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1984-07-16 Regular Meeting 614 MINUTES OF REGULAR MEETING, JULY 2, 1984 (CONTINUED) DISCUSSION OF PARKING METERS - NEW HANOVER COUNTY AIRPORT Commissioner Blake commented on the issuance of tickets at the Airport stating the Parking Attendant was the person who ticketed automobiles with the fines collected being forwarded to the Parking Lot Company, not the County. DISCUSSION OF PURCHASING LOT ADJOINING THE LIBRARY County Manager Cooper stated he had been approached by Ms. Debnam and Mr. Holland to purchase land where McMillan & Buick Company is located with the adjacent parking lot owned by Sutton Corporation. County Manager Cooper stated he had contacted the Museum Board and Museum Foundation Board asking if they would like to move the museum downtown where it will fit into the historical area and nearby library requesting authorization to discuss a purchase price with Ms. Debnam and Mr. Holland. After discussion, it was the consensus of the Board to authorize the County Manager to write a letter for further discussion of purchasing the property and report back to the Commissioners. APPROVAL OF RESOLUTION FOR PRIVATE SALE OF TAX FORECLOSED PROPERTY - HARRY FORDEN County Attorney Pope gave background information on approving a resolution authorizing execution of a deed conveying New Hanover County's interest in the property at 816 North Fourth Street to Harry Forden stating this resolution would authorize dismissal of the pending civil action. After discussion, Chairman Gottovi MOVED, SECONDED by Commissioner Barfield to approve the resolution conveying title to Mr. Harry Forden delivered upon receipt of $2,894.83 representing all taxes and interest due on said property as well as the costs of the foreclosure sale. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is contained in Exhibit Book XI, Page 43. ADJOURNMENT Commissioner O'Neal MOVED, SECONDED by Commissioner Blake to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Gottovi adjourned the meeting at 11:05 o'clock P.M. Respectfully submitted, ~V~ Lucie F. Smith Clerk MINUTES OF REGULAR MEETING, JULY 16, 1984 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, July 16, 1984, at 9:00 o'clock A.M. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were: Commissioners Donald P. Blake; Nolan O'Neal; Claud O'Shields, Jr.; Vice-Chairman, Jonathan Barfield, Sr.; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk -to the Board, Lucie F. Smith. Chairman Karen E. Gottovi was absent due to attending the Democratic Convention in San Francisco. Reverend Francis Bradshaw, Pastor of Grace United Methodist Church, gave the invocation. "- 615 MINUTES OF REGULAR MEETING, JULY 2, 1984 (CONTINUED) Vice-Chairman Barfield called the meeting to order. APPROVAL OF MINUTES OF REGULAR MEETING, JUNE 18, 1984, AND APPROVAL OF SPECIAL MEETING, JUNE 25, 1984 Commissioner Blake MOVED, SECONDED Commissioner O'Shields to approve the minutes of the Regular Meeting of June 18, 1984, and the Special Meeting of June 25, 1984, as presented. Upon vote, the motion carried as follows: I Voting Aye: Commissioner Blake Commissioner O'Neal Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi NON-AGENDA ITEMS Mr. Scott Lovell, a former employee of the Department of Social Services, commented on statements made by Ms. Ellen Williams listing names, including himself, and other employees of the department making accusations that were totally untrue. He requested assistance from the Commissioners in retaliating this statement. Vice-Chairman Barfield stated this problem could only be solved in the courts between the individuals accused and the person making the accusation. He stated unfortunately, the Commissioners were not in a position to take any action in this case. I APPROVAL OF CONSENT AGENDA After discussion, Items #6, #16, and #18 were withdrawn from the Consent Agenda for discussion at the end of the meeting. Commissioner O'Shields MOVED, SECONDED by Commissioner O'Neal to approve the remainder of the Consent Agenda as follows: Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Blake Commissioner O'Neal Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi CONSENT AGENDA Approval of the Report of Collection of Revenue Through June 30, 1984 The Commissioners approved the report of the Collector of Revenue through June 30, 1984. A copy of the report is contained in Exhibit Book XI, Page 43. I Approval of Tax Abatements and Refunds The Commissioners approved a list of tax abatements and refunds presented by the Tax Administrator. A copy of the list of Tax Abatements and Refunds is contained in Exhibit Book XI, Page 43. Dickerson Utility - Change Order No. 2 - EDA Water & Sewer Project - New Hanover County Airport The Commissioners approved Change Order No. 2 in the amount of $1,697 for addition of bituminous coating to a drainage pipe under the lift station access road on the Industrial Airpark Water and Sewer Project. 616 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) Acceptance of Grant Award - FY 84/85 - Retired Senior Volunteer Program ACTION Grant The Commissioners authorized the County Manager to execute acceptance of the ACTION GRANT in the amount of $38,566 for FY 84/85. A copy of the Grant Award is on file in the County Manager's office. Annual Certification of Firemen The Commissioners approved the Annual Certification of Firemen to the N. C. Firemen's Pension Fund for the following volunteer fire department: Myrtle Grove Volunteer Fire Dep~rtmen t A copy of the Certified Roster is contained in Exhibit Book XI, Page 41. Approval of Change Order E-15 - Judicial Building The Commissioners approved Change Order E-15 in the amount of $359.32 to provide telephone outlets in the large courtoom. This change order had been approved by the County Manager and is being reported for entry into the record. Budget Amendments approved by the County Manager The following Budget Amendments have been approved by the County Manager and are being reported for entry into the record: Elections - To cover short fall in salaries and extra costs due to unscheduled elections during the fiscal year Debit - 11 3310 890, Interest on Investment Credit- 11 4170 100, Salaries and Wage Debit - 11 3151 110, Schedule B License Credit- 11 4170 100, Salaries & Wages Debit -11 3112 110, Ad Valorem Taxes Credit -11 4170 100, Salaries & Wages Debit - 11 3414 340, Municipal Tax ColI. Fee Credit- 11 4170 351, Building Rent Contingencies - Finance Department Debit - 11 3310 890, Interest Credit- 11 9800 911, Contingencies $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,000 $2,000 $ 64 $ 64 . CBA Task Force - Additional funds received from State Debit - 11 3585 360, CBA Funds Credit- 11 5852 570, Drug Abuse - CBA - 11 5854 570, Youth Help Inc. - CBA - 11 5858 570, AKA $7,096 $3,305 3,291 500 Approval of Resolution for Addition of Roads to State Secondary Road System The Commissioners approved a resolution for addition of the following roads to the State Secondary Road System: Scorpion, Highgreen, Vale and Biscayne Drives, in Bayshore Estates Subdivision (Division File #500-N) I'--... 617 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) Approval of Consent Agenda (Continued) I Approval of Contract with "Cat's Eye Productions" for Use of Airport Terminal The Commissioners approved a contract with "Cat's Eye productions" for use of the Airport Terminal on July 19 and 20, 1984, from 8:00 o'clock P.M. to approximately 6:00 o'clock A.M. for filming of this production. A copy of the contract is on file in the County Manager's office. Approval of Resolution Authorizing the Chairman to Enter Into Contracts with Non-County Agencies Receiving Funding for FY 84/85 The Commissioners adopted a resolution authorizing the Chairman to enter into contracts with non-county agencies for which funding was approved in the FY 84/85 budget. A copy of the resolution is contained in Exhibit Book XI, Page 44. Approval of Economic Study - New Hanover County Airport The Commissioners approved a Letter of Agreement between New Hanover County and the University of North Carolina at Wilmington for the performance of an economic impact study reflecting the impact of the Airport on the local and regional community. The cost of the study is not to exceed $4,000 with funds for the project being budgeted in the FY 1983/84. I Approval of Contract Amendment No. 1 - Contract No. S-11-783.3 - Northeast Interceptor Operation and Maintenance Contract - Engineering Department The Commissioners approved Amendment No. 1 to Contract No. S-11-783.3 setting up billing to the County for wastewater discharged to the City's system based on the meter at the Souths ide Treatment Plant. A copy of the contract is on file in the County Manager's office. Approval of Budget Amendment - Home Health Space Equipment - New Hanover County Health Department The Commissioners approved the following Budget Amendment in the amount of $10,994 to equip the new Home Health space. No additional County funds are required since additional revenue is available. Debit - 11 3516 374, Revenue-Medicare/Medicaid Credit- 11 5164 392, M&R Equipment - 11 5164 640, Capital Outlay $10,994 $ 994 10,000 Approval of Budget Amendment - Clerk of Court The Commissioners approved the following Budget Amendment in the amount of $1,400 to provide funding for a law librarian for six months until a new position is filled: I Debit - 11 4200 480, Miscellaneous Credit- 11 4161 326, Professional Services $1,400 $1,400 Ratification of a Resolution Requesting Amendment of Rules of Practice and Procedure - Human Relations Commission The Commissioners ratified a resolution amending Rules of Practice and Procedure for carrying out the administration and enforcement of the New Hanover County Fair Employment and Fair Housing Ordinances. A copy of the resolution is contained in Exhibit Book XI, Page 44. ~ 618 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) Approval of Contractual Agreements - New Hanover County and Area Agency on Aging of the Cape Fear Council of Governments The Commissioners authori zed the Chairman to execute contractual agreements between New Hanover County and the Area Agency on Aging of the Cape Fear Council of Governments to make available certain services to the elderly residents. Copies of the agreements are on file in the County Manager's office. PRESENTATION OF PLAQUES TO RETIRING COUNTY EMPLOYEES Vice-Chairman Barfield, on behalf of the Commissioners, presented plaques to the following retiring employees in recogni tion of dedicated service to New Hanover County wishing them a happy retirement: Ms. Grace Price 22 years of service Ms. Madelyne Dalton - 21 years of service Col. Ben Washburn - 18 years of service (absent) PRESENTATION OF FILM ON CITY/COUNTY CONSOLIDATION - JOHN RANDT, REPORTER FOR WWAY-TV 3 Mr. John Randt, Reporter for WWAY-TV 3, presented a film presentation on the City/County consolidation of Columbus Georgia. After discussion with a question and answer period, Vice- Chairman Barfield, on behalf of the Commissioners, expressed his appreciation to Mr. Randt for the informative film thanking him for his interest to provide data to the citizens of New Hanover County. APPROVAL OF LYNN HILL ASSOCIATES, INC. - TOURISM STRATEGY PROPOSAL County Manager Cooper gave background information on the Tourism Stategy Proposal and selection of Lynn Hill Associates as the consultant for a study of tourism. He stated that Mr. David Weaver, New Hanover County Planning Department, and Mr. Mike Hargett, City of Wilmington Planning Department, had worked on the proposal. County Manager Cooper recommended approval. Ms. Lynn Hill commented on the preparation of the proposal and the tourism potential of New Hanover County. After discussion, Commissioner Blake MOVED, SECONDED by Commissioner O'Neal to authorize the Vice-Chairman, in the absence of the Chairman, to sign the contract hiring Lynn Associates, Inc. as consultant for the study and approval of a budget amendment not to exceed $28,000 transferring funds from the room occupancy tax revenues for payment of the study. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Neal Commissioner Blake Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi r MOTION TO AUTHORIZE THE VICE-CHAIRMAN TO SIGN APPROVED CONTRACTS AND DOCUMENTS IN ABSENCE OF THE CHAIRMAN Commissioner Blake MOVED, SECONDED by Commissioner O'Neal to authorize the Vice-Chairman to sign any documents approved at this meeting in the absence of the Chairman. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Blake Commissioner O'Neal Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi "-- 619 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) INTRODUCTION OF BOND ORDER AUTHORIZING THE ISSUANCE OF $1,500,000 PUBLIC BUILDING BONDS OF THE COUNTY OF NEW HANOVER Commissioner Blake introduced the following bond order which was read at length by the Clerk to the Board: "BOND ORDER AUTHORIZING THE ISSUANCE OF $1,500,000 PUBLIC BUILDING BONDS OF THE COUNTY OF NEW HANOVER" I WHEREAS, the Board of Commissioners deems it advisable to make the improvements hereinafter described; and WHEREAS, an application has been filed with the Secretary of the Local Government Commission of North Carolina requesting Commission approval of the bonds hereinafter described as required by The Local Government Finance Act, and the Secretary of the Local Government Commission has notified the Board that the application has been accepted for submission to the Local Government Commission; NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners of the County of New Hanover as follows: Section 1. The Board of Commissioners of the County of New Hanover has ascertained and hereby determines that it is necessary to provide public buildings for the county, including the construction and reconstruction of bui Idings and the acquisi tion and installation of furnishings and equipment required therefore, and to pay capital costs of such improvements. I Section 2. In order to raise the money required to pay capital costs of providing public buildings as set forth above, in addition to any funds which may be made available for such purpose from any other source, bonds of the County of New Hanover are hereby authorized and shall be issued pursuant to The Local Government Finance Act of North Carolina. The maximum aggregate principal amount of bonds authorized by this bond order shall be $1,500,000. Section 3. A tax sufficient to pay the principal of and interest on said bonds when due shall be annually levied and collected. Section 4. A sworn statement of the County debt has been filed with the Clerk of the Board of Commissioners and is open to public inspection. Section 5. No debt shall be contracted during any fiscal year by the issuance of bonds pursuant to this bond order if the amount of such debt and of all other debt contracted during such fiscal year shall exceed two-thirds of the amount by which the outstanding indebtedness of said County shall have been reduced during the next preceding fiscal year, unless the incurring of such debt shall be submitted to a vote of the people of the County and shall be approved by a majority of those who vote thereon. I Section 6. This bond order shall take effect thirty days after its publication following adoption, unless it is petitioned to a vote of the people within thirty days after the date of its publication as introduced as provided-in G.S. 159-60, and in such latter event, it shall take effect when approved by the voters of said County. Commissioner Blake moved that the following resolution be adopted: WHEREAS, the bond order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $1,500,000 PUBLIC BUILDING BONDS OF THE COUNTY OF NEW HANOVER" has been introduced at the meeting of the Board of Commissioners held on July 16, 1984, and the Board of Commissioners desires to provide for the holding of a public 620 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) INTRODUCTION OF BOND ORDER (CONTINUED) hearing thereon and the submission of a statement of debt in connection therewith as required by The Local Government Bond Act; NOW, THEREFORE" BE IT RESOLVED by the Board of Commissioners of the County of New Hanover, as follows: r (1) The public hearing upon said bond order shall be held on the 6th day of August, 1984, at 7:00 o'clock P.M. at Commissioners' Assembly Room, 320 Chestnut Street, in Wilmington, North Carolina. (2) The Clerk of the Board of Commissioners is hereby directed to cause a copy of the bond order to be published with a notice of such hearing in the form prescribed by law in a qualified newspaper no fewer than six days prior to such public hearing. (3) The County's Finance Officer is hereby directed to file with the Clerk to the Board of Commissioners prior to publication of the bond order with the notice of such public hearing, a statement setting forth the debt incurred or to be incurred, the appraised value of property subject to taxation by the County and the net debt of the County. The motion was seconded by Commissioner 0' Shields and was adopted by the following vote: Voting Aye: Vice-Chairman Barfield Commissioner Blake Commissioner O'Neal Commissioner O'Shields Absent: Chairman Gottovi COMMENT ON MINUTES OF JUNE 25, 1984 Commissioner Blake commented on a vote showing Commissioner O'Neal abstaining stating that an elected official must vote and requested for a correction of that vote count in the minutes of the meeting on June 25, 1984. DISCUSSION OF CONSENT AGENDA ITEMS REMOVED FROM AGENDA Commissioner Barfield questioned Item #6, Resolution for Amendment of County Township Map, asking if the County should wait until the City annexes both areas A and B before updating the map. County Attorney Pope stated he strongly felt the map should be updated since it could be a year or more before the City's annexation of this area. Commissioner O'Shields expressed his concern about Item #16, FBO Lease Policy - New Hanover County Airport, appearing on the Consent Agenda. County Manager Cooper recommended that the data be forwarded back to the Airport for approval of the Airport Commission and then presented to the Board of Commissioners for approval. After discussion, Commissioner Blake MOVED, SECONDED by Commissioner O'Shields to continue Item #16 to the 2nd meeting in August with Ken Silliman preparing a report on the impact of the contracts. Commissioner Blake expressed his concern for Item #18, Authorization for County Manager to Execute Maintenance and Repair Contracts, stating some control should be exercised in the signing of contracts over the $2,500 limitation. After discussion, Commissioner Blake MOVED, SECONDED by Commissioner O'Shields to approve Item #6 and Item #18 with notification of maintenance and repair contracts signed by the " 621 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) DISCUSSION OF CONSENT AGENDA ITEMS REMOVED (CONTINUED) County Manager exceeding $2,500 being forwarded in memorandum form to the Commissioners for review. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Blake Commissioner O'Neal Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi A copy of the Resolution for Amendment of the County Township Map is contained in Exhibit Book XI, Page 44. ADDITIONAL ITEMS - COUNTY COMMISSIONERS DISCUSSION OF ENFORCEMENT OF LITTER ORDINANCE IN NEW HANOVER COUNTY Commissioner O'Neal expressed his concern for enforcement of the Litter Ordinance in New Hanover County and areas in the County that do not comply with the ordinance. County Attorney Pope stated the Clean Community Commission has just begun full implementation of this ordinance explqining that in the future complaints received should be handled more efficiently. DISCUSSION OF PLANNED UNIT DEVELOPMENT FOR NEW HANOVER COUNTY Commissioner Blake stated he would like to discuss the Planned Unit Development for New Hanover County at the earliest date possible. I After discussion, it was the consensus of the Board for the Planning Department to discuss Planned Unit Development at the August 6, 1984, regularly scheduled meeting. DISCUSSION OF FEES CHARGED FOR VACCINATING AMINALS Commissioner Barfield stated he had received complaints from hunters about the implementation of the fee for vaccinating dogs charging $10 per dog; whereas, in the past hunters could buy the serum and vaccinate their own dogs. Commissioner Barfield suggested the holding of Public Hearings by the Health Department to inform the citizens of the County about the new fee. Commissioner Blake stated he would check into this matter with the Health Department and report back to Commissioner Barfield. ANNOUNCEMENT OF HURRICANE AWARENESS SEMINAR - EMERGENCY SERVICES OFFICE The Clerk announced that an invitation had been extended to the Commissioners to attend a Hurricane Awareness Seminar on July 26, 1984, at the Ramanda Inn in the Onslow Room from 10:00 o'clock A.M. to 3:00 o'clock P.M. with participation of seven counties. I ANNOUNCEMENT OF INVITATION TO ATTEND CHANGE OF COMMAND CEREMONY AT FORT FISHER AIR FORCE BASE The Clerk announced that she had been requested to extend an invitation to the Commissioners to attend a Change of Command Ceremony at Fort Fisher on July 23, 1984, stating invitations would be forwarded giving more information. ADDITIONAL ITEMS - COUNTY MANAGER EXTENSION OF SERVICES OF THE WILMINGTON/NEW HANOVER INSURANCE ADVISORY COMMITTEE TO THE WILMINGTON HOUSING AUTHORITY County Manager Cooper stated he had been contacted by the Wilmington/New Hanover County Insurance Advisory Committee recommending expansion of their services to the Wilmington 622 MINUTES OF REGULAR MEETING, JULY 16, 1984 (CONTINUED) EXTENSION OF SERVICES OF THE WILMINGTON/NEW HANOVER INSURANCE ADVISORY COMMITTEE (CONTINUED) Housing Authority. County Manager Cooper recommended approval of the request. After discussion, Commissioner O'Neal MOVED, SECONDED by Commissioner Blake to approve the expansion of service by the Wilmington/New Hanover County Insurance Advisory Committee to the Wilmington Housing Authority. Upon vote, the MOTION CARRIED AS FOLLOWS: r Voting Aye: Commissioner O'Neal Commissioner Blake Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi ADJOURNMENT Commissioner O'Neal MOVED, SECONDED by Commissioner Blake to adjourn the meeting. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Blake Commissioner O'Neal Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman Gottovi Vice-Chairman Barfield adjourned the meeting at 10: 34 o'clock A.M. Respectfully submitted, ~V~ Lucie F. Smith Clerk '-