1993-02-15 RM Exhibits
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BOARD
RESOLUTION
OF THE
OF COMMISSIONERS
OF
HANOVER COUNTY
NEW
WHEREAS, after due advertisement, bids were received and
publicly opened by John Sawyer Architects on behalf of the County
at 3:30 p.m. on the 26th day of January, 1993/ at the County
Administration Building, 320 Chestnut Streett Wilmington, North
Carolina, and the following bids were received for Interior
Furnishings for the Myrtle Grove Library:
Group 1 Library Shelving:
Carolina Office Equipment Co.
Interior Systems, Inc.
RDS
Patterson Business Systems, Inc.
The Office Showcase
Group 2 Millwork:
Interior Systems, Inc.
Carolina office Equipment Co.
RDS
The office Showcase
Group 3 Tables:
Interior Systems, Inc.
Carolina Office Equipment Co.
The Office Showcase
Group 4 seating:
RDS
Interior Systems, Inc.
Carolina Office Equipment Co.
The Office showcase
Group 5 office Furniture & Accessories:
RDS
Interior Systems, Inc. --
Carolina office Equipment Co.
The Office Showcase
$33/989.42
$28/000.00
$26/248.00
$24/881.99 (Partial Bid)
$ 4/123.25 (Partial Bid)
$ 7/700.00
$ 7/324.30
$ 7/055.00
$ 1,103.39 (Partial Bid)
$11/000.00
$10/734.28
$ 5/597.54 (Partial Bid)
$30/655.00
$26/500.00
$26/190.22
$ 3/246.17 (Partial Bid)
$ 5/925.00
$ 5/800.00
$ 4/989.16
$ 3/065.90 (Partial Bid)
AND WHEREAS, all incomplete bids are considered by staff as
non-responsive bids and should not be considered;
AND WHEREAS, the County reserved the right in the bid
package to add or subtract from the quantities stated;
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AND WHEREAS, the Library desires to purchase additional
equipment and delete some equipment resulting in a decrease of
Six Hundred Twenty-two Dollars ($622.00) in the award amount for
Group 1 and an increase of Six Hundred Fifty Dollars ($650,00) in
the award amount for Group 2;
AND WHEREAS, John Sawyer Architects, the Library Director,
the Finance Director and the County Manager recommend that the
contract for Group 1 Library Shelving and Group 2 Millwork of the
Interior Furnishings of the Myrtle Grove Library be awarded to
RDS of Canton, North Carolina, the lowest responsible bidder, in
the amount of Thirty-three Thousand Three Hundred Thirty-one
Dollars ($33,331,00); and that the contract for Group 3 Tables,
Group 4 Seating and Group 5 Office Furniture and Accessories of
the Interior Furnishings of the Myrtle Grove Library be awarded
to Carolina Office Equipment Company of Wilmington, North
Carolina, the lowest responsible bidder in the amount of Forty-
one Thousand Nine Hundred Thirteen Dollars and Sixty-six Cents
($41,913.66);
AND WHEREAS, funds have been previously appropriated and are
now in Account No. 320-611-8512-7300-6400 to cover this contract;
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of New Hanover County that the contract for Group 1
Library Shelving and Group 2 Millwork of the Interior Furnishings
of the Myrtle Grove Library be awarded to RDS of Canton, North
Carolina, the lowest responsible bidder, in the amount of Thirty-
three Thousand Three Hundred Thirty-one Dollars ($33,331.00) and
that the contract for Group 3 Tables, Group 4 Seating and Group 5
office Furniture and Accessories of the Interior Furnishings of
the Myrtle Grove Library be awarded to Carolina Office Equipment
Company of Wilmington, North Carolina, the lowest responsible
bidder in the amount of Forty-one Thousand Nine Hundred Thirteen
Dollars and Sixty-six Cents ($41,913.66); and that the county is
hereby authorized and directed to execute the contract, contract
form to be approved by the County Attorney.
This
of February, 1993,
~Mz..-
Chairman, Board of County Commissioners
ATTE~T: ~_
~ I<Y:( ~
Clerk to the Board
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NEW HANOVER COUNTY TAX COLLECTIONS
COLLECTIONS THRU 01/31/93
1992
--..
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDED
LESS ABATEMENTS
TOTAL TAXES CHARGED
ADVERTISING FEES CHARGED
CERTIFICATION PENALTIES CHARGED
LISTING PENALTIES CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
BACK TAXES
----------
REAL ESTATE AND PERSONAL PROPERTY
CHARGES ADDED
LESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
$ 41,190,930.54
3,574,519.26
139,953.12'"
--..---..--..--.......
$ 44,025,496.08
.00
230,500.00
67,895.14
__...D___.....~.....-:i_.,
$ 44,323,891.22
40,998,490.55-
--......-..-.-.-...-
$ 3,325,400.61
92.50%
$ 2,966,909.61
89,561.27
13,111.01-
_______......._.._19
$ 3,043,359.87
131,302.98-
--..-.....-.....-..---..
$ 2,312,056.89
24.03%
JAN 1993
FISCAL YTD
_____..___..__m_
is'__''_.__'''_,,,._
ROOM OCCUPANCY TAX COLLECTIONS
PRIVILEGE LICENSE COLLECTIONS
EMS COLLECTIONS
41,637.04
205.00
.00
1,046,256.84
19,130.04
.00
TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER
COUNTY1 CITY OF WILMINGTON, WRIGHTSVILLE BEACH, CAROLINA BEACH,
AND KUKE BEACH TO DATE - $bO,610,558.34.
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 1992.
~PECTf~LL Y~SUBMI~~Y1O;V
PAfttrr\~"J. NOR ... 0
COLLECTOR OF EVENUE
CONSENT AGENDA
DA TE: _~:.Lcq.::;~
ITEM NO._!=L__
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NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS
COLLECTIONS THRU 01/31/93
1992
....--
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDED
LESS ABATEMENTS
TOTAL TAXES CHARGED
LISTING PENALTIES CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
BACK TAXES
-----....---
REAL ESTATE AND PERSONAL PROPERTY
CHARGES ADDED
lESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENTAGE COLLECTED
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 1992.
~ECTFUlLY SUBMIT~D'
. ~ ~Y"\tr,\/
Ani <..l c.-. · ... 0
PATRICIA J. NOR
COLLECTOR OF EVENUE
910,845.74
107,432.24
57,345.79-
..,__..,___m!l....._.._1iiI
$ 960,932.19
1,443.66
____~1J&..IIIJ_______a
$ 962,375.85
900,031.22-
__ttD_fil__~~____
$ 62,344.63
93.52%
$
$
48,045.58
1,250.24
284.67-
....,._aJ........_am_.....
$
49,011.15
12,580.36-
...---......,...------
$ 36,430.79
25.67%
CONSENT AGENDA
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DATE._________
ITEM NO._~___
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Consent Agenda
Page 1
February 15, 1993
Request the following penalties be released as the taxpayer certifies they
listed on time in another county; or they listed during the listing period:
Archbell, Martha Patrick
Greene, Mark
Henderson, Sheila Ann
Toomer, Allan
$ 10.62
6.00
4.59
28.54
The following taxpayers request value adjus~ments on their property because of
conditions that have now been brought to our attention:
Blanshaw, Jay
Blanton, Tony M.
Brown, Philip Monroe Jr.
Bullock, Nancy Joyce
Cape Fear Inner City Outings
$ 2,670
3,514
1,617
1,554
7-;i}OO 43/0D()
tuJ
Request approval of delinquent applications for exemption from property tax
for the following organizations: (applications and letters explaining late
application available upon request)
Saint Luke AME Zion Church
R06611-010-004-DOO
:sw
Copy: P. Raynor
W. Ward
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RULES OF PROCEDURE
FOR MEETINGS
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
ADOPTED: February 15, 1993
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I. APPLICABILITY
Rule 1. Applicability of Rules. These rules apply to
all meetings of the Board of Commissioners of New Hanover County
at which the board is empowered to exercise any of the executive,
quasi-judicial, administrative, or legislative powers conferred
on it by law, including but not limited to regular informal work
sessions or committee meetings where public business is discussed
but no official action is taken.
II. OPEN MEETINGS
Rule 2. Meetings to Be Open. (a) The public policy of
North Carolina and of New Hanover County is that the hearings,
deliberations, and actions of this board and its committee be
conducted openly.
(b) Except as otherwise provided in these rules and in
accordance with applicable law, each official meeting of the New
Hanover County Board of Commissioners shall be open to the
public, and any person may attend.
(c) For the purposes of the provisions of these rules
concerning open meetings, an official meeting of the board is
defined as any gathering together at any time or place or the
simultaneous communication by conference telephone or other
electronic means of a majority of board members for the purpose
of conducting hearings, participating in deliberations, or voting
upon or otherwise transacting public business within the
jurisdiction, real or apparent, of the board.
Rule 3. Executive Sessions. (a) Notwithstanding the
provisions of Rule 2, the board may hold an executive session and
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exclude the public, but only for the permitted purposes set forth
in N.C.G.S. 143-318.11(a)(1) through (a)(20).
(b) The board may go into executive session only upon
motion made and adopted at an open meeting. The motion shall
state the general purpose of the executive session and must be
approved by a majority of those board members present and voting.
(c) Unless the motion to go into executive session
provides otherwise, the county manager, county attorney, and
clerk to the board shall attend the executive session. No other
person shall attend the executive session unless specifically
invited by a majority vote of the board.
III. ORGANIZATION OF THE BOARD
Rule 4. Organizational Meeting. On the first Monday
in December following a general election in which county officers
are elected, the board shall meet at the regular meeting time and
place. The present chairman shall call the meeting to order and
the present board, including retiring members, shall approve the
minutes of the previous meeting, whereupon the present chair
shall recognize the county attorney or the clerk to the board.
The county attorney or the clerk to the board of commissioners
shall then preside until a new chairman is elected. The first
order of business shall be for the newly elected members of the
board to take and subscribe the oath of office and be inducted
into office, if they have not already been sworn. As the second
order, the board shall elect a chairman and vice-chairman from
its members. As the third order, the board shall approve the
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bonds of the sheriff and the register of deeds and induct them
and any other newly elected county officials into office.
Rule 5. Election of the Chairman. The chairman of the
board shall be elected annually for a term of one year and shall
not be removed from the office of chairman unless he or she
becomes disqualified to serve as a board member.
IV. REGULAR AND SPECIAL MEETINGS
Rule 6. Regular and Special Meetings. (a) Reqular
Meetinqs. The board shall hold a regular meeting on the first
and third Monday of each month. If a regular meeting day is a
holiday on which county offices are closed, the meeting shall be
held on the next business day or such succeeding day as may be
specified in the motion adjourning the immediately preceding
regular meeting. Regular meetings shall be held at the Assembly
Room, New Hanover County Courthouse, Room 301, 24 North Third
Street, Wilmington, N.C. and begin at 6:30 P.M. on the first
Monday and begin at 9:00 A.M. on the third Monday. The board may
change the place or time of a particular regular meeting or of
all regular meetings within a specified period by resolution
adopted, posted and noticed at least seven days before the change
takes effect. Such a resolution shall be filed with the clerk to
the board and posted at or near the regular meeting place, and
copies shall be sent to all persons who have requested notice of
special meetings of the board.
(b) Special Meetings. The chairman or a majority of
board members may at any time call a special meeting of the board
by signing a notice stating the time and place of the meeting and
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the subjects to be considered. The person or persons calling the
meeting shall cause the notice to be posted on the bulletin board
on the first floor of the County Administration Building or the
door of the regular meeting place and delivered to the chairman
and all other board members or left at the usual dwelling place
of each member at least forty-eight hours before the meeting. In
addition, the notice shall be mailed or delivered to individual
persons and news organizations having requested such notice as
provided in subsection (e) below. Only items of business
specified in the notice may be transacted at a special meeting,
unless all members of the board are present or those not present
have signed waivers.
(c) Emerqency Meetings. If a special meeting is called
to deal with an unexpected circumstance requiring immediate
consideration, the notice requirements of this rule do not apply.
However, the person or persons calling an emergency meeting shall
take reasonable action to inform the other board members and the
public of the meeting. Local news organizations having requested
notice of special meetings as provided in subsection (e), below,
shall be notified of such emergency meetings by the same method
used to notify board members. Only business connected with the
emergency may be discussed at the meeting.
(d) Work Sessions and Committee Meetinqs. The board
may schedule work sessions, committee meetings, or other informal
meetings of the board or of a majority of its members at such
times and concerning such subjects as may be established by
resolution or order of the board. A schedule of any such
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meetings held regularly shall be filed in the same place and
manner as the schedule of regular meetings. Work sessions and
other informal official meetings not held regularly are subject
to the same notice requirements as special board meetings.
(e) Sunshine List. Any individual and any newspaper,
wire service, radio station and television station may file a
written request with the clerk to the board of commissioners for
notice of all special meetings of the board. Requests by
individuals are subject to a $IO.OO non-refundable annual fee.
Requests by news organizations are not subject to any fee but
must be renewed annually by the last day of June.
Rule 7. All Meetings Within the County. All meetings
shall be held within the boundaries of New Hanover County except
as otherwise provided herein:
(1) A joint meeting with the governing board of any
other political subdivision of this or any other state may be
held within the boundaries of either subdivision as may be
specified in the call of the meeting. At any such joint meeting,
this board reserves the right to vote separately on all matters
coming before the joint meeting.
(2) A special meeting called for considering and acting
on an order or resolution requesting members of the General
Assembly representing all or any portion of this county to
support or oppose any bill pending in the General Assembly or
proposed for introduction therein may be held in Raleigh or other
such place as stated in the call of meeting.
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(3) A retreat, forum, or similar gathering held solely
for the purpose of providing members of the board with general
information relating to the performance of their public duties.
(4) A meeting to declare a state of emergency or make
decisions pertaining to a state of emergency when a majority of
the board is out of the County on official business.
Rule 8. Broadcasting and Recording of Meetings.
Except as provided in this rule, any radio or television station
may broadcast all or any part of an official board meeting
required to be open to the public. Any person may photograph,
film, tape-record, or otherwise reproduce any part of a meeting
required to be open.
V. AGENDA
Rule 9. Agenda. (a) The county manager or the clerk
to the board shall prepare the agenda for each regular, special,
and emergency meeting. A request to have an item of business
placed on the agenda for a regular meeting must be received
twelve calendar days before the meeting. Additional items may be
introduced with the permission of the Chairman.
(b) The agenda packet shall include the agenda
document, any proposed ordinances or amendments to ordinances,
and supporting documentation and background information relevant
to items on the agenda. A copy of the agenda packet shall be
delivered to each board member at least seventy-two hours before
the meeting.
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Rule 10. Order of Business. At regular meetings, the
board shall proceed to conduct business in the following order:
l) Call to Order
2) Invocation
3) Pledge of Allegiance
4) Non Agenda Items
5) Approval of Consent Agenda
6) Introduction of Ordinances, resolutions, and orders
7) Other new business
8) Public Hearings
9) Administrative reports
lO) Committee reports
ll) Unfinished business
l2) Additional items at discretion of Chairman
Without objection, the chairman may call items in any
order most convenient for the dispatch of business.
VI. CONDUCT OF DEBATE
Rule 11. Powers of the Chairman. The chairman shall
preside at all board meetings. To address the board, a member of
the board must be recognized by the chairman. The chairman shall
have the following powers:
l. To rule on points of parliamentary procedure,
including the right to rule out of order any motion offered for
obstructive or dilatory purposes;
2. To determine whether a speaker has gone beyond
reasonable standards of courtesy in his or her remarks and to
entertain and rule on objections from other members on this
ground;
3. To call a brief recess at any time;
4. To adjourn in an emergency.
Rule 12. Action By The Board. The board shall proceed
by motion. Any member, including the chairman, may make a
motion.
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Rule 13. Second Required. A motion shall require a
second.
Rule 14. One Motion at a Time. A member may make only
one motion at a time.
Rule 15. Substantive Motion. A substantive motion is
out of order while another substantive motion is pending. A
substantive motion is deemed to be a "main" or "principal" motion
as distinguished between it and the various procedural motions
listed in the following Rule 19.
Rule 16. Adoption by Majority Vote. A motion shall be
adopted if, after receiving a second, it is approved by a
majority of the votes cast, unless otherwise required by these
rules or North Carolina law.
Rule 17. Debate. The chairman shall state the motion
and then open the floor to debate, presiding according to the
following general principles:
1) The member making the motion or introducing the
ordinance, resolution or order may speak first.
2) A member who has not spoken on the issue shall be
recognized before someone who has already spoken.
3) If possible, the debate shall alternate between
opponents and proponents of the measure.
Rule 18. Procedural Motions. (a) In addition to
substantive proposals, the procedural motions listed in
subsection (b) of this rule, and no others, shall be in order.
Unless otherwise noted, each motion is debatable, may be amended,
and requires a second and a majority vote for adoption.
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(b) In order of priority, the procedural motions are:
1) TO ADJOURN. The motion may be made only at the
conclusion of action on a pending matter, it may not interrupt
deliberation of a pending matter.
2) TO RECESS.
3) TO CALL TO FOLLOW THE AGENDA. The motion must be
made at the first reasonable opportunity or it is waived.
4) TO DIVIDE A COMPLEX MOTION AND CONSIDER IT BY
PARAGRAPH.
5) TO DEFER CONSIDERATION. A substantive motion whose
consideration has been deferred expires one hundred days
thereafter, unless a motion to revive consideration is adopted.
6) TO CALL THE PREVIOUS QUESTION. The motion is not
in order until there has been debate and every member of the
board has had one opportunity to speak.
7) TO POSTPONE TO A CERTAIN TIME OR DAY.
8) TO AMEND. An amendment to a motion must be germane
to the subject of the motion, but it may not achieve the opposite
effect of the motion. There may be amendments to the motion and
there may be substitute motions, requiring a second and taking
priority in voting. If the substitute motion succeeds, the
original motion dies and is not considered. Any amendment to a
proposed ordinance shall be reduced to writing.
9) TO REVIVE CONSIDERATION. The motion is in order at
any time within one hundred days of a vote deferring
consideration. A substantive motion on which consideration has
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been deferred expires one hundred days after the deferral, unless
a motion to revive consideration is adopted.
10) TO RECONSIDER. The motion must be made at the same
meeting where the original vote was taken, and by a member who
voted with the prevailing side. It cannot interrupt deliberation
on a pending matter but is in order any time before adjournment.
Rule 19. Renewal of Motion. A defeated motion may not
be renewed at the same meeting.
Rule 20. Withdrawal of Motion. A motion may be
withdrawn by the introducer at any time before the chairman puts
the motion to vote.
Rule 21. Duty to Vote. It is the duty of each member
to vote unless excused by a majority vote according to law. The
board may excuse members from voting on matters involving their
own financial interest or official conduct. A member wishing to
be excused from voting shall so inform the chairman, who shall
take a vote of the remaining members. A member who fails to
vote, not having been excused, shall be recorded as voting in the
affirmative.
Rule 22. Prohibition of Secret Voting. No vote may be
taken by secret ballot. If the board decides to vote by written
ballot, each member shall sign his or her ballot and the minutes
shall record the vote of each member. These ballots shall be
retained and made available for public inspection until the
minutes of that meeting have been approved, when they may be
destroyed.
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Rule 23. Action by Reference. The board shall not
deliberate, vote, or otherwise act on any matter by reference to
an agenda or document number unless copies of the agenda or
documents being referenced are available for public inspection at
the meeting and are so worded that people at the meeting can
understand what is being discussed or acted on.
Rule 24. Introduction of Ordinances, Resolutions or
Orders. A proposed ordinance shall be deemed to be introduced at
the first meeting where it is actually considered by the board.
Rule 25. Adoption, Amendment or Repeal of Ordinances.
To be adopted at the meeting where it is first introduced, an
ordinance or an action with the effect of an ordinance, or any
ordinance amending or repealing an existing ordinance (except the
budget ordinance, a bond order, or another ordinance requiring a
public hearing before adoption) must be approved by all members
of the board of commissioners. If the proposed measure is
approved by a majority but not by all the members of the board,
or if the measure is not voted on at that meeting, it shall be
considered at the next regular meeting of the board. If it then
or at any time thereafter within one hundred days of its
introduction receives a majority of the votes cast, the measure
is adopted.
Rule 26. Public Hearings. Public hearings required by
law or deemed advisable by the board shall be organized by
setting forth the subject, date, place and time of the hearing as
well as any rules regarding the length of time allotted to each
speaker and designating representatives to speak for large
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groups. At the appointed time the chairman shall call the
hearing to order and preside over it. When the allotted time
expires, the chairman shall declare the hearing ended and the
board shall resume the regular order of business.
Rule 27. Quorum at Public Hearings. A quorum of the
board must be present at all public hearings required by law.
Rule 28. Minutes. Minutes shall be kept of all board
meetings except that portion of any meeting which is held in
executive session.
Rule 29. Committee Appointments. The board shall use
the following procedure to make appointments to fill vacancies on
all boards and public offices over which the board has power of
appointment:
The board of commissioners shall appoint citizens to
boards and committees at regula~ or special meetings called by
the board. A nomination for an appointment must be seconded in
order to be considered for a vote by the board.
Rule 30. Amendments To These Rules. These Rules may
be amended by an affirmative vote of a majority of the board
members.
Rule 31. Miscellaneous. These Rules of Procedure are
directory and not mandatory, and failure to follow them shall not
be actionable in a court or law or equity unless otherwise
provided by law.
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ADOPTED by the New Hanover County Board of
Commissioners this 15th day of February, 1993, to be effective
upon adoption.
NEW HANOVER COUNTY
~A~
Robert G. Greer, Chairman
Board of Commissioners
ATTEST:
~y/ ~dA
Clerk to the Board
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