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HomeMy WebLinkAbout1984-12-17 Regular Meeting 746 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 ASSEMBLY . The New Hanover County Board of Commissioners met in Regular Session on Monday, December 17, 1984, at 9:00 o'clock A.M. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.: John Dolan: Fred Retchin: Claud O'Shields, Jr.: Chairman Nolan O'Neal: County Manager, G. Felix Cooper: County Attorney, Robert W. Pope: and Clerk to the Board, Lucie F. Harrell. Commissioner O'Shields gave the invocation. RECESS OF REGULAR MEETING FOR SPECIAL MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman O'Neal recessed the meeting at 9:02 o'clock A.M. for a Special Meeting of the New Hanover County Water and Sewer District. Chairman O'Neal reconvened the meeting to Regular Session at 9:14 o'clock A.M. PRESENTATION OF PLAQUE TO RETIRING COUNTY EMPLOYEE Commissioner O'Neal, on behalf of the Board, presented a plaque to Ms. Harriet Ruth Floyd in appreciation for her years of dedicated service to the County wishing her a happy retirement. NON-AGENDA ITEMS Chairman O'Neal asked if any member of the general public wished to address the Commissioners on any item listed on the Consent Agenda or any subject not listed on the Regular Agenda. No commeneed. APPROVAL OF CONSENT AGENDA After discussion of Item No.2, Commissioner Barfield MOVED, SECONDED by Commissioner O'Shields to approve the following Consent Agenda items. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of the Report of Collector of Revenue through November 30, 1984 The Commissioners approved the Report of the Collector of Revenue through November 30, 1984. A copy of the report is contained in Exhibit Book XII, Page 28. Lease Agreement - Boy Scout Property at Castle Hayne The Commissioners approved a Lease Agreement for the Boy Scout property adjacent to County property on the Northeast Cape Fear River to eliminate public abuse and misuse of said property authorizing the County Manager to execute the agreement. A copy of the Lease Agreement is on file in the County Manager's office. Additional Positions - Steam Plant The Commissioners approved four additional Assistant Steam Plant Operator positions at pay grade 60 for the Steam Plant to reduce excessive overtime. No County funding is required. '" 747 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) I Land Water Conservation Fund Grant Application - Parks and Recreation Department The Commissioners approved a LWCF Grant Application totaling $58,000 for improvements at Hugh MacRae Park authorizing the Chairman to execute the application. Approval of EDA Water & Sewer Project Change Order No. 2 and No. 3 to the Contract with Dickerson Utility, Inc. - Industrial Airpark Water and Sewer Improvements - New Hanover County Airport The Commissioners approved Change Order No. 2 reflecting a net increase in the contract price of $1,697 to make field changes required to complete the water and sewer services at several locations, and Change Order No. 3 reflecting an increase of $24,879.73 to the contract with Dickerson Utility, Inc. for the Industrial Airpark Water and Sewer Improvements. Approval of Change Order No. Contract - AIP-02 - Airport The Commissioners approved Change Order Rockwell Radio & Electric Contract for the increasing the amount by $750. 1 to Rockwell Radio & Electric No. 1 to the AIP-O 2 Pro ject I Adoption of Resolution Confirming No County Need to Acquire 0.05 Acre School Property In anticipation of a proposed exchange of 0.05 acres Board of Education property for 0.36 acres, both tracts in the vicini ty of Hoggard High School, the County Commissioners declined any interest in acquiring the 0.05 acre tract as requested by the Board of Education. A copy of the resolution is contained in Exhibit Book XII, Page 28. Approval of position Change Request - Department of Aging The Commissioners approved position changes in the Department of Aging as follows: Clerk III (80%), Range 56 to Aging Services Program Assistant, Range 58 Aging Services Program Assistant, Range 58 to Secretary V, Range 58. Approval of Budget Amendment Request - Two Temporary Positions The Commissioners approved the following budget amendment to establish funds for one temporary Consolidation Study Commission Secretary and one temporary Record Retention Clerk position: Debit Credit - #11 #11 #11 #11 9800 4110 4110 6110 911, 100, 210, 370, Contingencies Salaries & Wages FICA Contracted Services $15,083 $ 7,612 571 6,900 I Approval of Budget Amendment Request - Social Services Department The Commissioners approved the following Budget Amendment to appropriate funds received from the Emergency Food and Shelter National Board: Credit- #11 3990 990, Appropriated Fund Balance $32,500 #11 3530 383, Emergency Food and Shelter National Board Program 17,050 #11 5339 530, General Assistance $49,550 Debit - 748 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) Approval of Budget Amendment Approved by County Manager The County Manager approved the following Budget Amendment which is being reported for entry into the record: New Hanover County Library Acceptance of Gifts From Cape Fear Garden Club for completion of Library Landscape Debit Credit - #11 3611 890, Gifts & Contributions $2,500 #11 6110 391, Maintenance- Bldg. & Grounds $2,500 Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds as recommended by the Tax Administrator. A copy of the list is contained in Exhibit Book XII, Page 28. APPROVAL OF ISSUANCE OF REVENUE BONDS Mr. Wallace Murchison, Attorney representing the Industrial Facili ties and Pollution Control Financing Authority, appeared before the Commissioners requesting approval of resolutions for the issuance of revenue bonds for Corning Glass Works; Gang-Nail Systems, Inc.; American Hoist & Derrick Company; and The Alper Company. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to adopt a resolution approving the issuance of a revenue bond in the amount of $9,000,000 for Corning Glass Works. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to adopt a resolution approving the issuance of a revenue bond in the amount of $10,000,000 for Gang-Nail Systems, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to adopt a resolution approving the issuance of a revenue bond in the amount of $10,000,000 for American Hoist & Derrick Company. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to adopt a resolution approving the issuance of a revenue bond in the amount of $750,000 for The Alper Company. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the resolutions are contained in Exhibit Book XII, Page 29. PUBLIC BEARING TO CONSIDER THE ASSIGNMENT OF HOUSE NUMBERS TO PROPERTIES LOCATED IN THE NORTHERN UNINCORPORATED AREA OF CAROLINA BEACH TO INCLUDE ALL PROPERTIES NORTH OF GOLDSBORO AVENUE AND WEST OF ST. JOSEPH STREET TO SNOWS CUT BRIDGE Planning Director Hayes gave background information on the assignment of house numbers stating letters had been forwarded to property owners and the property had been posted. He explained the reason for assigning house numbers to these properties was to assure quicker response from the county's ambulance, fire fighting and law enforcement services. Chairman O'Neal asked if anyone present wished to speak in favor of the request. No one commented. Chairman O'Neal asked if anyone present wished to speak in opposition to the request. No one commented. t'-.. 749 MINUTES OF REGULAR MEETING, DECEMBER l7, 1984 (CONTINUED) PUBLIC HEARING FOR ASSIGNMENT OF HOUSE NUMBERS IN CAROLINA BEACH (CONTINUED) After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve the assignment of house numbers as recommended by the Planning Department. Upon vote, the MOTION CARRIED UNANIMOUSLY. I REPORT ON HOME HEALTH PROGRAM - NEW HANOVER COUNTY HEALTH DEPARTMENT Robert Parker, Health Director, gave a report on the progress of the Home Health Program at the New Hanover County Health Department introducing Ms. Betty Creech, Public Health Nurse Supervisor; Ms. Karen Hogan, Director of Home Health; and Allan Mozingo, Internal Auditor, who presented the reports on the various components of the program. Ms. Creech commented on the need for home health care and the importance of this service to our community for a better quality of life stressing benefits received by the family and patient when able to stay home. Mr. Karen Hogan summarized the specific services provided by the Home Health Program on a 24-hour schedule. She gave a brief description of the following services: (1) Nursing Services; (2) Physical Therapy; (3) Home Health Aide Services; (3) Speech Therapy; (4) Nutrition Services; (5) Durable Medical Equipment; (6) Medical Social Services; and (7) Occupational Therapy. Mr. Allan Mozingo gave a presentation on the growth of the program and revenues earned answering questions by the Commissioners. I Commissioner O'Shields commented on the eligibility criteria asking if the County paid for indigent care expressing concern for providing this service outside of the County with the taxpayers of New Hanover footing the bill. Commissioner Dolan expressed concern for no monetary assistance to middle class people with private health insurance when in need of home health care. Health Director Parker stated an effort was being made throughout the State to request private insurance carriers to provide coverage for home health care. After a lengthy discussion. of expenditures and costs, Chairman O'Neal expressed appreciation to Director Parker for his presentation stating his staff was to be complimented on an outstanding job in promoting and moving this program forward. PROPOSED CONTRACT FOR INTERLOCAL AGREEMENT BETWEEN NEW HANOVER COUNTY AND PENDER COUNTY FOR HOME HEALTH SERVICE TABLED After discussion of the fact that a letter of request and signed contract by the elected officials of Pender County have not been received, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to table this item until such documents have been received. I BREAK Chairman O'Neal recessed the meeting for a break from 10:27 o'clock A.M. to 10:38 o'clock A.M. APPROVAL OF LEASE BETWEEN NEW HANOVER COUNTY AND R & E ELECTRONICS, INC. Airport Manager Shackelford gave background information on condi tions of the new lease agreement as discussed at the November meeting requesting approval of the lease agreement. 750 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) APPROVAL OF LEASE BETWEEN NEW HANOVER COUNTY AND R & E ELECTRONICS (CONTINUED) After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve the lease agreement with an amendment to Article IV. Option To Purchase (1) to read as follows subject to the approval of FAA: The purchase of the property shall be subject to the approval of the Federal Aviation Administration and any other Federal, State or local agency charged with the responsibility, by law or regulation, or approval of the sale of property at the New Hanover County Airport. Upon vote, the MOTION CARRIED UNANIMOUSLY. After further discussion, Airport Manager Shackelford requested direction of the Board for guidelines to be followed for future lease agreements stating whether airport land is to be sold or leased only. He stated he is currently considering two active lease agreements and would like direction as soon as possible. Commissioner 0' Shields commented on calling a Special Meeting to discuss and review policies established by prior Airport Commissions and the Long Range Plan for the Airport. He stated the meeting should be called to discuss any changes or modifications to the current policies and Long Range Plan and to determine the relationship between the Board of County Commissioners and the Airport Commission. Chairman O'Neal recommended discussing these items on the retreat. After discussion, it was the consensus of the Board to request the County Manager and Airport Manager to discuss the current potential leases authorizing the County Manager to either call a Special Meeting if necessary or wait until the retreat. After further discussion, County Attorney Pope commented on the February 1st date recommending execution of the lease on or before January 31, 1985. Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan to amend the date of execution on or before January 31, 1985. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF REQUEST TO MOVE GRAVE SITE ON PROPERTY AT PORTER's NECK Mr. James B. Snow, III, Attorney representing Plantation Village, Inc., a North Carolina non-profit corporation, and the Champion McDowell Davis Charitable Foundation, appeared before the Commissioners giving background information stating all requirements had been met requesting approval of the Board to move the grave site. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to authorize the moving of the grave site. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF REQUEST FOR ADOPTION OF POLICIES FOR NEW HANOVER COUNTY INVOLVEMENT IN BEACH EROSION CONTROL AND FORMATION OF A BEACH EROSION CONTROL COMMISSION County Manager Cooper gave background information on the room occupancy tax stating the Wilmington, Port, Waterway and Beach Commission had been requested to study and recommend the i'- 751 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) ADOPTION OF POLICIES FOR NEW HANOVER COUNTY INVOLVEMENT IN BEACH EROSION CONTROL AND FORMATION OF A BEACH EROSION CONTROL COMMISSION (CONTINUED) I best use of the occupancy tax. He stated this committee was comprised of representatives from the city and beach communities and is currently addressing the question holding meetings separately with the Corps of Engineers to formulate recommendations that will be made. County Manager Cooper stated the Port, Waterway, and Beach Commission complimented the thoroughness of the New Hanover County Planning Department for their study and report and recommended adoption of their findings, conclusions and recommendations as follows: 1. The four policy recommendations proposed in the County Planning Staff Study should be adopted as policy for allocation pf beach erosion control funds generated in New Hanover County as a result of the room occupancy tax. 2. A sinking fund for room occupancy tax revenues be established (as recommended in Section IIC of the Planning Board Report) as a source for the "local share" contribution towards authorized projects funded by the federal and/or state governments. These funds should be managed so that they will be revenue-producing until required for actual project funding purposes. 3. No specific "share" or percentage allocations should be designated to any particular beach project or community, but rather allow said communities to draw upon reserves from the sinking fund when local share contributions are required for a project. I 4. The Wilmington/New Hanover County Port, Waterway and Beach Commission should serve as the "Beach Erosion Control Commission" referenced in the Planning Department report. It is recommended that the Board of County Commissioners keep specific control over the sinking fund, but seek recommendations from the Port, Waterway and Beach Commission regarding each request and/or pending allocation for said funds. Chairman O'Nea+ commented on the wording on Page 4 Section (1) and Page 9 VI-A (Policy One) of the Planning Department's Policy stating there were no private beaches recommending the language be changed to private land. After discussion, Commissioner Dolan MOVED, SECONDED by Commissioner Barfield to adopt the Planning Department's Policies with a change in the language on Page 4 and 9 as indicated above. Upon vote, the MOTION CARRIED UNANIMOUSLY. I Mayor Neil Pharr of Carolina Beach appeared before the Commissioners explaining the urgent need for Carolina Beach officials to respond to the Army Corps of Engineers submitting payment of the local interest share in the amount of $310,000 for the Carolina Beach berm and dune renourishment project which is scheduled for maintenance in fiscal year 1985. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve the local interest share in the amount of $310,000 being allotted from the room occupancy tax revenue. Upon vote, the MOTION CARRIED UNANIMOUSLY. 752 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) APPROVAL OF LETTER OF INTENT FOR PURCHASE OF AUTOMATIC LOCATION IDENTIFICATION SYSTEM Ms. Florence Cornelius, Account Executive for Southern Bell, appeared before the Commissioners demonstrating the Automatic Location Identification system stressing how this system will improve the accuracy and speed of handling emergency calls. After a period of questions and answers, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to authorize the County Manager to execute the Letter of Intent to provide the ALl system not earlier than 12 months but not later than 24 months with a one time payment of $76,270 after the system is operational. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF FUNDING REQUEST FOR PATHWAY HOUSE Mr. Carl Durham, a member of the Board of Pathway House, appeared before the Commissioners requesting funding in the amount of $13,000 for Pathway House, a home fQr alcoholic women. Mr. Graham Barefoot commented on the services that Stepping Stone Manor and SENCland Alumni Association, Inc. have provided for citizens of the County without requesting funding from the County. County Manager Cooper cautioned on approving funding requests to outside agencies before the budgetary process begins. Commissioner Barfield commented on the need for this service and the importance of restoring people back to productive citizens. Commissioner Dolan expressed concern for the impact on the budgetary process at this time stating there were many other agencies in need. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve the funding request in the amount of $13,000 from the Unappropriated Fund Balance. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan DISCUSSION OF REQUEST FOR PLACEMENT OF VOLUNTEER IN RECEPTION AREA OF THE DISTRICT ATTORNEY.S OFFICE Mr. Jack Corbett appeared before the Commissioners requesting funding to purchase a desk, chair, and telephone for a volunteer worker in the reception area of the District Attorney's Office. County Manager Cooper commented on the increase in courthouse fees under House Bill 278 stating they had nearly doubled but that the County did not receive a penny from these increases because the facilities fee was not increased; however, the County still has to maintain the judicial facilities. He stated the District Attorney's Office had been budgeted $ 2,500 for the fiscal year 1984/85 and as of this date the balance was $1,831 requesting Mr. Corbett to see if these items could be purchased out of this balance. Commissioner O'Shields requested the District Attorney to write a letter to the North Carolina District Attorneys' Association requesting an increase in facility fees for counties. i'-.. I I I 753 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) DISCUSSION OF PLACEMENT OF VOLUNTEER IN DISTRICT ATTORNEY's OFFICE (CONTINUED) After discussion, it was the consensus of the Board to authorize the County Manager to purchase a desk, chair, and telephone from the existing fund balance and inform the County Manager if they should need additional funding before the end of the fiscal year. APPROVAL OF FUNDING FOR TOURISM PROMOTION PROGRAMS - CHAMBER OF COMMERCE Mr. Rick Willetts, Vice President of the Tourism Council of the Chamber of Commerce, appeared before the Commissioners requesting additional funding in the amount of $14,000 for the Tourism Promotion Programs. He gave background information on funding for previous years stating the budget request for the fiscal year 1984/85 had been cut; consequently, additional money was needed for printing of brochures. Commissioner Retchin commented on utilization of the Chamber of Commerce for tourism promotion stating funds would be becoming available from a portion of the room occupancy tax recommending approval of the funding request. After a lengthy discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve funding in the amount of $14,000 from the room occupany tax for the tourism promotional programs. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF AMENDMENTS TO THE COUNTY'S EROSION AND SEDIMENTATION CONTROL ORDINANCE - PLANNING DEPARTMENT Engineering Director Hilton gave background information on the proposed amendment to the County's Erosion and Sedimentation Control Ordinance stating this amendment would insure that new land development would be in compliance with the Conservation Overlay District of the Zoning Ordinance. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan to approve the amendment as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAl TO ASSESS A PENALTY UNDER CONTRACT WITH LUTHER T. ROGERS FOR THE COURTHOUSE RENOVATION PROJECT - ENGINEERING DEPARTMENT Engineering Director Hilton gave background information on the 49-day delay in the contract completion date stressing the importance of insisting contractors comply with dates on the various projects underway. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to assess the penalty. Upon vote, the MOTION CARRIED UNANIMOUSLY. CHANGE OF COLOR ON COURTHOUSE RENOVATION Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to authorize the Director of Engineering to change the color of paint on Courthouse. Upon vote, the MOTION CARRIED UNANIMOUSLY. PARTIAL ABATEMENT OF TAX LISTING PENALTY - FISHER COMPANY (THE COLLEGE GREEN) Mr. Ted Davis, Attorney for the Fisher Company, appeared before the Commissioners requesting abatement of a listing penalty for the year 1983 stating confusion existed in informing his client of a IS-day period of appeal. He stated information was forwarded to the Fisher Company in the later part of 1982 informing them of the tax valuation of the property and that the Fisher Company did reply to the Tax Office in January without filling out a listing form thinking they had complied to the tax listing requirement. He emphasized that the company had complied in "good faith" having no knowledge that a listing form was used by New Hanover County since this was their first year to list. 754 MINUTES OF REGULAR MEETING~ DECEMBER 17, 1984 (CONTINUED) FISHER COMPANY TAX LISTING PENALTY APPEAL (CONTINUED) Tax Administrator Register stated the penalty had been correctly imposed and that no listing form was received. C,ounty Attorney existed; therefore, instances the general taxpayer. Pope stated no listing form for 1983 this property was discovered and in such statutes place the burden of proof on the After a lengthy discussion, Commissioner Dolan MOVED, SECONDED by Commissioner O'Shields to reduce the penalty to $2,000 including interest. Upon vote, the MOTION CARRIED UNANIMOUSLY. ' ABATEMENT OF TAX LISTING PENALTY FOR ATLANTIC DISTRIBUTORS Tax Administrator Register gave background information on the postdate explaining that a pOptal meter was used reflecting the date of January 30 with a U. S. Postal Service Postmark of February 1 stating the practice of the postal service to cancel metered mail only if the correct postdate is different from the dat~ shown. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to abate the penalty on the basis of the postdate. Upon vote, the MOTION CARRIED UNANIMOUSLY. ABATEMENT OF PENALTY FOR MARJERY MYERSON Tax Administrator Register gave background information on the listing penalty explaining the situation was the same with the postdate as Atlantic Distributors stating he felt the penalty should be abated. Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to abate the penalty in the amount of $534.04 due to the postdate. Upon vote, the MOTION CARRIED UNANIMOUSLY. As a matter of record, Tax Administrator Register stated that Ms. Myerson admits to listing one of her properties late and accepts this penalty which is not included in the $534.04 figure. ABATEMENT OF PENALTY TO UNION OIL Tax Administrator Register gave background information on the real estate listing penalty for 1984 stating Union Oil felt they had been mislead due to the fact that no penaly had been assessed for the previous years of 1982 and 1983; therefore, why for the year 1984. Mr. Register stated according to the Machinery Act these penalties should have been assessed but since these penalties were not applied, he felt the Tax Department mislead Union Oil. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan to abate the penalty in the amount of $992.93 on the real estate listing for 1984 due to confusion in the assessment of penalties in prior years. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF RESOLUTION AUTHORIZING THE COUNTY MANAGER TO PERFORM VARIOUS ACTS County Manager Cooper presented a resolution for adoption authorizing him to perform various acts routine to County business on a daily basis requesting approval by the new board stating he was now performing these duties. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve the resolution with deletion of Item No. 6 with notification to the Commissioners of any negotations under Item No.5. Upon vote, the MOTION CARRIED UNANIMOUSLY. t--.. 755 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) APPROVAL OF RESOLUTION AUTHORIZING THE COUNTY MANAGER TO PERFORM VARIOUS ACTS (CONTINUED) A copy of the contract is contained in Exhibit Book XII, Page 30. I APPROVAL OF COMMUNITY BASED ALTERNATIVES TASK FORCE BY-LAWS Ms. Cam McAbee, Human Services Analyst, gave background information on the amendments to the Community Based Alternative Task Force By-Laws. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve the amended By-Laws. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF REGION P HUMAN DEVELOPMENT AGENCY BOARD After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to appoint Ms. Cam McAbee and Sylvia Corbett to the Region P Human Development Agency Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman O'Neal recessed the meeting for a break from 3:15 o'clock P.M. to 3:32 o'clock P.M. COMMITTEE APPOINTMENTS I APPOINTMENT OF DANA PAGE AND REAPPOINTMENT OF JANE DAVIS TO SERVE ON COMMUNITY BASED ALTERNATIVES TASK FORCE Commissioner Barfield MOVED, SECONDED by Commissioner Dolan to appoint Dana Page to serve an unexpired term on the CBA Task Force expiring on December 31, 1986, and reappointed Ms. Jane W. Davis to serve a three-year term expiring December 31, 1987. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF RACHEL FREEMAN TO CONSOLIDATION STUDY COMMISSION Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to appoint Ms. Rachel Freeman to fill the unexpired term of Mr. Eddie Wilson, on the Governmental Consolidation Study Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF HARRY PAYNE, JR. TO SERVE ON OFFENDER AID AND RESTORATION BOARD Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to fill the unexpired term of Jesse Ben Lee expiring September 30, 1986, on the OAR Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. REAPPOINTMENT OF GAYLE VAN VELSOR, ALBONGO SIDBURY, AND ANNIE MCMILLAN TO SERVE ON HUMAN RELATIONS COMMISSION Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to reappoint Ms. Gayle Van Velsori Mr. Albongo SidburYi and Ms. Annie McMillian to serve three-year terms expiring December 31, 1987, on the Human Relations Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. I APPOINTMENT OF ELI COURIE TO SERVE ON THE CAROLINA BEACH BOARD QF ADJUSTMENT Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to endorse appointment of Eli Courie to fill an unexpired term on the Carolina Beach Board of Adjustment (an extraterritorial member). Upon vote, the MOTION CARRIED UNANIMOUSLY. 756 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) ADDITIONAL ITEMS - COUNTY COMMISSIONERS (CONTINUED) DISCUSSION OF ESTABLISHMENT OF CITIZENS TASK FORCE BY COUNTY MANAGER Commissioner Retchin commented on the Task Force to be appointed by the County Manager. County Manager Cooper stated he was in the process of forming this committee using retired volunteers but had not done so stating this would be a good topic to discuss at the retreat. DISCUSSION OF ESTABLISMENT OF A MECHANISM FOR EVALUATING EMPLOYEE PRODUCTIVITY Commissioner Retchin commented on establishing a mechanism for evaluating productivity asking the County Manager if some type of program had been started emphasizing the importance of this issue. County Manager Cooper stated that a survey had been forwarded to all employees and department heads to ascertain what type of mechanism should be used. Upon receipt of these surveysr a recommendation will be made as to the type of managament tool to be presented to the Commissioners at a later date. Commissioner Retchin suggested the possibility of an OEmployee of the MonthO incentive for increased productivity. County Manager Cooper stated management was investigating incentives such as Service Awardsr Employee of the Monthr etc. at the present time. DISCUSSION OF IDENTIFICATION CARDS FOR EMPLOYEES Commissioner Retchin commented on identification cards for employees. County Manager Cooper stated he would investigate this matter and bring his recommendations back to the Board at a later date. DISCUSSION OF CONSOLIDATION OF CITY AND COUNTY PLANNING BOARDS Commissioner Retchin commented on the consolidation of City and County Planning Boards stating he felt this combination would help to avoid problems such as the College Acres situation. Commissioner O'Shields stated a Consolidation Commission had just been appointed stressing the importance of giving this Commission the opportunity to present the facts and make recommendations upon completion of this study. DISCUSSION OF LIAISON MEMBERS APPOINTED BY WILMINGTON CITY COUNCIL FOR COMMUNICATION AND COOPERATION BETWEEN GOVERNING BODIES Chairman O'Neal commented on a letter received from Mayor Schwartz stating the City Council had appointed Councilman Irving Fogler and Councilman Tony Pate as liaison agents for communication with the County Commissioners requesting appointment of two members from the Commissioners. Chairman O'Neal stated he had replied to this request stating he felt designation of specific individuals could be more of a barrier than an access route for communication and cooperation. After discussionr it was the consensus of the Board not to specifically appoint two Commissioners but to have an open policy of communicating with all Council Members. APPOINTMENT OF JOHN DOLAN AS REPRESENTATIVE TO EMERGENCY MEDICAL SERVICES COUNCIL After discussionr it was the consensus of the Board to appoint Commissioner John Dolan to represent the County Commissioners on the Emergency Medical Services Council. ~ 757 MINUTES OF REGULAR MEETING, DECEMBER 17, 1984 (CONTINUED) ADDITIONAL ITEMS - COUNTY MANAGER DISCUSSION OF RETREAT County Manager Cooper presented recommendations for the retreat to be held on January 24, 25, and 26, 1985, at Bald Head Island. He stated an agenda would be prepared and that he had contacted Department Heads for any items they wished to discuss. I After discussion, it was the consensus of the Board to hold the retreat on January 24, 25, and 26 at Bald Head Island with the County Manager preparing an agenda for the work session. APPOINTMENT OF VOTING DELEGATE FOR N. C. ASSOCIATION OF COUNTY COMMISSIONERS LEGISLATIVE GOALS CONFERENCE Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to appoint Chairman O'Neal as the voting delegate for the Legislative Goals Conference to be held on January 16 and 17, 1985, in High Point, North Carolina. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF PROCEDURE TO FOLLOW AT PUBLIC HEARINGS WHEN ISSUING SPECIAL USE PERMITS County Manager Cooper commented on a procedure to be administered by the County Attorney while holding public hearings for the issuance of Special Use Permits. After discussion, it was the consensus of the Board to have the Chairman of the Board preside over these public hearings. I ADJOURNMENT Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal adjourned the meeting at 4:16 o'clock P.M. ~~7Z:= "--/~ F. Harrell Clerk I