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Home My WebLink About2021-07-15 MinutesNew Hanover County ABC Board Meeting Minutes July 15, 2021 I. Call to order Chairman William Blair, III called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 9:00am on July 15, 2021 at the General Office, 6009 Market Street, Wilmington, NC. II. Oath of Office Karen King, Purchasing Officer and Notary for the Board, administered the Oath of Office to Bruce Shell. He was appointed by the New Hanover County Commissioners as the new Board Member to the New Hanover County ABC Board effective July 1, 2021. III. Chairman confirms guorum The following Members of the Board were present: William Blair, IIl, Chairman Cedric Dickerson, Vice Chair Bruce Shell., Member Thomas Wolfe, Member William Rivenbark, Member Others in attendance were: Charles Hill, General Manager James Casteen, Assistant General Manager Kathy Clark, Finance Officer/Board Secretary Wanda Copley, Legal Counsel Vivian K. Partin,, Former Board Member IV. Conflict of Interest Reminder Mr. Blair verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute 18B-201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrainfrom any undue participation in theparticular matter involved. " 11 Page Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. V. Consent ALenda Items of Business Mr. Blair presented the minutes from the Regular Meeting of June 17, 2021 and the Closed Session Meeting of June 17, 2021. Mr. Wolfe made the motion to approve both minutes as written. Mr. Rivenbark seconded the motion, all approved. Mr. Blair presented the proposed meeting agenda. Mr. Shell requested to add Discussion of Sheriff Department Budget to Item 4a. Mr. Blair made the motion to approve the agenda with the addition of discussion of the Sheriff Department Budget to item 4a. Mr. Wolfe seconded the motion, all approved. I. Organization Meetintz Mr. Blair requested nominations for Vice Chair for the FY 21/22; Mr. Wolfe nominated and made a motion to reappoint Mr. Dickerson as Vice Chair. Mr. Shell seconded the motion, and all approved. Mr. Blair nominated and made a motion to reappoint Ms. Clark to serve as the Board Secretary, Mr. Wolfe seconded the motion, and all approved. Mr. Blair appointed the following Board Member to each of the Committees: Real Estate Committee, Mr. Wolfe and Mr. Rivenbark, staff Mr. Hill Finance/Policy Committee, Mr. Blair and Mr. Shell, staff Ms. Clark Community Outreach Committee, Mr. Dickerson and Mr. Wolfe, staff Ms. Clark II. Administrative Renor s • ABC Law Enforcement Officers' Unit Monthly (ALE) Report for May was presented to the Board for informational purposes only. Please see the attached LE Monthly Reporting Numbers from the North Carolina ABC Commission website (Attachment «A„ Discussion of Sheriff Department Budget FY 21/22, Mr. Shell brought discussion of the New Hanover County Sheriff Department Budget for the Downtown Task Force. It was brought to the board's attention that the communication of the removal from the ABC Boards Budget of the contract for the Downtown Task Force was not relayed to the Sheriff prior to them including this amount in their budget for FY 21/22. After discussion of the Board, Mr. Blair made a motion to provide one-time funding of $150,000 for the Downtown Task Force with the New Hanover County Sheriff's Department for FY 21/22. Mr. Wolfe seconded the motion, and all approved. • Budget Amendment #001 FY 21122 — Ms. Clark provided Budget Amendment #001 for FY 21/22. This amendment is to increase Alcohol Law Enforcement Distribution 21 Pa€ e for the Down Town Task Force by $150,000, decreasing Working Capital Retained by $150,000 (See Attachment "B"). Mr. Blair made motion to approve Budget Amendment #001. Mr. Wolfe seconded the motion, and all approved. Financial Statements — Mr. Casteen presented a copy of the Board Financial Statements for June, 2021. The Financial Statement showed, the Actual -to - Actual comparison Gross Sales more than the prior June by $908k (18.63%), Operating Expenses less than prior June by $375k (-38.73%), and Income from Operations was more than prior June by $612k. Mr. Casteen reported that of the $7.2 million in the bank that there were unrestricted funds of $5 million, working capital restricted of $1.7 million. • General Manager Updates: Real Estate Beau Riva a Proper — Mr. Hill advised the Board that the buyers on the contract for the Beau Rivage Property have requested a 60-day extension of the Due Diligence period with a $10,000 non-refundable deposit. Music in Retail Location — Mr. Hill advised the Board that he had received quotes on the music services for the retail locations with a decrease in the monthly fees of $77 per month from Spectro. This service will commence October 1, 2021 for a 12-month period. Laren Maintenance — Mr. Hill advised that only one request for proposal was received for Lawn Maintenance for the coming year. The current lawn maintenance company, Levy has provided a proposal of $3,400 per month for a one-year period. Mr. Blair made a motion to accept the proposal of $3,400 for one year from Levy for lawn maintenance. Mr. Dickerson seconded the motion, and all approved. Stock Shortages -- Mr. Meeks and Mr. Hill discussed the issues of stock shortages that are being seen across the state. Time Clock Plus — Ms. Clark provided a quote from Time Clock Plus, for time clock services for $3,150 annual license and a one-time implementation and training of $2,350 for a total of $5,500, Mr. Wolfe made a motion to accept the quote from TimeClock Plus for a total of $5,500. Mr. Dickerson seconded the motion, and all approved. III. Board Member Recognition — Mr. Blair and Mr. Hill presented Ms. Partin a recognition award from the Board for her services of six years as a member. IV. Adjournment Mr. Blair advised of the next Board Meeting to be held on Thursday, August 19, 2021 at 9:OOam at the General Office, 6009 Market Street, Wilmington, NC. 31P�.ige Mr, Blair made the motion to adjourn the meeting; Mr. Dickerson seconded the motion, all approved. I/ Minutes submitted by: Minutes approved by: 4 1 11 a g e Date: S-- t- 0 / Law Enforcement Report Repor Date, 06/01/2021 i I Violation Reports Sjbmitted to ABC Conunission ! i'otal Number of Offenses Contained in Retorts 2 Sell to Underage Carnpa!gn Checks 25 Pf r -YII Itet III )ef:tiU I 22 ` Coriipliaoce Checks 11 Seder f Server Training 0 ! Alrohol Educat an - - - - 0 ...,...., .,.,.,..,.. ............. .. ___._..........._._._........._..------- .--- --- ..-------.__._. __... _..__..-._------ " At Permitted Estahldirnent I Away From Permitted Establishment .... ..... _..... SPIT Give to Underage 1 C7 -- -- t.. .,..,. ..,... ........ ....... i Attempt ,u Purchase / Perch rse by Underage ............. .,....., ., _, ..,.. ., _,,.,.,.,.,. 16 U ...__-_ Underage Possession 1 I(I I Unauthorized Possession 1 10 .................. Sell ,' Give to Intoxicated . ..... 0 j0 — - - All O)thel AlcohoI Related Cha ges 1 ............. _._ ..... I20 r13 39 113 __._._.__.i..._._._._.___......---- --- ------ _... .... . ..,.. At Permitted Establishment ! Away from Permitted Establishment i Plonv D wg Re€ated Charge ....... scl,emeano-? 4 2 M'l Drug Related Charges !0 2 Cl 14 At Permitted Fslablishrnenl l A-,vay From Permitted Establishment Drnrnq Whit Impaired 10 G All Otlie + Cr nsnai Charges 5 21 �1 I Assistance Plov ided to O ho r Agencies �10 i Ren lal ks: Store Visits 69S, Bank Deposits S48, Change Deposits 4, Video Investigations 16, Charges 9, Arrests 27, Searches 8- Re?or6ng Officer / Title: New Hanover County ABC Officers Report Date: 0710712021 �TT��I•i� "� It New Hanover County ABC Board Budget Amendment FY 2021-22 No. 001 The following Administrative amendm nts to the annual budget document for the fiscal year ending June 30, 2021 were iJ ev veto by board member vote at the 06 c� ! regular board meeting. The purpose of the amendment is to increase Alcohol Law Enforcement Distributions for the Down Town Task Force. To amend budgeted Alcohol Law Enforcement distributions for FY 2021-2022 Acet. No. 78080-000 Increase Alcohol Law Enforement 150,000 Decrease Working Capital Retained (Appropriated Fund Balance - Restricted) 150,000 150,000 150,000 Section 2. Copies of this Administrative budget amendment shall be included in the minutes and provided to the Budget Officer and the Finance Officer for their direction. A copy shall be furnished to the Clerk to the New Hanover County Board of Commissioners (appointing authority). Adopted this i J Aday of 2021. Signed WA) lliam Blair, 1 "This ursc ha nap Dyed in the manner required by G.S. 1811-702" ( `igr at of F xnce Officer) Page 1 of 1