2005-10-03 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, OCTOBER 3, 2005
BOOK 3
PAGE 143
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, October 3, 2005, at 10:05 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Caster; District Vice-Chairman William A. Kopp,
Jr.; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H.
Pritchett; Interim County Manager Dave Weaver; County Attorney Wanda M. Copley and Clerk to the District
Board Sheila L. Schult.
District Chairman Caster called the meeting to order.
NON-AGENDA ITEMS
District Chairman Caster announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Caster called for a motion to approve the minutes of the regular meeting held on
September 19,2005, as presented by the Clerk to the District Board.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Commissioner Greer, to approve the
minutes of the regular meeting held on September 19, 2005, as presented by the Clerk to the District Board. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
CONSIDERATION OF ACCEPTANCE OF OFFER OF PUBLIC DEDICATION
County Engineer Greg Thompson reported that the Board is being requested to accept for public utility
purposes certain roads within Greenview Ranches in the proximity of proposed well sites. The resolution accepts the
dedication for portions of Plantation Road and an unnamed street section intersecting with Plantation Road.
District Chairman Caster requested direction from the Board.
Motion: District Commissioner Greer MOVED, SECONDED by District Commissioner Pritchett, to adopt the
resolution accepting for public utility purposes certain roads within Greenview Ranches in the proximity of
proposed well sites. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in the Water &
Sewer Exhibit Book III, Page 8.
CONSIDERATION OF APPROVAL OF CONTRACT BETWEEN THE CITY OF WILMINGTON AND
NEW HANOVER COUNTY WATER AND SEWER DISTRICT FOR UPGRADE OF THE NORTHSIDE
WASTEWATER TREATMENT PLANT AND ASSOCIATED BUDGET AMENDMENT #2006-12
County Engineer Greg Thompson reported that on August 25, 2005, the City of Wilmington received bids
for the upgrade of the James A. Loughlin (Northside) Wastewater Treatment Plant. The successful low bidder was
Crowder Construction Company with a final bid of $68,522,000. McKim and Creed Engineers, the City's
Engineering firm, has recommended a construction contingency of $5,178,000 or 7.5% of the final bid amount
bringing the proposed construction budget to $73,700,000.
The proposed scope does not include an effluent force main that is necessary to increase the discharge
capacity of the facility. This work will be bid separately and will be brought to the Board at a later date. The
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, OCTOBER 3, 2005
BOOK 3
PAGE 144
estimated cost of the force main work is approximately $6 million and will be the responsibility of the County to
fund in accordance with the inter-local agreement for this work.
The total County share is $45,830,856. The current capital project of $3,699,617 must be increased by
$42,131,239. This is accomplished by appropriating $31.1 million of wastewater escrow funds and $11 million of
District funds. These funds, $45.8 million, represent 56.3% of the project.
Tony Boah, Vice-President of McKim and Creed, presented the plant modification schematic and reported
on the bid process, the results and the recommendation to the City that the contract be awarded to the lowest bidder,
Crowder Construction Company.
District Commissioner Davis clarified with County Engineer Thompson that these items would remain the
County's responsibility even if consolidation takes place.
County Engineer Thompson stated that the Board is being requested to approve the contract between the
City of Wilmington and New Hanover County Water and Sewer District including the additional verbiage to Section
6 stating: "Provided, however, the Authority authorized pursuant to resolution enacted bv the County
Commissioners on September 19, 2005 and the City Council on September 20,2005 mav be empowered to operate
and manage the referenced facility" and the associated budget amendment #2006-12.
District Chairman Caster requested direction from the Board.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Commissioner Greer, to approve the
Second Amendment Contract between the City of Wilmington and New Hanover County Water and Sewer District
including the additional verbiage to Section 6 and the associated budget amendment #2006-12. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
Budget Amendment #2006-12 - Engineering
Adjustment
Debit Credit
$10,986,860
$10,986,860
$31,144,379
$31,144,379
$31,144,379
$10,986,860
$42,131,239
W &S District Fund:
Appropriated Fund Balance
Transfer Capital Project Fund
(Northside Wastewater Plant)
W &S Escrow Fund:
Appropriate Fund Balance
Transfer to Northside WWTP
Northside Wastewater Treatment Plant:
Transfer in W &S Escrow Fund
Transfer in W &S District Fund
Capital Project Expense
Explanation: To transfer funds from Water and Sewer District and Water and Sewer District Escrow Fund
to the Northside Wastewater Treatment Plant Capital Project.
ADJOURNMENT
There being no further business, District Chairman Caster requested a motion to adjourn.
Motion: District Vice-Chairman Kopp MOVED, SECONDED by District Commissioner Pritchett, to adjourn the
meeting. Upon vote, THE MOTION CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, OCTOBER 3, 2005
BOOK 3
PAGE 145
District Chairman Caster adjourned the meeting at 10:30 p.rn.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board