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1983-06-13 Regular Meeting 3 1 8 MINUTES OF REGULAR MEETING, JUNE 6, 1983 (CONTINUED) CONTINUATION OF MEETING UNTIL JUNE 13, 1983 Commissioner Barfield MOVED, SECONDED by Commissioner O'Shields to continue the meeting until 9:00 o'clock A.M., Monday, June 13, 1983. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Gottovi recessed the meeting at 11: 00 0' clock P .~L ~ ~e~tful)Y submitted ~~%~ LUCle F. Smith, Clerk . :,"J , ~ MINUTES OF CONTINUED MEETING, JUNE 13, 1983 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, June 13, 1983, at 2:45 o'clock P.M. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; Donald P. Blake; Nolan O'Neal; Claud O'Shields, Jr.; Chairman Karen E. Gottovi; Assistant County Manager Gary Cannon; County Attorney Robert W. Pope; and Clerk to the Board Lucie F. Smith. Chairman Gottovi called the meeting to order stating that this was a continued meeting from the Regular Meeting of June 6, 1983. REPORT BY COMMISSIONER DONALD P. BLAKE ON TRIP TO JAPAN Commissioner Blake gave a brief report on his trip to Japan stating that he felt the trip was well worthwhile and worth the expenses incurred by New Hanover County. He stated that the seminar presented by the Osaka Industrial Association gave them the opportunity to make QOritacts wi th 16 Japanese industries and from these contacts three representatives are anticipated to make visits to the Wilmington area within the next three months. Commissioner Blake stated that a follow-up visit a year from now was being planned and would result in an even better relationship between our community and Japanese industry. He suggested that consider- ation be given to having a representative attend this seminar. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to place the written report submitted by Commiss- ioner Blake in the Exhibit Book of the Minutes of New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the report is contained in Exhibit Book X, Page 21. ADOPTION OF BY-LAWS - NEW HANOVER COUNTY DOMICILIARY HOME COMMUNITY ADVISORY CO~~ITTEE Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to adopt the By-laws for the New Hanover County Domiciliary Home Community Advisory Committee with appointment of members to staggered terms. UDon vote, the MOTION CARRIED UNANIMOUSLY. A CO?y of the~y-laws are contained in Exhibit Book X, Page 21. ADDITIONAL ITEMS - COUNTY COMMISSIONERS REFERENDUM SCHEDULE - DISTRICT ELECTIONS RESOLUTION Chairman Gottovi stated that a date should be set and advertisement made as to when a referendum will be held for the voters of New Hanover County to decide on the issue of district elections. Commissioner O'Shields gave an update on the district election bills now pending in the legislature. After discussion, it was the consensus of the Board to have the Legal Department to prepare a time table for the referendum to be submitted to the Board on Monday, June 20, 1983. UPDATE ON 1/2~ SALES TAX BILL -- Commissioner O'Shields gave an update on the 1/2~ Sales Tax bill stating that after the State adopts its budget for the Fiscal Year 1983/84 that passage of the sales tax bill is favorable with a support of 51%. " MINUTES OF CONTINUED MEETING, JUNE 13, 1983 319 ADDITIONAL ITEMS (CONTINUED) DISCUSSION - WILMINGTON/NEW HANOVER INSURANCE ADVISORY COMMITTEE ~UDIT - HOSPITAL INSURANCE COVERAGE Commissioner O'Neal gave a report on the audit being performed by the consultants hired by the Hospital Board of Trustees stating that the audit had been handled most efficiently and ask the Board for direction as whether or not the County should hire a separate consultant. I Chairman Gottovi stated that Mr. Carlton Allegood, Executive Secretary of the Wilmington/New Hanover Insurance Advisory Committee, had contacted her stating that he was very pleased with the manner in which the audit was being handled. After discussion, it was the consensus of the Board to delay hiring a separate consultant for the County pending the results of the audit now being performed. DISCUSSION - REQUEST BY MS. PATRICE GUERRY - SPECIAL USE PERMIT ISSUED JUNE 6, 1983 The Clerk distributed a petition received on Friday, June 10, 1983, from the property owners of Pinecliff Subdivision requesting an opportunity to appear before the Board and be placed on the June 20 Agenda to protest the issuance of a Special Use Permit approved by the Commissioners at the regularly scheduled meeting of June 6, 1983. After discussion, it was the consensus of the Board to permit Ms. Guerry to appear before the Board under Non-Agenda Items at the June 20, 1983, meeting with a 10-minute presentation by one speaker. ADDITIONAL ITEMS - COUNTY MANAGER I JUDICIAL BUILDING - CHANGE ORDERS G-6 AND G-7 - ENGINEERING DEPARTMENT Assistant County Manager Cannon gave background information on veneer vs solid wood pews. After discussion, Chairman Gottovi MOVED, SECONDED by Commissioner Blake to award the low bid to Sander Manufacturing for wood pews to be installed in the court rooms in the Judicial Building in the amount of $32,240 and to approve Change Order G-6 in the amount of $4,730 for additional excavation and foundation required for the People's Savings & Loan wall as per the following Budget Amendment: Debit Credit - Acct. #48 9800 911, Contingencies Acct. #48 4708 621, General Contractor $36,970 $36,970 ADOPTION OF PROJECT ORDINANCE - COUNTY-WIDE SEWER PROJECT Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to adopt the Capital Project Ordinance for the County- wide Sewer Project. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Project Ordinance is contained in Exhibit Book X, Page 21. I REPAYMENT OF $23,097 - CETA AUDIT - JANUARY 1, 1976, THROUGH SEPTEMBER 30, 1977. Assistant-County Manager Cannon explained that after the completion of an audit on the CETA Program from January 1, 1976, through September 30, 1977, the County had been requested to repay $23,097 to the CETA Program due to ineligible participants. He stated that the original repayment figure of $448,419 of the total expenditures of $1,256,000 for the contract period had been reduced through further documentation to $23,097 for New Hanover County; $1,914 for the City of Wilmington; $1,180 for the Town of Carolina Beach; and $97 for the Town of Kure Beach. He requested authorization to pay this amount since it had already been budgeted. Commissioner O'Shields MOVED, SECONDED by Commissioner Blake to authorize the repayment of $23,097 to the CETA Program for the contract period of January 1, 1976, through September 30, 1977. Upon vote, the MOTION CARRIED UNANIMOUSLY. 3 20MINUTES OF CONTINUED MEETING, JUNE 13, 1983 (CONTINUED) ADDITIONAL ITEMS - COUNTY MANAGER DISCUSSION - HIRING OF TAX ADMINISTRATOR Assistant County Manager Cannon stated that the recruitment period for the Tax Administrator's position had been closed and requested di~ection from the Board as to what procedure they would like to follow explaining that according to the General Statutes this position was an appointment made by the County Commissioners. After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner Blake to request the County Manager and Personnel Department to interview and select .one candidate to appear before the Commissioners for an interview before ratification. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner Blake Chairman Gottovi Voting Noe: Commissioner O'Shields Commissioner O'Neal BUDGET AMENDMENT - TAX DEPARTMENT Assistant County Manager Cannon requested approval of a Budget Amendment for the Tax Department amending the ad valorem tax as current in the amount of $27,000, increasing the Salaries & Wages Account in the amount of $25,300 with FICA of $1,700 representing a salary lag of $17,500 which did not materialize over the past fiscal year and compensation time that has accumulated over the past several years. Chairman Gottovi MOVED, SECONDED by Commissioner Blake to approve the Budget Amendment. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGREEMENT WITH THE CITY OF WILMINGTON FOR THE SUMMER YOUTH EMPLOYMENT PROGRAM WITH THE NEW HANOVER COUNTY MUSEUM Assistant County Manager Cannon requested approval of an agreement with the City of Wilmington for the Summer Youth Employment Program with the New Hanover County Museum. Commissioner Barfield MOVED, SECONDED by Commissioner Blake to authorize the County to enter into an agreement with the City of Wilmington for the Summer Youth Employment Program with the museum. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the agreement is on file in the County Manager's office. AUCTION OF SHIP NEW HANOVER COUNTY MUSEUM Assistant County Manager Cannon requested authorization to auction the 36 foot scale model of the Ship currently in the Museum as surplus property in order to dispose of this commodity. Commissioner Barfield MOVED, SECONDED by Commissioner Blake to authorize the auction of the ship at the museum. Upon vote, the MOTION CARRIED UNANIMOUSLY. RSVP APPLICATION - AMENDED Assistant County Manager Cannon reported to the Board that the RSVP Application had been amended by $891 in the line items not effecting the total figures and was reporting this adjustment as a matter of record to be recorded in the minutes. DISCUSSION - AMERICAN EXPRESS CARDS Assistant County Manager Cannon stated that the American Express cards would be arriving within the next two weeks stating that County Manager Cooper would like to know if the Commissioners desire for his staff to develop rules and regulations for the use of these cards to be presented at a later date. It was the consensus of the Commissioners to request the County Manager to develop rules and procedures for the use of the credit cards and present to the Board at a later date. " MINUTES OF CONTINUED MEETING, JUNE 13, 1983 (CONTINUED) 321 ADDITIONAL ITEMS - COUNTY MANAGER DISCUSSION - JOINT MEETING OF NEW HANOVER COUNTY BOARD OF HEALTH AND COMPREHENSIVE HOME CARE MEETING Assistant County Manager Cannon reminded the Commissioners of a Joint Meeting of the New Hanover County Board of Health and Comprehensive Home Care to be held on June 20, 1983. He requested the Commissioners to give some thought as to whom will be the "Acting Health Director". I Commissioner Blake suggested that the Board of Health select an "Acting Director" , no: 'nd repGrt back to the Commissioners by this date. DISCUSSION - WORK SESSION - HAZARDOUS WASTE TASK FORCE Assistant County Manager Cannon stated that Mr. Bill Smalley, Chairman of the Hazardous Waste Task Force,would like to schedule a work session with the Commissioners. After discussion, it was the consensus of the Board to delay this meeting until July when pending legislation has been decided. Assistant County Manager Cannon was requested to schedule a time that would be convenient for the Commissioners and Mr. Smalley. DISCUSSION - BUDGET ORDINANCE Assistant County Manager Cannon stated that at the present time there is a net increase of $198,575 to the proposed budget and requested authorization of the Board to prepare a Budget Ordinance for adoption at the June 20, 1983, Board Meeting based on these figures with an increase in the tax base by one-half cent. Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to authorize the Budget Ordinance be prepared based on the current figures and a raise in the tax base of Qne-h~lf cent. Upon vote, the MOTION CARRIED UNANIMOUSLY. I DISCUSSION - DRAFT RESOLUTION OF PROCEDURES AND POLICIES FOR APPOINTMENTS TO COUNTY BOARDS, COMMISSIONS AND COMMITTEES Chairman Gottovi requested Assistant County Manager Cannon to prepare a draft resolution for consideration of the Board for the June 20, 1983, meeting. SETTLEMENT - CLARKE-KENITH LAW SUIT County Attorney Pope reported that a settlement had been reached in the law suit involving the incinerator between Clarke-Kenith and five local contractors. County Attorney Pope gave background information on the suit stating that the County Manager had been contacted by Clarke-Kenith requesting a contri- bution toward legal fees for the conclusion of the appeal and that the County Manager recommended a contribution of $6,000 as a reasonable amount. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to approve the County Manager's recommendation of $6,000 in legal fees and to close the case with approval of a Budget Amendment transferring the revenue from Contingencies to Capital Projects. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Blake Commissioner Barfield Commission O'Shields Voting Noe: Chairman Gottovi Commissioner O'Neal ADJOURNMENT Commissloner O'Shields MOVED, SECONDED by Commissioner Barfield to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Gottovi adjourned the meeting at 4:05 o'clock P.M. ~f~ Jl~d' Lucie F. Smith, Clerk