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HomeMy WebLinkAbout2021-05-27 Agenda Ca pe Fea r Pu blic Tra ns po rt at io n A ut ho rity A regular meeting of the Board of the Cape Fear Public Transportation Authority will be held on Thursday, May 27, 2021 at 12:30 pm EDT. The meeting will be held in-person at the Wave Transit Operations Center located at 1480 Castle Hayne Rd., Wilmington, NC 28401. In accordance with NCGS 143 Article 33C, members of the public will be allowed to attend the meeting remotely. The internet interface for the meeting is available at the following URL: https://global.gotomeeting.com/join/844936749 The meeting is also available via audio conference at: (312)757-3121 | Access Code: 844-936-749 MEETING AGENDA 1)Call to Order - Chairman Sterling Cheatham 2)Moment of silence 3)Roll call 4)Approval of meeting agenda 5)Public comment 6)Recognition of outgoing Chairman 7)Appointment of Chairman 8)Consent agenda 1.Approval of minutes from the April 22, 2021 regular meeting (p. 4) 2.Purchase order with H&S Management, LLC for construction of passenger amenities (p. 14) 3.Agreement with New Hanover County for emergency transportation services (p. 16) 4.Annual approval of the Conflict of Interest Policy (p. 19) 9)Reports Update on the governance structure - John Joye, City of Wilmington Attorney Funding update - Chairman Sterling Cheatham and Vice-Chairman Chris Coudriet 10)Staff report - Megan Matheny, Deputy Director & Joe Mininni, Director of Finance and Administration NEMT update April 2021 Operational Statistics Report (p. 21) April 2021 Financial Statement (p. 24) 11)Presentation of FY 2022 Budget Ordinance and opening of thirty-day comment period (p. 25) 12)FTA Section 5310 grant program update - Megan Matheny, Deputy Director FY2021 Locally Coordinated Plan (LCP) Resolution (p. 39) 13)Contractor update - Matt McBride, Contract General Manager, First Transit April 2021 Contractor Report (p. 40) CFPTA Agenda Packet - May 27, 2021 BOD Meeting 1 14)Executive Director briefing - Marie Parker, Executive Director Agreement with Brunswick County for Regional Microtransit Project (p. 41) 15)New/old business 1)Adjournment Accommodations for special needs individuals will be provided if requested. Inquiries for special needs accommodations and general information about the meeting should be addressed by email to wavetransit@wavetransit.com or by phone at (910) 343-0106. The next meeting of the Cape Fear Public Transportation Authority is scheduled for Thursday, June 24, 2021 at 12:30 pm and will be held a the Wave Transit Maintenance and Operations Facility located at 1480 Castle Hayne Rd. An option for virtual attendance through the GoToMeeting platform will also be available. CFPTA Agenda Packet - May 27, 2021 BOD Meeting 2 CONSENT AGENDA ITEMS May 27, 2021 1.Approval of minutes from the April 22, 2021 regular meeting (p. 4) 2.Purchase order for construction of passenger amenities (p. 14) An informal solicitation for price quotes for the installation of concrete pads for installation of bench amenities at six (6) bus stop locations yielded responses from three (3) qualified vendors. H&M Management, LLC was determined to be the lowest, responsible bidder. Funding for this project at 80% was secured through the FY2021 §5339 Bus and Bus Facilities Grant Program. The 20% local match requirement is included in the FY2021 budget. The required permitting for installation of bench amenities from the City of Wilmington and NCDOT. Construction will commence upon approval of the purchase order and conclude June 30, 2021. Concrete pads will be installed in accordance with ADA requirements as illustrated in the engineered design for site location. Construction is slated to begin upon approval of the purchase order and is anticipated to conclude on or before June 30, 2021. Approval of P.O. 21- 077A for H&S Management, LLC in the amount of $10,070 is recommended. 3.Agreement with New Hanover County for emergency transportation services (p. 16) On May 30, 2008, the Authority and New Hanover County entered into an agreement for emergency transportation services should an event warrant a full or partial evacuation. The revised is an update to the existing agreement as reference. The document was vetted by legal counsel for both the Authority and New Hanover County. Approval of the revised agreement with New Hanover County for emergency transportation services is recommended. 4.Conflict of Interest Policy (p. 19) Pursuant to North Carolina Public Transit requirements, annual adoption of a Conflict of Interest Policy is required for all entities receiving State funding. A signed copy of the policy is required on behalf of each member. Staff will follow-up with individual board members to secure signatures following adoption. Approval of the Conflict of Interest Policy is recommended. CFPTA Agenda Packet - May 27, 2021 BOD Meeting 3 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITYREGULAR MEETING April 22, 2021 Mr. Sterling Cheatham,Chairman,Presiding MEMBERS PRESENT Mr.Sterling Cheatham,Chairman, City of Wilmington Manager Mr.Chris Coudriet, Vice Chairman, New Hanover CountyManager Mr.Kemp Burpeau, New Hanover County, Attorney Ms.Deb Hays, New Hanover County Commissioner Mr.John Joye, City of Wilmington, Attorney Mr.Mike Kozlosky, WMPO, Executive Director Mr.Paul Lawler, City of Wilmington Appointee Ms.LauraMortell, City of Wilmington, Budget and Research Director Ms.Lisa Wurtzbacher, New Hanover County, Chief Finance Officer MEMBERS ABSENT None STAFF PRESENT Ms.Marie Parker, Executive Director Ms.Megan Matheny, InterimDirector Mr.Joe Mininni, Director of Finance & Administration Ms.Mary Crawford, Accounting Coordinator Ms.Vanessa Lacer, Mobility Manager ‘ğǝĻ ƩğƓƭźƷ Ώ Mr.Cliff Rode, Paratransit Manager CONTRACT MANAGEMENT STAFF PRESENT Mr.Matthew McBride,GeneralManager, First Transit {ĻĭƩĻƷğƩǤ Ms.NoelFox,Craige and Fox PLLC,Attorney CERTIFIED TO BE A TRUE COPY Mr.Bill Harned, Area Vice President, First Transit ______________________________ GUESTS PRESENT Mr.Ben Andrea, Planning and Inspections Director, Town of Leland Mr.FredrickDemask, Citizen Mr.Tony Caudle, Deputy Director, City of Wilmington Mr.Terrence Dewberry,President, Amalgamated Transit Union (ATU) 1328 Ms.Sharon Hankins Johnson, Citizen Ms.Abigail Lorenzo, Deputy Director, WMPO Mr.Tom Pacelli,Transportation Program Coordinator,NHC Senior Resource Center Ms.Yzosne Riley, Citizen Ms.Irma Tate, Citizen CALL TO ORDER Chairman Cheatham called the meeting to order at 12:31pm The meeting began with a moment of silence ROLL CALL Mr. Cheatham conducted virtual roll call will all members confirmed as present CFPTA Agenda Packet - May 27, 2021 BOD Meeting 4 Mr. Cheathamrecognized Mr. Caudle and confirmed he will assuming the role of thecity representative on the Authority Board effective June 2021 APPROVAL OF MEETINGAGENDA Mr. Cheathampresented the April 22, 2021 meeting agendafor approval Mr. Joye made a motion to approve the meeting agendaas presented There was a second by Ms. Mortell and the motion carried through roll call vote PUBLIC COMMENT Mr. Cheathamopened the public comment period Ms. Tate introduced herself and confirmed her address for the record She stated the emphasis onon-timeperformance on behalf of management is creating stress for operators Ms. Tate stated the systemthat measures on-time performance is not accurate and is in need of an update She stated management is commenting on their performance stating there are not efficient at leaving the stations on time Ms. Tate said operators are entitled to and are often criticizedwhen taking small breaks at the transfer stations Shesaid if operators are behind due to traffic and arrive at the station two minutes after the hour, they do not havean opportunity to walk around theirbus Ms. Tate said they are being belittled about their performanceon behalf of management which is causing a great deal of stress Ms. Tate said they are being belittled about their performance on behalf of management which is causing a great deal of stress She stated management provided good remarks across the radio today but communicated that operators were still at the station and instructed them to depart. It was communicated that operators were still at the station and were instructed to depart; however, her coworker confirmed that all operators had already departed the station She stated the discrepancy was a result of inaccurate informationprovided bytheautomatic vehicle location (AVL) system Ms. Tate confirmed the increased emphasis and discrepancyin the AVL system is creating issuesand division betweenmanagement and employees She stated operators encounter many stresses associated with the job; not having adequate time to go to the restroom or walk around the bus is creating greater stress Ms. Tate stated the additional stressandis having a negative impact on their ability to provide goodcustomer service She stated on-time performance is the onlycustomer servicemeasure management is concerned with; however, the stress this is causing for the operators is felt firsthand by customers Ms. Tate thanked the boardfor their time Ms. Lacer recognized Ms. Riley for comment Ms. Riley stated her name and address for the record She stated when she comes before the board it is to inform them of an issue Ms. Riley stated on February 29, 2021, she had a meeting with Mr. McBride and their senior advisor,Ms. McCullough, regarding on-time performance At the meeting, Mr. McBride was provided notification that the company was not following the bargaining unit agreement and in violation of the contract She said Mr. McBride stated theincreased emphasis and monitoringofon-time performance comes from the Authority CFPTA Agenda Packet - May 27, 2021 BOD Meeting 5 He stated he was unsure as to how long he would be therewith the management contract expiring at the end of the fiscal year Ms. Riley statedMr. McBride communicated acustomer service representative for theAuthority was enlisted to assist with efforts to monitoroperator on-time performance She stated thiswas not part of the contract as operators do not work for the Authority; they work anddobusiness through the management company Ms. Riley said on-timeperformance efforts has gone too far Incentives are providedbut do operators have to bebullied, threatened,andintimidated by the company to achieve this incentive Ms. Riley stated operators do not feel comfortable coming into the office when called in by management Shesaid ittook two years to secure the contract with the union and itisbeing shot out the window Ms. Riley -time performance standards as management is present at the window upon check-in providing feedback and dispatchers are stationed at the transfer centers during designated times She saidoperatorsget back on their bus and try to do their job with these lives in their hands after hearingthis type of feedback from management and supervisors Ms. Riley stated operators do not need to be micromanaged and asked when is enough, enough She statedthe board needs to be made aware of what is happening; a picture is being presented that everything is good, and that is not the case Ms. Riley confirmed staff is receiving phone calls at their houseand meetings are being requested without advising the union, the sole bargaining unit She continued stating operators have the right to tell the office or managers they do not feel comfortable and want their union representative there Ms. Riley stated buses have troubleconnectingand reiterated that theAVL system is oldand in need of an update She asked if the on-time performance is worth all of this and thanked the board for theirtime Ms. Lacer recognized Mr. Fredrick Demask for comment Mr. Fredrick Demaskprovided his name and address for the record and provided comment on the Dial a Ride Transportation (DART) Program He stated his son is a 45-year-oldman with cerebral palsy, is mentally retarded,and will losehis th DART service on August 15 Mr. Demaskstated his son has been employed at Hawks Nest fortenyears If he loses this service,he willlose his job,the only activity he engages in daily Mr. Demaskstated they are willing to pay more for the transportation hereceives andasked the government not to cut services Mr. Demasksaid without work, his son will sit home watching television all day until he goes to bed He said it is not the monetary rewards of working, butitisthe reward of doing a good job and having an activity every day Hearing no further comments, Mr. Cheatham opened the public hearing on the FY22 system network redesign Ms. Lacer recognized Ms. Sharon Hankins Johnsonfor comment Ms. Johnson introduced herself and stated her address for the record She said Route207Northservices a lot of valuable employment centersincluding,Cape Fear Community College, New Hanover County Jail, the VAClinic, Laney High School, several grocery stores,and credit unions Ms. Johnson statedalot of people will lose their jobs, education,andother things if this routeis eliminated CFPTA Agenda Packet - May 27, 2021 BOD Meeting 6 She confirmed individuals traveling to the VAClinicwill notbe able to get to their appointments, people getting out of jailorgoing to visit people in jailwill lose access, people going to dialysis or the NorthChase Nursing Home will not have transportation nor will individuals travelling to church, or jobs located along Route 207 North Ms. Johnsonspoke to Microtransit services stating people are unfamiliar with this type of transportation and are unsure as to when it will startorhowmuch it will cost She said there are residents unable to attend church as Route 207 North does not operate on the weekends Ms. Johnson saidADA Paratransit services to this area will be suspended with the elimination of fixed route services, which is double whammy to people like herwho utilize both fixed-route and Paratransit services Sheasked if the Microtransit will be ADA accessibleand able to accommodate oversized wheelchairs; how far will she have to travel to get to her destination Ms. Johnson spoke to a health concern due to the number of individuals on a bus at a given time She stated some dispatchers are informed about the routes and stop locations and others are not, confirming she called to ask if the bus wasrunning late,and staff was unable to provide an answer of confirm the location of bus stops when asked Ms. Johnson confirmed additional training is needed She stated her daughter will no longer be able to get to her work at Harris Teeter due to the removal of the bus stop at Hoggard High School under the network redesign Ms. Johnsonsaid people traveling to and from the Senior Resource Center must cross a four- She stated some of the new routes under the proposed redesign do not make sense and bus stops are being removed from businesses and schools Ms. Johnson said you want to talk about building up Wilmington, the economy,and the having a positive impact on the environment, but you cannot do this without public transportation She stated what is the use of having transportation if you cannot use it Ms. Johnson thanked the boardfor their time Mr. Cheatham stated comments providedin relation to service changeswill be considered as part of the formal public hearing Hearing no further comments, Mr. Cheathammoved tothe next item on the agenda APPOINTMENT OF SECRETARY Mr. Cheatham recognized Ms. Parker to introduce this item Ms. Parker stated therequest is to transfer the title of secretary from Ms. Matheny who was appointed to the position following thedepartureof the formerExecutive Director Mr. Coudriet made a motion to appoint Ms. Parker as secretary There was a second by Mr. Kozlosky and the motion carried by roll call vote CONSENT AGENDA Mr. Cheatham presented theconsent agenda Mr. Kozlosky made a motion to approve the consent agendaas presented Mr. Lawler noteda correction to the spelling of CommissionerH minutes Ms. Hayesseconded the motion with correction to the meeting minutes as stated Themotion carried through roll call vote Hearing no further comments, Mr. Cheatham moved to the next item on the agenda GOVERNANCE STRUCTURE UPDATE Mr. Cheatham recognized Mr. Joye to provide an update on the governance structure CFPTA Agenda Packet - May 27, 2021 BOD Meeting 7 Mr. Joye stated that there has been no movement since last meeting He confirmed they are waiting on a decision regarding the designated funding source before they can move forwardon the governance structure Mr. Joye said he is confidentthe elected officials will providedirection on a dedicated funding source during the joint meeting scheduled for April 27, 2021 Hearing no further comments, Mr. Cheatham moved to the next item on the agenda FUNDING MODEL UPDATE Mr. Cheatham offered a brief update on the funding modelbefore recognizingMr. Coudriet Mr. Coudriet stated staff is preparing a presentation for both the Wilmington City Council and Board of Commissionersnext week,demonstratinghow revenues from the ¼cent sales tax could be appropriated to Wave He stated the takeaway from the last joint meetingwas to look at a range of transportation options including,bicycle, pedestrian paths, rail, etc. to bring back to the local elected officials to consider Mr. Coudriet said he didnothave a sense theCounty Commission,in this fiscal year,is going to be receptive to a dedicated source of revenue found from a ¼ cent sales tax asthis is not reflected in their budget He stated they will be able to talk about global use of those dollars asit will not be exclusively allocated to Wave Hearing no further comments, Mr. Cheathamthanked Mr. Coudriet for the update before moving to the next item on the agenda STAFF REPORT Mr. Cheathamrecognized Ms. Matheny to provide the staff report Ms. Matheny presented an update onpublic outreach activities completed to date and forthcoming under the communications plan for the FY22 System Network Redesign Shestated informational sessions are scheduled for 5:00 pm to 7:00 pm on Tuesday and th Thursday of next week and from 10:00 am to 12:00 pm on Saturday, May 8and confirmed customers and members of the public will have an opportunity to attend these sessions in person or remotely Ms. Matheny stated as of April 15th, the Authority received 90 public comments all of which are recorded through our online platform; comments received in written format atinformational tables located at each transfer station and by phone are entered intothis electronic medium th She confirmed the 90-daypublic comment periodopened on March 8and will conclude on th June 6 Ms. Matheny confirmed the tailored survey created for community stakeholders,aimed at capturing impact to the clients and consumers inwhich they serve,will be released to partner agencies by the close of the week She confirmed the Request for Proposalsfor On-demand/Microtransit Service Planning and Softwarewas published on Tuesday The solicitation seeks proposals from qualified firms for three projects with varying scopes; Project #1 adopted under the revised system framework. Ms. Parker stated the local project that is to replace Route207 North and Route 301Carolina Beachis going to be a software as a service(SaaS) solutionin which Authority operators and small vehicles are utilized to deliver services Ms. Matheny stated theregional Microtransit service effort,Project #2, is separate from the primary scope of work and is contingent upon funding through the NCDOT ConCPT Program CFPTA Agenda Packet - May 27, 2021 BOD Meeting 8 She stated the scope of work for Project #2references a softwareas a service (SaaS) and/or a transportation as a service (TaaS) solutionandconfirmed services would operate in the greater Wilmington region and integrate with existing transportation services Ms. Matheny stated Project #3references a mobility as a service (MaaS) option which is broader in scope and offers a variety ofmobility solutionsto address the objectives outlined in the solicitation Ms. Parker elaborated further on the MaaS option stating it is a white label product,or mobile application, which interprets all existing technologyproducts into one customer facing product under your branding Ms. Matheny stated a non-mandatory pre-proposal conference is scheduled for early May with st proposals due May 21 She said vendor selection will follow interviews and product demonstrationsscheduled for June with a recommendation presented to the board at the close of the fiscal year Ms. Parker provided an overview of the collaboration with NCDOT to provide regional transportationservices under theConCPT Program She confirmed the Authority is partnering withBrunswick County onthis regional initiative to re- establish connectivity between New Hanover Countyand Brunswick County under a Microtransit model Ms. Parker stated each partnering agency is provided $200,000 in grant funding with no local match requirement She said the regional effort is funded for one year; however, research efforts into funding sources to support the program long term are underway Ms. Matheny said an update on efforts associated with bus stop enhancements was requested and provided a high-levelmost recent Five- Year Bus Stop Enhancement Plan and projects planned She said bus stop enhancementprojects programmed under the current Section 5339 Bus and Bus Facilitiesgrant include installation of benches at six (6) bus stop locations and procurement and installation of five (5) shelter amenities Mr. Lawler suggested that concrete pads, a small platform for customers to stand on, out of the mud while waiting on a bus, be considered He referenced recent efforts of a concerned citizen who placed a bench at bus stops on Nixon St. and asked why placement of seating at bus stop locations on behalf ofcitizens is not allowed Ms. Matheny stated that while the Authority appreciates the efforts of kind citizenssuch as this gentleman, the Authorityis responsible forADA compliance and adherence with NCDOT and City of Wilmington requirements for amenities installed at bus stops This requires equipment from an NCDOT approved vendor, an engineered site design and permit securement from NCDOT, City of Wilmington, or theproperty owner allowing passenger amenities to be constructed in the right of way or on private property Hearing no further comments, Mr. Cheatham moved to the next staff item MARCH2021FINANCIAL REPORT Mr. Cheathamrecognized Mr. Mininni to provide an update Mr. Mininni confirmed a total $11,130,000 million dollars in emergency relief funding has been made available to the Authority over the past fifteen months He stated the funding for operating assitance comesfrom three relief bills including, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Coronavirus Response and Relief Supplemental Appropriations (CRSSA) Act of 2021, and the American Rescue Plan (ARP) Mr. Mininni said to date, the Authorityhas utilized $2,151,000 in CARES Act funding, leaving a remaining balance of $4,705,000 million He stated through February 2021, the Authority has utilized 31% of their total CARES Act apportionment which is well below the national average of 72% CFPTA Agenda Packet - May 27, 2021 BOD Meeting 9 Mr. Mininni stated FTA is encouraging the Authority to use, or draw down,these funds He said the Authority has $8.9 million dollarsavailable for operating support under the three referenced funding sources Mr. Kozlosky asked if there is a way to submit an application for the CARES Act money to be used for capital instead of operating Mr. Mininni replied the questionwasposed and unfortunately, a change of this nature would require a budget revision and approval from FTA He confirmed FTA is not prone to approving budget revisions for this type of funding Mr. Mininni presented the monthly financials for March 2021 He said expenditures are anticipated to come in roughly $600,000 to $700,000 below adopted budget levels Mr.Mininni stated operating revenues are anticipated to be $1,000,000 below adopted budget levels requiring the Authority to utilize between $2,000,000 to $3,000,000 in CARES Act funding to close the deficit He said the largest variance in expenditures is realized under the maintenance line item and can be attributed to safety equipment for the vehicles procured in response to the health crisis Mr.Mininni praised the team for their resiliency and management of the pandemic confirming service cuts were not realized and 99% of scheduled revenue service hours have been delivered to date Mr. Mininni provided an update on the draft FY2022 budget confirming the ARP funding appointment but not yet received provides the Authority greater relief and flexibility He confirmed response efforts to the current pandemic are underway as are plans for the route restructuring,implementation of an on-demand or Microtransit Program, contract negotiations with UNCW, the sunset of our existing contract with First Transit for contract management, and a transition to managed care for contracted services under the Paratransit Departmentare accounted for in the budgeting process Mr. Mininni said the objective is to begin contributing to the fund balance and setting aside local match for replacement of rolling stock He stated majority of expenditures are associated with labor with a small increase in the fuel and maintenance line items Mr. Mininni said his recommendation for having one year of Section 5307grant funds in reserves would allow the Authority to respond to fluctuations in funding levels unforeseen He stated by maintaining a one-yearreserve in operating funds, the Authority could be proactive versus reactive in efforts to address any decreases in funding if realized Mr. Coudrietrecommended using some CARES Act funds in conjunction with the Section 5307 funds in FY2022unless there is a federal directiveto do otherwise Hesaid they can identify now some of the things that they want to fund operationally in the route restructuringwith the CARES Act funding Mr.Coudriet recommended utilizing CARESAct funding next year for things that are eligible and then strategically add in the Section 5307 for those things that are eligible under that pot of funding Hestated he is going to have difficulty in supporting a budget that draws down all the CARES Act funding withoutaclear direction from FTA Mr. Coudriet requested a clear spending plan for the ARP funds is also needed Mr. Cheatham stated a draft budget will need to be presented for consideration and further discussion at the May meeting Mr. Lawler suggested adding another column with the numbers for 2019 for comparison to a normal year Hearing no further comments, Mr. Cheatham moved to the next item on the agenda CFPTA Agenda Packet - May 27, 2021 BOD Meeting 10 2021 LOCALLY COORDINATED PLAN Mr. Cheathamrecognized Ms. Lacer to provide an update Ms. Lacer stated fares are suspended todayto provide an opportunity for the public tomaximize the greenhouse gas reduction and provide the public an opportunity to travel green on Earth Day She stated staff disseminated reusable earth friendly giveaways to customersat both transfer facilities andtrees were also donated to City of Wilmington for planting She confirmedPadgett Station was nominated for the 2021 th Historic Preservation award; the awards ceremony is slated for May 20at 5:30 pmand all are welcome and encouraged to attend the event Ms. Lacer provided an overview of the draft Locally Coordinated Plan (LCP) includedin the agenda packet She confirmed the LCP and regular updates to the plan arerequired byFTA toreceive Section 5310 grant fundingwhich is to support ourWaveConnect Program for older adults and individuals with disabilities Ms. Lacer said that some of the activities included under the WaveConnectProgram include, public outreach and education, travel training, improving access to traditional transportation services, and anannual grant opportunity for community organizations that serve elderly individuals and individuals with disabilities Ms. Lacer stated FTA requires that three (3)elements be included in anLCP: the identification of available services,an assessment of transportation needs, and a discussion of strategiesto address the needs as identified All three of these requirements have been met by this planas presented She said that a community assessment of transportation needs was conducted Data collection methods consisted of a community survey, focus groups, stakeholder interviews, and a town halland was collected from 350 individuals via these methods from October 1, 2020 to February 12, 2021, a period of approximately four and a half months She reported that of the350individuals engaged, 76% self-identified as members of the target populations, and stated the rate of inclusion was even higher for the survey collection effort with 82% of respondents identifying as members of the target populations Ms. Lacer said that the findings were ranked according to the highest priority needs with bus stop improvements ranking as thehighest She said strategies to meet the highest priority needs identified by the 2021 LCP needs assessment areamobility management program and a community grant Ms. Lacer said that next month they will be seeking adoption of the plan from theAuthority Board and the WMPO Board Hearing no questions or comments, Mr. Cheatham moved to the next item on the agenda CONTRACTOR REPORT Mr. Cheathamrecognized Mr. McBrideto give the report Mr. McBride reported 99.9% of revenue service was deliveredfor the month of March He stated drivers do a really good job getting out there and providing service on a daily basis Mr. McBride said March was driver appreciationand several initiatives to recognize them were planned Heconfirmed every transit agency wants good customer service, safe and clean vehiclesthat run on time, and professional drivers Mr. McBridepraisedthe dispatchers and drivers for their hard work Hearing no questions or comments, Mr. Cheathammoved to the next item on the agenda CFPTA Agenda Packet - May 27, 2021 BOD Meeting 11 EXECUTIVE DIRECTORBRIEFING Mr. Cheathamrecognized Ms. Parker to provide the Executive Director update Ms. Parker started with a brief overview ofprojects ongoing She stated staff received anorientationfrom the vendoron the recently procured planning software and is extremely satisfied with the amount of information and the route designing offered by the platform Ms. Parker confirmed the Request for Proposal (RFP) for Transit Management Services was th published with bids due on April 30 She stated at this time, we are still on schedule for the presentations and award next month Ms. Parker stated that Ms. Matheny did a good job explaining Microtransitbut wanted to reiterate Microtransit services will be implemented in areas in which traditional transportation services are scheduled for elimination Shesaid theymade an internal decision to proceed with a software as a service (SaaS) solution for the Microtransit program as this allows the Authority to retain as much of the workforce as possible and utilize existing rolling stock assets Ms. Parker confirmed transportation as a service (TaaS) or a turnkey model as a Microtransit solution is more expensive She stated a grant for the procurement of onboard automatic passenger counter equipment, which will capture stop level boardings and alightings, was awarded by the WMPO earlier in the calendar year Ms. Parker confirmed a formal solicitation for technology vendors will be released in the coming weeks and stated stop level data will be instrumental in future planning efforts Shesaid that there two capital projects are currently working on; the purchase of generators for our campus toprovide uninterrupted power source and a mobile pay solution Ms. Parker thanked the board for their consideration and support for these projects Shestatedvaccine transportation efforts are ongoing with 300 trips performed to date statewide Ms. Parker said aheavy-dutybus that adheres to our current bus contractwill be replaced with funds awarded under the VW settlement grant She confirmed thevirtual site visit for theFTA triannual review is scheduled for this Monday and a final report is anticipated for June Mr. Lawler spoke to the route modifications included under the system network redesign with focus on service recommendation connecting the west and east included in the Transpro proposal He inquired if the route connecting the west and east could be extended a bit further from the Northeast library to service Mayfaire Ms. Parker confirmed staff is focusing on this area to identify the most efficient option to serve this area Ms. Hays requestedfurther elaboration on Microtransit services Ms. Parker said Microtransit is similar to rideshare, it will pick you up at a designated location within a specific geographic area and take you to a transfer pointthat integrates with the existing transportation network Ms. Hays asked if it was feasible totest or demo the Microtransit service before committing to a program long term Ms. Parker said the project timeline might be too short for a demo; however, there is an opportunity to evaluate demand during the first year Ms. Hays stated we have the funding available,so we need to make sure it is done right She thanked Ms. Parker for her hard work on this effort Ms. Parker made a recommendation for an additional $850,000 to fund the Microtransitprogram She stated a budget of $200,000 identified to fund the program wouldonlyafford for three hours of service, five days a week, based on current cost per hour CFPTA Agenda Packet - May 27, 2021 BOD Meeting 12 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 13 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor H&S Management, LLC Requested by:M. Matheny P.O. Box 11280 Wilmington, NC 28404 Delivery Date:6/30/2021 (910) 679-6142 / info@HandSMgmt.com Date:27-May-21PO #:21-077A Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 505 Cando StreetPO Box 12630 Wilmington, NC 28405Wilmington, NC 28405 910-343-0106 For:Concrete Work for Passenger Amenities QtyPart #DescriptionUnit CostExt cost Demo, pour, and finish concrete pads for 6bench amenities $1,678.33$10,070.00 TAX $ 10,070.00 GL NumberAmountDivisionGrant Code% 97000; 2-1000$F PNC-2020-029100% $FP $FP $FP Accrued Sales Tax 21400$ Sales Tax 12600$ Approved BOD 5/27/21 AuthorizedEntered This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Joseph MininniDate Director of Finance CFPTA Agenda Packet - May 27, 2021 BOD Meeting 14 This document represents a contract between the Authority and the contracting party. The following terms and conditions apply to this contract. No Federal Government Obligations to Third Parties The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. False or Fraudulent Statements or Claims The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its activities in connection with this Project. Accordingly, upon execution of the underlying contract or agreement the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may apply, the Contractor also acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986, as amended, on the Contractor to the extent the Federal Government deems appropriate. The Contractor also acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, certification, assurance or representation to the Federal Government or includes a false, fictitious, or fraudulent statement or representation in any agreement involving a project authorized under 49 U.S.C. chapter 53 or any other Federal statute, the Federal Government reserves the right to impose on the Contractor the penalties of 18 U.S.C. §1001 or other applicable Federal statute to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. Access to Records and Reports The Contractor agrees to permit, and require its subcontractors to permit, the U.S. Secretary of Transportation, and the Comptroller General of the United States, and, to the extent appropriate, the State, or their authorized representatives, upon their request to inspect all Project work, materials, payrolls, and other data, and to audit the books,records, and accounts of the Contractor and its subcontractors pertaining to the Project, as required by 49U.S.C. §5325(g). Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives includin project, defined at 49 U.S. D. 5302(a)1, which is receiving federal financial assistance through the programs described at 49U.S.C. 5307, 5309 or 5311. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not lessthan three (3) years after that date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintainsame until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 C.F.R. 18.39 (i)(11). Apart from the more limited record access provisions of the Common Grant Rules, 49 U.S.C. Section 5325(g) provides FTA and DOT officials, the U.S. Comptroller General, or any of their representatives, access to and the right to examine and inspect all records, documents, and papers, including contracts, related to any FTA project financed with Federalassistance authorized by 49 U.S.C. Chapter 53. Federal Changes Contractor shall at all times comply with all applicable Federal Transit Administration (FTA) regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. Civil Rights (1) Nondiscrimination-In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. §2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6101 et seq., Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §12101, and Federal transit law at 49 U.S.C. §5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and otherimplementing requirements FTA may issue. The third party contractor and all lower tiers shall comply with Title VI Requirements and Guidelines for Federal Transit Administration Recipients http://www.wavetransit.com/Portals/0/documents/title_vi.pdf. (2) Equal Employment Opportunity -The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex -In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. §2000e, and Federal transit laws at 49 U.S.C. §5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. §2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b)Equal Employment Opportunity Requirements for Construction Activities. For activities determined by the U.S.Department of Labor (U.S. compliance of each subcontractor at any tier of the Project, with all applicable equal employment opportunity requirements ofU.S.DOL regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41C.F.R. Parts60 ĻƷ ƭĻƨ͵, which implement Executive Order No.11246, "Equal Employment Opportunity," as amended by Executive Order No.11375, "Amending Executive Order No.11246 Relating to Equal Employment Opportunity," 42U.S.C. §2000(e) note, and also with any Federal laws, regulations, and directives affecting construction undertaken as part of the Project. (3) Nondiscrimination on the Basis of Age The Contractor agrees to comply with all applicable requirements of the Age Discrimination Act of1975, as amended, 42U.S.C.§§6101 ĻƷƭĻƨ., and with implementing U.S.Health and stance, 45C.F.R. Part90, which prohibit discrimination against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA) 29U.S.C §§621 through 634 and with implementing U.S.Equal Employment Opportunity Commission (U.S.C.F.R. Part1625. (4) Access for Individuals with Disabilities-The Contractor agrees to comply with 49U.S.C. §5301(d), which states the Federal policy that elderly individuals and individuals with disabilities have the same right as other individuals to use public transportation services and facilities, and that special efforts shall be made in planning and designing those services and facilities to implement transportation accessibility rights for elderly individuals and individuals with disabilities. The Contractor also agrees to comply with all applicable provisions of section504 of the Rehabilitation Act of1973, as amended, with 29U.S.C. §794, which prohibits discrimination on the basis of disability; with the Americans with Disabilities Act of 1990 (ADA), as amended, 42U.S.C. §§12101 ĻƷ ƭĻƨ., which requires that accessible facilities and services be made available to individuals with disabilities; and with the Architectural Barriers Act of1968, as amended, 42U.S.C. §§4151 ĻƷ ƭĻƨ., which requires that buildings and public accommodations be accessible to individuals with disabilities. In addition, the Contractor agrees to comply with applicable Federal regulations and directives and any subsequent amendments thereto, except to the extent the Federal Government determines otherwise in writing, as follows: ede isa Part 38; 35; 28C.F.R. Part 36; -19; ith ent ibi (j)FTA regulations, "Transportation of Elderly and Handicapped Persons," 49 C.F.R. part 609; and (k)Federal civil rights and nondiscrimination directives implementing the foregoing regulations. (5) Access to Services for Persons with Limited English Proficiency. The Contractor agrees to comply with Executive Order No. 13166,"Improving Access to Services for Persons with Limited English Proficiency," 42 U.S.C. §2000d-1 Persons," 70 CĻķ͵ wĻŭ. 74087, December 14, 2005. (6) Environmental Justice. The Contractor agrees to comply with the policies of Executive Order No. 12898, "Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations," 42 U.S.C. §4321 note. (7)Drug or Alcohol Abuse-Confidentiality and Other Civil Rights Protections. To the extent applicable, the Contractor agrees to comply with the confidentiality and other civil rights protections of the Drug Abuse Office and Treatment Act of 1972, as amended, 21U.S.C. §§1101 ĻƷ ƭĻƨ., with the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of1970, as amended, 42U.S.C. §§4541 ĻƷ ƭĻƨ., and with the Public Health Service Act of1912, as amended, 42U.S.C. §§201 ĻƷ ƭĻƨ., and any amendments to these laws. (8) Other Nondiscrimination Statutes. The Contractor agrees to comply with all applicable requirements of any other nondiscrimination statute(s) that may apply to this Contract. (9) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. Incorporation of Federal Transit Administration (FTA) Terms The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, updated March 13, 2013, are hereby incorporated by reference. Anything to the contrary herein notwithstanding,all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any (name of grantee) requests which would cause (name of grantee) to be in violation of the FTA terms and conditions. Energy Conservation The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in thestate energy conservation plans issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. Sect. 6321 et seq. CFPTA Agenda Packet - May 27, 2021 BOD Meeting 15 STATE OF NORTH CAROLINA CFPTA CONTRACT 21-03 COUNTY OF NEW HANOVER AGREEMENTBETWEEN CAPE FEAR PUBLIC TRANSIT AUTHORITYand COUNTYOF NEW HANOVER FOREMERGENCY TRANSPORTATION SERVICES THIS AGREEMENT, made this day____of_______________, 2021by and between the CAPE FEARPUBLICTRANSPORTATION AUTHORITY, d/b/a Wave Transit, operating pursuant to N.C.G.S. Title 160A, Article 25,by the COUNTY OF NEW HANOVER, a public body, corporate and politic, having its principal office at 230 Government Center Drive, Wilmington, North Carol WHEREAS, NHCrecognizes that emergency situations may require evacuation of all or part of the County; and WHEREAS, smalland large scale, evacuations within and out of the Countymay be needed as a result ofemergent events including a hazardous materials incident, major fire,weather eventsor other incidents; and WHEREAS,a critical need exists for resourcesto transport persons out of emergencies present the need to evacuateindividualswithin and outside the Countyand/or to a designatedplace of shelter identified byNHC; and WHEREAS,with notice,the Authority has the appropriate resources to transport individuals within and/or out of the County to adesignatedplace identified by NHCshould anemergency requires evacuation. NOW, THEREFORE, the parties hereto agree as follows: 1.Notice of Need from NHC:Uponreceiving notification from the New Hanover County Emergency Management Directorin writingthat assistance from Authority is needed,the Authority will identify vehicles and operators available to assist with emergency evacuations.The Authority will inform the Director within five hours of written notification what, if any, vehiclesor operatorsare available to assist with the emergency evacuation. 2.Payment by NHC:NHC agrees to pay the Authorityfor all hourlylabor costs incurred for providing assistanceand an hourly sum for each vehicle provided by the Authority.The following rates shall apply: a.Labor Rates i.Para Transit operators, managers, support staffand supervisors shalleach be billed at an hourly rate of $35.00. ii.Fixed Route operators, managers,support staffand supervisors shall each be billed at an hourly rate of $20.00. /ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ CFPTA Agenda Packet - May 27, 2021 BOD Meeting 16 b.Vehicle Hour Rates i. Para Transit Vehicles shall each be billed at an hourly rate of $20.00. ii. Fixed Route Vehicles shall each be billed at anhourly rate of $30.00. c.Overnight Lodging/Meals. NHC agrees to reimburse all lodging and meal costs incurred by the Authority or the Authority personnel while emergency evacuation services are being provided. 3.Term: This Agreement shall remain in effect unless terminated by either party. Thirty written notice shall be required of a party who seeks to terminate this Agreement. 4.County Authority. The County Manager and staff are expressly authorized to enter and execute any and all necessary, desirable, and ancillary agreements and instruments utilized to facilitate the transactions contemplated hereby. 5.Insurance Requirements/Business Auto Liability: a.Authority shall maintain applicable Business Auto Liability with a limit of not less than $5,000,000 each accident. b.Such insurance shall cover liability arising out of any auto, including owned, hired, and non-owned autos used in the performance of work or services. c.Business auto coverage shall be written on ISO form CA 00 01, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in ISO form CA 00 01. d.e shall be primary as respects Authority, its officers, officials, agents, and employees. Any other insurance or self-insurance maintained by Authority, its officers, officials, agents, and employees shall be in excess of and shall not contribute to Author 6.This Agreement constitutes the entire agreement between the parties as to the transaction described herein, and no amendment, modification, or addendum to this Agreement shall be effective unless in writing dated subsequent to the date hereof and executed by the duly authorized officers of the respective parties hereto. The requirement for such a writing shall apply to any waiver of the requirement of a written modification pursuant to this paragraph and shall be deemed an essential term of this Agreement. This Agreement will be deemed drafted by all parties hereto and shall not be construed against any party as the drafter of this Agreement. This Agreement shall inure to the benefit of the parties hereto and their respective successors, heirs, and assigns. Whenever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is found to be invalid, illegal or unenforceable in any respect under any applicable law or rule in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other provision or any other jurisdiction, but this Agreement shall be reformed, construed and enforced in such jurisdiction as if such invalid, illegal or unenforceable provision had never been contained herein. /ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ CFPTA Agenda Packet - May 27, 2021 BOD Meeting 17 The validity, construction, interpretation, and administration of this Agreement shall be governed by the substantive laws of the state of North Carolina, and any action brought in relation to or to enforce or construe the same shall be brought in the Superior Courts of North Carolina, and each party waives any rights or defenses relating to jurisdiction. This Agreement may be executed in separate counterparts, each of which shall be deemedan original, and all which taken together shall constitute one and the same instrument. \[Signatures to Follow\] This the ____ day of 2021. CAPEFEARPUBLIC TRANSPORTATION AUTHORITY BY: Sterling Cheatham,Chairman ATTEST: (seal) Marie Parker Secretary to the Board bĻǞ IğƓƚǝĻƩ /ƚǒƓƷǤ ķźŭźƷğƌ ƭźŭƓğƷǒƩĻ ƦğŭĻ ğƷƷğĭŷĻķ ŷĻƩĻƷƚ ğƓķ źƓĭƚƩƦƚƩğƷĻķ ŷĻƩĻźƓ ĬǤ ƩĻŅĻƩĻƓĭĻ͵ /ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ CFPTA Agenda Packet - May 27, 2021 BOD Meeting 18 Conflict of Interest Policy Organization staff persons are obligated to always act in the best interest of the organization. This obligation requires that any employee, in the performance of organization duties, seek only the furtherance of the Organization mission. At all times, for private profit or benefit. A.The officers, employees, Authority Board members or agents of the Organization should neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from contractors/vendors, nor prospective contractors/vendors. This is not intended to preclude bona-fide Organization fundraising-activities. B.No officer, employee, Authority member or agent of the Organization shall participate in, nor attempt to use his/her position to influence the selection, award, or administration of a purchase or contract with a vendor where, to his knowledge, any of the following has a financial interest or other interest, either directly or indirectly in that purchase or contract: 1.The officer, employee, Authority member or agent; 2.Any member of their immediate family; 3.Their partner or associate; 4.An organization in which any of the above is an officer, director or employee or prospective employee; 5.A person or organization with whom any of the above individuals is negotiating or has any arrangement concerning prospective employment. C.A family member is defined as a person related by blood or marriage, i.e., husband, wife, father, mother, brother, sister, son, daughter, aunt, uncle, nephew, niece or grandchild, including in-laws and step relations (e.g. mother-in-law, step brother), or a person living in the household of the employee. D.Any potential possible conflict of interest, real or apparent, shall be disclosed by the person or persons concerned detailing the nature and extent of such interest. E.Employees and Authority members shall not engage in any business or transaction or have a financial or personal interest, direct or indirect, that is incompatible with the proper discharge of Authority duties or that would tend to impair independence of judgment and action in the performance of Authority duties. F.When a conflict of interest is relevant to a matter requiring action by the Authority, the interested person shall call it to the attention of the Authority and said person shall not vote on the matter. In addition, the person shall not participate in the final deliberation or decision regarding the matter under consideration and shall retire from the room during the vote of the Authority. When there is a doubt as to whether a conflict exists, the matter shall be resolved by vote of the Authority, excluding the person(s) concerning whose situation in the doubt has arisen. CFPTA Agenda Packet - May 27, 2021 BOD Meeting 19 G.The official minutes of the Authority shall reflect that the conflict of interest was disclosed and the interested person was not present during the final discussion or vote and did not vote on the matter. H.Any officer, Authority member or agent not abiding by, or willfully violating, the foregoing may be disciplined by vote of the Authority up to and including recommendation for removal by the appointing agency or any vendor as appropriate may be barred from contracting with the Authority. I.Except as provided above, compliance an oversight of the Conflict of Interest Policy is the responsibility of the Executive committee of the Authority. ADOPTED AT A REGULAR MEETING: CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY May 27, 2021 _______________________________ Chairman ATTEST: ______________________________ Secretary (seal) By signing below, I agree to the terms of the Cape Fear Public Transportation Authority Conflict of Interest Policy. ______________________________________ SignaturePosition ________________________________________ Print NameDate CFPTA Agenda Packet - May 27, 2021 BOD Meeting 20 MONTHLY OPERATIONS REPORT APRIL 2021 MANAGED BY FIRST TRANSIT MONTHLYFiscal Year to Date Fixed Route This Month Ridership Statistics% Change CurrentLast Year% ChangeCurrentPrior Total Bus Passenger Trips 42,342 34,31323.40% 410,677 632,564 -35.08% Total Trolley Passenger Trips 2,377 2,05515.67% 20,838 33,562-37.91% Total UNCW Passenger Trips 3,386 -100.00% 32,899 368,523 -91.07% Total Fixed Route Passenger Trips48,10536,36832.27%464,4141,034,649-55.11% Average Weekday Passenger Trips 1,965 1,38841.57% Average Saturday Passenger Trips 916 9130.33% Average Sunday Passenger Trips 675 725-6.90% Operating Statistics - Fixed Route Miles btwn Preventable Accidents 99,336 111,250 -10.71% Operator Overtime10.20%2.17%370.05% Revenue Service Delivered99.89%99.96%-0.07%99.95%99.00%0.96% Passenger Trips per Revenue Hour7.356.0621.25%7.2514.59-50.27% Farebox Revenue and Pass Sales$45,673$2,6791604.85%$250,268$599,358-58.24% Average Fare per Bus Passenger$1.02$0.071359.05%$0.58$0.90-35.56% Maintenance Maintenance Cost per Revenue Mile$0.09$0.27-66.67%$0.35$0.3112.90% PM Compliance88.50%96.80%-8.57%94.83%97.00%-2.24% Percentage of Vehicles Shopped14%9%55.56% Maintenance Overtime3.29%3.70%-11.08% MANAGED BY AUTHORITYMONTHLYFiscal Year to Date Paratransit This Month Ridership Statistics % Change CurrentLast Year% ChangeCurrentPrior Total ADA Passenger Trips1,562456242.54%10,81319,322-44.04% Total Non ADA Passenger Trips1,909717166.25%16,80126,627-36.90% Total Vaccinne Passenger Trips53311 Total Paratransit Passenger Trips3,5241,173200.43%27,92545,949-39.23% Average Weekday Passenger Trips15752201.92% Average Saturday Passenger Trips167128.57% Average Sunday Passenger Trips000.00% Operating Statistics - Paratransit Miles btwn Preventable Accidents109,19388,10423.94% Missed Trips0.00%0.00%0.00%0.00%0.00%0.00% Passenger Trips/Revenue Hour3.483.91-10.90%3.683.1018.71% ADA On Time Performance100.0%98.4%1.63%99.9%98.4%1.47% Operator Overtime0.25%0.00%100.00% WavePool Total Passenger Trips3340100.00%1,6262,187-25.65% Passengers per Hour1.000.00100.00%1.006.04100.00% Vanpools in Operation10100.00% Special Services Amtrak Passengers58106-45.28%9852,162-54.44% CFPTA Agenda Packet - May 27, 2021 BOD Meeting 21 Planning and Operations Briefing May 2021 Ridership Figures Fixed Route - Comparative Ridership Statistics April 2021 April 2020 % Difference Total Bus Passenger Trips* 42,342 34,313 23.4% Total Seahawk Shuttle Passenger Trips** 3,386 N/A N/A **The COVID-19 health crisis resulted in the cancellation of UNCW Seahawk Shuttle transportation services effective Monday, March 16, 2020. The Authority provided a total of 1,246 hours of revenue service for April 2021. UNCW Seahawk Shuttle services did not operate April 2020. Port City Trolley Program A hard launch of the revised Downtown Trolley Program occurred on Monday, November 25, 2019. Program milestones are listed as follows: Route expansion and increased connectivity between the five Downtown Districts: Brooklyn Arts, North Waterfront, Central Business, South Front and Castle St. Revised name selected through a community naming contest Logo and branding created by Graphic Design Program Revised signage for the designated trolley stops New vehicle(s) with revised branding to replace two, fully depreciated trolley vehicles Comparative Ridership Statistics Month FY21 FY20 % Difference July 2,322 3,445 -32.6% August 1,890 3,919 -48.2% September 1,719 3,352 -48.7% October 3,071 3,172 -3.0% November 1,701 2,944 -42.2% December 1,682 3,555 -36.8% January 1,997 3,304 -39.6% February 1,564 4,084 -40.5% March 2,445 3,732 -34.5% April 2,377 2,055 15.7% Year to Date Totals 20,768 33,562 -38.1% *In September 2018, Hurricane Florence resulted in a loss of 11.5 days and 2,212 hours of revenue service for Route 203 Port City Trolley. The ridership statistics presented are not weighted to reflect adjustments in service levels as noted. CFPTA Agenda Packet - May 27, 2021 BOD Meeting 22 Advertising Program Activity Fiscal Year to Date (YTD) Revenue - FY19 thru FY21 FY21 FY20 FY19 Total $82,200 $99,735 $132,484 % Difference -17% -25% N/A Annual Revenue - FY15 thru FY20 FY15 FY16 FY17 FY18 FY19 FY20 Total $48,069 $81,203 $102,973 $118,104 $132,484 $114,835 % Difference N/A 69% 15% 13% 12% -13% *The retirement of seven (7) Gillig buses in July FY20 had a significant impact on advertising revenues as depicted above. Contract securement and installation of advertisements on the new buses did not begin until September 2019. Annual Revenue from Wave Transit's Advertising Program $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 FY15FY16FY17FY18FY19FY20 Total $48,069$81,203$102,973$118,104$132,484$114,835 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 23 Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2020 -4/30/2021 Budget Scenario : 2021 BOD Adopted 6-25-20 ActualBudget Variance83% GL account Annual Operating revenues Farebox revenues 226,233 791,667 (565,434)23.81% 950,000 Passes 56,612 125,000 (68,388) 37.74% 150,000 Contracted services Fixed Route 533,540 318,262 215,278139.70% 381,914 Para-Transit 254,717 497,083 (242,366)42.70% 596,500 Total: Operating revenues 1,071,102 1,732,012 (660,910)51.53% 2,078,414 Operating Subsidies Subsidies Federal grants 2,737,371 2,303,508 433,86499.03% 2,764,209 Federal CARES Act 1,577,269 1,742,423 (165,154)75.43% 2,090,908 State grants 5,648 - 5,6480.00% - Subsidy from primary government City of Wilmington 1,489,668 1,241,390 248,278100.00% 1,489,668 New Hanover County/MPO 340,792 283,993 56,799100.00% 340,792 Subsidy from other governments 13,875 22,091 (8,216)52.34% 26,509 Local Government Pledged to Capital (61,345) 61,3450.00% (73,614) Transfer to/from Fund Balance 125,247 (125,247)0.00% 150,296 Other Income 155,405 128,350 27,055100.90% 154,020 Total: Subsidies 6,320,028 5,785,657 534,37191.03% 6,942,788 Total: Revenues and Subsidies 7,391,130 7,517,668 (126,538)81.93% 9,021,202 Operating expenses Salaries and wages Fixed Route 2,710,428 2,872,729 162,30178.63% 3,447,275 Para-Transit 580,203 702,910 122,70768.79% 843,492 Taxes and benefits Taxes 221,965 268,439 46,47468.91% 322,127 Benefits 1,029,685 931,914 (97,771) 92.08% 1,118,297 Fuels and lubricants 335,743 415,233 79,49067.38% 498,280 Maintenance 385,638 288,708 (96,930) 111.31% 346,450 Tires 58,450 62,917 4,46777.42% 75,500 Communications & Utilities 122,491 140,667 18,17672.57% 168,800 Professional services 379,259 383,333 4,07482.45% 460,000 Other services 123,595 166,833 43,23861.74% 200,200 Insurance Liability & Property 339,559 318,867 (20,692) 88.74% 382,640 Auto 429,884 380,934 (48,950) 94.04% 457,121 Worker Comp 124,284 164,975 40,69162.78% 197,970 Office supplies and expenses 36,270 33,708 (2,562)89.67% 40,450 Marketing 2,505 12,917 10,41216.16% 15,500 Other expenses 153,145 372,583 219,43834.25% 447,100 Total: Operating expenses 7,033,104 7,517,668 484,56477.96% 9,021,202 Net Results 358,026 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 24 Cape Fear Public Transportation Authority Fiscal Year 2022 Budget May 27, 2021 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 25 I NTRODUCTION The following is an overview of the revenue and expenses budget for Cape Fear Public Transportation Authority (Wave Transit) for FY22 (spanning July 01, 2021 through June 30, 2022). Overall expenditures have been budgeted to increase by 4.4% compared to 2021 budget (excluding pass through costs for regional microtransit project). The increase over prior years is attributable to professional fees, fund balance, and wages and insurance. The Authority is currently in a stable financial position due to the FTA availability of funds for operating assistance over the past 16 months, totaling $11,129,664. These funds, along with annual 5307 funds, will support the Authority, without any predicted shortfalls, for FY22 and FY23. Fund balance is expected to provide cash for minor capital expenses for which the Authority has no capital reserve fund. Although cash flow is impacted by slow reimbursements from a small number of funding partners, we have experienced improvement over the past year. We welcome and encourage comments to this document addressed to the following: Cape Fear Public Transportation Authority -or - mparker@wavetransit.com P. O. Box 12630 Wilmington, NC 28405-0130 Authority Members & Staff The Cape Fear Public Transportation Authority is governed by nine members appointed by the Wilmington City Council and the New Hanover County Commissioners. The Authority employs a staff of 113 direct and contract employees led by a senior staff of three directors. A UTHORITY M EMBERS Sterling Cheatham, Wilmington City Manager /ŷğźƩƒğƓ Chris Coudriet, New Hanover County Manager źĭĻ /ŷğźƩƒğƓ Kemp Burpeau, Deputy County Attorney Honorable Deb Hays, New Hanover County Commissioner John Joye, Wilmington City Attorney Mike Kozlosky, Executive Director, WMPO Paul Lawler, Appointed by Wilmington City Council Laura Mortell, Budget Director-City of Wilmington Lisa Wurtzbacher, Chief Financial Officer-New Hanover County STAFF Marie Parker, Executive Director Megan Matheny, Deputy Director Joseph Mininni, Director of Finance/Administration FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 26 P URPOSE MISSION STATEMENT AND GOALS The mission of the Cape Fear Public Transportation Authority (Wave Transit) is to develop and maintain an effective, efficient, and safe system of public transportation services within Southeastern North Carolina which is responsive to the mobility needs of the community. Transportation services provided shall be designed to maintain and encourage the use of public transportation and shall contribute to the economic vitality of the community, the conservation of natural resources and the protection of the environment. The goals of Wave Transit are as follows: 1.Provide cost effective transportation services which optimize the utilization of personnel, vehicles, and other resources and which are operated with a minimum of public subsidy. 2.Provide transportation services which meet the mobility needs of the community, within available financial resources. 3.Develop funding options which assure the continued stable operation of transportation services at a public subsidy level acceptable to the community. 4.Develop policies which assure, as much as possible, that transit services are designed and operated to encourage maximum utilization by the community. Service should be provided first in areas where the greatest potential for use exists. 5.Promote the use of public transportation services within the community. This includes both providing adequate and up-to-date information on services available and aggressively marketing the transit system. 6.Expand public transportation to new areas of the community as demand estimates and population densities indicate that service will be sufficiently utilized within established service standards. The Goals of the Cape Fear Public Transportation Authority will be reviewed and revised, as needed, during the budget development process. These goals and objectives will guide the development of capital and operating budgets, service planning, and operation of transit services. Adopted: June 09, 2005 FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 27 LETTEROFTRANSMITTAL Cape Fear Public Transportation Authority P.O. Box 12630 Wilmington, NC 28405 (910) 343-0106 (910) 343-8317 fax wavetransit.com May 27, 2021 Members of the Cape Fear Public Transportation Authority Board P. O. Box 12630 Wilmington, NC 28405-0130 Authority Board Members: In accordance with the North Carolina General Statutes Section 159-11, the proposed annual budget for Fiscal Year 22, beginning July 1, 2021, and ending June 30, 2022, is submitted for your consideration on behalf of the Cape Fear Public Transportation Authority. As required, a public hearing on the proposed budget will be held at a regular meeting of the Authority on June 24, 2021. Notice of the public hearing and information detailing how the community can comment on the proposed budget has been published per guidelines. of the Authority a balanced budget proposal for consideration. The proposed budget of $9,807,232 is 4.4% higher than the FY21 adopted budget (excluding NCDOT pass-through costs for the newly planned regional microtransit project). The proposed budget is a plan that reflects the commitment to strong financial principles, with focus on establishing a general fund balance to promote long-term financial sustainability. It is a strategic budget that aligns resources with short term organizational goals, however, does not address expansion or potential staffing needs. It provides for meeting standards in safety, performance management, and continued quality development. Operations: Fixed routes are planned and budgeted to continue as currently scheduled through June 30, 2022, based on the joint proposal and adoption of resolution by New Hanover County and the City of Wilmington. During this one-year suspension of service reductions, staff will be reviewing the current Wave Transit System network, the TransPro proposal for redesign, and all possibilities for new options and revisions. Although UNCW has not confirmed their planned hours for the upcoming fall semester, they have communicated the need to execute more than 16,000 hours for the upcoming year. The FY22 agreement between the Authority and UNCW is currently being negotiated. The proposed budget anticipates providing the increase in hours requested. Carolina Beach has agreed to move forward with funding a portion of the Route 301 for FY22 as currently designed. The increase was stated at 3%. They have stated an interest in the microtransit model going forward. A new microtransit project, fully funded by NCDOTMobility Division (IMD) ConCPT funds, is slated to begin October 1, 2021, pending all approvals. This project was born from an initiative to provide vaccine trips in a regional network. Due to decreasing demand for vaccination transportation, the project funding was reappropriated to create a regional microtransit pilot project, with the intent of reestablishing connectivity between Brunswick and New Hanover Counties. The plan is currently designed to be a full turnkey project, with Wave Transit being the designated recipient and project manager. Wave expects the receipt and disbursement of all funds allotted, which includes $400,000 ConCPT funding and $100,000 IMD community transportation funds for the first 12 rolling months of FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 28 LETTEROFTRANSMITTAL service. The budget only reflects ninemonths of performance ($375k)in the first year.The Authority anticipates applying for funding for year two as soon as it is available. There are no matching funds required. This operation will not exceed funds being provided. Changes to the adopted budget during FY22 will see slight reductions in response to the health crisis purchases. In FY21 there were capital expenditures, as well as high volume cleaning and personal protective equipment purchased in response to the virus that will not occur or that will be at a lesser frequency based on need and loosening restrictions. Wages: Salary and wages for Authority employees is proposed at 3.0%. Increase is slightly higher than prior years, but consistent with industry standard. have experienced a substantial increase in premiums over the past year of 7%. Healthy living and wellness initiatives have been promoted in the past and will hopefully be reintroduced in the upcoming budget year as staff are able to conduct business more normally and engage employees more actively. As a member of the North Carolin contribution on behalf of employees. increased from 7.25 percent to 11.35 percent to ensure that pensions guaranteed by the system are properly funded. As private company employees, Transit Management of Wilmington and resident First Transit employees are not eligible to participate in LGERS. Revenues: Allocations from the federal CARES Act have been appropriated in the budget to respond to increased expenses in response to COVID-19 and continue support of operations. The funding has been apportioned by FTA at 100% and no matching funds are required. The proposed budget will utilize a combination of CARES Act funding and 5307 funding for the budget year. State funding from the NCDOT State Maintenance & Assistance Program (SMAP) has not been announced and was not included in the proposed budget. Predicting passenger fares is more a challenging aspect of the proposed budget. While ridership has increased, there has been a leveling of data that will likely depend on other factors to change to increase substantially. The proposed budget shows a slightly more aggressive farebox and pass revenue reflecting a monthly increase of over 32%. Fares will realize an increase, due to a full year of fare collection compared to several months of suspended fares in FY21 to enable rear door boarding. We are hopeful relaxed COVID restrictions, increased numbers of people returning to work, and mobility for social purposes will increase month over month. The estimate considers a slower recovery period to return to increased passenger loads but is realistic in that it attempts to reflect the trends in the industry. Primary governments that make up the Authority, New Hanover County and the City of Wilmington have committed a 3% increase in their support for the Authority. Formula funding provided by the Federal Transit Administration has been awarded and is available to reimburse eligible expenses. Capital: rolling stock revenue inventory is currently in a good status. Assets that meet or exceed their useful benchmark life is at 14%. Only nine ehicle assets have met or exceeded their useful life. Most of the buses. In a prior response to a call for projects by the North Carolina Department of Environmental Quality - Air Quality Division, funding was identified to replace pre-2009 vehicles with funds from the apportionment of Volkswagen settlement. There is one bus currently on order under the qualifying resolution. FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 29 LETTEROFTRANSMITTAL FY20§5339 apportionment is $256,037. Matching funds equal to 20% of the FTA apportionment in the amount of $64,010 have been appropriated in the proposed budget. These funds are programmed to upgrade communication equipment, procure new passenger and bus inspection technology, add to the amenities network, and improve safety and security enhancements at bus stops. Opportunities: The proposed budget continues the Author service to southeastern North Carolina, while planning for a more robust system in the future. Nationally, transit systems are only transporting 45% of the passengers that were being carried prior to the COVID-19 health crisis (https://transitapp.com/APTA, May 2021). The South-Atlantic Region is performing at an even lesser volume, at 40%. While transit, as an industry is recovering slowly, Wave Transit is showing more resiliency, servicing over 55% of its pre-COVID passenger totals on fixed route. Additionally, there are several new initiatives that are pivotal to the establishment of an effective and efficient transit network, many of them already in motion. New data collection and analysis will create a measure for smarter predictions, planning, and reporting. Forging or reaffirming partnerships within the community from businesses to non-profit organizations, as well as housing and event sponsors will help determine interests and needs in future plans. Additionally, partnerships with neighboring communities can create potential for commuter services, regional collaboration, and a broader connectivity for residents. Relying heavily on innovation and technology making transit easier, faster, and more accessible, in real time, as well as folding in new service models that are tailored to the user, will retain current riders, attract new riders, and make transit a viable option in the area. And finally, the fundamental need for dedicated funding has been critical to Wavea priority by both the City and the County in the form of a future sales tax referendum that is transforming ideas into plan development. An improved transit network that meets the needs of the people that reside here, coupled with the exceptional quality of transit service that is already being provided, will deliver opportunities that cannot be measured. We look forward to continuing to work with eaposition ourselves to grow along with the City of Wilmington and New Hanover County and serve its citizens therein for many years to come. Respectfully, Marie Parker Executive Director FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 30 BUDGET CALENDAR April 8, 2021 CFPTA Executive Staff Budget Review May 20, 2021 Distribution of Summary Budget May 24, 2021 Opening of Public Comment Period May 27, 2021 Presentation of Proposed Budget to Board June 24, 2021 Public Hearing and Budget Adoption FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 31 BUDGET ORDINANCE Cape Fear Public Transportation Authority Introduced by: Marie Parker, Executive Director Date: June 24, 2021 ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING JULY 01, 2021 BE IT ORDAINED: That the following appropriations are hereby made by the Cape Fear Public Transportation Authority, and that the following revenues are anticipated to be available during the fiscal year to meet these appropriations. Operating Appropriations General Operating Expenses $ 9,807,232 Operating Revenues Passenger Fares $ 513,000 FTA 5303 65,350 FTA 5307 (includes CARES Act & ARP Funding) 5,489,590 FTA 5310 (includes CRRSSA Funding) 258,122 NCDOT 375,000 New Hanover County Department of Aging 3,000 New Hanover County DSS (Van) 400,000 New Hanover County DSS (Work First) 2,500 Other Agencies 51,265 City of Wilmington 1,534,358 New Hanover County 351,016 Carolina Beach 10,551 UNCW 825,000 Other Income 150,480 Fund Balance/Reserves (105,000) Less: Capital Match (117,000) Total Operating Revenues $ 9,807,232 Adopted at a regular meeting on June 24, 2021 Sterling Cheatham, Chairman Attest: Marie Parker, Secretary FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 32 REVENUE & EXPENDITURE SUMMARY FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 33 REVENUE & EXPENDITURE SUMMARY Cape Fear Public Transportation Authority 2022 Draft Budget Overview Revenues - $9,912,232 ΫυЊЉЎͲЉЉЉ Ʒƚ ƩĻƭĻƩǝĻƭ FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 34 REVENUE & EXPENDITURE SUMMARY Expenditures - $9,807,232 Service Delivery Approximately 76,000 hours of Fixed Route Revenue Approximately 50,000 Paratransit trips Approximately 9 months of Microtransit Service Wages $4,510,616 Taxes & Benefits 1,769,763 Fuel Maintenance Repairs 1,050,575 Insurances 848,000 Professional Fees 661,000 On Demand 375,000 Other Services 219,800 Utilities 187,800 Other Expenses 184,678 Total Expenditures $9,807,232 FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 35 STAFF Employment 86.5 FTE 68 Fixed Route; 19 Paratransit; 14.5 Admin/CSR/Facilities $4.47 million in wages $1.76 million in benefits & taxes FY 2022 Budget CFPTA Agenda Packet - May 27, 2021 BOD Meeting 36 RESOLUTION _____________________________________________________________________ Introduced by:Megan Matheny, Deputy Director, Wave Transit Date:May 27, 2021 RESOLUTION ADOPTING THE 2021 LOCALLY COORDINATED TRANSPORTATION PLAN WHEREAS, the FTA's Enhanced Mobility of Seniors & People with Disabilities program (49 U.S.C. Chapter 53, Section 5310) makes federal resources available to improve mobility for seniors and individuals with disabilities by removing barriers to transportation service and expanding transportation mobility options; and WHEREAS,on June 27, 2014 the North Carolina Secretary of Transportation designated the of the Persons with Disabilities Funding Program (Section 5310); and WHEREAS,the allocation of Section 5310 funds requires a Locally Coordinated Transportation Plan, and regular revisions; and WHEREAS, as the designated recipient of the Persons with Disabilities Funding Program (Section 5310), the Cape Fear Public Transportation Authority serves as the lead agency in the development of the LCP for the region; and WHEREAS,all Federal Transportation Administration planning requirements have been met bythe 2021 Locally Coordinated Transportation Plan. NOW THEREFORE, be it resolved that the Cape Fear Public Transportation Authority hereby adopts the 2021 revision of the federally mandated Locally Coordinated Transportation Plan. ADOPTED at a regular meeting of the Cape Fear Public Transportation Authority on May27, 2021. ________________________ Sterling Cheatham, Chairman Attest: ________________________ Marie Parker, Secretary CFPTA Agenda Packet - May 27, 2021 BOD Meeting 37 Contractor Report April 2021 Current month compared to same month previous year Performance Indicators Apr '20Apr '21 Percent Change Revenue service provided99.96%99.89%-0.07% Operator Over-time2.30%8.88%286.1% Miles between Road Calls6,448.018,855.4192.4% Road Calls127-41.7% Accidents, Incidents & Injuries Preventable accidents0175.0% Injuries 00-100.0% Operator overtime April 2020 - April 2021 14.0 12.0 10.0 8.0 6.0 Percent 4.0 2.0 0.0 Apr '20May '20Jun '20Jul '20Aug '20Sept '20Oct '20Nov '20Dec '20Jan '21Feb '21Mar '21Apr '21 May Targeted Safety Plan rock and roll in your seats This month starts the pedestrian bicyclist awareness Always keeping the bus on time & safe watch intersections for pedestrians keeping your head on a swivel ŷĻ CğĭƷƭʹ 2020 6590 pedestrian deaths CFPTA Agenda Packet - May 27, 2021 BOD Meeting 38 WILMINGTON REGIONAL MICROTRANSIT PROJECT MEMORANDUM OF UNDERSTANDING (MOU) Between WAVETRANSIT And BRUNSWICK TRANSIT SYSTEM Date Wave Transit andBrunswick Transit Systemagree to abide by the following regulations and procedures for the period of September 1, 2021through September 1, 2022.Changes must be agreed upon inwriting by both parties and approved by NCDOTprior to changes being made. 1.Purpose and Scope 1.1.The purpose of this Memorandum of Understanding (MOU) is to establish an agreement between WaveTransit and Brunswick Transit Systemto collaborate on the Wilmington Regional Microtransit Project(Project).This MOU describes theprojectroles and responsibilities of WaveTransitandBrunswick Transit System. 1.2.This Projectwilllaunch a regional microtransit service toexpand mobility options and improve regional transit connectivity between New HanoverandBrunswick counties. TheProjectwillspecifically address the following objectives: Provide on-demand general public transit trips within New Hanover and Brunswick counties Adda transit connection between New Hanover and Brunswick countiesthat Allow riders to directly book their trips usingamobile application, website, and/or call center Offer transit agencies the option to utilize existing staff and vehicle fleets to operate the service(Software as a Service)or contract for service from a third- party vendor(Transportation as a Service) Prioritize transit trips to and from COVID-19 vaccination sites 1.3.The regional microtransit service must operate every weekday at a minimum. The frequency and hours of operation of the service are at the discretion of the participating agencies. 1.4.ConCPT funding will be provided to participating agencies without a required match or local contribution.Participating agencies are expected to oversee, administer, and monitor the service to ensure all standards, performance parameters, and state requirements established herein, in the grant agreement between NCDOT and the Lead Agency, and between the participating agencies and the service provider are achieved.In the event that additional funding is needed to continue providing the level and quality of service needed to meet standards and requirements, participating agencies may be expected to contribute funding or work with NCDOT to secure additional state resources. In the event additional funding cannot be obtained in order to maintain the level and quality of service needed to meet standards and requirements, NCDOT may close the grant and conclude the project. 1 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 39 2.Responsibilities of Wave Transit Wave Transit will serve as the Lead Agency for this Projectfunded through NCDOT ConCPTfunding. Consistent with thefunding requirements for ConCPT projectsas stated in theFY22 ConCPT Funds ApplicationWave Transit will: 2.1.Serve as thedesignatedLead Agency for the ConCPT-funded Wilmington Regional Microtransit Project. 2.2.Work with NCDOT to determine a funding disbursement plan.No funds will be disbursed until the authorized officials from each of the public transportation systems involved in thisProjectsign this MOUand it is approved by NCDOT. 2.3.Receive the funding distributions from NCDOT and be responsible forthe following oversight and reportingrequirementson behalf of allagencies involved in the Project: Provide quarterly progressreports to NCDOT including information from other agenciesserved by the Project Quarterly reports should include at a minimum: o Total trips carried broken down by each transit system involved in the Project o Revenue miles o Revenue hours o Fares collected o Dollars billed to funding agencies o Expensessubmitted to date All reporting information should be documented and supported with reports from scheduling software and accounting software reports. 2.4.Comply with the terms and requirements of the ConCPT grant agreement with NCDOT. 2.5.Negotiate and execute acontract with the selected vendor for the Project. 2.6.Pay vendor invoices in accordance with the termsand conditionsof the vendor contract. 2.7.Participate in project meetings with NCDOT and the vendor. 2.8.Monitor vendor performance for delivery of services as outlined in the Project contract; this will require coordination with other Project partners to insure vendor performance. 3.Responsibilities of Brunswick Transit System As a participating agency in this ConCPT projectconsistent with the funding requirements for ConCPT projects as stated in the FY22 ConCPT Funds Application, Brunswick Transit System will: 3.1.Providetimely supportingdocumentation and reporting as requested by the Lead Agency to fulfill Lead Agency oversight and reporting obligationsfor ConCPT projects, which may include but is not limited to: Total trips carried broken down by each transit system involved in the Project Revenue miles Revenue hours Fares collected 2 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 40 Dollars billed to funding agencies 3.2.Participate in Projectmeetings with NCDOT and the vendor. 3.3.Monitor and provide feedback to Lead Agency on performance of vendor. 4.Term of MOU 4.1.This MOU will be effective on Dateor when all appropriate signatures have been obtained by Wave Transit and Brunswick Transit System, whichever date occurs last. 4.2.This MOU will remain in effect throughoutthe duration of the Projectwhile it is being financiallysupportedthrough NCDOTConCPT fundingunless the Projectis terminated earlier by mutual agreement between Wave Transit and Brunswick Transit System.Wave Transit and Brunswick Transit System may choose by mutual agreement to continue the MOU with a different funding source after ConCPT funding has ended. 4.3.Wave Transitmay terminate the MOUif federal, state,or local funds allocated to Wave Transitare revoked orterminatedat which point, any and all of theobligations of Wave TransitandBrunswick Transit Systemshall immediately cease. 5.Authorized Representatives 5.1.authorizedrepresentative managingthe itemslisted in Section2is: Name:Marie Parker, Executive Director, or successor Street Address:P.O. Box 12630,Wilmington, NC 28405 Telephone:910-202-2035 Email:mparker@wavetransit.com 5.2.authorizedrepresentative managingthe items listed in Section 3is: Name:Yvonne Hatcher, Executive Director, or successor Street Address:5040 Main Street,Shallotte, NC 28470 Telephone:910-253-7800 Email:yhatcher@brunswicktransit.org 3 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 41 6.Signatures responsibilities in implementing the Wilmington Regional Microtransit Project and commitments to making good faith efforts to achieve the goals contained in this MOU. _________________________________________________________________ Marie Parker, Executive DirectorDate Wave Transit _________________________________________________________________ Yvonne Hatcher, Executive DirectorDate Brunswick Transit System 4 CFPTA Agenda Packet - May 27, 2021 BOD Meeting 42