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HomeMy WebLinkAbout2021-10-19 Agenda NEW HANOVER COUNTY PARKS & GARDENS 896 Airlie Road · Wilmington, NC 28403 (910) 798-7620 · (910) 798-7621 FAX · www.nhcgov.com PARKS CONSERVANCY BOARD AGENDA th October 19, 2021 5:30 P.M. (Via Microsoft Teams) 1. Call to Order Jessica Gray, Chair 2. Approval of August Minutes Jessica Gray 3. (Any items not previously covered in monthly newsletter) Tara Duckworth 4. Food Truck Rodeo Discussion Cheryl Hannah 5. Old Business/New Business All 6. Adjournment NEW HANOVER COUNTY PARKS CONSERVANCY BOARD TH REGULAR MEETING AUGUST 17, 2021 ASSEMBLY The Parks Conservancy Board held its regular meeting on Tuesday, August 17, 2021, 5:30pm at the Airlie Cottage. Present: Gabriella De Souza, Dave Ellegood, Jessica Gray, Cheryl Hannah, Karl Hess, Mark Ihnat, Jim Orr, Tess Osmer and Philip White. Absent: Spero Pekatos. Staff: Tara Duckworth, Andy Johnson, Janine Powell, Jodi Rich. Janine informed the group that the meeting was being recorded. WELCOME AND APPROVAL OF MINUTES Jessica Gray called the meeting to order. She then asked the group to introduce themselves since there were several new board members. thth Minutes were approved for the April 20 and June 15 meetings. The following motions were presented: th MOTION: Mark Ihnat MOVED; SECONDED by Philip White that the minutes of the April 20 meeting be approved. Upon vote, the MOTION CARRIED UNANIMOUSLY. nd MOTION: Mark Ihnat MOVED; SECONDED by Philip White that the minutes of the June 2 meeting be approved. Upon vote, the MOTION CARRIED UNANIMOUSLY. 1. Tara Duckworth recommended we keep the current slate and fill one vacancy in the Souza nominated herself for Secretary and all were in favor. The slate of officers for 2021-2022 is: Jessica Gary- President Mark Ihnat-Vice President Spero Pekatos- Treasurer Gabriella De Souza-Secretary th Tara updated the group on the New Hanover County mask mandate that will go into effect Friday, August 20 at 5 pm. She then asked the group if they prefer to stay in-person for meetings or go back to virtual meetings. The group decided to table the decision until closer to the October 19, 2021 meeting. An email will be sent out asking for members to choose a preference. 2.. Jodi Rich gave the report for Spero Pekatos. The current balance in the checking account is $60,160.62. July income was $6,429.62.00 which included a check from NC Legacy Tree Fund for the tree planting th grant for $$3,493.00; $60 for Plant an Azalea, $20 donation, $1,500 donation for a bench honoring the 50 wedding anniversary of Harley and Terry Sacks, $1,500 in Food Truck Rodeo deposits and interest of .46. The only expenses were for our online payment system. 3.Food Truck Rodeo. Cheryl distributed a list of trucks and money collected. She noted we received good press and a great response from the board. Initially, there were 21 trucks were signed up, but several dropped out. The st final number of trucks was 17 and we made $4,270.00. The next Food Truck Rodeo will be held October 31 at Long Leaf Park. There are some good opportunities for Halloween-themed and Pokemon Go activities. Philip asked how this compared to revenue from past events. Jodi explained this was the first event where we implemented a flat fee to participate instead of trying to collect 10% of sales. Jessica noted that the Conservancy tent location was great, and they got to speak to a lot more people. The group also liked that the trucks were NEW HANOVER COUNTY PARKS CONSERVANCY BOARD TH REGULAR MEETING AUGUST 17, 2021 spread out and that there was a great mix of food choices. Cheryl noted that with a smaller number of trucks, we have better control over variety and set up. Mark asked if more trucks could be added for the next event at long Leaf. Areas to improve: Signs on each truck noting that the funds were going to NHC Parks. Jim noted a missed opportunity to sell Plant-an-Azalea cards. (Janine will make sure they are there for the next event.) Mark suggested we add signage about the cards and get a couple of azaleas to display. David asked about expanding rd so good to us. Tara suggested we re-consider 3 party events at breweries where we get a portion of sales for the evening. Discussion also about seating for people and sponsors for the event and possible demonstrations by skateboard and bike companies. Mark asked about 2022 dates and staff will have potential dates to consider at the next meeting. 4.Old Business. Tara noted that we will be getting the Owl-themed playground the group discussed at the last meeting for Hanover Pines Park. We are in the permitting phase right now and construction should start in the winter. Construction is expected to take 9-12 months to complete. Tara shared our vision/idea boards for both of the design phases of Northern Regional and Smith Creek Park. Board member Tess suggested contacting Mossy Fox Studios for some of the art features. A Ninja Warrior-type course will be added to Long Leaf Park and the current basketball court near the ballfields will be turned into a Kids Court. A new adult court will be constructed next to the Ninja Warrior course with a shared shade structure and seating between them. 5.New Business. Gabriella shared an update on some projects she is working on as part of the City of Wilmington Parks Board and the Friends of the Arboretum board. One is focused on getting skateboarders to help pick up trash. (Skate & Sweep events at Greenfield Lake skatepark with an article coming out in September in the Star News. Jodi explained we have Trash Mobs and have been doing them for many years. Other board members shared how great our Trash Mobs are. ADJOURNMENT Jessica asked for a motion to adjourn the meeting. MOTION: Mark Ihnat MOVED; SECONDED by Cheryl Hannah that the meeting be adjourned. The meeting adjourned at 6:18pm. Respectfully submitted, Tanya Gurganious Administrative Coordinator -Please note that the above minutes are not a verbatim record of the New Hanover County Parks Conservancy Board meeting.