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1987-10-19 Regular Meeting 6E MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, October 19, 1987, at 9:00 o'clock A.M. in the Assembly Room of the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. " Members present were: Commissioners Jonathan Barfield, Sr.; W. Albert Corbett, Jr.; Fred Retchin; Chairman, Nolan O'Neal; County Manager, G. Felix Cooper, County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. LJ Vice-Chairman Dolan arrived at 9:10 o'clock A.M. Reverend Edward Hay gave the invocation. APPROVAL OF MINUTES Commissioner Corbett MOVED, SECONDED by Commissioner Retchin to approve the minutes of the Regular Meeting of September 21, 1987, and the minutes of the Regular Meeting of October 5, 1987, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Corbett Commissioner Retchin Chairman O'Neal Absent: Vice-Chairman Dolan " Commissioner Barfield and Commissioner Corbett requested to be excused from voting on the minutes of the Special Meeting of September 28, 1987, since they were not present. It was the consensus of the Board to excuse Commissioners Barfield and Corbett from voting and delay approval of these minutes until the arrival of Vice-Chairman Dolan. G NON-AGENDA ITEMS Chairman O'Neal asked if anyone present wished to speak on a item not listed on the Regular Agenda or any items listed on the Consent Agenda. The fOllowing persons commented: Discussion of Impact Fees Mr. M. H. Vaughan expressed concern for no impact fees being collected under Planned Unit Development in areas such as NorthChase and Landfall. He cautioned using this form of development and not collecting the fees necessary to absorb the impact to schools throughout the County. " Discussion of Sewer Rate Structure System Mr. Harold Gray, a resident of the Bradley Creek area, commented on installation of meters versus the flat rate system for the County Sewer System. He expressed concern for the decision to use the current system of installing meters until the first year has passed at which time figures will be available to see if a change is necessary. He requested the Commissioners to reconsider other options before proceeding to install meters in Phase I. LJ Commissioner Barfield stated he supported the recommendation to wait until the first year of operation. He emphasized the importance of accurately assessing the system before making any changes. APPROVAL OF MINUTES OF SPECIAL MEETING, SEPTEMBER 28, 1987 Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to approve the minutes of the Special Meeting of September 28, 1987, as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: 66 MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) Voting Aye: Commissioner Retchin Vice-Chairman Dolan Chairman O'Neal Excused: Commissioner Barfield Commissioner Corbett APPROVAL OF CONSENT AGENDA After discussion of Item #12, the Highway Safety Grant, and Item #8, Award of Bids for uniforms for the Sheriff's Department, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve the fOllowing Consent Agenda items. Upon vote, the MOTION CARRIED UNANIMOUSLY. ,- L- CONSENT AGENDA Adoption of Proclamation Designating the Week of October 25-31, 1987, as ANIMAL CONTROL WEEK The Commissioners adopted a proclamation designating the week of October 25-31, 1987, as Animal Control Week in New Hanover County. A copy of the proclamation is contained in Exhibit Book XV, Page 39. Approval of Amendment to New Hanover County Ambulance Franchise The Commissioners approved an amendment to the New Hanover County Ambulance Franchise to update insurance requirements and effect a more efficient administration of the ordinance. ,- A copy of the amendment is on file in the Clerk's office for codification into the County Code. L Approval of Collector of Revenue Through September 30, 1987 The Commissioners approved the following reports of the Collector of Revenue for collections through September 30, 1987: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are contained in Exhibit Book XV, Page 39. Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as presented by the Tax Administrator. A copy of the list is contained in Exhibit Book xv, Page 39. Release of Room Occupancy Tax Penalties The Commissioners approved release of penalties for the following Room Occupancy Accounts: ,- Bland and Associates Realtors - Release of entire penalty due to illness in family. L S. A. McEvoy - Release of entire penalty due to first incident of tardiness. Appeal of Discovery Value and Penalty - Bowden's Convenient Store The Commissioners accepted the assessment value of $549 as recommended by the Tax Administrator and upheld the penalty. -, MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) 6l I' L Appeal of Discover Value and Penalty - Totherow Concrete Construction company The Commissioners accepted the assessment value of $307 as recommended by the Tax Administrator and upheld the penalty. Adoption of Bid Resolution NBC 121-887.1 for Uniforms - Sheriff's Department The Commissioners adopted Bid Resolution NCH #21-887.1 awarding the bid to Hub-Stinnette Uniforms, Inc. of Raleigh, North Carolina, in a unit price as follows: Trousers Shirts Sweaters - $19.50 per pair - $12.80 each - $31. 00 each A copy of the resolutions is contained in Exhibit Book XV, Page 39. Award of Low Bid to R & M Asphalt Maintenance Company for Paving and Grading - Kings Grant Park The Commissioners awarded the low bid to R & M Asphalt Maintenance Company as listed below in the amount of $6,840 for paving and grading in Kings Grant Park. The Chairman was authorized to execute the necessary documents. R & M Asphalt Maintenance Company Cape Fear Paving Company, Inc. Lanier & Sons Grading & Paving Co. $6,840 $8,972 $7,875 " L Approval of Lease Agreement with Rock Hill Community Center Trustees - Parks and Recreation Department The Commissioners authorized the Chairman to execute a five-year lease agreement with the Rock Hill Community Center Trustees for the County Parks and Recreation Department to schedule use of the facility for recreational purposes and perform certain repairs and maintenance work on the building. Acceptance of 1987-88 North Carolina Land Records Management Program Grant Award - City/County Management and Planning System The Commissioners accepted matching funds in the amount of $10,000 under the N. C. Land Records Management Program authorizing the Chairman to execute the grant agreement. The funds are being used to develop a Management and Planning System to aid in tax mapping and geoprocessing land records, pUblic utilities, and daily operations and functions of the City of Wilmington and New Hanover County. Acceptance of 1987-88 Highway Safety Grant Sheriff's Department The Commissioners approved acceptance of the 1987-88 Highway Safety Grant in the amount of $140,226 and approved the following Budget Amendment: 88-0092 Sheriff's Department Debit Credit I' Sheriff/Administration Highway Safety Grant $140,226 LJ Sheriff/55 MPH Salaries FICA Retirement Medical Insurance M & R - Autos Printing supplies $102,172 8,306 8,405 3,880 3,213 3,060 1,500 ---~ -- .~._--- -. j 68 MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) Auto Supplies Travel Insurance Capital Outlay Credit 500 1,500 2,500 5,190 To set up Budget for 1987-88 Highway Safety Grant. Approval of Budget Amendments 88-0087 Hugh MacRae Park Soccer Field Project Debit n Credit u Contribution from City Transfer In $100,000 24,000 General Contractor Engineering Contingencies $ 76,358 1,500 46,142 To adjust budget City of Wilmington budget. 88-0089 OUtside Agencies/Cape Fear Substance Abuse for revenue to be contributed by the and from Parks & Recreation operating Debit Credit Finance Department CBA Grants $ 16,421 OUtside Agencies/Cape Fear Substance Abuse Non-secure Detention $ 16,421 r Non-secure detention CBA grant to be administered by Cape Fear Substance Abuse. Grant was approved by the County commissioners in March 1987 and by the State in September 1978. No additional County funds are required as match. L 88-0095 DSS Child Day Care Debit Credit Title XX Day Care $196,891 Child Day Care Service Payments $196,891 Additional allocations this allocation was anticipated when the Commissioners were informed of the $200,000 anticipated shortfall in Day Care funding for FY 1987-88. 88-0096 Department of Social Services Debit Credit DSS/Administration DSS Administrative Grant Installment/Lease Payments $ 8,505 1,572 DSS/Crisis Intervention Assistance Payments $ 8,505 r DSS/Administration Capital Outlay Equipment L 1,572 Received additional program. To direct lease purchase. allocation in Crisis Intervention purchase desk-top copies instead of [ [ [ MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) &~ Report of Budget Amendment Approved by Budget Officer 88-0076 Sheriff's Department/Administration Debit Credit Federally Forfeited Property $ 300 Capital Outlay - Equipment $ 300 To cover cost of Displaywrite IV. Funds received from sale of 1972 Corvette. PRESENTATION OF RETIREMENT PLAQUE TO MRS. CORA L. JACKSON Chairman O'Neal, on behalf of the Board, presented a plaque to Mrs. Cora L. Jackson for 11 years of service to New Hanover County in the Property Management Department. He wished her a happy and healthy retirement. PUBLIC HEARING TO CONSIDER ADDRESS ASSIGNMENTS ON SIDBURY ROAD (SR 1336) AND EDNA BUCK ROAD (SR 2022) Planner, Sam Burgess, gave background information on the reassignment of house numbers to properties along Sidbury and Edna Buck Roads stating the purpose of the reassignment was to provide for rapid identification of properties for general County services and emergency responses. Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to open the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal opened the Public Hearing. Chairman O'Neal asked if anyone present wished to speak on the reassignment of house numbers. No one commented. Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal closed the Public Hearing. Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to adopt the order as presented by the Planning Staff to reassign house numbers to properties along Sidbury and Edna Buck Roads. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the order is contained in Exhibit Book XV, Page 40. PUBLIC HEARING TO CONSIDER REENACTING LOCAL GOVERNMENT SALES TAXES WITHIN NEW HANOVER COUNTY Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to open the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal opened the Public Hearing. Chairman O'Neal asked if anyone present wished to speak on the reenactment of the Local Government Sales and Use taxes within New Hanover County. The following person commented: Mr. M. H. Vaughan commented on distribution of the local sales taxes expressing concern for the portion received by the City. He asked what portion was allocated to the City. County Manager Cooper stated the sales tax is divided to the County and municipalities on the basis of the tax levy. ~7() MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) Mr. Vaughan requested County Manager Cooper him a breakdown of taxes among the County municipalities. to furnish and other County Attorney Pope stated the reenactment of the local government sales and use taxes is necessary due to the following reasons: ( 1 ) the recent amendment to the local sales tax statute establishing the site of the transaction as the location of the retailer's place of business; and (2) deletion from the local sales tax statute an exemption stating no tax shall be imposed where the tangible personal property sold is delivered to the purchaser at a point outside the taxing county by the retailer. ,- L- commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to closed the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal closed the Public Hearing. commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to adopt the resolution reenacting local government sales and use taxes within New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XV, Page 40. APPROVAL OF FUNDING REQUEST FOR COMMUNITY PENALTIES PROGRAM, INC. After discussion of the possibility of the program needing additional funding during the budget process, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve a funding request in the amount of $5,380 to Community Penalties Program, Inc. from contingencies. Upon vote, the MOTION CARRIED UNANIMOUSLY. ,- APPROVAL OF PROPOSAL TO RESTRUCTURE THE SHERIFF'S DEPARTMENT'S BUDGET Personnel Director, Andre' Mallette, gave background information on the proposed restructuring of the Sheriff's Department's budget which will involve salary upgrades for several positions. L Discussion was held on the shortfall in the Sheriff's Department's budget for the previous year. The proposed restructuring will avoid shortfalls of this type and will assist in more accurately monitoring the number of hours worked by sworn non-administrative positions and sworn positions that do not require 2,223 work hours per year. After further discussion, Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to accept the proposed restructuring of the Sheriff's Department's budget with approval of the proposed salary upgrades and reclassifications as presented by the Personnel Director. Upon vote, the MOTION CARRIED UNANIMOUSLY. EXECUTIVE SESSION Commissioner Retchin MOVED, SECONDED by Commissioner Corbett to convene to Executive Session to hold a Personnel Hearing. The floor was opened for discussion. r L Mr. Richard Timberlake, the employee filing the grievance, requested the Personnel Hearing be held in open session. Assistant County Attorney Copley cautioned holding a Personnel Hearing in open session stating no discussion can be held with reference to another person's qualifications or personnel file. MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) 6 Chairman 0' Neal called convene to Executive Session. UNANIMOUSLY. for a vote on the MOTION to upon vote, the MOTION CARRIED Chairman 0' Neal convened to Executive Session at 9: 50 o'clock A.M. commissioner Corbett MOVED, Barfield to reconvene to Regular MOTION CARRIED UNANIMOUSLY. SECONDED Session. by Commissioner upon vote, the --, ---1 Chairman O'Neal reconvened to Regular Session at 11:08 o'clock A.M. ADOPTION OF AMENDMENT TO SEWER EXTENSION ORDINANCE VOLUNTARY CONNECTIONS Commissioner Retchin recommended a change in the wording of the proposed amendment to read as follows: "Tracts of land adjacent to or encompassing portions of two adjacent phases of the County Sewer Plan may receive service through the District provided adequate capacity in the District system and treatment facility is available. Such connection required to provide the service will be temporary. The proposed collection system will be designed to permanently tie into the District system at a future date. All costs of the proposed collection system and connections to the District system will be at the expense of the developer. "Adjacent" is defined as a parcel abutting property served by the District, system or on the opposite side of rights-of-way (road, utility, trail, etc.) from property served by the District system. " i I ----J commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to approve the proposed amendment with a change in wording as proposed and stated above. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the amendment to the Sewer Extension Ordinance is on file in the Clerk's office for codification into the county Code. DISCUSSION OF REQUIREMENT FOR SEWER CONNECTION Director of Engineering and Facilities, Ed Hilton, commented on the Sewer Ordinance requiring individuals to connect to the system within six (6) months after the system is available. He commented on homes built between the design phase of the sewer system and construction of the system stating sewer lines have not been extended to serve these units and at present, the Sewer Ordinance does not require individuals to extend lines to serve their units unless the septic tank fails or a sewer line is built adj acent to the property. Director Hilton asked if in the future the line is extended either by individuals or by the County and the line becomes available, are we going to require the units to tie into the system? If the lines are extended by an individual (or the County) are we going to require those who do tie to the system to pay their proportionate share. I' L A lengthy discussion was held on the current ordinance and the ability of individuals to pay for installation of a line. commissioner Retchin was requested to investigate the possibility of the Social Services Department serving as the agency to make this type of determination. After further discussion, it was the consensus of the Board for the Engineering Department to prepare recommendations to more adequately address situations of this type and present to the Commissioners at a later date. 72 MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) DISCUSSION OF SEWER AGREEMENTS WITH CITY OF WILMINGTON Director of Engineering and Facilities, Ed Hilton, gave background information on following sewer agreements with the City of Wilmington. Agreement #1: The City constructed several sections of sewer along Kirby Smith Drive, Greenhowe Drive, and pine Valley Drive that are actually outside of the City Limits. After discussion of alternatives with the City of Wilmington, the Engineering Department recommends the City of Wilmington to transfer ownership of the lines and customers to New Hanover County with a credit for the cost of lines against the funds owed to the County by the City for work on the Clear Run Outfall. r- L... After discussion, Commissioner Corbett MOVED, SECONDED by Vice-Chairman Dolan to accept the proposal as recommended by the Engineering Department. Upon vote, the MOTION CARRIED UNANIMOUSLY. Agreement #2: The City can eliminate three pump stations on their system by building one that can pump into the Northeast Interceptor. The use of this capacity was not included in the design of the interceptor. In order to utilize the capacity, the City of Wilmington has proposed when the capacity in the interceptor becomes a problem, the City will remove an existing pump station from the interceptor. This station, located on Titanium Road, will provide its own force main to the plant at that time. Director Hilton recommended approval of the proposal. Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to accept the proposal as recommended by Director Hilton. Upon vote, the MOTION CARRIED UNANIMOUSLY. Agreement 14: Due to methods used by the City in defining boundaries of annexed areas, certain parcels of land are located in the County between the City Limits and the Sound. An example is on Greenville Loop Road where the City annexed the first 200 feet with an area running to Hewlett's Creek that is in the unincorporated areas of the County. Technically, people in the unincorporated area should be County customers; however, it is not practical to extend lines where the City already has service. The Engineering Staff recommends in these circumstances, the customer be provided service by the City of Wilmington. ,- L- commissioner Retchin MOVED, SECONDED Dolan to approve the recommendation as Engineering Staff. Upon vote, the UNANIMOUSLY. by Vice-Chairman proposed by the MOTION CARRIED Discussion of Agreement #3: Director of Engineering and Facilities, Ed Hilton, commented on the City requesting the County to pay for infiltration and inflow which is groundwater or surface water that enters the sewer pipes. He stated the City has proposed we use an average figure for infiltration and inflow. Director Hilton expressed concern for a establishing a certain level particularly since the County system is new. He recommended further discussion with the City for establishing an infiltration and inflow percentage which is much less than proposed. r L Discussion was held on the conditions of old lines now in use by the City and the actual percentage of infiltration and inflow projected with the County's new system. It was the consensus of the Board to request Director Hilton to further discuss with the City a percentage that will be acceptable to County for infiltration and inflow. County Manager Cooper commented on the complicated situations that have and are going to develop with separate L_____~____ r L !' \ ~ I' Li MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) 6~ Ci ty and County sewer systems. He asked if the time has come to discuss a single system for the City and County. It was the consensus of the Board to request the County Manager to schedule a meeting with the Chairman, the Mayor, County Manager, City Manager, and Engineering Staff of the County and City to discuss mutual problems and prepare recommendations to be discussed at a joint meeting with the City Council and Board of Commissioners. ADOPTION OF ORDINANCE GRANTING A FRANCHISE TO MEDICAL TRANSPORTATION SPECIALISTS, INC. TO PROVIDE SCHEDULED NON-EMERGENCY AMBULANCE SERVICE (CATEGORY II) WITHIN NEW HANOVER COUNTY AND SCHEDULE NON-EMERGENCY (CATEGORY II) AND EMERGENCY (CATEGORY I) SERVICE ORIGINATING WITHIN NEW HANOVER COUNTY WITH AN OUT-OF-COUNTY DESTINATION County Attorney Pope stated the Attorney representing Transportation Specialist, Inc. had not contacted him with reference to incorporation of the company; therefore, he could not positively state the name of the company as written in the franchise is actual name that will be used. He recommended approval of the franchise upon the first reading subject to a name change, if necessary, which will be reflected in the second reading. commissioner Corbett MOVED, SECONDED by Commissioner Retchin to adopt the ordinance upon the first reading granting a franchise to Medical Transportation Specialists, Inc. as presented with a name change, if necessary, which will be recorded and adopted upon the second reading. Upon vote, the MOTION CARRIED UNANIMOUSLY. Public Services Director, Mike Waters, stated the contract will be presented the second meeting in November. County Attorney Pope recommended final adoption of the ordinance upon the second reading subject to approval of the contract. The ordinance will be placed on the agenda for the second reading on November 2, 1987. ADOPTION OF RESOLUTION BID NO. NBC 26-987 FOR COMPUTER EQUIPMENT Director of Management Information Systems, Steve Arrants, gave background information on computer capacity requirements and the bid received from IBM in the amount of $543,124 for the acquisition of the following computer equipment: One (1) Central Processing Unit Three (3) One (1) Control Units One (1) DASD Unit Two (2) Tape Drives Three (3) Printers One (1) Modem Director Arrants stated only one company responded to the advertised bid and that the equipment would be financed over a period of five years through a lease/purchase agreement. After discussion of the need for additional equipment, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to adopt the resolution awarding the bid to IBM in the amount of $543,124. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XV, Page 40. ~ . I 74 MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) MEETING RECESSED FOR WATER AND SEWER DISTRICT MEETING Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to recess from Regular Session to hold a meeting of the Water and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal recessed the Regular Session at 11:55 o'clock A.M. Commissioner Corbett MOVED, SECONDED Retchin to reconvene to Regular Session. MOTION CARRIED UNANIMOUSLY. by Commissioner Upon vote, the " Chairman O'Neal reconvened to Regular Session at 12:00 o'clock noon. LJ RECESS Chairman O'Neal recessed the meeting for a break from 12:01 o'clock P.M. to 12:11 o'clock P.M. COMMI'l"rEE APPOINTMENTS APPOINTMENT OF MARY E. HATCHER TO DOMICILIARY HOME COMMI'l"rEE Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to appoint Ms. Mary E. Hatcher to serve a three-year term on the Domiciliary Home Community Advisory Committee expiring April 1, 1990. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF MEMBERS TO SERVE ON HUMAN SERVICES ALLOCATION ADVISORY COMMI'l"rEE Commissioner Retchin stated applications received for appointment to had submitted a list to the commissioners He nominated the following persons: after reviewing this committee, he for consideration. r Dianne R. Smith; Paul Donald L. Stiff; David W. Phyllis V. Roebuck; Windell Gerald T. Jacobs. Douglas Campbell; Mary Bryant; Lewis, Jr.; Georgia Spiliotis; N. Hicks; Joseph O. Duncan; and L commissioner Corbett nominated Dora Cameron. Vice-Chairman Dolan nominated Robert M. Ray and Ms. Minnie Lee Rice. After discussion of the work performed by this committee and the various groups assigned to certain tasks, Vice-Chairman Dolan MOVED, SECONDED by Commissioner Corbett to increase the membership of the Committee from 10 to 13. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to appoint the following members to serve on the Human Services Allocation Advisory Committee and ratify representatives as submitted by the following agencies: Ms. Mary Bryant Ms. Dora Cameron Mr. Paul D. Campbell Mr. Joseph o. Duncan Mr. Windell N. Hicks Mr. Gerald Telphia Jacobs Mr. David W. Lewis, Jr. Mr. Robert M. Ray Ms. Minnie Lee Rice Ms. Phyllis Virginia Roebuck Ms. Dianne R. Smith Mr. Georgia Spiliotis Mr. Donald L. Stiff Mr. Christine McNamee - United Way Agency ,- L , MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) 6i Mr. A. J. McClure - Southeastern Mental Health Center Ms. Lynda Smith - Health Department Mr. Wayne Morris - Department of Social Services Ms. Barbara Bray - New Hanover County Schools Upon vote, the MOTION CARRIED UNANIMOUSLY. LJ APPOINTMENT OF AIRPORT COMMISSION Chairman O'Neal recommended that each Commissioner appoint one member to serve on the Airport Commission. After discussion, it was the consensus of the Board for each Commissioner to submit one applicant for appointment. I' Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to increase the size of the Airport Commission from five (5) to seven (7) members. The floor was opened for discussion. Vice-Chairman Dolan expressed concern for increasing the number of members stating more conflicts could develop when discussing and making decisions on issues. Chairman O'Neal expressed concern for acquiring a consensus with a larger commission. Commissioner Corbett stated he felt five members would be adequate. Chairman 0' Neal called for a vote on the MOTION to increase the membership on the Airport Commission from five to seven members. The MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Retchin r ~ Voting Noe: Commissioner Corbett Vice-Chairman Dolan Chairman O'Neal After further discussion, the fOllowing names were submitted: Commissioner Petelinkar. Barfield submitted Mr. Richard A. III. Commissioner Corbett submitted Mr. H. Thompson King Commissioner Retchin submitted Mr. William Schwartz. Vice-Chairman Dolan submitted Mr. John Ashby. Chairman O'Neal submitted Mr. Paul E. Gregory. Commissioner Corbett MOVED, Dolan to appoint the five members the MOTION CARRIED UNANIMOUSLY. SECONDED by Vice-Chairman as submitted. Upon vote, I' AMENDMENTs TO AIRPORT RESOLUTION AND COUNTY PERSONNEL POLICY Commissioner Barfield commented on Affirmative Action being addressed in the Airport Resolution which defines and duties and responsibilities of the Airport Commission. ~ County Attorney Pope presented an amendment replacing Section 8 on Page 5 of the Airport Resolution to read as follows: "The Airport Manager will be under the supervision of the Airport Commission, and subject to disciplinary action, inCluding termination, by that Commission. Such action shall conform to existing County personnel policies. ;76 MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) Appeals and grievances of the Airport Manager will be brought to the Board of County Commissioners. Appeals and grievances of other airport personnel will be handled in accordance with County personnel policies. The Airport Manager shall have the authority to hire, and discipline airport employees under his direct supervision, in accordance with County personnel policies. The Airport Commission and Airport Manager will adhere to all New Hanover County equal employment opportunity/affirmative action policies, including the Minority Business Enterprise Program policy." r Commissioner Barfield MOVED, SECONDED by Commissioner Corbett to approve the amendment to the Airport Resolution as presented and amendments to the county Personnel POlicy as presented in order to conform with the Airport Resolution. Upon vote, the MOTION CARRIED UNANIMOUSLY. L- A copy of the amended Airport Resolution is contained in Exhibit Book XV, Page 41. DISCUSSION OF PROJECT MANAGEMENT OF AIRPORT TERMINAL CONSTRUCTION County Manager cooper commented on completion of construction of the Airport Terminal Complex. He asked if the Commissioners wished for this project to remain under the direction of the County Engineering Department. Chairman 0' Neal strongly recommended the construction project to remain under the County Engineering Department. After discussion of project management, the day-to-day contact with consultants and engineers, it was the consensus of the Board for the county Manager and County Staff to meet with the Airport Commission and explain the construction process that is already in progress which shall remain under the direction of the Engineering Department. It was also the consensus of the Board that the decision for County management over the construction project would not interfere with the Airport commission's authority to establish policies and procedures with reference to the new terminal. ,- L ADDITIONAL ITEMS - COUNTY COMMISSIONERS DISCUSSION OF HIGH LEVEL BRIDGE FOR WRIGHTSVILLE BEACH Commissioner Corbett commented on the rapid growth of development at Wrightsville Beach and the need for a high level bridge. He requested the Planning Department to perform a study for possible location of a future bridge. After discussion, it was the consensus of the Board to request the Planning Department to study the process for pursuing this issue and place this item on an agenda at a later date. DISCUSSION OF CERTIFICATES OF APPRECIATION BEING FORWARDED TO MEMBERS OF COMMI'l"rEES WITH EXPIRATION OF TERMS Commissioner Retchin asked if Certificates of Appreciation were being forwarded to members who have served and completed terms on various boards, committees, and commissions. ,. Clerk to the Board, Lucie F. Harrell, stated Certificates of Appreciation and thank you letters are mailed to members upon completion of terms. She asked the commissioners if they knew of anyone who had not received a certificate to please submit their name and she would check into the matter. L- ADDITIONAL ITEMS - COUNTY MANAGER DISCUSSION OF FUNDING PARTICIPATION BY NEW HANOVER COUNTY IN DOWNTOWN CONVENTION CENTER - DARE Discussion was held on the County's participation in the Downtown Convention Center and agreements that will be forthcoming between Dare, the City of Wilmington, and New Hanover County. MINUTES OF REGULAR MEETING, OCTOBER 19, 1987 (CONTINUED) 6~ After discussion, Vice-Chairman Dolan MOVED, SECONDED by Commissioner Corbett to authorize the County Manager subject to review by the County Attorney to execute contractual agreements to the extent of a total obligation for five years in an amount not to exceed $164,000 as previously agreed upon by the County Commissioners on December 22, 1986. Upon vote, the MOTION CARRIED UNANIMOUSLY. " , , G DISCUSSION OF Llsrr&< RECEIVED FROM LEONARD LONG, FIRE CHIEF OF WRIGHTSBORO VOLUNTEER FIRE DEPARTMENT Discussion was held on a letter received from Mr. Leonard Long, Fire Chief of the Wrightsboro Fire Department, expressing concern for a volunteer fireman hurt in the act of duty being charged an ambulance fee. County Manager Cooper stated Worker's Compensation, partially funded by the County, covers ambulance fees questioning why the Volunteer Fire Department was not willing to file the claim. He stated if the Workman's Compensation would not cover the fee, the fireman would not be billed for this service. County Manager Cooper stated he would contact Mr. Long again and explain the insurance coverage involved. After discussion, Vice-Chairman Dolan MOVED, SECONDED by Commissioner Retchin to accept the reimbursement received from the Workman's Compensation, if any, and if not, waive the fee charged. Upon vote, the MOTION CARRIED UNANIMOUSLY. EXECUTIVE SESSION County Attorney Pope requested an Executive Session for discussion of land acquisition. " , L Commissioner Retchin MOVED, SECONDED by Vice-Chairman Dolan to convene from Regular Session to Executive Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal convened to Executive Session at 12:51 o'clock P.M. Commissioner Retchin MOVED, SECONDED Corbett to reconvene to Regular Session. MOTION CARRIED UNANIMOUSLY. by Commissioner Upon vote, the Chairman 0' Neal reconvened to Regular Session at 1: 01 o'clock P.M. ADJOURNMENT Commissioner Retchin MOVED, SECONDED Barfield to adjourn. Upon vote, the UNANIMOUSLY. by Commissioner MOTION CARRIED Chairman O'Neal adjourned the meeting at 1:02 o'clock P.M. [ ~c;;?~ Lucie F. Harrell Clerk