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Home My WebLink About2021-06-17 MinutesI. II. III IV New Hanover CountyABC Board Meeting Minutes June 17, 2021 Call to order Chairman William Blair, III called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 9:00am on June 17, 2021 at the General Office, 6009 Market Street, Wilmington, NC. Chairman confirms_auorum The following Members of the Board were present: William Blair, I1I, Chairman Cedric Dickerson, Vice Chair Vivian K. Partin,, Member Thomas Wolfe, Member William Rivenbark, Member Others in attendance were: Charles Hill, General Manager James Casteen, Assistant General Manager Kathy Clark, Finance Officer/Board Secretary Kemp Burpeau, Legal Counsel Conflict of Interest R minder Mr. Blair verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute I8B-201, it is the dirty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrain from any iindue participation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. Public Hearin Per NC G.S. 1813-702 (e) a public hearing for the FY 2021/22 proposed budget, was advertised to the public stating the time, date and location of the meeting. The Public Hearing would give any interested citizens the opportunity to make comments on the i1!1aE,e budget. Per NC G.S. 18B-702(f) Mr. Blair opened the Public Hearing. Let it be recorded that no one from the public was in attendance to comment on the budget. Mr. Dickerson made the motion to adjourn the Public Hearing for the proposed budget for FY 2021/2022 portion of the meeting. Mr. Wolfe seconded the motion, all approved. V. Consent Agenda Items of Business Mr. Blair presented the minutes from the Regular Meeting of May 20, 2021. Ms. Partin made the motion to approve the minutes as written. Mr. Wolfe seconded the motion, all approved. Mr. Blair presented the proposed meeting agenda. Mr. Dickerson requested to add item 6a — Discussion of Board Chair nominations for FY 2021 /2022. Ms. Partin made the motion to approve the agenda with the addition of item 6a. Mr. Wolfe seconded the motion, all approved. VI. Administrative Reports • ABC Law Enforcement Officers' Unit Monthly (ALE) Report for May was presented to the Board for informational purposes only. Please see the attached LE Monthly Reporting Numbers from the North Carolina ABC Commission website (Attachment "A» Financial Statements — Mr. Casteen presented a copy of the Board Financial Statements for May, 2021. The Financial Statement showed, the Actual -to - Actual comparison Gross Sales more than the prior May by $1 million (22.94%), Operating Expenses more than prior May by $46k (10.08%), and Income from Operations was more than prior May by $319k. Mr. Casteen reported that of the $8.4 million in the bank that there were unrestricted funds of $6.2 million, working capital restricted of $1.7 million. • General Manager Updates: NC Association Annual Meeting Mr. Hill advised the Board that the Annual Meeting for the Association will be held in Winston-Salem, NC on August 15 — 17, 2021. He requested that any Board Member wanting to attend to please let him know prior to July 15"' VII. Re ulcer A14enda Items of Interest • Finance Committee FY 2020/2021_$1.5 Million Extra Profit Distribution Ms. Clark advised the Board that the Finance Committee had met on June 11, 2021. The Finance Committee reviewed a proposed $1.5 million extra profit distribution. Mr. Wolfe made a motion from the Finance Committee to 21P;ige approve the extra profit distribution of $1.5 million. With no need for a second following a motion made from the Finance Committee, all approved. FY 2020/2021 B fidget Amendment #003 — Ms. Clark provided the proposed Budget Amendment #003 for FY 2020/2021. She advised that the Finance Committee had reviewed this amendment. Amendment 4003 is to increase sales revenues to $59 million and adjust budgeted expenditures for the sales revenues increase. Increasing profit distribution by $1.5 million for the additional distribution, also adjusting budgeted expenditures for overages/shortages realized in the fiscal year. Mr. Wolfe made the motion from the Finance Committee to approve FY 2020/2021 Budget Amendment 4003 (see Attachment "B"). With no need for a second following a motion made from the Finance Committee, all approved. VIII. Budget FY 2020/2021 Mr. Wolfe made motion to approve the FY 2021 /2022 Budget as proposed. Mr. Dickerson seconded the motion, and all approved. Ms. Clark will distribute the adopted FY 2021/22 Budget Document to both the NC ABC Commission and the New Hanover County Board of County Commissioners. IX. Board Chair Nominations FY 21122 — Mr. Dickerson opened up discussion for nominations for Board Chair for FY 21122 to the New Hanover County Commissioners. He nominated Mr. Blair to be reappointed as Board Chair for the upcoming year, FY 21/22. There were no other nominations coming from the Board. Mr. Dickerson will send a letter over to the New Hanover County Commissioners with the nomination from the ABC Board. X. Closed Session Ms. Partin made the motion to go into Closed Session pursuant to NC GS 143-318.11 (a) (5) to discuss a real estate issue. Mr. Blair seconded the motion, and all approved. XI. Return to Open Session: Ms. Partin made the motion to return to Open Session; Mr. Blair seconded the motion, and all approved. XII. No Action coming out of Closed Session XIII. Adjournment Mr. Blair advised of the next Board Meeting to be held on Thursday, July 15, 2021 at 9:00am at the General Office, 6009 Market Street, Wilmington, NC. c Mr. Blair made the motion to adjourn the meeting; Mr, Rivenbark seconded the motion, all approved. Minutes submitted by: Kathy Clark, ecretary Minutes approved by: Date: 7 15-o7,Oa1 Wi liam ir, hairman 4 I P a g e Attachment'"A" Law Enforcement Report Report Date: 05I0112021 Violation Reports Submitted to ABC Corrmmission �4 total NUn)ber of Offenses Contained in Reports I7 Sell to Undet age Campaign Checks 19 Pen-nittee Inspections ...__.._ _,_....._..........._.................._..,_ .._,__ ....._ . --_-_ . _ 39 Ctm oliance Checks (1 tieller' i Server Training ..,..... , .... ..... .... .... ... ....... .. .. ..... .. .. .. .. ...... .... ... .............. to . j- Alcohol Education 10 _-.__._---- ___ _.. _..___._--.._,_.._____--- -_--._-_-.____.-.--...._.._ At Permitted Establishment Away Erorn Permitted Establlshtnent - .,..,..,.... Sell.__... / GNP to Underage _..__ 1 ------------ 0 Attempt .r. Put chase ! Pur(haSe by OWei,10C 20 0 Underage Possession t 0.__ Unauthottred Passes ion 1 3 Sell / Give to Intoxicated 0 0 j_..._.....,_._.._-._----�--------- ---------- -------- All Other Alcohol Related Charges 9 G .... -------........ ...................... _._._.___._..._ ._.___._-------__.-.-__:______._.__._._...._.__........ ;32 g ..,..,..,.., ......., ........ ................. 3 At Permitted Establishment i Away From Permitted Establishment Felany Drag Related Charge 0 3 Misdeme not Drug Related C:haiges 2 2 ,2 5 At Permitted Establishment j Away Horn Permitted Establishment Driving Vtrh-le Impaired b 1 All Other Criminal anal Charges 9 31 _ .._ ig 115 _ 1 I .... y I Assistance Provided o Other Agenrias 21 1 ............ ......... _.. - Remarks Store Visits 634, Dank Deposits 349. Change Deposits 3, Video Investigation 17, Charge; 16, Arrests 41, Searches 10 Resorting Officer ! Title: New Hanover County ABC Officers Report Uate 06f03, 2021 FY 2020-21 N"o.003 The follmring Administrative amendments to the annual budget document for the fiscal year coding.June 30, 2021 were Lkpj)L qygd by board members vote at the Junc_17 2021 regular board meeting. The purpose of the amendment is to increase sales revenues, adjust budgeted expenditures for the sales revenues increase, adjust budgeted expenditures for overages/shortages realized, increase profit distributions for additional distributions within the Fiscal year ending June 30, 2021, due to increase fit sales. To amend budgeted expenses for sales and profit distributions (based oil actual and reasonably expected FY2020-2021 final numbers) AM. No. 71600 001 Increase CREDIT CARD FEES-9101 16,991 71600 002 Increase CREDIT CARD FEES-NI02 8,030 71600 003 Increase CREDIT CARD FEES-HI03 9,029 71600 004 Increase CREDIT CARD FEES-0104 23,224 71600 005 Increase CREDIT CARD FEES4105 23,147 71600 006 Increase CREDIT CARD FEES-#106 26,779 71600 007 Increase CREDIT CARD FEEIS-007 10,712 71600 008 Increase CREDIT CARD FEES-9108 23,835 71600 009 Increase CREDIT" CARD FEES-HI09 5,303 71600 010 Increase CREDIT CARD FEES-H110 20,950 40100 000 Increase Stiles Income 5,000,000 53100 000 Increase State Excise Tax 1,053,734 53001 000 increase Mixed BeverageTax-NCDI [it 12,238 53002 000 Increase Mixed Beverage Tax NC Dept Rev 121,951 53200 000 Increase Whabilitation Bottle Charge 13,484 53700 000 Increase Wine/MixerTax 392 53400 1100 Increase Local 3.5% Tax 122,852 53300 000 Increase Local Bottle Charge 13,484 53003 000 Increase Local Mixed Beverage Surcharge 109,756 60100 000 Increase Cost of Good Solt] 2,500,000 73300 008 Increase Janitor Service 140 73301 010 Increase Janitor Service 3,000 73301 004 Increase Janitor Service 140 72100 060 Increase Supplies 1,800 72200 ()Of Increase Supplies 1,800 72200 002 Increase Supplies 11800 72200 003 Increase Supplies 1,800 72200 004 Increase Supplies 1,800 72200 005 Increase Supplies 1,800 72200 006 Increase Supplies 1,800 72200 007 Increase Supplies 1,800 72200 008 Increase Supplies 1,800 72200 009 Increase Supplies 1,800 72200 010 Increase Supplies 1,8()0 79083 000 Decrease 7% Alcohol 500,000 Increase Prolit Distribution - Count), & Municipal 1,500,000 Increase Working Capital Retained (Appropriated Fund Balance - Restricted) 197,029 5,668,000 5,668,000 Section 2. Copies of this Administrative budget amendment shall be included in the minutes and provided to the Budget Offiecr and the Finance Officer for their direction. A copy shall be furnished to the Clerk to the New I lanover County Board O'Commissioners (appointing authority). Adopted this y!M—dap of 2021. Sign4-,,)AA,1— NN! i I I i YKIN ta 1'r, I I 1� "This disbu • ment lugs (I in tile manner required by (;.S. 1813-702" z� (Si nature f -iii7inceOlficer) Page 1 of 1