1984-12-17 Regular Meeting
746
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984
ASSEMBLY
. The New Hanover County Board of Commissioners met in Regular
Session on Monday, December 17, 1984, at 9:00 o'clock A.M. in the
Assembly Room, New Hanover County Administration Building,
Wilmington, North Carolina.
Members present were: Commissioners Jonathan Barfield, Sr.:
John Dolan: Fred Retchin: Claud O'Shields, Jr.: Chairman Nolan
O'Neal: County Manager, G. Felix Cooper: County Attorney, Robert
W. Pope: and Clerk to the Board, Lucie F. Harrell.
Commissioner O'Shields gave the invocation.
RECESS OF REGULAR MEETING FOR SPECIAL MEETING OF THE NEW HANOVER
COUNTY WATER AND SEWER DISTRICT
Chairman O'Neal recessed the meeting at 9:02 o'clock A.M.
for a Special Meeting of the New Hanover County Water and Sewer
District.
Chairman O'Neal reconvened the meeting to Regular Session at
9:14 o'clock A.M.
PRESENTATION OF PLAQUE TO RETIRING COUNTY EMPLOYEE
Commissioner O'Neal, on behalf of the Board, presented a
plaque to Ms. Harriet Ruth Floyd in appreciation for her years of
dedicated service to the County wishing her a happy retirement.
NON-AGENDA ITEMS
Chairman O'Neal asked if any member of the general public
wished to address the Commissioners on any item listed on the
Consent Agenda or any subject not listed on the Regular Agenda.
No commeneed.
APPROVAL OF CONSENT AGENDA
After discussion of Item No.2, Commissioner Barfield MOVED,
SECONDED by Commissioner O'Shields to approve the following
Consent Agenda items. Upon vote, the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Approval of the Report of Collector of Revenue through
November 30, 1984
The Commissioners approved the Report of the Collector of
Revenue through November 30, 1984.
A copy of the report is contained in Exhibit Book XII, Page
28.
Lease Agreement - Boy Scout Property at Castle Hayne
The Commissioners approved a Lease Agreement for the Boy
Scout property adjacent to County property on the Northeast Cape
Fear River to eliminate public abuse and misuse of said property
authorizing the County Manager to execute the agreement.
A copy of the Lease Agreement is on file in the County
Manager's office.
Additional Positions - Steam Plant
The Commissioners approved four additional Assistant Steam
Plant Operator positions at pay grade 60 for the Steam Plant to
reduce excessive overtime. No County funding is required.
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747
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
APPROVAL OF CONSENT AGENDA (CONTINUED)
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Land Water Conservation Fund Grant Application - Parks and
Recreation Department
The Commissioners approved a LWCF Grant Application totaling
$58,000 for improvements at Hugh MacRae Park authorizing the
Chairman to execute the application.
Approval of EDA Water & Sewer Project Change Order No. 2 and No.
3 to the Contract with Dickerson Utility, Inc. - Industrial
Airpark Water and Sewer Improvements - New Hanover County
Airport
The Commissioners approved Change Order No. 2 reflecting a
net increase in the contract price of $1,697 to make field
changes required to complete the water and sewer services at
several locations, and Change Order No. 3 reflecting an increase
of $24,879.73 to the contract with Dickerson Utility, Inc. for
the Industrial Airpark Water and Sewer Improvements.
Approval of Change Order No.
Contract - AIP-02 - Airport
The Commissioners approved Change Order
Rockwell Radio & Electric Contract for the
increasing the amount by $750.
1 to Rockwell Radio & Electric
No. 1 to the
AIP-O 2 Pro ject
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Adoption of Resolution Confirming No County Need to Acquire 0.05
Acre School Property
In anticipation of a proposed exchange of 0.05 acres Board
of Education property for 0.36 acres, both tracts in the
vicini ty of Hoggard High School, the County Commissioners
declined any interest in acquiring the 0.05 acre tract as
requested by the Board of Education.
A copy of the resolution is contained in Exhibit Book XII,
Page 28.
Approval of position Change Request - Department of Aging
The Commissioners approved position changes in the Department of
Aging as follows:
Clerk III (80%), Range 56 to Aging Services Program
Assistant, Range 58
Aging Services Program Assistant, Range 58 to Secretary
V, Range 58.
Approval of Budget Amendment Request - Two Temporary Positions
The Commissioners approved the following budget amendment to
establish funds for one temporary Consolidation Study Commission
Secretary and one temporary Record Retention Clerk position:
Debit
Credit -
#11
#11
#11
#11
9800
4110
4110
6110
911,
100,
210,
370,
Contingencies
Salaries & Wages
FICA
Contracted Services
$15,083
$ 7,612
571
6,900
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Approval of Budget Amendment Request - Social Services Department
The Commissioners approved the following Budget Amendment to
appropriate funds received from the Emergency Food and Shelter
National Board:
Credit-
#11 3990 990, Appropriated Fund
Balance $32,500
#11 3530 383, Emergency Food and
Shelter National Board Program 17,050
#11 5339 530, General Assistance $49,550
Debit -
748
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
APPROVAL OF CONSENT AGENDA (CONTINUED)
Approval of Budget Amendment Approved by County Manager
The County Manager approved the following Budget Amendment
which is being reported for entry into the record:
New Hanover County Library Acceptance of Gifts
From Cape Fear Garden Club for completion of Library
Landscape
Debit
Credit -
#11 3611 890, Gifts & Contributions $2,500
#11 6110 391, Maintenance-
Bldg. & Grounds $2,500
Approval of Tax Abatements and Refunds
The Commissioners approved a list of tax abatements and
refunds as recommended by the Tax Administrator.
A copy of the list is contained in Exhibit Book XII, Page
28.
APPROVAL OF ISSUANCE OF REVENUE BONDS
Mr. Wallace Murchison, Attorney representing the Industrial
Facili ties and Pollution Control Financing Authority, appeared
before the Commissioners requesting approval of resolutions for
the issuance of revenue bonds for Corning Glass Works; Gang-Nail
Systems, Inc.; American Hoist & Derrick Company; and The Alper
Company.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Retchin to adopt a resolution approving the issuance
of a revenue bond in the amount of $9,000,000 for Corning Glass
Works. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Commissioner O'Shields MOVED, SECONDED by Commissioner
Barfield to adopt a resolution approving the issuance of a
revenue bond in the amount of $10,000,000 for Gang-Nail Systems,
Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Commissioner Retchin MOVED, SECONDED by Commissioner Dolan
to adopt a resolution approving the issuance of a revenue bond in
the amount of $10,000,000 for American Hoist & Derrick Company.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to adopt a resolution approving the issuance of a
revenue bond in the amount of $750,000 for The Alper Company.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the resolutions are contained in Exhibit Book XII,
Page 29.
PUBLIC BEARING TO CONSIDER THE ASSIGNMENT OF HOUSE NUMBERS TO
PROPERTIES LOCATED IN THE NORTHERN UNINCORPORATED AREA OF CAROLINA
BEACH TO INCLUDE ALL PROPERTIES NORTH OF GOLDSBORO AVENUE AND
WEST OF ST. JOSEPH STREET TO SNOWS CUT BRIDGE
Planning Director Hayes gave background information on the
assignment of house numbers stating letters had been forwarded to
property owners and the property had been posted. He explained
the reason for assigning house numbers to these properties was to
assure quicker response from the county's ambulance, fire
fighting and law enforcement services.
Chairman O'Neal asked if anyone present wished to speak in
favor of the request. No one commented.
Chairman O'Neal asked if anyone present wished to speak in
opposition to the request. No one commented.
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749
MINUTES OF REGULAR MEETING, DECEMBER l7, 1984 (CONTINUED)
PUBLIC HEARING FOR ASSIGNMENT OF HOUSE NUMBERS IN CAROLINA BEACH
(CONTINUED)
After discussion, Commissioner Retchin MOVED, SECONDED by
Commissioner Barfield to approve the assignment of house numbers
as recommended by the Planning Department. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
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REPORT ON HOME HEALTH PROGRAM - NEW HANOVER COUNTY HEALTH
DEPARTMENT
Robert Parker, Health Director, gave a report on the
progress of the Home Health Program at the New Hanover County
Health Department introducing Ms. Betty Creech, Public Health
Nurse Supervisor; Ms. Karen Hogan, Director of Home Health; and
Allan Mozingo, Internal Auditor, who presented the reports on the
various components of the program.
Ms. Creech commented on the need for home health care and
the importance of this service to our community for a better
quality of life stressing benefits received by the family and
patient when able to stay home.
Mr. Karen Hogan summarized the specific services provided by
the Home Health Program on a 24-hour schedule. She gave a brief
description of the following services: (1) Nursing Services; (2)
Physical Therapy; (3) Home Health Aide Services; (3) Speech
Therapy; (4) Nutrition Services; (5) Durable Medical Equipment;
(6) Medical Social Services; and (7) Occupational Therapy.
Mr. Allan Mozingo gave a presentation on the growth of the
program and revenues earned answering questions by the
Commissioners.
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Commissioner O'Shields commented on the eligibility
criteria asking if the County paid for indigent care expressing
concern for providing this service outside of the County with the
taxpayers of New Hanover footing the bill.
Commissioner Dolan expressed concern for no monetary
assistance to middle class people with private health insurance
when in need of home health care. Health Director Parker stated
an effort was being made throughout the State to request private
insurance carriers to provide coverage for home health care.
After a lengthy discussion. of expenditures and costs,
Chairman O'Neal expressed appreciation to Director Parker for his
presentation stating his staff was to be complimented on an
outstanding job in promoting and moving this program forward.
PROPOSED CONTRACT FOR INTERLOCAL AGREEMENT BETWEEN NEW HANOVER
COUNTY AND PENDER COUNTY FOR HOME HEALTH SERVICE TABLED
After discussion of the fact that a letter of request and
signed contract by the elected officials of Pender County have
not been received, Commissioner O'Shields MOVED, SECONDED by
Commissioner Barfield to table this item until such documents
have been received.
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BREAK
Chairman O'Neal recessed the meeting for a break from 10:27
o'clock A.M. to 10:38 o'clock A.M.
APPROVAL OF LEASE BETWEEN NEW HANOVER COUNTY AND R & E
ELECTRONICS, INC.
Airport Manager Shackelford gave background information on
condi tions of the new lease agreement as discussed at the
November meeting requesting approval of the lease agreement.
750
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
APPROVAL OF LEASE BETWEEN NEW HANOVER COUNTY AND R & E
ELECTRONICS (CONTINUED)
After discussion, Commissioner Retchin MOVED, SECONDED by
Commissioner Barfield to approve the lease agreement with an
amendment to Article IV. Option To Purchase (1) to read as
follows subject to the approval of FAA:
The purchase of the property shall be subject to the
approval of the Federal Aviation Administration and
any other Federal, State or local agency charged with
the responsibility, by law or regulation, or approval
of the sale of property at the New Hanover County
Airport.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
After further discussion, Airport Manager Shackelford
requested direction of the Board for guidelines to be followed
for future lease agreements stating whether airport land is to be
sold or leased only. He stated he is currently considering two
active lease agreements and would like direction as soon as
possible.
Commissioner 0' Shields commented on calling a Special
Meeting to discuss and review policies established by prior
Airport Commissions and the Long Range Plan for the Airport. He
stated the meeting should be called to discuss any changes or
modifications to the current policies and Long Range Plan and to
determine the relationship between the Board of County
Commissioners and the Airport Commission.
Chairman O'Neal recommended discussing these items on the
retreat.
After discussion, it was the consensus of the Board to
request the County Manager and Airport Manager to discuss the
current potential leases authorizing the County Manager to either
call a Special Meeting if necessary or wait until the retreat.
After further discussion, County Attorney Pope commented on
the February 1st date recommending execution of the lease on or
before January 31, 1985.
Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan
to amend the date of execution on or before January 31, 1985.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF REQUEST TO MOVE GRAVE SITE ON PROPERTY AT PORTER's
NECK
Mr. James B. Snow, III, Attorney representing Plantation
Village, Inc., a North Carolina non-profit corporation, and the
Champion McDowell Davis Charitable Foundation, appeared before
the Commissioners giving background information stating all
requirements had been met requesting approval of the Board to
move the grave site.
After discussion, Commissioner Retchin MOVED, SECONDED by
Commissioner O'Shields to authorize the moving of the grave site.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF REQUEST FOR ADOPTION OF POLICIES FOR NEW HANOVER
COUNTY INVOLVEMENT IN BEACH EROSION CONTROL AND FORMATION OF A
BEACH EROSION CONTROL COMMISSION
County Manager Cooper gave background information on the
room occupancy tax stating the Wilmington, Port, Waterway and
Beach Commission had been requested to study and recommend the
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751
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
ADOPTION OF POLICIES FOR NEW HANOVER COUNTY INVOLVEMENT IN BEACH
EROSION CONTROL AND FORMATION OF A BEACH EROSION CONTROL
COMMISSION (CONTINUED)
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best use of the occupancy tax. He stated this committee was
comprised of representatives from the city and beach communities
and is currently addressing the question holding meetings
separately with the Corps of Engineers to formulate
recommendations that will be made.
County Manager Cooper stated the Port, Waterway, and Beach
Commission complimented the thoroughness of the New Hanover
County Planning Department for their study and report and
recommended adoption of their findings, conclusions and
recommendations as follows:
1. The four policy recommendations proposed in the County
Planning Staff Study should be adopted as policy for
allocation pf beach erosion control funds generated in
New Hanover County as a result of the room occupancy
tax.
2. A sinking fund for room occupancy tax revenues be
established (as recommended in Section IIC of the
Planning Board Report) as a source for the "local
share" contribution towards authorized projects funded
by the federal and/or state governments. These funds
should be managed so that they will be revenue-producing
until required for actual project funding purposes.
3.
No specific "share" or percentage allocations should be
designated to any particular beach project or
community, but rather allow said communities to draw
upon reserves from the sinking fund when local share
contributions are required for a project.
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4. The Wilmington/New Hanover County Port, Waterway and
Beach Commission should serve as the "Beach Erosion
Control Commission" referenced in the Planning
Department report. It is recommended that the Board of
County Commissioners keep specific control over the
sinking fund, but seek recommendations from the Port,
Waterway and Beach Commission regarding each request
and/or pending allocation for said funds.
Chairman O'Nea+ commented on the wording on Page 4 Section
(1) and Page 9 VI-A (Policy One) of the Planning Department's
Policy stating there were no private beaches recommending the
language be changed to private land.
After discussion, Commissioner Dolan MOVED, SECONDED by
Commissioner Barfield to adopt the Planning Department's Policies
with a change in the language on Page 4 and 9 as indicated above.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
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Mayor Neil Pharr of Carolina Beach appeared before the
Commissioners explaining the urgent need for Carolina Beach
officials to respond to the Army Corps of Engineers submitting
payment of the local interest share in the amount of $310,000 for
the Carolina Beach berm and dune renourishment project which is
scheduled for maintenance in fiscal year 1985.
After discussion, Commissioner Retchin MOVED, SECONDED by
Commissioner Barfield to approve the local interest share in the
amount of $310,000 being allotted from the room occupancy tax
revenue. Upon vote, the MOTION CARRIED UNANIMOUSLY.
752
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
APPROVAL OF LETTER OF INTENT FOR PURCHASE OF AUTOMATIC LOCATION
IDENTIFICATION SYSTEM
Ms. Florence Cornelius, Account Executive for Southern Bell,
appeared before the Commissioners demonstrating the Automatic
Location Identification system stressing how this system will
improve the accuracy and speed of handling emergency calls.
After a period of questions and answers, Commissioner
O'Shields MOVED, SECONDED by Commissioner Barfield to authorize
the County Manager to execute the Letter of Intent to provide the
ALl system not earlier than 12 months but not later than 24
months with a one time payment of $76,270 after the system is
operational. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF FUNDING REQUEST FOR PATHWAY HOUSE
Mr. Carl Durham, a member of the Board of Pathway House,
appeared before the Commissioners requesting funding in the
amount of $13,000 for Pathway House, a home fQr alcoholic women.
Mr. Graham Barefoot commented on the services that Stepping
Stone Manor and SENCland Alumni Association, Inc. have provided
for citizens of the County without requesting funding from the
County.
County Manager Cooper cautioned on approving funding
requests to outside agencies before the budgetary process begins.
Commissioner Barfield commented on the need for this service
and the importance of restoring people back to productive
citizens.
Commissioner Dolan expressed concern for the impact on the
budgetary process at this time stating there were many other
agencies in need.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Retchin to approve the funding request in the amount
of $13,000 from the Unappropriated Fund Balance. Upon vote, the
MOTION CARRIED AS FOLLOWS:
Voting Aye: Commissioner Barfield
Commissioner O'Shields
Commissioner Retchin
Chairman O'Neal
Voting Noe: Commissioner Dolan
DISCUSSION OF REQUEST FOR PLACEMENT OF VOLUNTEER IN RECEPTION
AREA OF THE DISTRICT ATTORNEY.S OFFICE
Mr. Jack Corbett appeared before the Commissioners
requesting funding to purchase a desk, chair, and telephone for a
volunteer worker in the reception area of the District Attorney's
Office.
County Manager Cooper commented on the increase in
courthouse fees under House Bill 278 stating they had nearly
doubled but that the County did not receive a penny from these
increases because the facilities fee was not increased; however,
the County still has to maintain the judicial facilities. He
stated the District Attorney's Office had been budgeted $ 2,500
for the fiscal year 1984/85 and as of this date the balance was
$1,831 requesting Mr. Corbett to see if these items could be
purchased out of this balance.
Commissioner O'Shields requested the District Attorney to
write a letter to the North Carolina District Attorneys'
Association requesting an increase in facility fees for counties.
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753
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
DISCUSSION OF PLACEMENT OF VOLUNTEER IN DISTRICT ATTORNEY's OFFICE
(CONTINUED)
After discussion, it was the consensus of the Board to
authorize the County Manager to purchase a desk, chair, and
telephone from the existing fund balance and inform the County
Manager if they should need additional funding before the end of
the fiscal year.
APPROVAL OF FUNDING FOR TOURISM PROMOTION PROGRAMS - CHAMBER OF
COMMERCE
Mr. Rick Willetts, Vice President of the Tourism Council of
the Chamber of Commerce, appeared before the Commissioners
requesting additional funding in the amount of $14,000 for the
Tourism Promotion Programs. He gave background information on
funding for previous years stating the budget request for the
fiscal year 1984/85 had been cut; consequently, additional money
was needed for printing of brochures.
Commissioner Retchin commented on utilization of the Chamber
of Commerce for tourism promotion stating funds would be
becoming available from a portion of the room occupancy tax
recommending approval of the funding request.
After a lengthy discussion, Commissioner Retchin MOVED,
SECONDED by Commissioner Barfield to approve funding in the
amount of $14,000 from the room occupany tax for the tourism
promotional programs. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AMENDMENTS TO THE COUNTY'S EROSION AND SEDIMENTATION
CONTROL ORDINANCE - PLANNING DEPARTMENT
Engineering Director Hilton gave background information on
the proposed amendment to the County's Erosion and Sedimentation
Control Ordinance stating this amendment would insure that new
land development would be in compliance with the Conservation
Overlay District of the Zoning Ordinance.
After discussion, Commissioner O'Shields MOVED, SECONDED by
Commissioner Dolan to approve the amendment as presented. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAl TO ASSESS A PENALTY UNDER CONTRACT WITH LUTHER T.
ROGERS FOR THE COURTHOUSE RENOVATION PROJECT - ENGINEERING DEPARTMENT
Engineering Director Hilton gave background information on
the 49-day delay in the contract completion date stressing the
importance of insisting contractors comply with dates on the
various projects underway.
After discussion, Commissioner O'Shields MOVED, SECONDED by
Commissioner Barfield to assess the penalty. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
CHANGE OF COLOR ON COURTHOUSE RENOVATION
Commissioner Retchin MOVED, SECONDED by Commissioner Dolan
to authorize the Director of Engineering to change the color of
paint on Courthouse. Upon vote, the MOTION CARRIED UNANIMOUSLY.
PARTIAL ABATEMENT OF TAX LISTING PENALTY - FISHER COMPANY (THE
COLLEGE GREEN)
Mr. Ted Davis, Attorney for the Fisher Company, appeared
before the Commissioners requesting abatement of a listing
penalty for the year 1983 stating confusion existed in informing
his client of a IS-day period of appeal. He stated information
was forwarded to the Fisher Company in the later part of 1982
informing them of the tax valuation of the property and that the
Fisher Company did reply to the Tax Office in January without
filling out a listing form thinking they had complied to the
tax listing requirement. He emphasized that the company had
complied in "good faith" having no knowledge that a listing form
was used by New Hanover County since this was their first year to
list.
754
MINUTES OF REGULAR MEETING~ DECEMBER 17, 1984 (CONTINUED)
FISHER COMPANY TAX LISTING PENALTY APPEAL (CONTINUED)
Tax Administrator Register stated the penalty had been
correctly imposed and that no listing form was received.
C,ounty Attorney
existed; therefore,
instances the general
taxpayer.
Pope stated no listing form for 1983
this property was discovered and in such
statutes place the burden of proof on the
After a lengthy discussion, Commissioner Dolan MOVED,
SECONDED by Commissioner O'Shields to reduce the penalty to
$2,000 including interest. Upon vote, the MOTION CARRIED
UNANIMOUSLY. '
ABATEMENT OF TAX LISTING PENALTY FOR ATLANTIC DISTRIBUTORS
Tax Administrator Register gave background information on
the postdate explaining that a pOptal meter was used reflecting
the date of January 30 with a U. S. Postal Service Postmark of
February 1 stating the practice of the postal service to cancel
metered mail only if the correct postdate is different from the
dat~ shown.
After discussion, Commissioner O'Shields MOVED, SECONDED by
Commissioner Barfield to abate the penalty on the basis of the
postdate. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ABATEMENT OF PENALTY FOR MARJERY MYERSON
Tax Administrator Register gave background information on
the listing penalty explaining the situation was the same with
the postdate as Atlantic Distributors stating he felt the penalty
should be abated.
Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to abate the penalty in the amount of $534.04 due to the
postdate. Upon vote, the MOTION CARRIED UNANIMOUSLY.
As a matter of record, Tax Administrator Register stated
that Ms. Myerson admits to listing one of her properties late and
accepts this penalty which is not included in the $534.04 figure.
ABATEMENT OF PENALTY TO UNION OIL
Tax Administrator Register gave background information on
the real estate listing penalty for 1984 stating Union Oil felt
they had been mislead due to the fact that no penaly had been
assessed for the previous years of 1982 and 1983; therefore, why
for the year 1984. Mr. Register stated according to the
Machinery Act these penalties should have been assessed but since
these penalties were not applied, he felt the Tax Department
mislead Union Oil.
After discussion, Commissioner O'Shields MOVED, SECONDED by
Commissioner Dolan to abate the penalty in the amount of $992.93
on the real estate listing for 1984 due to confusion in the
assessment of penalties in prior years. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
APPROVAL OF RESOLUTION AUTHORIZING THE COUNTY MANAGER TO PERFORM
VARIOUS ACTS
County Manager Cooper presented a resolution for adoption
authorizing him to perform various acts routine to County
business on a daily basis requesting approval by the new board
stating he was now performing these duties.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Retchin to approve the resolution with deletion of
Item No. 6 with notification to the Commissioners of any
negotations under Item No.5. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
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755
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
APPROVAL OF RESOLUTION AUTHORIZING THE COUNTY MANAGER TO PERFORM
VARIOUS ACTS (CONTINUED)
A copy of the contract is contained in Exhibit Book XII, Page
30.
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APPROVAL OF COMMUNITY BASED ALTERNATIVES TASK FORCE BY-LAWS
Ms. Cam McAbee, Human Services Analyst, gave background
information on the amendments to the Community Based Alternative
Task Force By-Laws.
After discussion, Commissioner Barfield MOVED, SECONDED by
Commissioner Retchin to approve the amended By-Laws. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF REGION P HUMAN DEVELOPMENT AGENCY BOARD
After discussion, Commissioner O'Shields MOVED, SECONDED by
Commissioner Barfield to appoint Ms. Cam McAbee and Sylvia
Corbett to the Region P Human Development Agency Board. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
BREAK
Chairman O'Neal recessed the meeting for a break from 3:15
o'clock P.M. to 3:32 o'clock P.M.
COMMITTEE APPOINTMENTS
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APPOINTMENT OF DANA PAGE AND REAPPOINTMENT OF JANE DAVIS TO SERVE
ON COMMUNITY BASED ALTERNATIVES TASK FORCE
Commissioner Barfield MOVED, SECONDED by Commissioner Dolan
to appoint Dana Page to serve an unexpired term on the CBA Task
Force expiring on December 31, 1986, and reappointed Ms. Jane W.
Davis to serve a three-year term expiring December 31, 1987.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF RACHEL FREEMAN TO CONSOLIDATION STUDY COMMISSION
Commissioner Barfield MOVED, SECONDED by Commissioner
Retchin to appoint Ms. Rachel Freeman to fill the unexpired term
of Mr. Eddie Wilson, on the Governmental Consolidation Study
Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPOINTMENT OF HARRY PAYNE, JR. TO SERVE ON OFFENDER AID AND
RESTORATION BOARD
Commissioner Barfield MOVED, SECONDED by Commissioner
Retchin to fill the unexpired term of Jesse Ben Lee expiring
September 30, 1986, on the OAR Board. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
REAPPOINTMENT OF GAYLE VAN VELSOR, ALBONGO SIDBURY, AND ANNIE
MCMILLAN TO SERVE ON HUMAN RELATIONS COMMISSION
Commissioner Barfield MOVED, SECONDED by Commissioner
Retchin to reappoint Ms. Gayle Van Velsori Mr. Albongo SidburYi
and Ms. Annie McMillian to serve three-year terms expiring
December 31, 1987, on the Human Relations Commission. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
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APPOINTMENT OF ELI COURIE TO SERVE ON THE CAROLINA BEACH BOARD QF
ADJUSTMENT
Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to endorse appointment of Eli Courie to fill an
unexpired term on the Carolina Beach Board of Adjustment (an
extraterritorial member). Upon vote, the MOTION CARRIED
UNANIMOUSLY.
756
MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
ADDITIONAL ITEMS - COUNTY COMMISSIONERS (CONTINUED)
DISCUSSION OF ESTABLISHMENT OF CITIZENS TASK FORCE BY COUNTY
MANAGER
Commissioner Retchin commented on the Task Force to be
appointed by the County Manager. County Manager Cooper stated he
was in the process of forming this committee using retired
volunteers but had not done so stating this would be a good topic
to discuss at the retreat.
DISCUSSION OF ESTABLISMENT OF A MECHANISM FOR EVALUATING EMPLOYEE
PRODUCTIVITY
Commissioner Retchin commented on establishing a mechanism
for evaluating productivity asking the County Manager if some
type of program had been started emphasizing the importance of
this issue.
County Manager Cooper stated that a survey had been
forwarded to all employees and department heads to ascertain what
type of mechanism should be used. Upon receipt of these surveysr
a recommendation will be made as to the type of managament tool
to be presented to the Commissioners at a later date.
Commissioner Retchin suggested the possibility of an
OEmployee of the MonthO incentive for increased productivity.
County Manager Cooper stated management was investigating
incentives such as Service Awardsr Employee of the Monthr etc. at
the present time.
DISCUSSION OF IDENTIFICATION CARDS FOR EMPLOYEES
Commissioner Retchin commented on identification cards for
employees. County Manager Cooper stated he would investigate
this matter and bring his recommendations back to the Board at a
later date.
DISCUSSION OF CONSOLIDATION OF CITY AND COUNTY PLANNING BOARDS
Commissioner Retchin commented on the consolidation of City
and County Planning Boards stating he felt this combination would
help to avoid problems such as the College Acres situation.
Commissioner O'Shields stated a Consolidation Commission had
just been appointed stressing the importance of giving this
Commission the opportunity to present the facts and make
recommendations upon completion of this study.
DISCUSSION OF LIAISON MEMBERS APPOINTED BY WILMINGTON CITY
COUNCIL FOR COMMUNICATION AND COOPERATION BETWEEN GOVERNING
BODIES
Chairman O'Neal commented on a letter received from Mayor
Schwartz stating the City Council had appointed Councilman Irving
Fogler and Councilman Tony Pate as liaison agents for
communication with the County Commissioners requesting
appointment of two members from the Commissioners.
Chairman O'Neal stated he had replied to this request
stating he felt designation of specific individuals could be more
of a barrier than an access route for communication and
cooperation.
After discussionr it was the consensus of the Board not to
specifically appoint two Commissioners but to have an open policy
of communicating with all Council Members.
APPOINTMENT OF JOHN DOLAN AS REPRESENTATIVE TO EMERGENCY MEDICAL
SERVICES COUNCIL
After discussionr it was the consensus of the Board to
appoint Commissioner John Dolan to represent the County
Commissioners on the Emergency Medical Services Council.
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MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED)
ADDITIONAL ITEMS - COUNTY MANAGER
DISCUSSION OF RETREAT
County Manager Cooper presented recommendations for the
retreat to be held on January 24, 25, and 26, 1985, at Bald Head
Island. He stated an agenda would be prepared and that he had
contacted Department Heads for any items they wished to discuss.
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After discussion, it was the consensus of the Board to hold
the retreat on January 24, 25, and 26 at Bald Head Island with
the County Manager preparing an agenda for the work session.
APPOINTMENT OF VOTING DELEGATE FOR N. C. ASSOCIATION OF COUNTY
COMMISSIONERS LEGISLATIVE GOALS CONFERENCE
Commissioner Retchin MOVED, SECONDED by Commissioner
Barfield to appoint Chairman O'Neal as the voting delegate for
the Legislative Goals Conference to be held on January 16 and 17,
1985, in High Point, North Carolina. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
DISCUSSION OF PROCEDURE TO FOLLOW AT PUBLIC HEARINGS WHEN ISSUING
SPECIAL USE PERMITS
County Manager Cooper commented on a procedure to be
administered by the County Attorney while holding public hearings
for the issuance of Special Use Permits.
After discussion, it was the consensus of the Board to have
the Chairman of the Board preside over these public hearings.
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ADJOURNMENT
Commissioner Barfield MOVED, SECONDED by Commissioner
Retchin to adjourn the meeting. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman O'Neal adjourned the meeting at 4:16 o'clock P.M.
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"--/~ F. Harrell
Clerk
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