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1987-05-18 Regular Meeting .... s( MINUTES OF REGULAR MEETING, MAY 18, 1987 ASSEMBLY The New Hanover County Board of Conunissioners met in Regular Session on Monday, May 18, 1987, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. LJ Members present~ere: conunissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Vice-Chairman, John Dolan; Chairman, Nolan 0' Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. T' Conunissioner Fred Retchin was absent due to a scheduled trip out-of-town. Chairman O'Neal called the meeting to order. Reverend B. H. Baskerville gave the invocation. APPROVAL OF MINUTES Vice-Chairman Dolan MOVED, SECONDED by Conunissioner Corbett to approve the minutes of the Regular Meeting of April 21, 1987, and minutes of the Special Meeting of April 29,1987, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin [ NON-AGENDA ITEMS Chairman O'Neal asked if anyone present wished to speak on an item not listed on the Regular Agenda or any item listed on the Consent Agenda. No one conunented. Proclamation Designating the Week of May 15-21, 1987, as White Cane Week Chairman O'Neal recognized several members of the National Federation for the Blind and read a proclamation adopted by the Board of conunissioners designating the week of May 15-21, 1987, as WHITE CANE WEEK in New Hanover County. A copy of the proclamation is contained in Exhibit Book XV, Page 19. APPROVAL OF CONSENT AGENDA Conunissioner Barfield MOVED, SECONDED by Conunissioner Corbett to approve the following Consent Agenda items including addendum items presented. Upon vote, the MOTION CARRIED AS FOLLOWS: r u Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin CONSENT AGENDA Appeal of Various Room-Occupancy Tax Penalties The Conunissioners released and reduced the fOllowing penalties as requested by the Collector of Revenue, Ms. patricia J. Raynor: 06 MINUTES OF REGULAR MEETING, MAY l8, 1987 (CONTINUED) CONSENT AGENDA CONTINUED (continued) - ROOI\\ Occupancy Tax Penalties Carolina Beach Motel - amount of $2l0 since and this was the first release of entire penalty in the delay in filing was an oversight offense. Comfort Inn - release of entire penalty in the amount of $20 due to a change of ownership with this being the first offense to date. Sandstepp Motel - reduction of penalty by 50% representing the total tax paid for four months for a reduced penalty to be assessed in the amount of $l20.21. Reduction reconunended and approved due to previous management problems. r- '- Approval of Contract for Soil and Material Testing Services - Landfill Construction - Engineering Department The conunissioners authorized the Chairman to execute a contract in the amount of $8,407 between New Hanover County and Soil and Material Engineers for soil and testing services involved in construction of the new cell at the Landfill. Authorization for Sewer Easement Condemnations for Phase I, Area 4 of Sewer System The Conunissioners authorized the Chairman to execute resolutions for condemnation of property for sewer easements if other negotiations fail. The property owners involved are as follows: James E. Sneeden, Jr. and wife, Ernestine Sneeden Joseph P. Nemargut and wife, Annie T. Nemargut Eaton Brinkley and wife, Katie Brinkley Cape Fear Toyota r- Copies of the resolutions are contained in Exhibit Book XV, Page 19. L Adoption of Resolution for Sale Property - Finance Department The Conunissioners adopted private negotiation and sale of Identification No. IZ37K2S524378 in the amount of $4,500. of Federal Forfeited a resolution authorizing a 1972 Chevrolet Corvette, to Mr. Henry Michael Jones A copy of the resolution is contained in Exhibit Book XV, Page 19. Approval of Reclassification of Plant Manager and Chief of Operations - Steam Plant/Landfill The Conunissioners approved a Budget Amendment combining the Landfill and Steam Plant into one fund with reclassification of the following positions at the Steam Plant: Steam Plant Manager to Director of Resource Recovery Upgrading salary range from 82 to 84. Chief of Operations to Operations Manager Upgrading salary range from 79 to 80 r- Approval of Budget Amendments for Board of Education Budget During Last Quarter The conunissioners authorized the Chairman to execute the following Board of Education Budget Amendments for the last quarter: '- Budget Amendment I - Federal funds have increased $132,573. Budget Amendment II - State funds have increased $750,567. Budget Amendment III- Two State grants have increased funding by a total of $13,110. 1______.._ r LJ I' i LJ " I L.J MINUTES OF REGULAR MEETING, MAY l8, 1987 (CONTINUED) s( CONSENT AGENDA CONTINUED - Budget Amendments for Board of Education (continued) Copies of the Budget Amendments are contained in Exhibit Book XV, Page 19. Award of Contract to Cape Fear Paving Company for Parkwood Recreation Area - Parks & Recreation Department The conunissioners awarded the low bid in the amount of $5,484 to Cape Fear Paving Company for grading, rolling, and paving entrance road and parking lot at existing park in parkwood Estates Subdivision. Adoption of Resolutions Awarding Low Bids to OWens and Minor, Inc. and Wilmington Hospital Supply, Company, Inc. for Health Care Supplies - Health Department The Conunissioners adopted resolutions awarding bids at set unit prices for one year to the following companies for health care supplies for the New Hanover County Health Department: Owens and Minor, Inc. Wilmington Hospital Supply Company Copies of the resolutions are contained in Exhibit Book XV, Page 19. Approval of Budget Amendments Services Department of Social 87-00000247 - Department of social Services Debit Credit Tax Department Ad Valorem Tax - Current $208,129 Department of Social Services Medicaid Assistance Payments Special Assistance for Adults' Assistance & Payments AFDC - State Issued Checks $81,925 54,693 65,511 Additional County funds for DSS Assistance Programs. 87-00000151 - Department of Social Services Debit Credit Department of Social Services Friends of Black Children Grant $15,257 Department of Social Services Professional Services M & R Buildings Assistance Payments 7,300 5,257 2,700 Additional Funds from Friends of Black Children 87-00000250 - Department of Social Services Debit Credit Department of Social Services - Day Care Office of Child Day Care Child Day Care Assistance Programs $68,000 63,590 Department of Social Services - Day Care Child Day Care Service Payments $131,590 Additional State Day Care Allocation ---, J 08 MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) CONSENT AGENDA (CONTINUED) Approval of Budget Amendments for Various Departments 87-00000244 - Airport/Administration Debit Credit Appropriated Fund Balance $30,000 Salaries & Wages $30,000 Transfer from Airport Fund Balance for overtime related to PSO program and Public Safety Director position. " 87-00000245 - Various Departments Debit Credit LJ Study Committee Contracted Services $ 4,000 Tax Ad Valorem Taxes - Current 44,130 County Manager Salaries & Wages Telephone Expense Copying Expense Departmental Supplies $ 8,190 1,000 1,000 2,500 3,000 3,000 10,870 845 r L 3,000 2,000 4,000 2,725 1,000 1,000 4,000 Personnel Salaries & Wages Advertising Finance Salaries & Wages Print Shop Salaries & Wages Register of Deeds Salaries & Wages County Garage Salaries & Wages Planning Salaries & Wages County Attorney's Office Contracted Services Conununications Expense Travel, Meetings & Schools Salaries & Wages Increases in Salaries due to required temporary employees, overtime being greater than anticipated and turnover being less than anticipated in various County departments. Increase in operating expenses due to unanticipated projects. Increase in advertising due to the Personnel Department being required to advertise for specialized positions on a non-local basis. r c__ Approval of Report of Collector of Revenue Through April 30, 1987 The Conunissioners approved the report of the Collector of Revenue for collections through April 30, 1987. A copy of the report is contained in Exhibit Book XV, Page 20. MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) so CONSENT AGENDA (CONTINUED) Approval of Tax Abatements and Refunds The conunissioners approved a list of tax abatements and refunds as presented by the Tax Administrator. r ~ A copy of the list is contained in Exhibit Book XV, Page 20. AUTHORIZATION FOR ESTABLISHMENT OF A BUILDING COMMITTEE FOR MUSEUM EXPANSION Mr. David W. Carnell, Chairman of the Museum Board of Trustees, conunented on establishing a Building conunittee for expansion of the county Museum. He stated members appointed to the conunittee should be knowledgeable in county government, bui lding construction and museum requirements. Mr. Carnell suggested the conunittee be composed of the County Engineer, Museum Director, a Museum Board of Trustee Member, and Museum Foundation Board Member. conunissioner Barfield conunented on selection of the architect by the Board of Conunissioners, not the Building Conunittee. He stated the Building Conunittee should have input into the exhibit design but review of all proposals received and final selection of the architect should be made by the Board of County Conunissioners. County Manager Cooper stated all proposals would be presented to the conunissioners for review and selection. r ~ After further discussion, it was the consensus of the Board to request the County Manager to prepare a reconunendation for establishment of a Building Conunittee which will authorize the Museum Board of Trustees and Museum Foundation Board to select their representatives. The reconunendation is to be presented to the conunissioners for final approval. PRESENTATION OF CITIZENS SOLID WASTE TASK FORCE REPORT Engineering Director, Ed Hilton, gave background information on development of the Solid Waste Task Force and the work accomplished by this group for the past six months. He introduced Mr. Don Petersen, Chairman of the Conunittee, to present an interim report on the solid waste program. Mr. Don Petersen, Chairman of the Solid Waste Task Force, introduced other members present. He stated after study of long range plans for collection and disposal of solid waste and litter control in New Hanover County, the conunittee reconunends addressing the following items: 1. Placing the highest priority on increasing the capacity of the steam plant facilities. 2. Establishment of mandatory trash collection service for all County residents. " I 3. Assignment of two deputized officers and equipment to the Solid Waste Department for investigation and aid in prosecution of those individuals that illegally dispose of waste. u 4. Inunediate installation of scales at the Landfill. A lengthy discussion was held on recycling of paper, plastics, cans and glass. Mr. Petersen stated the Task Force was investigating this issue stating some members of the conunittee were planning to visit Mecklenburg County to study their plan. Mr. Petersen stressed the importance of cooperation by citizens in separation of materials when disposing of waste under a recycling plan. 10' MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) SOLID WASTE TASK FORCE REPORT (CONTINUED) Discussion was held on installation of scales at the Landfill. It was the consensus of the Board to request Director Hilton to project the costs involved and present to the Conunissioners at a later date. Chairman deputies to prosecution of 0' Neal expressed another department the Litter Ordinance. concern for assigning for enforcement and Discussion was held on expansion of the Steam Plant and whether another location should be considered or possibly transfer stations being located throughout the County. Mr. Petersen stated the conunittee was in the process of study this issue and would present a reconunendation to the conunissioners at a later date. ,- L Vice-Chairman Dolan complimented Mr. Petersen and members of the Solid Waste Task Force for an excellent job in studying and reconunending procedures to address the solid waste problem in New Hanover County. After further discussion, conunissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to request the County Manager to direct staff to prepare reconunendations for: (1) a mandatory trash collection service; and (2) work with the Sheriff through the budgetary process for better enforcement and prosecution of illegal disposal of waste. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin ,- ACCEPTANCE OF PROPOSAL FOR FEASIBILITY STUDY AND PRELIMINARY DESIGN FOR THE REFUSE FIRED STEAM PLANT Director of Engineering & Facilities, Ed Hilton, conunented on the proposal presented by Dr. Stan Peters, Consulting Engineer, for determining the best method to expand our solid waste volume reduction process. He stated the feasibility study and preliminary design are divided into four phases as follows: L Phase III- Phase IV - Feasibility Study & Funding Investigation Preliminary Design & Equipment Bidding; and Project Funding Final Design & Construction Startup, Shakedown & Training Phase I Phase II - Director Hilton reconunended acceptance of the proposal authorizing Dr. Peters to proceed inunediately with Phase I and II to determine the most desirable site and type of facility that is needed, whether a satellite facility or expansion of the current Steam Plant. Discussion was held on expansion of the Steam Plant and the projected population growth of New Hanover County. ,- After discussion, conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to accept the proposal presented by Stanton M. Peters & Associates and authorize the consultant to proceed with Phase I and Phase II for a feasibility study and preliminary design. Upon vote, the THE MOTION CARRIED AS FOLLOWS: L Voting Aye: conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) s ACCEPTANCE OF SOLID WASTE FEASIBILITY STUDY GRANT Director of Engineering & Facilities, Ed Hilton, introduced Mr. Chris Mogensen, of the N. C. Conunerce Department, Energy Division, who was present to answer any questions with reference to the Solid Waste Feasibility Study Grant. " , After discussion, Conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to accept a $lO,OOO matching grant from the N. C. Conunerce Department, Energy Division, to provide professional engineering services to perform a feasibility study on resource recovery. The Chairman was authorized to execute the document. Upon vote, the MOTION CARRIED AS FOLOWS: h~ Voting Aye: conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin DISCUSSION OF RENEWAL OF HOSPITAL LEASE Chairman O'Neal conunented on renewal of the New Hanover Memorial Hospital lease. He stated a meeting had been held wi th Mr. Jay Parker, Chairman of the Hospital Board of Trustees; Mr. Dumay Gorham, Attorney representing the Hospital Board of Trustees; Assistant County Attorney, Wanda Copley; and County Attorney, Robert W. Pope; to review the lease. It was the consensus of those present that the lease did not require any amendments. r I I l.J Chairman O'Neal conunented on the Articles of Incorporation and By-Laws of the hospital. He stated discussion needed to be held on some language in these documents. conunissioner Corbett met to discuss the issue. to invite the Hospital Meeting on May 26, 1987, a meeting is necessary. asked if the two boards needed to It was the consensus of the Board Board of Trustees to a Special at 8:00 o'clock A.M., if they feel BREAK Chairman O'Neal recessed the meeting for a break from 10:30 o'clock A.M. to 10:38 o'clock A.M. PUBLIC BEARING TO CONSIDER CLOSING A PORTION OF AN UNNAMED ALLEY IN BARNETT TOWNSHIP Planning Director Hayes gave background information on closing a portion of an unnamed alley in Harnett TownShip stating the Planning Staff reconunended approval. He stated notice had been given that a Public Hearing would be held for adoption of an order to close this alley. Chairman O'Neal opened the Public Hearing. ,.--. ! ~.-..I Chairman O'Neal on the closing of person conunented: asked if anyone present wished to speak a portion this alley. The following Mr. Michael Andrews, an adjoining property owner, conunented on the Closing of 150 ft. east instead of 160 ft. as indicated In a letter forwarded to property owners. Planning Director Hayes stated an error was made in the letter forwarded to adjacent property owners stating the actual request was to close 150 ft. Chairman O'Neal closed the Public Hearing. After discussion, Conunissioner Barfield MOVED, SECONDED by Conunissioner Corbett to adopt the order closing a portion 12 MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) PUBLIC BEARING TO CONSIDER CLOSING A PORTION OF AN UNNAMED ALLEY (CONTINUED) of an unnamed alley in Harnett Township, conunencing at the intersection with Dick Avenue extending east approximately 150 ft. thence 250 ft. north to termination. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin ,- A copy of the order is contained in Exhibit Book XV, Page 20. '--- PUBLIC BEARING TO CONSIDER RENAMING A PORTION OF MASONBORO LOOP ROAD (SR 1492) LOCATED IN MASONBORO TOWNSHIP AND ASSIGNING STREET HOUSE NUMBERS Planning Director Hayes gave background information on renaming of Masonboro Loop Road stating with annexation of Area A by the City of Wilmington, Masonboro Loop Road was renamed to pine Grove Drive southeast to the corporate limits. He stated renaming this portion of Masonboro Loop Road would provide a consistent street name from the corporate limits southeast of Masonboro Sound Road. Chairman O'Neal opened the Public Hearing. Chairman O'Neal asked if anyone present wished to on the street renaming or reassignment of street numbers. No one conunented. speak house Chairman O'Neal closed the Public Hearing. After discussion, Conunissioner Corbett MOVED, SECONDED by Conunissioner Barfield to rename a portion of Masonboro Loop Road assigning street house numbers as presented by the planning Staff. Upon vote, the MOTION CARRIED AS FOLLOWS: r- l-. Voting Aye: Conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin A copy of the order and ordinance is contained in Exhibit Book XV, Page 20. ADOPTION OF FIRE PREVENTION ORDINANCE ON THE FIRST READING Mr. Chris Elrod, Fire Marshal, conunented on discovering no official adoption of a Fire Prevention Ordinance. He stated the NFPA 1 Fire Prevention Code is the only code accepted by the State. He reconunended upon adoption of the proposed ordinance to delete Paragraph (b) under Section 8-21 since the county contracts with Volunteer Fire Departments which are private organizations. After discussion, conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to adopt the Fire Prevention Ordinance upon the first reading with deletion of Paragraph (b) as requested by the Fire Marshal. The ordinance will be presented for the second reading on June 1, 1987. upon vote, the MOTION CARRIED AS FOLLOWS: ,- ~ Voting Aye: Conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin '---- ~ - r L [ " I ~ MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) s ADOPTION OF ORDINANCE GRANTING CABLE TELEVISION FRANCHISE TO JONES INTERCABLE, INC. - SECOND READING Conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to adopt upon the second reading an Ordinance granting a Cable Television Franchise to Jones Intercable, Inc. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin A copy of the franchise is contained in Exhibit Book XV, Page 20. ACCEPTANCE OF COMPLETED EAST RAMP ACCESS ROAD - AIRPORT Chairman 0' Neal expressed concern for accepting the East Ramp Access Road until the drainage problem has been solved. County Manager Cooper expressed concern for the method in which the County was informed of the drainage problem and calculation of rent for Jetstream. He stated when Assistant County Attorney Silliman visited the attorneys representing Jetstream in Raleigh he was informed of the two problems stating no one had any knowledge of these concerns until that date. County Manager Cooper stated upon knowledge of these problems, he inunediately contacted Mr. Perry to discuss and try to resolve these issues which are not directly related to the access road. After discussion, it was the consensus of the Board to authorize Chairman O'Neal, Conunissioner Corbett, and Director of Engineering & Facilities, Ed Hilton, to visit the site for inspection of the drainage problem. After further discussion, conunissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to accept the East Ramp Access Road project approving the final change orders, authorizing final payment to the contractors and authorizing the Chairman to execute the documents. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin APPROVAL OF WORK AUTHORIZATION 87-01 - AIP-03 FOR TALBERT COX ASSOCIATES TO PERFORM DESIGN SERVICES FOR FENCING IMPROVEMENTS IN FBO AND U'rtllSK AREAS OF THE AIRPORT conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to authorize the Chairman to execute Work Authorization 87-01 for Talbert Cox Associates to perform design services for fencing improvements to the FBO and other areas of the Airport with modification to the Airport FBO Security Plan subject to FAA approval. The funding is available from enplanement funds. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin REGULAR SESSION RECESSED TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman O'Neal convened from Regular Session at 11:05 o'clock A.M. to hold a Regular Meeting of the New Hanover County Water and Sewer District. ---' 14 MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) Chairman O'Neal reconvened to Regular Session at 11:26 o'clock A.M. COMMITTEE APPOINTMENTS REAPPOINTMENT OF ROSALINE B. BARKER AND CINDY MARR TO NEW HANOVER CONVENTION AND VISITORS BUREAU, INC. Vice-Chairman Dolan MOVED, SECONDED by Conunissioner Barfield to reappoint Ms. Rosaline B. Barker as an At-large member and Ms. Cindy Marr as a Lodging member to serve three-year terms on the New Hanover Convention and Visitors Bureau, Inc. with terms expiring May 20, 1990. Upon vote, the MOTION CARRIED AS FOLLOWS: " LJ Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin APPOINTMENT OF TIMOTHY A. BREWINGTON AND ELIZABETH SPRUNT CORBETT TO SERVE ON NEW HANOVER CONVENTION AND VISITORS BUREAU, INC. Conunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to appoint Mr. Timothy A. Brewington as a Marketing Representative for a three year term expiring May 20, 1990 and to appoint Mrs. Elizabeth S. Corbett as an Attractions Representative to serve an unexpired term on the New Hanover Convention and Visitors Bureau, Inc. expiring May 20, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin r- REAPPOINTMENT OF SUSAN MAKO, PATRICIA SMITHSON, GAYLA SANDERS, AND WANDA MOORE TO SERVE ON NEW HANOVER COUNTY COUNCIL ON THE STATUS OF WOMEN Conunissioner Barfield MOVED, SECONDED by conunissioner Dolan to reappoint Ms. Susan Mako, Ms. patricia Smithson, Ms. Gayla Sanders, and Ms. Wanda Moore to serve three year terms on the Council on the Status of Women expiring June 1, 1990. Upon vote, the MOTION CARRIED AS FOLLOWS: L Voting Aye: Conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin APPOINTMENT OF ASSISTANT COUNTY MANAGER TO SERVE ON DARE BOARD OF DIRECTORS conunissioner Corbett MOVED, SECONDED by Conunissioner Barfield to appoint Ms. Mary Gornto, Assistant County Manager, to serve on the DARE Board of Directors. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin , '- DISCUSSION OF COUNTY STAFF REPRESENTATIVE FOR CLEAN COMMUNITY COMMISSION After discussion of Vice-Chairman Dolan and Lt. Manning of the Sheriff's Department now serving on this Conunission, it was the consensus of the Board not to appoint a staff representative. The Chairman was requested to write a letter informing the Conunission of this decision. L- __ _________ r L r L " I L MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) s AUTHORIZATION OF ADDITIONAL FUNDING FOR VOLUNTEER RECOGNITION CELEBRATION ON MAY 17, 1987 Conunissioner Barfield complimented DOVIA for an excellent Volunteer Recognition Celebration held on May 17, 1987, at the Hilton stating due to the large attendance, additional funding will be needed to cover costs of the event. After discussion, it was the consensus of the Board to authorize the county Manager to provide additional funds as presented by DOVIA to cover additional costs. DISCUSSION OF DEFINITION OF SEAPORT TERMINAL conunissioner Corbett asked if any reconunendation or further study had been made on defining the definition of a Seaport Terminal. Assistant County Attorney Silliman stated this item was to be placed on the agenda; however, Southern Import, Inc. had not been able to present their reconunendation. He stated this item would be placed on the agenda after further input has been received from other companies involved. DISCUSSION OF JOINT MEETING WITH CITY OF WILMINGTON TO DISCUSS PROPOSED CONSOLIDATION CHARTER Chairman O'Neal stated the Mayor of Wilmington had requested a joint meeting of the governing bodies on May 21, 1987, at 7:00 P.M. to discuss the proposed Consolidation Charter. After discussion, it was the consensus of the request the Chairman to contact the Mayor and another date that will be more convenient conunissioners. Board to schedule to the DISCUSSION OF AIRCRAFT CRASH OF APRIL 23, 1987 Vice-Chairman Dolan conunented on a seminar to be held by the Director of Emergency Services to critique the facts surrounding the aircraft crash of April 23. He expressed concern for malfunctioning of fire equipment; response time; debris being left on the runway; and chain of conunand stating the crash should be investigated in order to determine facts. County Manager Cooper stated once investigated a written report will be conunissioners. the incident is forward to the ADDITIONAL ITEMS - COUNTY MANAGER AWARD OF BID TO V. O. CHEVROLET, BURGAW, NORTH CAROLINA, FOR PURCHASE OF 1987 CHEVROLET SUBURBAN Conunissioner Barfield MOVED, SECONDED by conunissioner Corbett to adopt a resolution awarding the low bid in the amount of $15,767.36 to V. o. Chevrolet, Burgaw, North Carolina, for purchase of a 1987 Chevrolet Suburban for use at the Airport. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin A copy of the resolution is contained in Exhibit Book XV, Page 20. - -----, _____1 16 MINUTES OF REGULAR MEETING, MAY 18, 1987 (CONTINUED) APPROVAL OF BUDGET AMENDMENT - SHERIFF'S DEPARTMENT County Manager Cooper requested approval of a Budget Amendment for receipt of money from sale of confiscated car. Conunissioner Barfield MOVED, SECONDED by Conunissioner Corbett to approve the following Budget Amendment. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin n LJ 87-00000232 Sheriff's Department Debit Credit Federally Forfeited Property Capital Outlay Equipment $8,100 $8,100 To set up bUdget for money received at County Auction for sale of 1978 Mercedes. EXECUTIVE SESSION County Manager Cooper requested an Executive Session and issues at the Airport. and County Attorney Pope to discuss personnel matters conunissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to convene from Regular Session to Executive Session. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin r- Chairman O'Neal convened from Regular Session to Executive Session at 12:15 o'clock P.M. L Conunissioner Corbett MOVED, Dolan to reconvene to Regular MOTION CARRIED AS FOLLOWS: SECONDED by Vice-Chairman Session. Upon vote, the Voting Aye: Conunissioner Barfield conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: Conunissioner Retchin Chairman O'Neal reconvened to Regular Session at 12:59 o'clock P.M. ADJOURNMENT conunissioner Dolan to adjourn. Barfield MOVED, SECONDED by Vice-Chairman Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Conunissioner Barfield Conunissioner Corbett Vice-Chairman Dolan Chairman O'Neal Absent: conunissioner Retchin r- L Chairman O'Neal adjourned the meeting at 1:01 o'clock P.M. ~P~ctfUllY submitted, ~d ?V~ Lucie F. Harrell Clerk