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1987-09-21 Regular Meeting 6~ MINUTES OF REGULAR MEETING, SEPTEMBER 21, 1987 ASSEMBLY The New Hanover county Board of corrunissioners met in Regular Session on Monday, September 21, 1987, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. L.J Members present were: Corrunissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Vice-Chairman, John Dolan; Chairman, Nolan O'Neal; county Manager, G. Felix cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. I' I Chairman O'Neal called the meeting to order. Rabbi Albert A. Gordon of the Temple of Israel gave the invocation. NON-AGENDA ITEMS Chairman O'Neal asked if anyone present wished to speak on an item not listed on the Regular Agenda or an item listed on the Consent Agenda. The following person corrunented: r I L Discussion of Vision Cable of N. C. Providing Service to Residents on Sidbury Road Mr. Warren Chadwick, a resident of Sidbury Road, corrunented on repeated requests to Vision Cable of North Carolina for performance of a feasibility study to see if cable TV can be extended to this area of the County. He stated as of this date, no study has been performed and no telephone calls are being returned when inquiring about the matter. Mr. Chadwick asked the corrunissioners for assistance. County Manager Cooper stated he would be glad to check into the matter for Mr. Chadwick. Discussion of consolidation Issue Mr. M. H. Vaughan, representing the Truth About Consolidation (TAC), expressed concern for the lack of information being given to the registered voters of New Hanover county on an issue of such importance. He corrunented on the County Staff charging $28 for information with reference to consolidation and requested this charge be waived since this was public information and was being used to inform the pUblic. Assistant County Manager Gornto stated he was charged $20 for two copies of the Consolidation Study and $8 for other materials that were copied. r Vice-Chairman Dolan stated since the County had printed a brochure at a cost of $199, which in his opinion was not agreed upon by the Board, that in the interest of fairness if some other group wished to print a brochure it should be at no cost to them. I U After further discussion, Vice-Chairman Dolan MOVED, SECONDED by corrunissioner Retchin to waive the $28 charge. upon vote, the MOTION CARRIED UNANIMOUSLY. Mr. Vaughan stated TAC had printed 850 pamphlets at a cost of $400 requesting authorization to deliver the pamphlets to the Personnel Department for distribution to County employees. corrunissioner Retchin stated the brochures printed by the County had not been distributed to the employees but had been placed in the Library and other public buildings. , ----~ 38 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) After discussion, corrunissioner Corbett MOVED, SECONDED by corrunissioner Retchin to deny the request for distribution of the pamphlet by the Personnel Department with no objection to the TAC pamphlet being placed in the Library and other public buildings. Upon vote, the MOTION CARRIED UNANIMOUSLY. Mr. Vaughan TAC since the brochure. requested the County to reimburse $200 to County had spent $200 in printing its Vice-Chairman Dolan MOVED to appropriate $200 to TAC as requested by Mr. Vaughan in the interest of fairness since the County had published brochures at the taxpayers expense. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. r- L OATHS OF OFFICE MEMBERS OF THE BOARD OF MECHANICAL EXAMINERS In recognition of establishment of the Board of Mechanical Examiners, which is one of three throughout the State of North Carolina, the Clerk to the Board administered oaths of office to the following members: Mr. Robert H. Williams Mr. Dennis G. Parnell Mr. Garland D. Gladden Mr. Quention B. Hill and Mr. Charles G. Blythe were unable to attend the meeting. Chairman O'Neal, on behalf of the Board, congratulated members for their work and effort in establishing this Board which will govern itself and provide pre-established formalized training and testing programs for mechanical journeymen. APPROVAL OF CONSENT AGENDA corrunissioner Retchin corrunented on an increase in EMS Collections asking the County Manager if the increase is the result of the new collection procedure. County Manager cooper stated he would check into the matter. ,- L Corrunissioner Corbett questioned Item ~10, overtime pay for the Fire Marshal. County Manager Cooper stated the Fire Marshal was a salaried employee but under the Fair Labor Standards Act which requires pay for overtime when called out for special assignments during various hours of the night. After further discussion, Vice-Chairman Dolan MOVED, SECONDED by corrunissioner Barfield to approve the following Consent Agenda items. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA ITEMS Approval of Reports of Collector of Revenue Through August 31, 1987 The corrunissioners approved the following reports of the Collector of Revenue for collections through August 31, 1987. New Hanover County Tax Collections New Hanover County Fire District Tax Collections n LJ Copies of the reports are contained in Exhibit Book VI, Page 36. Approval of Tax Abatements and Refunds The corrunissioners approved a list of tax abatements and refunds as presented by the Tax Administrator. A copy of the list is contained in Exhibit Book, VI, Page 36. -r----- MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6: Release of Penalties on Appeals of Room Occupancy Tax The Corrunissioners released penalties on Room Occupancy Tax accounts as follows: Cape Fear Motel Elberta Motor Inn Hampton Inn ,-----. Release of 1987 Tax and Exemption for Future Years Domestic Violence Shelter and Services of the Cape Fear Area, Inc. The corrunissioners released all 1987 taxes and exempted the Domestic Violence Shelter and Services of the Cape Fear Area, Inc. "Vintage Values" for future years as recorrunended by the Tax Administrator. u Release of Penalty for Ruth Exclusion The Corrunissioners, Administrator, released Thomas for filing of a citizens exclusion. M. Thomas for Senior Citizens upon recorrunendation the penalty assessed late application for of the Tax to Ruth M. the senior Certification of Roster for EMS Personnel Eligible for Death and Retirement Benefits under the N. C. Association of Rescue and Emergency Medical Services, Inc. The corrunissioners certified the EMS Roster as presented for workers eligible for death and retirement benefits under the N. C. Association of Rescue and Emergency Medical Services, Inc. A copy of the roster is contained in Exhibit Book XV, Page 36. ,-----. Amendment to National Car Rental Lease The corrunissioners amended the National Car Rental Lease to a 15-year term in accordance with Section 201 of the Lease Policy for Rental Car Operators. L..J Adoption of Resolution Accepting Surplus Property The corrunissioners adopted a offer to purchase property at 115 New Hanover County and the City of represents an ad valorem tax value an Offer to Purchase resolution to accept an St. James Alley owned by Wilmington. The property of $680 as of 1983. A copy of the resolution is contained in Exhibit Book XV, Page 36. Acceptance of Coastal Area Management Act (CAMA) Grants for 1987-88 The corrunissioners accepted CAMA grants in the amount of $7,358 for 1987-88 with a cash match of $1,811 by the County and authorized the Chairman to execute the documents with approval of the fOllowing Budget Amendment: 88-0070 Planning Debit Credit CAMA Grant $9,169 " Salaries & Wages Departmental Supplies Printing Travel, Meetings & Schools CAMA Flow $ 4,000 1,400 1,400 558 1,811 L~ ----, , --~--- ---' 40 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) Approval of Various Budget Amendments 88-0068 Inspections Debit Credit Inspection Fees $17 , 088 Salaries & Wages Social Security Retirement Medical Insurance Expense $14,704 1,104 488 792 " Increase in estimated receipts from Inspection Fees and Inspection Expenditures for Plumbing Inspector position approved by County corrunissioners 9/8/87. LJ 88-0065 Engineering Debit Credit Non-Departmental Contingencies $27,120 Engineering Salaries & Wages social Security Retirement Medical Insurance Expense $22,964 1,724 1,904 528 Establishment of Utility Maintenance Foreman & Meter Reader for Sewer District. 88-0062 Airport/Administration Debit Credit Non-Departmental Contingencies $ 2,660 ,- Airport/Administration Salaries & Wages 2,660 L Increase in Airport salary account to compensate Lt. Price for being Acting Public Safety Director while position was vacant. 88-0061 Fire Prevention Debit Credit Non-Departmental Contingencies $ 5,300 Fire Prevention Salaries & Wages $5,300 On call and overtime pay for Fire Marshal. 88-0060 Emergency Services Debit Credit Other Revenue $ 2,000 Contracted Services $2,000 Receipt of annual nuclear power plant support funds to the Department of Emergency Services. ,- Budget Amendment Approved by Budget Officer Reported for Entry Into Record L 88-0066 Sheriff's Department Debit Credit Sheriff/55 MPH Salaries & Wages M & R - Auto & Trucks Auto Supplies $2,722 500 425 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6' Credit Sheriff/Administration Highway safety Grant $1,652 Sheriff/55 MPH Printing Capital Outlay - Equipment 1,320 675 r u To adjust budget to actual revenue available for FY 87-88. PRESENTATION OF PROPOSALS BY ARCHITECTS FOR PROPOSED MUSEUM PROJECT Presentation by Ballard, McKim and Sawyer, AlA, Architects Mr. Herbert P. McKim, a partner of Ballard, McKim and Sawyer, expressed appreciation for being selected as one of four to present proposals. He introduced Mr. Robert W. Sawyer, AlA, his partner, and Mr. Roscoe William Chambers who gave background information on establishment of the firm. Mr. McKim stressed the importance of being able to remain open during a major expansion stating his firm was quite competent in this area. He corrunented on the scope of the project being well within the qualifications of the firm and discussed the following key issues: 1. Testing of Soils and Surveying 2. Services provided in land acquisition 3. Furnishings and Equipment 4. civil Structure - McKim and Creed Engineers 5. Heating & Air Conditioning - Cheatham & Associates 6. Interiors - Lorraine Johnson (Waters) r I L Mr. McKim corrunented on the design process as the primary concern stating the completed building must function properly in displaying the exhibits and handling the public. He respectfully requested the corrunissioners to consider selection of his firm as architect for the proposed Museum Project. Chairman O'Neal, on behalf of the Board, thanked Mr. McKim for his presentation. Presentation by Clark, Tribble, Harris & Li, Architects Mr. William G. Monroe, III, and Mr. David Wagner, Principals in charge of the Charlotte Office of Clark, Tribble, Harris & Li, Architects, gave background information on the firm which was formed in 1974 in Charlotte with offices located in Florida, Washington, D. C., New York City, and London. He stated the growth of the firm began with the design of the museum, Discovery Place in Charlotte, N. C. f1 Mr. Monroe corrunented on a variety of projects similar to scale and scope of the New Hanover county Museum. He emphasized the service of one-stop shopping provided by his firm, stating engineering, exhibit design, landscaping and graphics are performed in-house. , I U Mr. David Wagner presented slides on museum projects performed by the firm. He emphasized the special expertise of Clark, Tribble, Harris & Li in design, engineering and construction administration of museum facilities. 42 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) Mr. Monroe corrunented on the unique and special character of Wilmington stating people feel comfortable and buildings are designed with people in mind. He requested an opportunity to design an expansion that will fit into this environment. Vice-Chairman Dolan questioned adequate parking facilities. Mr. Monroe stated he felt more parking would be needed, but was not familiar with land now owned by the County. ,- Chairman 0 I Neal, on behalf of the Board, thanked Mr. Monroe and Mr. Wagner for an excellent presentation. L Presentation by Jefferies and Faris Associates Architects Mr. John Jefferies, a partner of Jefferies and Faris Associates, introduced his partner, Mr. William Faris and Mr. Chuck Brown. He expressed appreciation for the opportunity to present how his firm would approach the museum project. Mr. Jefferies corrunented on the following key issues: 1 . COlIDDuni ty Concerns Public Appeal Land Use Good Neighbor Parking Outside Exhibits 2. Inside of Building Convenience of Public Visitor Control Flexible Exhibit Space Space Organization Access for Handicapped Environmental Control Lighting Effect Construction Phasing r L 3. Design Process Corrununication Scheduling Team Approach Research Cost Control Total Planning Public Presentation Mr. Jefferies corrunented on the importance of keeping the museum open during the renovation and construction of the expansion. He also emphasized the importance of cost control, particularly in public projects, stating his firm would perform careful budget studies before the project is let for bids and would keep a close watch on change orders. Mr. Jefferies requested an opportunity to design the Museum Expansion. Vice-Chairman Dolan corrunented on the lack of eye appeal of the present building asking Mr. Jefferies how he planned to incorporate this structure into the expansion. r L Mr. Jefferies stated the basic question to be answered would be whether or not to reveal the identity of the Armory. He stated many people feel the Armory Building represents a certain era of time in Wilmington and that this decision should be made by the Museum Board of Trustees, the Museum Building corrunittee or the general public. L----_~ (1 , I LJ [ (1 L MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6, Chairman O'Neal, on behalf of the Board, expressed appreciation to Mr. Jefferies for an excellent presentation. Presentation by Thompson, Ventulett, Stainback & Associates Mr. Thomas W. Ventulett, III, a partner of Thompson, Ventulett, Stainback & Associates, gave background information on the architectural firm located in Atlanta, Georgia. He introduced Mr. Jere Williams, Senior Associate, who presented slides on the firm's profile and history. Mr. Ventulett stated the firm of Thompson, Ventulett, Stainback & Associates is based upon success in excellence of design stating the New Hanover Museum project represents a unique opportunity for design expression. He emphasized the importance of using natural lighting inside of the museum and using adequate lighting at night for outside exhibits. He also expressed concern for construction of a basement corrunenting on costs involved stating storage cabinets with glass covers could be purchased which would serve as displays for artifacts as well as for storage. Chairman O'Neal, on behalf of the Board, expressed appreciation to Mr. Ventulett for his presentation. BREAK Chairman O'Neal recessed the meeting for a break from 11:25 o'clock A.M. to 11:37 o'clock A.M. Director of Engineering and Facilities, Ed Hilton, requested the Corrunissioners to rank the firms 1, 2 and 3 with these rankings being discussed at the next regularly scheduled meeting. After discussion, it was the consensus of the Board to proceed with selection of a firm. Corrunissioner Corbett requested Museum Director, Janet Seapker, to corrunent on the presentations. Ms. Seapker expressed concern for corrunents about natural lighting and the open storage concept presented by Mr. Ventulett, stating objects cannot be exposed to natural light and must be adequately protected. After further discussion, Corrunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to select Jefferies and Faris Associates as the architectural firm for the Museum Expansion. Upon vote, the MOTION CARRIED UNANIMOUSLY. Mr. David R. Sarp, a member of the Museum Board of Trustees, emphasized the importance of the Armory Building to our area and encouraged the architect to utilize and highlight this building. AMBULANCE FRANCHISE PRESENTATIONS Mr. Larry Ray, Emergency Services Director, stated in July 1987, Mr. Ed Harris, the operator of Transmed, gave notice that he wished to terminate his contract for scheduled non-emergency ambulance service to New Hanover County. At that time, the corrunissioners authorized advertisement for availability of the Ambulance Franchise in New Hanover County with six groups Showing an interest. Mr. Ray stated after forwarding qualification packets, four groups responded and are present to submit proposals. Presentation by Carolina Medical Transport "Caromed" Mr. Houston Williams, representing Carolina Medical Transport, corrunented on providing good service and excellent patient care in non-emergency ambulance service. He stated "Caromed" will have four (4) full time personnel from 8:30 __I 44 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) A..M. to 5:00 P.M.; two (2) full time personnel from 5:00 P.M. to 1:30 A.M., with four (4) part-time personnel available 24 hours per day. The telephone is to be manned 24 hours per day. Non-emergency runs will be scheduled for transports according to doctors orders and availability of units. Mr. Williams stated upon receipt of the New Hanover County Franchise two ambulances will be State certified and available by November 1, 1987, and that the "Caromed" office will be located on Wrightsville Avenue next to Cape Fear Memorial Hospital. 'l u Vice-Chairman Dolan asked Mr. Williams to explain his association with "Caromed". Mr. Williams stated he would be working as an operator with Mr. and Mrs. Lyle Moore. Mr. Williams stated the County will be requested to reimburse "Caromed" for indigent care. He stated the proposed rates will be a $70 base fee and $3.50 per mile for out of county transports. All billing and collection will be performed by "Caromed" under the direction of Ms. Carolyn Moore. Chairman O'Neal, on behalf of the Corrunissioners, thanked Mr. Williams for his presentation. Presentation by Medical Transportation Specialists, Inc. Mr. Thomas E. Wright, EMT-AI, and Mr. H. Douglas White, R.N., expressed appreciation for the opportunity to present their proposal. ,- Mr. White gave background information on the knowledge, experience and managerial skills possessed by he and Mr. Wright. He stated a 24-hour service will be provided seven days a week. The base rate for each transport will be $70. For each mile over the first 25 miles, an additional $3.50 will be charged per mile. The additional mileage rate will apply only to those transports out of New Hanover County. In-county transports will no have an additional mileage rate included. L Mr. Wright and Mr. White stated the service provided at a lesser rate and presented a projection reducing the base and mileage rates. could be five-year Discussion was held on indigent care. Mr. Wright stated Medical Transportation Specialists, Inc. will provide the billing. A recipient is deemed indigent after three billings involving a period of 120 days, at which time the County will be requested to reimburse the company. Mr. Wright stated three new vehicles will be purchased if awarded the franchise. He expressed concern for purchase of the vehicles and state certification by November 1, 1987, stating 60-90 days would be needed. ,- L L__ MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6 Chairman 0' Neal corrunented on the number of employees. Mr. Wright stated there will be six (6) full time employees with twelve (12) part time employees. Each night one full time employee will be on call as well as a one part time employee. r l.-J Corrunissioner Corbett questioned financing of the new vehicles. Mr. White stated a Letter of Intent is needed by the bank to complete the financing. Further discussion was held on when Medical Transportation Specialists, Inc. could be in operation. Mr. White stated his company could be in operation within six weeks from today. County Manager Cooper questioned Mr. White and Mr. Wright as to why they feel Medical Transportation Specialists, Inc. can provide this service more profitably than past agencies with the many problems experienced in collections and multiple schedulings, which have made this an unprofitable business. Mr. White stated he believed the reason for Transmed not making a profit was due to managerial problems under Mr. Ed Harris, who was more interested in the Comprehensive Home Health Care division of his business than in the ambulance section. Chairman O'Neal, appreciation to Mr. presentation. on behalf of the Board, expressed Wright and Mr. White for their r L Presentation by Mobile Care Ambulance Service Mr. Clark A. Robichaux gave baCkground information on the Mobile Care Ambulance Service stating the office would be located at 5809 Oleander Drive. He stated three ambulances would be provided as follows: 1 - 1985 Ford Econoline 350XL, Category I Ambulance 1 - 1984 Ford Econoline 350XL, Category I Ambulance 1 - 1981 Ford Econoline 350XL, Category I Ambulance Mr. Robichaux corrunented on managerial experience as a primary resource in operating a business of this type. He stated presently he is owner of a home health care equipment business and has extensive experience in filing of Medicare and private insurance claims with knowledge of Medicare reimbursement criteria and appeals procedures. The fOllowing Rate Structure and Billing Procedures were presented: Rate Structure: r , u 1. In County Runs - $70.00 flat rate, one way. 2. Out of County Runs - $70.00 base rate, plus $3.50 per mile, one way. 3. Waiting Time - One-half hour increments $6.00. 4. Oxygen -In County - $7.00 flat rate. Out of County $7.00 plus .18 cents per cubic foot over 12 cubic feet used. Billing Procedures: All service. service. billing. billing, charges and fees are due at or before the time of Second billing issued fifteen days after date of Third billing issued fifteen days after second If not collected within twenty days of third the account is considered delinquent. -~--l ---" 46 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) Medicare claims will be filed for all eligible patients in accordance with Medicare's coverage and limitations. Private insurance will be billed with prior approvals only. Collection Procedures: Delinquent accounts will be turned over to the County for payment at an agreed rate. Discussion was held on the base rate. Mr. Robichaux cautioned awarding the franchise to a company with a low rate stating in order to make a profit certain rates had to be charged. " LJ Mr. Robichaux corrunented on Medicare reimbursement stating elected congressional representatives should pressure Medicare intermediaries, such as prudential Insurance Company, to reassess the prevailing charge for ambulance service in North Carolina. He stated companies cannot provide ambulance service from the current rate of reimbursement from Medicare. Mr. Robichaux stated he could provide the service within four to six weeks and expressed appreciation to the corrunissioners for giving him an opportunity to present his proposal. Chairman 0' Neal, on behalf of the Board, thanked Mr. Robichaux for an excellent presentation. Presentation by Metro Ambulance Service, Raleigh, North Carolina Mr. Wayne Clark, a partner of Metro Ambulance Service, gave background information on his company and presented a Financial Statement. He discussed the following key issues: ,- Twenty-Four Hour Coverage: Citizens of the County would be provided twenty-four hour coverage, seven days per week with one vehicle staffed 24 hours a day with 2 minimum EMT-Basic or EMT-I personnel housed at the base office. One vehicle staffed during daytime hours Monday through Friday with flexibility to staff evenings and nights when necessary. Additional support can be obtained from the Wake County office when needed. L Indigent Care: Metro Ambulance Services perceives "Indigent Care" as services rendered to patients who have little or no income. Indigent patients must be residents of New Hanover county. Metro Ambulance Service will request reimbursement from New Hanover County for indigent care at a rate equal to the current reimbursement rate (60% of billed charges). Rate Schedule: Base rate Mileage Oxygen Waiting Time $70.00 $ 3.50 $10.00 $25.00 (pick up point to destination) ,- If call received and rendered, the client (per 1/2 hour, no charge first 15 minutes) no transport made, but services is billed $35.00. L Rates, Billing and Collection Procedures: Loaded mileage will be charged on all trips, local as well as out-of-town, from the pickup point to destination. Loaded mileage is charged in order to keep the base rate at an affordable level. MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6~ Billing procedure: 1. 1st bill sent 1-2 days after service. Payment due within 15 days. 2. 2nd notice will be sent after 30 days. 3. 3rd notice will be sent after 60 days. 4. After 90 days a collection letter will be forwarded. 5. Interest rate of 18% is charged on all accounts that are past due for a period of 30 days. 6. Payment plan is available. --, Mr. Clark stated his company could be in operation by November 1, 1987, and he expressed appreciation to the corrunissioners for giving him an opportunity to present his proposal. -1 Chairman O'Neal, on behalf of the corrunissioners, thanked Mr. Clark for an excellent presentation. Discussion was held on the costs involved with the County operating this service. It was the consensus of the Board to request EMS Director, Larry Ray, to present these figures for discussion later in the meeting. MEETING RECESS FOR LUNCH Chairman 0' Neal recessed the meeting for lunch from 1:20 o'clock P.M. to 2:11 o'clock P.M. " I ~ ADOPTION OF RESOLUTION CONSENTING TO ASSIGNMENT AND TRANSFER OF A CABLE TELEVISION FRANCHISE FROM CABLE TI/ FUND VIII-B, LTD. TO FALCON CABLE MEDIA corrunissioner Barfield MOVED, SECONDED by corrunissioner Corbett to adopt a resolution consenting to assignment and transfer of a Cable Television Franchise from Cable TV Fund VIII-B, Ltd. to Falcon Cable Media, L.P. effective upon the date of sale of assets of Cable TV Fund VIII-B, Ltd. to Falcon Cable Media, L. P. upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XV, Page 37. AWARD OF CONTRACTS FOR EMERGENCY MEDICAL SERVICES BUILDING RENOVATION corrunissioner Barfield MOVED, SECONDED by corrunissioner Retchin to: (1) award the following low bids for renovation of the EMS Building; (2) authorize the Chairman to execute the contracts; and (3) approve the following Budget Amendment: Upon vote, the MOTION CARRIED UNANIMOUSLY. General - Waldkirch and Saunders Company Electrical - Reagan Electric HVAC - Cannon Heating and Air plumbing - Hartman and Hartman $249,865 56,200 18,040 23,460 880069 - Emergency Medical Services Building Renovation Debit Credit I' I LJ Transfer In General Contract $130,390 2,310 Contingencies Capital Equipment HVAC Electrical plumbing $16,000 19,000 18,040 56,200 23,460 INTRODUCTION OF BOND ORDER FOR TWO/THIRDS ISSUE OF $1.8 MILLION BOND ANTICIPATION NOTES County Attorney Pope stated, for the record, the bond issues will be $1.8 million instead of $1.9 million as printed on the agenda. He requested Finance Director Atkinson to address this issue. i48 -~~ MINUTES OF REGULAR MEETING, SPETEMBER 2r;-.l~ln~-r~vLu--""u~~, Finance Director Atkinson stated a note forwarded by the County had not been paid to the principal bondholder; therefore, this amount could not be included in the two/thirds issue since the money was still being held as a paid debt in New York. After discussion, corrunissioner Corbett MOVED, SECONDED by Corrunissioner Retchin to hold a Public Hearing on Monday, october 5, 1987, for the Bond Order in the amount of $1. 8 million with funds being applied to construction costs for the new Airport Terminal Building. Upon vote, the MOTION CARRIED UNANIMOUSLY. r APPEAL OF LISTING PENALTY - BENJAMIN RASKIND corrunissioner Retchin stated Mr. Raskind claims listing forms were mailed on January 4, 1987; however, copies were mailed instead of originals. L Ms. Phyllis Motte, Assistant to the Tax Administrator, stated based on the originals being received with the letter mailed on August 20, 1987, it was assumed the tax forms could not have been mailed in January. She stated the recorrunendation of the Tax Administrator to deny release of the listing penalty was based on the fact that the tax returns were not received. corrunissioner Retchin stated copies could have been forwarded in January instead of the originals and MOVED to release the penalty assessed to Mr. Raskind. The MOTION was SECONDED by corrunissioner Barfield. The floor was opened for discussion. Chairman O'Neal and Corrunissioner Corbett stated a firm and valid reason should be established before releasing a late listing penalty, particularly when the Tax Administrator recorrunends denial. Chairman O'Neal called for a vote on the MOTION which CARRIED AS FOLLOWS: ,- voting Aye: Corrunissioner Barfield Corrunissioner Retchin Vice-Chairman Dolan L Voting Noe: corrunissioner Corbett Chairman O'Neal After further discussion, it was the consensus of the Board for more data to be furnished when hearing an appeal of this nature, such as, previous record of listing taxes, the amount of penalty, and other items of importance. APPROVAL OF SETTLEMENT FOR ECHO FARM GOLF COURSE - TAX DEPARTMENT corrunissioner Barfield MOVED, SECONDED by Vice-Chairman Dolan to accept the settlement of $750,000 as the assessed value of the golf course owned by Echo Farm Recreational Facilities. Upon vote, the MOTION CARRIED UNANIMOUSLY. SELECTION OF MEDICAL TRANSPORTATION SPECIALISTS, INC. AS PROVIDER FOR SCHEDULED NON-EMERGENCY AMBULANCE SERVICE IN NEW HANOVER COUNTY EMS Director, Larry Ray, presented figures on scheduled ambulance transportation for the first eights months of operation stating these figures were based on contracted coverage with rescue squads. n L.J Vice-Chairman Dolan asked if the SUbsidy currently paid to the private provider is more or less than the projected annual cost of $155,000 for County operation of the ambulance service. Finance Director Atkinson stated the subsidy is much less to the private provider. He stated the highest subsidy paid within the past three years was $25,000 with payment of approximately $10,000 for the current year. i' L " L [ MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) 6' Discussion was held on emergency transports. Director Ray stated the Ambulance Franchise includes emergency service as follows: (1) emergency transfers originating in New Hanover County to out-of-county facilities; and (2) emergency backup to the County. Mr. John Soto, Administrator of Cape Fear Hospital, corrunented on the importance of non-emergency service to area hospitals stating he believed ~n private enterprise and encouraged the Corrunissioners to use the private sector. He highly recorrunended "Caromed" as the provider for ambulance service stating Mr. Williams and Ms. Moore were dedicated, hard working employees during their years of service with Transmed. County Manager Cooper corrunented on the importance of dismissing patients from the hospital without accruing an extra day and asked Mr. Soto why the hospital does not provide this transportation. Mr. So to stated the hospital had studied this issue with the conclusion that the private owner/operator could perform the service at a lower rate. Corrunissioner Retchin asked if the hospital could assist the private carrier in collecting their charges by utilizing Cape Fear Hospital's billing and recovery system. Discussion was held on reimbursement to hospitals which is based on a predetermined DRG. Mr. Soto stated he could not offer an in-house service due to the DRG but could check into providing the private carrier with a billing service outside the hospital. After discussion of the time factor involved with the Ambulance Franchise, it was the consensus of the Board to use the private sector instead of a County operated system. After further discussion of the proposals presented earlier, corrunissioner Barfield MOVED, SECONDED by Corrunissioner Retchin to offer the Ambulance Franchise to Medical Transportation Specialists, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY. After further discussion, it was the consensus of the Board to authorize the Chairman to write a Letter of Intent for Medical Transportation Specialists, Inc. as requested. County Attorney Pope stated a franchise will be prepared and presented to the Board for final approval. COMMITTEE APPOINTMENTS APPOINTMENT OF F. PETER FENSEL AND REAPPOINTMENT OF DR. IRVIN A. ROSEMAN TO SERVE ON NEW HANOVER MEMORIAL HOSPITAL BOARD OF TRUSTEES Chairman 0' Neal stated Hospi tal Board of Trustees reappointment. He stated requested an individual with two vacancies existed on with one member eligible the Board of Trustees an accounting background. the for had Chairman O'Neal opened the floor for nominations. Corrunissioner Retchin nominated Mr. F. Peter Fensel corrunenting on his business capabilities. Corrunissioner Corbett nominated Mr. corrunenting on his accounting background. Michael Haas Vice-Chairman Dolan nominated Dr. Ricardo M. Tan. ~ ----, 50 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) commissioner Barfield nominated engineer, stating his engineering helpful in construction projects and the Hospital Ad Hoc Study Committee. Mr. Lawrence Roth, background would tha t he had served an be on Chairman O'Neal closed the nominations. corrunissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to appoint Mr. Michael Haas to serve a 5-year term on the Hospital Board of Trustees expiring September 30, 1992. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: ,- Voting Aye: Commissioner Corbett Vice-Chairman Dolan L- Voting Noe: Commissioner Barfield Commissioner Retchin Chairman O'Neal After further discussion, Corrunissioner Retchin MOVED, SECONDED by Corrunissioner Barfield to appoint Mr. F. Peter Fensel to serve a 5-year term on the Hospital Board of Trustees expiring September 30, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY. After discussion of reappointing members eligible for reappointment when serving an unexpired term, corrunissioner Barfield MOVED, SECONDED by Chairman O'Neal to reappoint Dr. Irvin A. Roseman to serve a 5-year term on the Hospital Board of Trustees expiring September 30, 1992. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF MS. JAMYE A. BEDNARCZYK TO SERVE UNEXPIRED TERM ON THE WILMINGTON/NEW HANOVER COUNTY CONVENTION AND VISITORS BUREAU corrunissioner Retchin corrunented on the resignation of Ms. Elizabeth Corbett in the Attractions Category of the Convention and Visitors Bureau stating any individual appointed to fill this unexpired term must be associated with attractions. He stated the only application that would fall into this category was that of Ms. Jamye A. Bednarczyk. r L After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to appoint Ms. Jamye A. Bednarczyk to serve an unexpired term on the Wilmington/New Hanover County Convention and Visitors Bureau ending May 20, 1988. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF RESOLUTION CREATING AN AIRPORT COMMISSION Commissioner Retchin stated the Airport Resolution created by Chairman O'Neal could be utilized with amendments to become the official resolution for the Airport Corrunission. corrunissioner amendments: Retchin recorrunended the following 1. Change membership to five members. 2. Change terms of office to two years. 3. The Chairman and Vice-Chairman of the Commission shall be appointed by the Airport Commission. 4. Change four to three voting members to constitute a quorum. ,- L County Attorney Pope suggested that any rules and regulations adopted by the Airport corrunission should be subject to approval of the Legal Department and Board of Commissioners in order to avoid any conflicts with the existing Airport Ordinance. After discussion, it was the consensus of the Board for County Attorney to add the clause, "and not inconsistent with the current Airport Ordinance" when necessary. f1 \ u r I U " I LJ MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) Chairman O'Neal suggested deleting the word "own" in Paragraph 4.9, and reference an Organizational Chart in the resolution. Vice-Chairman Dolan expressed concern for no reference to personnel in the resolution stating a section should be added. County Manager Cooper commented on the Board of Health who hire and fire the Health Director. He stated the Health Director hires all Health Department employees but they are County employees and fall under the County's personnel policy. Commissioner Retchin suggested adding a section stating the Airport Manager will report to the Airport corrunission, and he will supervise, hire, and fire all employees at the Airport. After further discussion, Commissioner Retchin recommended adding a section stating the Airport Commission is to develop a Charter for an Authority that is acceptable to the New Hanover County Board of Commissioners. Chairman O'Neal strongly disagreed with requesting the Airport Commission to write a charter. After further discussion, it was the consensus of the Board to request the County Attorney to prepare a resolution incorporating the following changes: 1. Change membership to five (5) members. 2. The Chairman and Vice-Chairman will be appointed by the Airport Commission. 3. Three voting members will constitute a quorum. 4. Insert the 'clause, "and not inconsistent with the current Airport Ordinance, when necessary. 5. Delete the word, "own" under Paragraph 4.9. 6. Reference an Organizational Chart. 7. Addition of two articles: a. Insert a phrase stating the Airport Manager will report to the Airport Commission and will supervise, hire, and fire all employees at the Airport. b. Add a Personnel Section to address current personnel. 8. Add a statement that the Airport Commission will write a charter for an Authority that is acceptable to the New Hanover County Board of Commissioners. RECESS OF REGULAR MEETING TO HOLD A WATER AND SEWER DISTRICT MEETING corrunissioner Corbett MOVED, SECONDED by Corrunissioner Retchin to convene from Regular Session to hold a Water and Sewer District Meeting. Chairman O'Neal convened from Regular Session at 3:30 o'clock P.M. corrunissioner Retchin MOVED, SECONDED by corrunissioner Corbett to reconvene to Regular Session. Chairman 0' Neal convened to Regular Session at 4: 31 o'clock P.M. EXECUTIVE SESSION County Attorney Pope requested an Executive Session for the purpose of discussing acquisition of real estate. -- 6~ , c 52 MINUTES OF REGULAR MEETING, SPETEMBER 21, 1987 (CONTINUED) Vice-Chairman Dolan MOVED, SECONDED by commissioner Retchin to convene from Regular Session to Executive Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal convened to Executive Session at 4:31 o'clock P.M. corrunissioner Retchin MOVED, Dolan to reconvene to Regular MOTION CARRIED UNANIMOUSLY. SECONDED by Vice-Chairman Session. upon vote, the Chairman O'Neal reconvened to Regular Session at 4:47 o'clock P.M. ,- L- ADDITIONAL ITEMS - COUNTY MANAGER Scheduling of Special Meeting County Manager Cooper Meeting to accept FAA grants 30, 1987. for Acceptance of FAA Grants requested calling a Special for the year ending September After discussion, it was the consensus of the Board to schedule a Special Meeting on Monday, September 28, 1987, at 9:00 A.M. ADJOURNMENT corrunissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to adjourn. Chairman O'Neal adjourned the meeting at 4:55 o'clock P.M. Respectfully submitted, ~:(~ Clerk r L MINUTES OF SPECIAL MEETING, SEPTEMBER 28, 1987 ASSEMBLY The New Hanover County Board of corrunissioners met in Special Session on Monday, September 28, 1987, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners w. Jr.; Fred Retchin; Vice-Chairman, John Manager, G. Felix Cooper; County Attorney, and Clerk to the Board, Lucie F. Harrell. Albert Corbett, Dolan; county Robert W. Pope; Members absent were: Chairman, Nolan O'Neal and Commissioner Jonathan Barfield, Sr. r- Vice-Chairman Dolan called the meeting to order. ACCEPTANCE OF FAA GRANTS Corrunissioner Retchin MOVED, SECONDED by Corrunissioner Corbett to authorize the Vice-Chairman and the County Attorney to execute an FAA Grant Agreement, Project ~3370084-07 dated September 24, 1987; and to accept an amendment to Grant Agreement ~1 for Project ~337008403 authorizing the Vice-Chairman to execute a resolution accepting an amendment to the Airport Grant and accepting the grant of AIP-07. Upon vote, the MOTION CARRIED AS FOLLOWS: L. ,-----