t@. th~ MOTION CARRIED UNANIMOUSLY. A ~@PY @f th@~pr~~lamation is contained in Exhibit Book XIV, Page 45. AOOTPION OF R~SOLUTION ENCOURAGING THE HOSPITAL BOARD OF TRUSTEES TO CONTINUE TO FOCUS ON PRESENT AND FUTURE MANAGEMENT OF NE\tL HANOVER MEMORIAL HOSPITAL Commissioner .O'Neal presented a resolution charging the New Hanoyer Memorial Hospital Board of Trustees to continue to focus on present and future management of the hospital keeping up with changing times. He requested adoption of the resolution with qqpies being forwarded to the Board of Trustees. After disc:;ussion of the resolution, Commissioner O'Neal MOVED, SECONDED py Commissioner Dolan to adopt the resQlution with deletion of Paragra,phs 2, 3, and 6 and change of wording as follows: "NOW, THEREFORE BE IT RESOLVED, that we charge the Hospital Board of Trustees to continue to focus on the present and future management of New Hanover Memorial as a successful, publicly owned hospi tal in tune with the changing times." Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XIV, Page 45. ~1~~U~~ION OF I)EVELOPMENT OF ATHLETIC FIELD BETWEEN ROtANI)-GRISE JR.. HIGH SCHOOL AND HOGGARD HIGH SCHOOL Commissioner O'Shields MOVED, SECONDED by Commissioner O'Neal to. request the County Manager to prepare a funding recommendation and budget amendment not to exceed $150,000 for development of an athletic field between Roland- Grise Jr. High School and Hoggard High School to be presented at the meeting of October 6, 1986. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF OLEANDER MEMORIAL GARDENS CEMETERY Chairman Barfield commented on a decision by the Board of C_ommissioners for denial of a Special Use Permit to Oleander Memorial Gardens Cemetery. He stated this denial had been appealed to the Zoning Board of Adjustment and is now in the process of being ligated in Superior Court of New Hanover County. .He expressed concern for not being informed of this action until he was called by a citizen. Commissioner Dolan expressed concern for not being informed by the Inspections Department or Legal Department. He stated this issue should have been brought back to the Board of Commissioners. t-. 30 ! MINUTES OF REGULAR MEETING, SEPTEMBER 22, 1986 (CONTINUED) A lengthy discussion was held on the powers of the Zoning Board of Adjustment and Inspections Supervisor. Chairman Barfield requested in the future that notification be given to the Board of actions of this type. ADDITIONAL ITEMS I APPROVAL OF FIREWORKS PERMIT FOR RIVERFEST Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to approve a fireworks permit subject to appropriate liability insurance Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF AWARD OF BIDS FOR WAREHOUSE COVER AT THE STEAM PLANT County Manager Cooper stated bids had been awarded for the warehouse cover at the Steam Plant. He requested authorization for execution of the contracts subject to approval of the County Attorney. Commissioner O'Shields MOVED, SECONDED by Vice-Chairman Retchin to authorize the Chairman to execute the contracts subject to approval by the Legal Department. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF PROPOSALS RECEIVED FOR RENOVATION OF SCHAEFFER BUILDING FOR HOUSING OF EMERGENCY SERVICES DEPARTMENT County Manager Cooper stated eight arc:;hitectural firms had shown an interest in renovating the Schaeffer Building requesting direction of the Board in selecting the firm to perform this work. I After discussion, it was the consensus of the Board for the proposals received to be on file in the Clerk's office for perusal and placed on the agenda for October 6, 1986. ADJOURNMENT Vice-Chairman Retchin MOVED, SECONDED by Commissioner Dolan to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Barfield adjourned the meeting at 5:25 o'clock P.M. Respectfully submitted, ~i~~ Clerk I