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HomeMy WebLinkAbout2021-06-17 Meeting Agenda Airlie Gardens Foundation June 17, 2021 Board Meeting Agenda Mark Tyler, President Deb Hayes, Vice President Hank Estep, Treasurer Bonnie Nelson, Secretary Tara Duckworth, Director of Parks and Gardens MISSION To ensure and help preserve Airlie Gardens as an outstanding, historic public garden with cultural and environmental programs developed to serve New Hanover County residents and other visitors. June 17, 2021; 8:15 am: Airlie Cottage (896 Airlie Road) Meeting Called to Order Mark Tyler, President Recurring Consent Agenda Items of Business 1. Approval of the May Minutes Regular Agenda Items of Business 1. 2. a. Financial Update for period ending May 31, 2021 3. a. FY 21-22 Foundation Budget Review & Approval 4. Development/Marketing & Outreach Report: Janine Powell 5. Other Business: All Board Members Next Meeting: August 19, 2021 (Traditionally, there is no July meeting) AIRLIE GARDENS FOUNDATION BOARD PAGE 2 REGULAR MEETING MAY 20, 2021 ASSEMBLY The Airlie Gardens Foundation Board met in Regular session via Microsoft Teams on Thursday, May 20, 2021 at 8:15 a.m. Present: Mark Tyler (presiding), Eric Blaesing, Mike Creed, Ted Davis, Jr., Hank Estep, Deb Hays, Coo Hocker, Bonnie Nelson, John Russ and Commissioner Rob Zapple. Excused: Teddy Davis. Staff: Scott Childs, Tara Duckworth, Andy Johnson, Sheryl Kelly, Rebecca Pearce, and Janine Powell. WELCOME AND APPROVAL OF MINUTES. Mark Tyler called the meeting to order and asked if there were any changes or corrections to the minutes of the April meeting. The following changes were noted by Bonnie Nelson: Under the motion to approve the minutes, it should read: f the th March 18 . Also, under the Development Report, the date for the . There were no further additions or corrections, and the following motion was presented: MOTION: Rob Zapple MOVED; SECONDED by Eric Blaesing, that the minutes of the April meeting be approved with the corrections as stated. Upon vote, the MOTION CARRIED UNANIMOUSLY. 1. Mark welcomed those in attendance and shared that there is a lot going on in the gardens. He was especially happy to share that the gate receipts for April set a record with 60% of the visitors coming from outside of New Hanover County. He thanked the Airlie team for being creative in getting the organization through the past year. 2. Hank shared that the month of April set records at Airlie Gardens for gate admissions. (April's gate revenue of $92,220 is higher than any month in the last six fiscal years by over $40K.) Membership and gift shop revenue were close to the highest levels Airlie has seen in several years with revenue for the month at $44K and $14K, respectively. Wedding season is in full swing and portrait sessions continue to be very busy. New Enchanted Airlie decorations have been purchased per board approval last month. A new expense line on the financial statements was created for Grounds Maintenance. This has captured the expenses related to specific fertilizer and expenses related to the Airlie Oak. (These expenses have been covered between donations raised specifically for the Airlie Oak and a $5,000 unrestricted donation in June from Stanley Smith Horticultural Trust.) The endowment continues to grow with a fiscal year-to-date unrealized gain of nearly $1.6 million. 3. Director/Operations Report. Tara shared that staff has been working on concert logistics. (Concerts will start in July.) We have modified where people will be picked up from due to construction at the Gove and we want to make sure we are creating/keeping the ambiance. Contemplating a members-only event. Looking at our memberships to figure out a good balance for the different levels. Environmental Educators have realized more can be done online, with adults as well as children. Tara AIRLIE GARDENS FOUNDATION BOARD PAGE 3 REGULAR MEETING MAY 20, 2021 4. Development Report. Janine Powell shared that the bands have been booked and the buses reserved for the concerts. The live oak sale was very successful. All 250 live oaks were sold in about 36 hours. We believe this will be a great revenue stream for the Airlie Oak Project. Planning to have another sale of more mature live oak trees in the fall. 5. Other Business. The Azalea Festival Committee is in full swing planning for the Garden Party which th will take place on Friday, July 30. 6. Next Meeting. The next board meeting will take place in person at the Airlie Cottage on Thursday, th June 17 at 8:15am. ADJOURNMENT There was no further business and the meeting adjourned at 8:23am. Respectfully submitted, Tanya Gurganious Administrative Coordinator -Please note that the above minutes are not a verbatim record of the New Hanover County Airlie Gardens Foundation Board meeting.