08-12-2021 Special Board Meeting Minutes
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New Hanover Soil and Water Conservation District Board Meeting held in Wilmington, NC.
FY Meeting Number #3 Date: August 12, 2021
Supervisors Present: Others Present:
Bill Hart, Chairman Dru Harrison, NHSWCD Director
Sue Hayes, Vice-Chairman Amy Renfranz, NHSWCD Program Coordinator
Matt Collogan Sheryl Kelly, NHC Assistant County Manager
Tom Boland Greg Stump, Member of Public
Evan Folds
Was this meeting held during a meal: No
The meeting convened in Conference Room 119 of the New Hanover County Government Center.
The meeting began at 3:03 p.m.
CALL TO ORDER
A. Approval of Agenda
• Motion: To approve the agenda as presented by the director.
• Discussion: It was clarified that the evaluation will include last fiscal year’s goals.
• Vote: Without objection, the agenda with an amendment to include guest introductions, was
approved.
OLD BUSINESS
A. Communication with Commissioners
1. Hayes asked for clarification regarding goals in speaking with the County Commissioners.
2. Kelly urged the board to determine goals in their communication (i.e. increased funding, staff
support, etc.)
3. Hart shared that he had a meeting with Commissioner Zapple two years ago that resulted in
increased funding for the district.
4. Folds urged the board to develop goals to get behind and to operate autonomously before
approaching the commissioners.
5. Collogan supported the development of three points that communicate projects and programs
that the district supports (i.e. urban agriculture, LID, etc.)
6. The board decided not to approach or develop a communications plan for the commissioners at
this time and look to define strategic objectives in next year’s strategic planning.
NEW BUSINESS
A. 2021-2022 Director Goals (3-5 high level goals)
➢ Motion: Go into closed session to discuss personnel performance.
• Motion: Hayes
• Second: Folds
• Vote: Passed unanimously. Motion approved.
Closed session began at 3:46 p.m. Closed session attendees included all present supervisors and Sheryl
Kelly.
Open session began at 4:40 p.m.
1. Hart reviewed Harrison’s goals for the 2021-2022 fiscal year. Goals include (in priority order):
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a. The Director will lead the district in visioning, revisiting the mission statement, and lead,
facilitate, and organize strategic planning for the 2022-2027 term.
b. The strategic planning process will include developing metrics for reporting activity of the
district as it relates to the strategic plan.
c. The Director will develop the strategic plan document as a result of the above process.
d. The Director will strengthen partnerships with other agencies with shared goals.
e. The Director will pursue at least one grant that supports current projects and programs.
ADJOURNMENT
• Motion: Without objection, the meeting was adjourned.
➢ The meeting adjourned at 5:16 p.m.
The next regular board meeting is set for September 1, 2021 in Room 118 of the NHC Government Center.
Recorded By: Amy Renfranz
Approved By: ____________________________________________________________
William J. Hart (Sep 3, 2021 17:56 EDT)
William J. Hart
MINUTES_8_12_21
Final Audit Report 2021-09-03
Created:2021-09-01
By:Amy Renfranz (arenfranz@nhcgov.com)
Status:Signed
Transaction ID:CBJCHBCAABAAwBBU736ZlXxdPcYeZfnLG1_n5wKdY3bu
"MINUTES_8_12_21" History
Document created by Amy Renfranz (arenfranz@nhcgov.com)
2021-09-01 - 3:10:35 PM GMT- IP address: 152.31.193.130
Document emailed to William J. Hart (bhswcon1126@gmail.com) for signature
2021-09-01 - 3:10:58 PM GMT
Email viewed by William J. Hart (bhswcon1126@gmail.com)
2021-09-02 - 3:48:47 PM GMT- IP address: 74.125.210.18
Document e-signed by William J. Hart (bhswcon1126@gmail.com)
Signature Date: 2021-09-03 - 9:56:41 PM GMT - Time Source: server- IP address: 207.244.98.106
Agreement completed.
2021-09-03 - 9:56:41 PM GMT