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1987-01-19 Regular Meeting 396 MINUTES OF REGULAR MEETING, JANUARY 19, 1987 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, January 19, 1987, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Vice-Chairman John Dolan; Chairman Nolan O'Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. The invocation was given by Reverend Harold McSwain, President of the Ministerial Association and Pastor of St. Matthews Lutheran Church. Chairman O'Neal called the meeting to order. APPROVAL OF MINUTES Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to approve the minutes of the Special Meeting of December 22, 1986, as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. NON-AGENDA ITEMS Chairman O'Neal asked if anyone present wished to speak on an item not listed on the Regular Agenda or any item listed on the Consent Agenda. The following persons commented: Discussion of Moratorium on Construction of Billboards Mr. Peter Davis, a member of Carolina Coalition for Scenic Beauty and National Coalition for Scenic Beauty, expressed concern for billboards and their assault on the scenic beauty of New Hanover County. He requested adoption of a moratorium to stop billboard construction stating this issue had been approved by the New Hanover County Planning Commission. Mr. M.H. Vaughan, a member of Quality of Life in New Hanover County, presented information from a newspaper clipping of the Greensboro Times and requested adoption of a moratorium. Mr. Jim Pridgen, General Manager of Naegele Outdoor Advertising Company, presented a map showing the small amount of space available in New Hanover County for placement of billboards. He requested no change in the present ordinance. After a discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to table this matter until February 2, 1987, placing this item on the agenda. APPROVAL OF CONSENT AGENDA Commissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to approve the following Consent Agenda items: CONSENT AGENDA Adoption of Proclamation Designating February as Black History Month The Commissioners adopted a proclamation designating the month of February 1987 as Black History Month. A copy of the proclamation is contained in Exhibit Book XV, Page 5. MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 39 j "".. Approval of Work Authorization to Talbert-Cox and Associates for Runway Repairs at the Airport The Commissioners approved Work Authorization No. 86-2 to Talbert-Cox and Associates in the amount of $4,470 for professional services for repair of runway 16-34. I Approval of Agreement with NRCD for Assisting with CAMA Program The Commissioners approved an Hanover County and the Department of Community Development for the purpose CAMA program authorizing a grant not payment. agreement between Natural Resources of assisting with to exceed $5,625 New and the for Acceptance of Grant for AIP-04 Project - New Hanover County Airport The Commissioners accepted a State Grant in the amount of $202,586 for the AIP-04 Project at the Airport authorizing the Chairman to execute the document. Approval of Report of Collector of Revenue through December 31, 1986 The Commissioners approved the report of the Collector of Revenue for collections through December 31, 1986. A copy of the report is contained in Exhibit Book XV, Page 5. Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as advised by the Tax Administrator. A copy of the list is contained in Exhibit Book XV, Page 5. I Approval of Maintenance Contract with Physio Control Corporation The Commissioners approved an annual maintenance contract with Physio Control Corporation in the amount of $8,652 for Lifepak 5 monitor/voice recorded/defibrillators. Award of Bid to Cape Fear Paving Company for Paving Tennis Court Parking Lot in Arrowhead Park The Commissioners awarded the low bid to Cape Fear Paving Company in the amount of $3,685 for paving the tennis court parking lot in Arrowhead Park. The Chairman was authorized to execute the contract. Approval of Budget Amendment - New Hanover County Landfill The Commissioners approved the following Budget Amendment to set up equipment purchased through installment lease: 87-00000116 Landfill Debit Credit Installment Loan Proceeds $312,793 Capital Outlay - Equipment $312,793 I PRESENTATION OF RETIREMENT PLAQUE FOR THELMA A. WOODY DEFERRED Chairman O'Neal announced that Ms. Thelma A. Woody was unable to attend and presentation of the retirement plaque would be scheduled at a later date. PRESENTATION BY ED HARRIS, DIRECTOR OF COMPREHENSIVE HOME HEALTH CARE (TRANSMED) CONCERNING AMBULANCE SERVICE Mr. Ed Harris, Director of Comprehensive gome He~lth Care, commented on his letter of December 4, 1986, informing the County of his intent to cancel his contract within 60 days to provide non-emergency ambulance service to citizens of New Hanover County. He stated since that time some MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 398 misunderstandings had occurred, and he would like to clarify these issues. Mr. Harris gave background information on the original negotiations, franchise, and contract that were executed approximately four years ago. He stated at that time, it was agreed if he should discontinue the service, the County would purchase his vehicles and equipment at their depreciated value. He apologized for an obvious difference of opinion between he and the County Manager with reference to what was defined as a transfer stating he would have never written the letter of December 4 if the County had no intention of purchasing his vehicles. Mr. Harris stated he service upon approval of Commissioners. could continue rate increases to provide the by the County Commissioner Retchin commented on no written agreement stating the County would be responsible for purchasing the vehicles upon discontinuance of service. Mr. Harriss stated the agreement was verbal. Mr. Harris commented on an EMS Council meeting of January 6, 1987, where Commissioner Dolan informed the group of the County's decision to administer ambulance service. He stated other information was given incorrectly relating to the financial status of Comprehensive Home Health Care, collection rates, audits, etc. Mr. Harris expressed concern for not being informed by the County Manager prior to the County Commissioners' meeting of January 5, 1987, of the County's intention to provide the service. Mr. Harris commented on a conversation with Commissioner Dolan to clarify statements that had been presented at the EMS meeting. He commented on the financial status of his company being in excellent condition and Comprehensive Home Health Care's collection rate of 94% in comparison to the County's collection rate of 30% for ambulance service. He commented on the fact that the County could conduct an audit at any time but had not done so. Commissioner Dolan commented on his involvement with this issue. He stated the Board of Commissioners had been advised by the County Manager that Comprehensive Home Health Care (Transmed) desired to go out-of-business and that no private companies were interested in providing the ambulance service; therefore, the County would have to provide the service. He stated based on these statements with no other alternatives presented, the Commissioners adopted a plan to provide non-emergency ambulance service under the Emergency Medical Services Department. Commissioner Dolan stated he was glad Mr. Harris wanted to stay in business and was sorry for the misunderstanding. Commissioner Retchin questioned why Mr. Harris had not come before the Board and ask for an increase in rates if he desired to continue the service. Mr. Harris commented on his rates being 15% below the average throughout the State. He requested a rate increase of $10 from $60 to $70 and a mileage increase of $1.00 from $3.50 to $4.50 per mile stating he could continue to provide the service with approval of these increases. Discussion was held on rate increases and the number of miles traveled, such as 160 miles to Chapel Hill, when the actual number of miles to Chapel Hill is 144. Commissioner Corbett emphasized the importance of correct mileage and agreed with some increase in mileage but stressed the fact that fuel costs have been lowered within the past two years. He asked Mr. Harris if the $1.00 increase per mile could be MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 3 9 ~ reduced to a lower figure. Mr. Harris stated this would not be possible. County Manager Cooper stated the current rate of $3.50 per mile is the highest rate in the State. He commented on subjecting citizens of the County to a rate increase stating the increase could be subsidized through a private organization or County organization. I A lengthy discussion was held on proposed rate increases. It was the consensus of the Board that the County would like to contract this service instead of phasing it into Emergency Medical Services. After further discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett and amended by Vice-Chairman Dolan to move forward with the concept of a privately operated ambulance service with County Staff examining the proposed rate increases, including the County's emergency rates, and presenting a recommendation on revised rates at the February 2, 1987, meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. County Manager Cooper commented on the notice of termination in a letter received on December 4, 1986, and requested that the letter be rescinded by Mr. Harris in writing. Mr. Harris stated his letter of January 9, 1987, should serve that purpose. County Manager Cooper recommended extension of the notice of termination from 60 days to 6 months with the understanding that New Hanover County is not responsible for purchasing surplus ambulances from Comprehensive Home Health Care. I After further discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to accept the letter dated January 9, 1987, as rescinding the letter of December 4, 1986, with approval of an amendment to the Franchise Ordinance upon the first reading to extend the time of written notice of termination of ambulance service from sixty (60) days to one hundred twenty (120) days. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman O'Neal recessed the meeting for a break from 10:14 o'clock A.M. to 10:43 o'clock A.M. DISCUSSION OF FUNDS TO PROVIDE TRANSPORTATION FOR JILL CASEY Chairman O'Neal gave background information on the transportation needs of handicapped persons in the County stressing the complexity of the problem. He requested further study by County staff before approving the funding request. Commissioner Corbett commented on the possibility of Ms. Casey's father having more flexibility with his medical insurance for coverage of this type. He asked if anyone had an update on this situation. I Vice-Chairman Dolan commented on the severely of Ms. Casey's disability stating this type of service should be only for persons in this general category. After further discussion of insurance involved, Vice-Chairman Dolan MOVED, SECONDED by Commissioner Corbett to authorize the transfer funds as presented in the following Budget Amendment in the amount of $3,000 for transportation of Jill Casey subject to a review of her father's insurance coverage. Upon vote, the MOTION CARRIED UNANIMOUSLY. 400 MINUTES OF REGULAR MEETING, JANUARY 19, 1987 ( CONTINUED) Budget Amendment: 87-00000117 Health/Administration General Fund Contingencies Debit Credit $3,000 Health/Administration Contracted Services $3,000 INTRODUCTION OF BOND ORDER AUTHORIZING $4,200,000 OF MUSEUM BONDS AND SCHEDULING OF PUBLIC HEARING Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to adopt a resolution introducing a bond order authorizing the issuance of $4,200,000 Museum Bonds of the County of New Hanover, calling for a Public Hearing to be scheduled on January 19, 1987, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XV, Page 6. APPROVAL OF DELINQUENT SENIOR CITIZENS 1986 APPLICATION Commissioner Retchin MOVED, SECONDED BY Commissioner Barfield to accept the Tax Administrator's recommendation to approve the delinquent application of senior citizen, Lucille W. Fuller. Upon vote, the MOTION CARRIED UNANIMOUSLY. , DENIAL OF REQUEST TO RELEASE 1986 LISTING PENALTY FOR JOHN A. AND JEANNE CRAMER Tax Administrator Register gave background information on the 1986 tax listing penalty stating Mr. and Mrs. Cramer listed all personal property while they were still residents of Connecticut. He stated in December, the Tax Department abated all of their personal property stating the listing form was mailed to the local property address shown on the deed recorded on November 7, 1986. He recommended denial of the request to release the listing penalty for 1986. After discussion, Commissioner Retchin ' MOVED, SECONDED by Commissioner Corbett to deny release of the 1986 listing penalty for Mr. John A. and Jeanne Cramer. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Corbett Commissloner Retchin Vice-Chairman Dolan Chairman O'Neal Voting Noe: Chairman Barfield DENIAL OF REQUEST FOR WAIVER OF 1986 LISTING PENALTY RANDOLPH COMPUTER CORPORATION Tax Administrator Register gave background information on the request for waiver of the 1986 listing penalty stating in order to be consistent with similar requests, he recommended denial of the waiver. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to deny the request for release and impose the 1986 listing penalty for Randolph Computer Corporation. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF PERMANENT TAX LISTING SYSTEM FOR NEW HANOVER COUNTY Commissioner Corbett commented on extension of the listing period for businesses for inventory purposes asking if this date had been established. Tax Administrator Register stated t~e extension is routinely extended to mid-March in New Hanover County in order to provide preliminary figures on the tax base for the upcoming MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 40, budgetary process. He stated in some unusual cases, the date has been extended to April 15. After presentation of the proposed tax listing system, Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to follow through with the listing system for the year 1988. Upon vote, the MOTION CARRIED UNANIMOUSLY. I RECESS OF REGULAR SESSION FOR MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to recess from Regular Session to hold a meeting of the New Hanover County Water and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal recessed from Regular Session at 11:10 o'clock A.M. Chairman O'Neal reconvened to Regular Session at 11:21 o'clock A.M. REQUEST FOR PARTIAL WAIVER OF COMMITMENT TO PROVIDE JOBS TO PERSONS WHO RESIDE OUTSIDE CORPORATE LIMITS OF WILMINGTON - AMHOIST COMANY Planning Director Hayes gave background information on a request by AmHoist Company for partial waiver of their commitment to provide jobs to persons residing outside of the corporate limits of Wilmington, North Carolina. He stated the reason for the request was due to the depressed nature of the crane industry and a company hiring freeze which had not allowed AmHoist to meet their requirements. I Planner Wanda Costin expressed concern for granting the waiver when the national objective of the Community Block Development Grant Program is to hire 51% of low to moderate income citizens living outside the incorporated areas of the County. After discussion, it was the consensus of the Board to table this request until written notice is received from the State. PRESENTATION OF OVERVIEW OF NEW HANOVER COUNTY'S FINANCIAL CONDITION AS OF JUNE 30, 1986 Finance Director, Andrew Atkinson, gave an overview of New Hanover County's financial condition as of June 30, 1986. He discussed the following topics: 1. The General Fund reflecting total revenues and total expenditures and transfers. 2. Expenditures and Revenues by function reflecting 62% of overall expenditures for Education and Human Services. 3. General Government Expenditures and Revenues 4. Debt Limit versus Bonded Debt I 5. New Hanover County Fund Balance 6. New Hanover County Interest Income 7. New Hanover County - Total Assets - General Government vs Proprietary 8. New Hanover County Expenditures - General Government vs Proprietary 9. New Hanover County Debt - General Government vs Proprietary 402 MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) Commissioner Corbett asked if New Hanover County was on an accrual basis or cash basis. Finance Director Atkinson stated the County was on a modified accrual basis which is the accepted method of handling financial statements and operations. Finance Director Atkinson commented on the current fund balance of $1,900,000 stating for the past seven years the County had been building the unappropriated fund balance account which is budgeted annually. He stressed the importance of maintaining this balance stating once this money is expended it can only be replaced by a tax increase. Assistant County Finance Director, Alan Mozingo, presented information on enterprise funds stating they are different and do require more time to maintain. He commented on the following funds: 1. Airport Operating: Operating revenues increased over the last fiscal year by $268,999 with an increase in operating expenses of $127,425 for an overall operating loss of $159,907. Depreciation over the year amounted to $252,075. The County's general fund allocated $1,244,536 with most of this contribution being used for construction of the new terminal building. 2. Water and Sewer System: The system showed a small operating income of $2,468. Retained earnings increased from $1,312,560 to $3,361,085. The large increase was mainly due to a $1,754,428 contribution to the Water and Sewer District by the General Fund from the one-half cent sales tax collections for operational/debt service purposes. 3. Resource Recovery System: The resource recovery facility had an operating income of $1,006,894 for the fiscal year. Transfers from the General Fund amounted to $1,321,220 for the year, down from $2,204,785 in the prior year. These factors led to the System's retained earnings increasing from $4,279,125 at June 30, 1985 to $4,949,106 at June 30, 1986. Chairman O'Neal, on behalf of the Board, appreciation to Finance Director Atkinson and County Finance Director Mozingo for an presentation on the financial report. expressed Assistant excellent DISCUSSION OF AUDIT REPORT BY LOWRIMORE, WARWICK & COMPANY FOR THE YEAR ENDING JUNE 30, 1986 Mr. Lee Weddle, a partner of Lowrimore, Warwick & Company, commented on the Financial Report for the year ending June 30, 1986. He introduced Mr. Sam Rose, an audit partner with the firm, stating he was very actively involved with the New Hanover County Audit and report. Mr. Weddle commented on the financial statements presented in the report stating these statements do fairly present the financial position of the County as a result of operations for the 1986 year. Mr. Weddle commented on statements for compliance of various federal and state grants stating the County was basically in compliance with the criteria and regulations set by federal and state authorities. He commented on findings presented in the report stating there were no issues of concern and that the Finance Director would submit the findings to the State and Federal governments. Discussion accounting firm. was held on recommendations made by the Mr. Weddle commented on some weaknesses in MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 4 0 ~ management of federal and state grants suggesting these items be addressed. Vice-Chairman Dolan commented on collection procedures for delinquent ambulance accounts asking if this item was addressed in the report. Mr. Weddle stated the design of the system was addressed which would have an impact on collections. I Mr. Weddle expressed appreciation to the County and its administration and staff for the assistance given in performing the 1986 audit. Vice-Chairman Dolan expressed appreciation to Mr. Weddle and his firm for an excellent report. APPROVAL OF CONTRACT BETWEEN LOWIMORE, WARWICK & COMPANY AND NEW HANOVER COUNTY FOR 1987 AUDIT Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve a contract between New Hanover County and Lowimore, Warwick & Company for performing the 1987 audit in an amount not to exceed $47,700. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING RECESSED FOR DINNER Chairman O'Neal recessed from Regular Session at 12:05 o'clock P.M. for lunch. Chairman 0' Neal reconvened to Regular Session at 1: 05 o'clock P.M. I APPROVAL OF FUNDING FOR MEMORIAL TO N. C. VIETNAM VETERANS After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to approve funding in the amount of $500 to be forwarded to the N. C. Vietnam Veterans Leadership Program, Inc. for establishment of a memorial to veterans of New Hanover County who served and gave their lives in Vietnam. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF REQUEST TO USE A PORTION OF HUGH MACRAE PARK BY JACKSON BEVERAGE COMPANY After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve a request by Jackson Beverage Company to use a portion of Hugh MacRae Park. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the request is contained in Exhibit Book XV, Page 6. REMOVAL OF ITEM 20, DISCUSSION OF RESPONSIBILITY OF NEW HANOVER COUNTY UPON DISCOVERY OF HAZARDOUS WASTE DUMP ON PRIVATE PROPERTY County Manager Cooper requested removal of this item due to information received stating New Hanover County would have no liability or responsibility for discovery of a hazardous waste dump on private property. He stated the State would assume full responsibility. I Vice-Chairman Dolan MOVED, Corbett to remove this item from the the County Manager. Upon vote, UNANIMOUSLY. SECONDED Commissioner agenda as requested by the MOTION CARRIED RATIFICATION OF MR. ED MAYORGA TO SERVE · ON THE HUMAN RELATIONS COMMISSION Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to ratify the appointment of Mr. Ed Mayorga submitted by the Chamber of Commerce to serve on the Human Relations Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. 404 MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) ADOPTION OF PROJECT ORDINANCE AND BUDGET AMENDMENT FOR SOUTHEASTERN MENTAL HEALTH DETOXIFICATION CENTER County Manager Cooper presented a Project Ordinance and Budget Amendment for the Southeastern Mental Health Detoxification Center to establish the project. He requested direction of the Board in the method of selecting an architect. After discussion, it was the consensus of the Board, to request the County Manager to submit proposals for the expansion with proposals received being presented to the Commissioners at a later date. After further discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to approve the Project Ordinance and fOllowing BUdget Amendment: 87-00000119 Outside Agencies/Substance Abuse Debit Credit New Hanover Memorial Hospital Loan Southeastern Mental Health Loan $500,000 45,300 Construction Engineering Park/Landscape Upon vote, the MOTION CARRIED UNANIMOUSLY. $492,000 40,300 13,000 A copy of the Project Ordinance is contained in Ex~ibit Book XV, Page 6. DESIGNATION OF FOOD BANK OF THE LOWER CAPE FEAR AS EMERGENCY FEEDING ORGANIZATION FOR NEW HANOVER COUNTY Commissioner Barfield gave baCkground information on designation of the Food Bank of the Lower Cape Fear as as distributors of the Food Assistance Programs. Director of Social Services, Wayne Morris, commented on the designation stating he was very much in favor of the idea. He stated clients will be provided better service and more commodities plus relieving his department of an add-on program. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to designate the Food Bank of the Lower Cape as distributors of the Food Assistance Program authorizing the Chairman to execute a contract subject to approval by the County Attorney and, also, to appropriate funds in the amount of $5,000 as start-up money. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF NEW POSITIONS FOR THE SHERIFF'S DEPARTMENT Sheriff Joe McQueen requested the fOllowing new positions in the Civil Division due an increase in the number of papers served. Secretary for Support Services - Range 60, Step 1 Cost: $6,852.28 for remainder of year. Clerk-Dispatcher - Range 58, Step 1 Cost: $6,252.28 for remainder of year. Two Civil Deputies - Range 64, Step 1 Cost: $17,326.22 for remainder of year. Commissioner Retchin commented on the raising the fee for serving papers. Sheriff the fee is mandated by the State and Association is in the process of addressing fees to be presented to the legiSlature. possibili ty of MCQueen stated the Sheriff's an increase in J 0 4 MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) ADOPTION OF PROJECT ORDINANCE: AND BUDGET AMENDMENT FOR SOUTHEASTERN MENTAL HEALTH DETOXIFICATION CENTER County Manager Cooper presented a Project Ordinance and Budget Amendment for the Southeastern Mental Health Detoxification Center to establish the project. He requested direction of the Board in the method of selecting an architect. After discussion, it was the consensus of the Board, to request the County Manager to submit proposals for the expansion with proposals received being presented to the Commissioners at a later date. I After further discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to approve the Project Ordinance and fOllowing Budget Amendment: 87-00000119 Outside Agencies/Substance Abuse Debit Credit New Hanover Memorial Hospital Loan Southeastern Mental Health Loan $500,000 45,300 Construction Engineering Park/Landscape Upon vote, the MOTION CARRIED UNANIMOUSLY. $492,000 40,300 13,000 A copy of the Project Ordinance is contained in Ex~ibit Book XV, Page 6. DESIGNATION OF FOOD BANK OF THE LOWER CAPE FEAR AS EMERGENCY FEEDING ORGANIZATION FOR NEW HANOVER COUNTY Commissioner Barfield gave background information on designation of the Food Bank of the Lower Cape Fear as as distributors of the Food Assistance Programs. I Director of Social Services, Wayne Morris, commented on the designation stating he Was very much in favor of the idea. He stated clients will be provided better service and more commodities plus relieving his department of an add-on program. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to designate the Food Bank of the Lower Cape as distributors of the Food Assistance Program authorizing the Chairman to execute a contract subject to approval by the County Attorney and, also, to appropriate funds in the amount of $5,000 as start-up money. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF NEW POSITIONS FOR THE SHERIFF'S DEPARTMENT Sheriff Joe McQueen requested the fOllowing Positions in the Civil Division due an increase in number of papers served. new the Secretary for Support Services - Range 60, Step 1 Cost: $6,852.28 for remainder of year. Clerk-Dispatcher - Range 58, Step 1 Cost: $6,252.28 for remainder of year. I Two Civil Deputies - Range 64, Step 1 Cost: $17,326.22 for remainder of year. Commissioner Retchin commented on the raising the fee for serving papers. Sheriff the fee is mandated by the State and Association is in the process of addressing fees to be presented to the legislature. possibili ty of MCQueen stated the Sheriff's an increase in MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 40 management of federal and state grants suggesting these items be addressed. Vice-Chairman Dolan commented on collection procedures for delinquent ambulance accounts asking if this item was addressed in the report. Mr. Weddle stated the design of the system was addressed which would have an impact on collections. ~ Mr. Weddle expressed appreciation to the County and its administration and staff for the assistance given in performing the 1986 audit. Vice-Chairman Dolan expressed appreciation to Mr. Weddle and his firm for an excellent report. APPROVAL OF CONTRACT BETWEEN LOWIMORE, WARWICK & COMPANY AND NEW HANOVER COUNTY FOR 1987 AUDIT Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve a contract between New Hanover County and Lowimore, Warwick & Company for performing the 1987 audit in an amount not to exceed $47,700. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING RECESSED FOR DINNER Chairman O'Neal recessed from Regular Session at 12:05 o'clock P.M. for lunch. Chairman O'Neal reconvened to Regular Session at 1:05 o'clock P.M. r-1 APPROVAL OF FUNDING FOR MEMORIAL TO N. C. VIETNAM VETERANS After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to approve funding in the amount of $500 to be forwarded to the N. C. Vietnam Veterans Leadership Program, Inc. for establishment of a memorial to veterans of New Hanover County who served and gave their lives in Vietnam. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF REQUEST TO USE A PORTION OF HUGH MACRAE PARK BY JACKSON BEVERAGE COMPANY After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve a request by Jackson Beverage Company to use a portion of Hugh MacRae Park. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the request is contained in Exhibit Book XV, Page 6. REMOVAL OF ITEM 20, DISCUSSION OF RESPONSIBILITY OF NEW HANOVER COUNTY UPON DISCOVERY OF HAZARDOUS WASTE DUMP ON PRIVATE PROPERTY County Manager Cooper requested removal of this item due to information received stating New Hanover County would have no liability or responsibility for discovery of a hazardous waste dump on private property. He stated the State would assume full responsibility. 'I i i J Vice-Chairman Dolan MOVED, SECONDED Commissioner Corbett to remove this item from the agenda as requested by the County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. RATIFICATION OF MR. ED MAYORGA TO SERVE .,' ON THE HUMAN RELATIONS COMMISSION Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to ratify the appointment of Mr. Ed Mayorga submitted by the Chamber of Commerce to serve on the Human Relations Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. MINUTES OF REGULAR MEETING, JANUARY 19, 1987 (CONTINUED) 40 A discussion was held on deputies serving all papers. Sheriff McQueen stated the General Statutes require serving of papers by law enforcement officers only. After further discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve funding for establishment of new positions as requested by Sheriff McQueen. Upon vote, the MOTION CARRIED UNANIMOUSLY. I DISCUSSION OF ADDITIONAL FACILITIES FOR UNITED AIRLINES AND AMERICAN EAGLE AIRLINES DEFERRED TO LATER DATE County Manager Cooper requested deferring this item until other proposals have been received. After discussion, it was the consensus of the Board to table this issue until the next meeting. PERFORMANCE EVALUATIONS OF COUNTY MANAGER, COUNTY ATTORNEY, AND CLERK. TO THE BOARD Chairman O'Neal commented on the County Manager, County Attorney, and Clerk to the Board reporting directly to the County Commissioners. He stated self-evaluations had been presented by each employee and were most helpful in the evaluation process. Vice-Chairman Dolan MOVED, SECONDED by Commissioner Corbett to approve the following salary increases retroactive to July 1, 1986: County Manager - Annual Salary Increase to $66,369 County Attorney - Annual Salary Increase to $53,343 Clerk to Board - Annual Salary Increase to $28,252 I County Commissioners - Annual Salary increase to $9,500 not including car allowance. Chairman of Board Annual Salary increase to $14,000 not including car allowance. Upon vote, the MOTION CARRIED UNANIMOUSLY. County Manager Cooper, County Attorney Pope, and Clerk to the Board, Lucie Harrell, expressed appreciation to the Commissioners for the merit increases. ADDITIONAL ITEMS Discussion of Scheduling Joint Meeting With the New Hanover Memorial Hospital Board of Trustees Chairman O'Neal commented on expiration of the Hospital Lease in June 1987 recommending a letter of notification being forwarded to the Hospital Board of Trustees. After discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to authorize the Chairman to write a letter of notification and schedule a joint meeting with the Hospi tal Board of Trustees for discussion of the lease. Upon vote, the MOTION CARRIED UNANIMOUSLY. I Scheduling of Legislative Coordinating Council Meeting Chairman 0' Neal recommended scheduling a meeting of elected officials and local legislators on Monday, January 26, 1987, at 7:30 A.M. in the Library 2nd Floor Conference Room. Commissioner Retchin commented on an alternate date of February 2, 1987, due to the fact that Senator Franklin Block would not be able to attend. After discussion, Commissioner Retchin MOVED to change the date of the Legislative Coordinating Council ~o February MINUTES OF REGULAR MEETING, JANUARY 19, lY~1 \CUl'tT.L.l'tU.I:.,UJ ~ 0 6 2, 1987, if convenient to other representatives and elected officials. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. After further discussion, it was the consensus of the Board to schedule the meeting for January 26, 1987, as presented. Discussion of Selecting Ad Hoc Airport study Committee Commissioner Retchin suggested that each Commissioner present two names at the Special Meeting scheduled for January 26, 1987, for appointment to the Ad Hoc Airport study Committee. Chairman O'Neal expressed concern for establishment of a committee stating he felt the County Staff could research and study the best method for operation of the Airport. Vice-Chairman Dolan commented on problems at the Airport stating the Board of commissioners must address the most effective method of operating the Airport either by an Airport Commission or Airport Authority. Commissioner Retchin stressed the importance of receiving information on the most efficient organizational structure for operating the Airport. Discussion on Status of UDAG Grant for Downtown Convention Center Commissioner Corbett commented on the status of the UDAG Grant for the Downtown Convention Center. County receiving Manager the Cooper grant stated is the possibility of very favorable. Discussion of Scheduling Additional County Commissioners Meetings commissioner Retchin proposed scheduling meetings each Monday at 4:00 P.M. with a time limit of 1 1/2 hours to take action necessary for that particular week and to reserve the first Monday of each month for Public Hearings beginning at 7:00 P.M. After discussion, Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to schedule three Monday meetings with a limit of 1 1/2 hours beginning at 4:00 P.M. and one night meeting, being the first Monday of each month for the purpose of Public Hearings. Vice-Chairman Dolan recommended scheduling one additional meeting a month for general discussion items. Commissioner Barfield expressed concern for eliminating the 9:00 a.m. day meeting and placing a limit of 1 1/2 hours on Monday meetings stating one issue could utilize the time allotted. He recommended no change in the schedule of meetings per month and suggested continuing a meeting to the next day if necessary. After further discussion, all motions were withdrawn with the consensus to discuss the matter at a later date. Discussion of State Lottery commissioner Retchin stated the Public Education steering Committee of the North Carolina Association of County commissioners is considering presenting a resolution to the State Legislature which will support a state referendum for establishing a State lottery. He requested adoption of the resolution by the Board of County Commissioners stressing the need for additional revenue to fund public school needs. MINUTES OF REGULAR MEETING, JANUARY 19, 1987 ( CONTINUED) 4 0 ~ Commissioner Retchin MOVED for adoption of a resolution endorsing a referendum for establishing a State Lottery. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. ADJOURNMENT Commissioner Corbett MOVED, Retchin to adjourn the meeting. CARRIED UNANIMOUSLY. SECONDED by Upon vote, Commissioner the MOTION I Chairman 0' Neal adjourned the meeting at 2: 20 0' clock P.M. ~e ectfully submitted, ./~~ Ii cie F. Harrell Clerk MINUTES OF SPECIAL MEETING, JANUARY 26, 1987 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Monday, January 26, 1987, at 9:20 o'clock A.M. in the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. I Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Vice-Chairman John Dolan; Chairman, Nolan O'Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman O'Neal called the Special Session to order. JOINT MEETING WITH NEW HANOVER COUNTY BOARD OF EDUCATION TO DISCUSS SCHOOL CONSTRUCTION NEEDS Ms. Lucille Shaffer, Chairman of the Board of Education, gave background information on the new five-year plan for New Hanover County. Superintendent Richard Flynn, commented on the new five-year plan discussing the following issues: 1. Laney Senior High Addition $3,000,000 The key to the entire plan. The 9th grade will move into three high schools. 2. Middle School Additions 3,500,000 3. Miscellaneous Projects 1,500,000 I Alternative Secondary School Gym at Bellamy Elementary cafeterias, libraries, etc. Transportation Center Total Cost $8,000,000 The purposes of the plan are: (1) provide full middle school implementation; (2) eliminate costly, outdated buildings; (3) channel future renovations and preventive maintenance funds into remaining older but good buildings, plus adequately maintain new buildings; (4) permit potential student growth; (5) establish regional stability for student attendance zones; and (6) consider the potential of regional racial balance of schools rather than building balance.