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HomeMy WebLinkAbout2021-04-15 MinutesNew Hanover County ABC Board Meeting Minutes April 15, 2021 I. Call to order Chairman William Blair, III called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 9:00am on April 15, 2021 via teleconference at the General Office, 6009 Market Street, Wilmington, NC. II. Chairman confirms gluorum The followin Members of the Board were resent: William Blair, III, Chairman Cedric Dickerson, Vice Chair Vivian K. Partin., Member Thomas Wolfe, Member William Rivenbark, Member Others in attendance were: Charles Hill, General Manager James Casteen, Assistant General Manager Kathy Clark, Finance Officer/Board Secretary Wanda Copley, Legal Counsel Austin Cavanaugh, NC ABC Commission via teleconference I11. Conflict of Interest Reminder Mr. Blair verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute I8B-201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrainfrom any undueparticipation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. IV. Consent Agenda Items of Business Mr. Blair presented the minutes from the Regular Meeting of March 19, 2021. Mr. Wolfe 11 P age made the motion to approve the minutes as written, Ms. Partin seconded the motion, all approved. Mr. Blair presented the proposed meeting agenda. Ms. Partin made the motion to approve the agenda as written. Mr. Wolfe seconded the motion, all approved. V. Administrative Reports • ABC Law Enforcement Officers' Unit Monthly (ALE) Report for March was presented for information purposes. Please see the attached LE Monthly Reporting Numbers from the North Carolina ABC Commission website (Attachment "A"). Financial Statements -- Mr. Casteen presented a copy of the Board Financial Statements for March, 2021. The Financial Statement showed, the Actual -to - Actual comparison Gross Sales more than the prior March by $233k (4.63%), Operating Expenses less than prior March by $13k (-2.57%), and Income from Operations was more than prior March by $111 k. Mr. Casteen reported that of the $7.6 million in the bank that there were unrestricted funds of $6.3 million, working capital restricted of $1,7 million. • General Manager Updates: • Beau Rivage Property — Mr. Hill advised the Board that the upset bid period on the offer to purchase the property located at 5978 Carolina Beach Road will expire April 16, 2021. • Implicit Bias Training --- Mr. Hill advised the Board that the Managers and Assistant Managers will be required to attend Implicit Bias Training given by New Hanover County in May, 2021. • New Uniform Shirts for Staff— Mr. Hill informed the Board that we will be ordering new shirts for Staff in the coming months. • Budget FY 2021/2022 Process -- Mr. Hill advised the board that staff has started on the budget process. The proposed budget will be presented at the May 20, 2021 meeting. • NC Association of ABC Boards -- Mr. Hill advised that the NC Association of ABC Boards has requested a ballot from member ABC Boards to amend bylaws and amend articles of incorporation for the association. Ms. Copley has reviewed the changes that the NC Association have proposed and stated that they don't affect the New Hanover County ABC Board. The ballot will be returned to the NC Association voting for the approval of the amendment to the Articles of Incorporation and the amendment to the Bylaws. 21 Page Community Outreach Update — Ms. Clark updated the Board on the process of the Community Outreach Grant Program. She stated that the evaluation team had met the prior week for training to perform the evaluation of the applications that have been received. The five -member evaluation team will have the evaluations completed by April 23, 2021 and schedule the site visits the first week of May, 2021. On May 13, 2021 the evaluation team will meet to finalize the recommendation of the award of the grants requested. • September, 2021 Board Meeting — Mr. Hill requested from the Board to change the date of the September, 2021 meeting to September 23, 2021 at 9:00am, no members had any issue with the change of date. VI. Rellular Agenda Items of Interest Finance Committee — Ms. Clark advised the Board that the Finance Committee had reviewed all of the information provided from First Citizens and South State Bank on the banking services for the Board. The committee agreed to renew the contract with South State Bank with no changes in services for three years until March 31, 2024. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Budget Amendment 9002 -- Ms. Clark proposed an additional profit distribution from the monies received from the sale of the excess property located at 6009 Market Street of $980,984 and the escrow monies from the sale of the Castle Street property totaling $993,668. Mr. Dickerson made a motion to approve the additional profit distribution in the amount of $993,668, Ms. Partin seconded the motion, all approved Ms. Clark presented the Board with Budget Amendment #002 to increase Profit Distribution by $993,668. Mr. Wolfe made a motion to approve Budget Amendment #002 (Attachment "B") to increase profit distributions by $993,668. Ms. Partin seconded the motion, all approved. VII. Public Comments on Non -Agenda, Items Mr. Cavanaugh, with the NC ABC Commission reminded the Board of the upcoming General Manager and Finance Officer Training on Monday, April 19, 2021. This will be the last training session with Laurie Lee, before her retirement from the NC ABC Commission at the end of April, 2021. VIII. Adjournment Mr. Blair advised of the next Board Meeting to be held on Thursday, May 20, 2021 at 9:00am via teleconference at the General Office, 6009 Market Street, Wilmington, NC. 3 1 P a g e Mr, Blair made the motion to adjourn the meeting; Mr. Rivenbark seconded the motion, all approved. Minutes submitted by: eo��� Kathy Clark, ecretary Minutes approved by; e.- . _ Date, / Wi] iam Flair, hl, C&irman A4",Vt1; "4 // 13 1 k New Hanover Comity ABC Board Midget Amendment FY 2020-21 No. 002 The following Administrative amendments to the annual budget document for the fiscal year ending June 30, 2021 were by board member vote at the dog;&-( 15', c20,2—tregular board meeting. The purpose of the amendment is to increase profit for the sale of vacant land locAted at the Adminitstration Building and Castle Street properties monies that were in escrow And not included ill the December, 2020 increase in distribuitions. To amend budgeted profit distributions (based on actual and reasonably expected FY2020-2021 final numbers) Aces. No. Increase Profit Distribution - County & Municipal 993,668 Decrease Working Capital Retained (Appropriated Fund Balance - Restricted) 993,668 993,668 993,668 Section 2. Copies of this Administrative budget amendment shall be include(] in the minutes and provided to the Budget Officer and the Finance Officer for their direction. A copy shall be furnished to the Clerk to file New Hanover County Board ofCommissim rs Iting ant ty) Adopted this 16: A day of 2021. NA1411i a rn Blair, lair,411 proved in the manner required by G.S. 18B-702" (I-gral\re Jffinance Officer) Page 1 of 1