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1982-09-20 Regular Meeting I! I I 153 MINUTES OF REGULAR MEETING, SEPTEMBER 7, 1982 (CONTINUED) ADJOURNMENT (CONTINUED) Chm. Blake adjourned the meeting at 10:55 o'clock P.M. Respectfully submitted, ~IS.~ Alyce B. Brown, Clerk I MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1982 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, September 20, 1982, at 9:00 o'clock A. M. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners Howard L. Armistead, Jr.; Jonathan Barfield, Sr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chairman Donald P. Blake; County Manager G. Felix Cooper; County Attorney Robert W. Pope and Clerk to the Board Alyce B. Brown. No members were absent. Chm. Blake called the meeting to order. Rev. Daniel B. O'Leary of All Saints Episcopal Church offered the invocation. I APPROVAL OF MINUTES OF THE SPECIAL AND REGULAR MEETINGS OF SEPTEMBER 7, 1982 Upon MOTION by Comm. Gottovi, SECONDED by Comm. O'Shields, the minutes of the Special Meeting of September 7, 1982 and the Regular Meeting of September 7, 1982 were UNANIMOUSLY APPROVED as presented. APPROVAL OF MINUTES OF FISCAL YEAR 1982/83 BUDGET.HEARINGS Upon MOTION by Comm. Barfield, SECONDED by Comm. Gottovi, the minutes of the Fiscal Year 1982/83 Budget Hearings held on May 17, 1982, and June 10, 1982, were UNANIMOUSLY APPROVED as presented. A copy of the minutes is contained in Exhibit Book IX, page 20. APPROVAL OF CONSENT AGENDA UponMOTION by Comm. O'Shields, SECONDED by Comm. Barfield,' the following Consent Agenda items were UNANIMOUSLY APPROVED: I APPROVAL OF REPORT OF THE COLLECTOR OF REVENUE THROUGH AUGUST 31,1982 - - A copy of the Report of the Collector of Revenue through August 31, 1982, as approved is contained in Exhibit Book IX, page 20. APPROVAL OF TAX ABATEMENTS AND REFUNDS A copy of~he list of tax abatements and refunds as approved is contained in Exhibit Book IX, page 20. AGREEMENT WITH ELECTRICAL ENGINEER FOR LIGHTING SYSTEM AT HOGGARD HIGH SCHOOL BASEBALL FIELD Approval-wa5 given and the Chairman was authorizd to execute a contract with William Steuer, Engineers, in the amount of $2,250 for the lighting system at the Hoggard High School Baseball Field. 154 APPROVAL OF CONSENT AGENDA (CONTINUED) AWARD OF BIDS FOR RENOVATIONS OF CFTI BUILDING AT 922 NORTH -- ---- FRONT STREET A copy of the tabulation of bids received on the renovations of the Cape Fear Technical Institute Building at 922 North Front Street is contained in Exhibit Book IX, page 20. APPROVAL OF CONSENT AGENDA (CONTINUED) AWARD OF BIDS FOR RENOVATIONS OF CFTI BUILDING AT 922 NORTH FRONT STREET"" (CONTINUED) The following action was taken as recommended by the Director of Engineering and Facilities: 1. Approval of the withdrawal of bid by Southeastern Refrigeration. 2. The contracts were awarded to the following low bidders: General - Reagan Construction Company Plumbing - Williams Plumbing HVAC - Blanton & Company, Inc. Electrical - Watson Electrical $63,400 7,598 17,208 21,773 3. The following budget transfer was approved: Debit - Acct. #42 3981 920, Transfer from General $30,000 Acct. #42 4702 323, Arch. & Eng. 3,500 Acct. #42 4702 620, Building & Land 15,000 Credit - Acct. #42 4702 630, Renovations $46,500 Acct. #42 9800 911, Contingencies 2,000 4. The Director of Engineering & Facilities was authorized to activate the HVAC alternate if necessary or the office development work if the HVAC alternate was not necessary. r APPROVAL OF ADDITIONAL CBA FUNDING The following programs were approved for additional funding as recommended by the CBA Task Force: Program Temporary Shelter Care Youth Energy Systems Therapeutic Social Development Big Buddy Youth Help, Inc. Amount Recommended $4,571 -0- 1,434 1,075 1,882 The following budget amendment was approved to appropriate the additional CBA funds: Debit Credit - Acct. #11 3585 - Acct. #11 5856 Acct. #11 5853 Acct. #11 5853 Acct. #11 5854 360, 570, 570, 570, 570, CBA Funds $8,962 C.F. Substances Abuse Center $4,571 Family Service/Ther.Soc. Dev. 1,434 Family Service/Big Buddy 1,075 Youth Help, Inc. 1,882 CHANGE IN TAX LISTING METHODS As recommended by the Tax Administrator, approved elimination of the Saturday utilization of all the list takers at one , the Commissioners tax listing and central location, the County Administration Building, so they could perform other tasks during the slow times. CONTRACT WITH LOWRIMORE, WARWICK & COMPANY FOR "SINGLE AUDIT" PROGRAM - - The Chairman was authorized to execute the letter of acceptance and a contract with Lowrimore, Warwick & Company for the federally required "Single Audit" program as recommended by the Finance Officer along with the following 155 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1982 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) CONTRACT WITH LOWRIMORE, WARWICK & COMPANY FOR "SINGLE AUDIT" PROGRAM (CONTINUED) budget amendment to appropriate the additional funds: I Debit - Acct. #11 9800 911, Contingencies Credit - Acct. #11 4110 320, Professioonal Fees $15,000 $15,000 CONTRACT FOR HEALTH EDUCATION - RISK REDUCTION PROJECT Authorization was given for- the Chairman to execute an amendment to the contract with the North Carolina Department of Human Resources to change the closing date of the Health Education - Risk Reduction Project at the Health Department along with approval of the following budget amendment to appropriate the additional funds: Debit - Acct. #11 3518 371, Revenue $5,020 Credit - Acct. #11 5181 381, Communications - Tele. $ 210 Acct. #11 5118 421, Department Supplies 4,810 BUDGET AMENDMENT - LIBRARY The following amendment in the Library budget was approved to appropriate funds for the Microcomputer Project: I Debit - Acct.#ll 3611 412, N.C. Dept. of Commerce $5,932 Acct. #11 3611 412, N.H. Friends of the Library 3,260 Credit- Acct. #11 6110 100, Salaries and Wages $3,000 Acct. #11 6110 370, Contracted Services 700 Acct. # 11 6110 380, Tele. and Postage 300 Acct. #11 6110 411, Printing 1,000 Acct. #11 6110 421, Supplies & Materials 932 Acct. #11 6110 640, Capital Outlay - Equipment 3,260 BUDGET AMENDMENT - LIBRARY The following amendment was approved in the Library budget to appropriate additional funds approved by the State: Debit - Acct. #11 3611 414, State Aid to Public Library $5,271 Credit - Acct. #11 6110 433, Books & Materials $5,271 BUDGET AMENDMENT - AIRPORT The following amendment was approved in the Airport budget to encumber prior year's purchase orders No. 740 and No. 968: Debit - Acct. #60 3990 990, Fund Balance Credit - Acct. #60 4530 391, M & R - Bldgs. & Grounds Acct. $60 4530 640, Capital Outlay - Equip. $12,985 $ 6,690 6,295 PUBLIC HEARING - REVENUE SHARING Chm. Blake-reported that notice had been given that a budget hearing would be held on September 20, 1982, at 9:00 A.M. for all interested citizens to comment on the following budget amendment for additional revenue sharing funds to be received during the current fiscal year (1982/83): I Increase Revenues Increase Expenditures Revenue Sharing Funds Transfer to Judicial Building Capital Project $116,222 $116,222 County Manager Cooper explained how the additional funds came about and recommended that those funds be allocated to the Judical Building construction. ,He reported that no one appeared at the Budget Officer's Public Hearing to comment on the use of the additional funds. No one else appeared before the Board to comment on the additional Revenue sharing funds. 156 MINUTES OF REGULAR MEETING, SEPTEMBER 20, .1982 (CONTINUED) PUBLIC HEARING = REVENUE SHARING (CONTINUED) Comm. Armistead MOVED, SECONDED by Comm. O'Shields to approve the County Manager's recommendation for using the $116,222 for the Judicial Building Project. Upon vote the MOTION CARRIED UNANIMOUSLY. DISCUSSION ON RESOURCE RECOVERY PROJECT CONTRACTS At the--meeting on August 2, 1982, the Commissioners had authorized the County Manager and consultants to negotiate a contract with Clark-Kenith for a Resource Recovery facility within the County's financial resources and to reject the South- eastern Waste Control bid. County Manager Cooper reported that representatives from George S. Campbell & Associates, the County's Solid Waste Resource Recovery Consultant, were present to present their recommendations to the County Commissioners concerning the resource recovery facilil ty and introduced some of the principals who were in attendance representing both of the companies that had bid on the project. Mr. John Germ, President of George S. Campbell and Associates, and Mr. Stan Peters, Project Manager, appeared before the Board to answer questions and outline the basis for their recommendation to award the Resource Recovery facility contract to Clark-Kenith. They gave an overview of the proposed operational plan. A copy of their letter giving evaluating the proposals is contained 20. the bid tabulation in Exhibit Book IX, and page BREAK Chm. Blake recessed the meeting for a break from 9: 51 o'clock a. m. until 10:09 o'clock a. m. RESOURCE RECOVERY PROJECT CONTRACTS (CONTINUED) The following persons commented on the consultant's recommendation: Mr. Carroll Hughes, Chairman and Chief Executive of Consumat Systems Mr. Fred Yelinka, Engineering Testing Services, Consultants for Southeastern Waste Control Mr. Dennis Carroll, Vice-President of Clark-Kenith Mr. C. G. Berry Mr. Joe Kenith, President of Clark-Kenith Mr. Herb Greene, National Aeronautics and Space Administration Mr. Cliff Loveland, Plant Manager, Hampton, Virginia Plant The following persons from the general public offered comments: Mr. Granville Ryals, Attorney for the Wilmington Contractors Association Mr. C. G. Berry Mr. William S. Funderburg Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to have a work session at 9:00 o'clock A.M. on Monday, September 27, 1982, to review the Resource Recovery proposal. Comm. Armistead ammended his MOTION to include the provision that the County Manager work on developing a contract for action by the Board if necessary. Comm. O'Shields SECONDED that amendment and upon vote the MOTION CARRIED UNANIMOUSLY. BREAK Chm. Blake recessed the meeting for a break from 11:19 o'clock A.M. until 11:35 o'clock A.M. "- 157 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1982 (CONTINUED) PURCHASE OF OFFICE BUILDING LOCATED AT FIFTH AND CHESTNUT STREETS County Manager Cooper commented on his proposal to purchase a three story office building located on the corner of Fifth and Chestnut Streets to be used to house the Register of Deeds office while the Courthouse Annex was being renovated and after that was completed, it could be used for other County offices. I Comm. O'Shields MOVED, SECONDED by Comm. Armistead, to approve the purchase as outlined by the County Manager for the amount of $175,000 with $55,000 to be paid at close of the sale and the balance in three installments of $40,000 each in succeeding fiscal years with 12% interest on the unpaid balance; the renovations that were necessary and the budget amendments to appropriate the funds. Upon vote the MOTION CARRIED UNANIMO~SLY. DISCUSSION ON PNEUMATIC SYSTEM FOR JUDICIAL BUILDING Clerk of Superior Court, Louise Rehder appeared before the Board to answer questions from the Commissioners on her recommendation for installation in the Judicial Building of a Pneumatic system connecting the courtrooms with the Civil and Criminal offices of the Clerk of Superior Court. Comm. O'Shields MOVED, SECONDED by Comm. Barfield, to ask for the change order for the Pneumatic System and put this on the agenda for the continued meeting of Monday, September 27. Upon vote the MOTION CARRIED UNANIMOUSLY. COURTHOUSE RENOVATION Director of Engineering Ed Hilton and Mr. Don Yelverton of Garner + Yelverton Associates presented to the Commissioners the plans and specifications for the exterior renovations of the red brick courthouse. I ANNOUNCEMENT OF LUNCH BREAK Chm. Blake announced that at the end of this presentation, he would recess the meeting for a lunch break in case there was anyone present who had another item, they could plan to come back after lunch. COURTHOUSE RENOVATION (CONTINUED) Mr. Yelverton outlined the approximate cost for the proposed renovation and the alternate methods of financing. LUNCH BREAK Chm. Blake recessed the meeting for a lunch break from 12:45 o'clock P.M. until 1:35 o'clock P.M. HEALTH DEPARTMENT FEE POLICY AND FEE SCHEDULE Mr. Carl Durham, Chairman of the Board of Health and Mr. Jim Brown, Health Administrator, were present to answer questions from the Commissioners on the proposed fee policy and fee schedule for Health Department services that was recommended by the Board of Health. Comm. Armistead MOVED, SECONDED by Comm. O'Shields, to adopt the Health Department fee schedule as recommended. Upon vote the MOTION CARRIED UNANIMOUSLY. I A copy of the fee schedule is contained in Exhibit Book IX, page 20. CONTINUATION OF AGENDA ITEMS By consensus of the Board it was 12, "Continuation of Public Hearing Ordinance Text Amendments"; Item 13, Hearing to Consider Closing a Portion Item 14 "Approval of Final Subdivision meeting of September 27, 1982. agreed to continue Items to Consider Subdivision "Continuation of Public of Yorkshire Lane"; and Plats", to the continued 158 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1982 (CONTINUED) APPROVAL OF FUNDING REQUEST FOR ARTIFICIAL FISHING REEF AND -- - DEDICATION OF REEF IN HONOR OF MEARES HARRISS, JR. Mr. James~Brown, Chief of the Fisheries Services Section, North Carolina Department of Natural Resources and Community Development, and Mr. Meares Harriss, Jr. appeared before the Board to answer questions on the request for funding from the County in the amount of approximately $9,000 for the artificial fishing reef off Wrightsville Beach. Comm. O'Shields MOVED, SECONDED by Comm. Armistead, to approve the project up to the amount of $9,000 with the funds to be transferred from Contingencies and authorize the County Manager to work out with the State how to handle the transfer of funds. Upon vote the MOTION CARRIED UNANIMOUSLY. Comm. Blake commented on the discussion concerning dedicating this reef in connection with the upcoming King Mackerel tournament and MOVED, SECONDED by Comm. Gottovi, that in light of the efforts he had put forth in coming up with the idea and working so hard on this project, that the reef be named the Meares Harriss, Jr. Reef. Upon vote, the MOTION CARRIED UNANIMOUSLY. COMM. O'SHIELDS LEFT THE MEETING AT 1:55 O'CLOCK P.M. AND WAS -- - - ABSENT FOR THE REST OF THE MEETING. DISCUSSION ON ROADSIDE HUNTING ORDINANCE The Assistant County Attorney explained that the County did not have the authority to regulate the activity along the highway right-of-way and reported that that would be up to the State. He stated that other Counties had gotten the legislature to pass hunting ordinances that apply only to their county. Com. Armistead MOVED, SECONDED by Comm. Barfield, that the Board endorsed such legislative action for New Hanover County. Upon vote the MOTION CARRIED AS FOLLOWS: r Voting Aye: Chm. Blake. Commissioners Armistead, Barfield, Gottovi and Absent: Comm. O'Shields. Mr. William S. Funderburg commented. DENIAL OF REQUEST FOR RELEASE OF LISTING PENALTY The-Tax Administrator explained the request from Mr. E. C. Brinkley for release of listing penalty. He reported that it has been the policy of the Board in the past to only release penalties due to illness or based on certification that listings were mailed during January. Comm. Armistead MOVED that the penalty not be excused. The MOTION DIED for lack of a second. Comm. Gottovi MOVED to excuse the penalty. for lack of a second. The MOTION DIED Assistant County Attorney Davis commented. , Comm. Armistead MOVED, SECONDED by Comm. Barfield, that the penalty not be excused. Upon vote the MOTION CARRIED AS FOLLOWS: Voting Aye: Commiss ioners Armistead, Bar field and Chm. Blake. Voting Noe: Comm. Gottovi. Absent: Comm. O'Shields. "- I ; I .I I 1 ~ . t I . : I 159 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1982 (CONTINUED) APPROVAL OF FINAL SUBDIVISION PLAT OF LANSDOWNE ESTATES REVISION OF SECTIONS F AND G . Planning Director Hayes reported that the request for final approval of McLain Heights, Section 1, had been withdrawn. Comm. Gottovi MOVED, SECONDED by Comm. Barfield, to approve the final Plat of Lansdowne Estates - Revision of Sections F and G. Upon vote the MOTION CARRIED AS FOLLOWS: I Voting Aye: Chm. Blake. Commissioners Armistead, Barfield, Gottovi and Absent: Comm., 0' Shields. RECESS UNTIL SEPTEMBER 27, 1982 Comm. Armistead MOVED~CONDED by Comm. Gottovi, that the meeting be recessed until 9:00 A.M. on Monday, September 27, 1982. Upon vote the MOTION CARRIED as follows: Voting Aye: Chm. Blake. Commissioners Armistead, Barfield, Gottovi and Absent: Comm. O'Shields. Chm.' Blake recessed the meeting at 2:06 o'clock P.M. Respectfully submitted, ~~.~ Alyce B. Brown, Clerk MINUTES OF CONTINUED MEETING, SEPTEMBER 27, 1982 I ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, September 27, 1982, at 9:00 o'clock A.M. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. This meeting was continued from the meeting of September 20, 1982. Members present were: Commissioners Jonathan Barfield, Sr.; Karen E. Gottovi; Claud O'Shields, Jr.; Chm. Donald P. Blake, County Manager G. Felix Cooper; County Attorney Robert W. Pope; and Clerk to the Board Alyce B. Brown. Comm. Howard L. Armistead, Jr. was absent. Chm. Blake called the meeting back to order. DISCUSSION ON PNEUMATIC SYSTEM FOR JUDICIAL BUILDING County Manager Cooper, Clerk of Superior Court Louise Rehder and Director of Engineering and Facilities Ed Hilton answered questions from the Commissioners on the proposed Pneumatic system for the Judicial Building. Comm. O'Shields MOVED, SECONDED by Comm. Barfield, to continue discussion on this item to the October 4 meeting, at which time the Director of Engineering would have the figures ready. Upon vote the MOTION CARRIED as follows: I Voting Aye: Commissioners Barfield, Gottovi, O'Shields and Chm. Blake. Absent: Comm. Armistead. CONTINUATION OF PUBLIC HEARING TO CONSIDER SUBDIVISION ORDINANCE TEXT AMENDMENTS This public hearing was continued from the meeting of September 7, 1982, and September 20, 1982. Planning Director Dexter Hayes and Ken Silliman of the Planning staff appeared before the Board to explain and answer questions on the reasons for requesting the proposed amendments to the Subdivision Ordinance.