2021-12-20 RM Exhibits Exhibit
Book ilia Page `B• la
RECORDS RETENTION AND DISPOSITION
SCHEDULE
PROGRAM RECORDS SCHEDULE:
LOCAL GOVERNMENT AGENCIES
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Issued By:
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•N•*■ NC DEPARTMENT OF
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Most NATURAL AND CULTURAL RESOURCES
North Carolina Department of Natural and Cultural Resources
Division of Archives and Records
Government Records Section
October 1, 2021
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EXECUTIVE SUMMARY
✓ Some records are covered by the General Records Schedule:Local Government Agencies and,
therefore,are not listed separately here.
✓ According to N.C.Gen.Stat. § 121-5(b)and N.C. Gen.Stat.§132-3,you may destroy public records
only with the consent of the Department of Natural and Cultural Resources(DNCR). The State
Archives of North Carolina is the division of DNCR charged with administering a records
management program.This schedule is the primary way the State Archives of North Carolina gives
its consent. Without approving this schedule,your agency is obligated to obtain the State Archives
of North Carolina's permission to destroy any record, no matter how insignificant.
✓ Each records series listed on this schedule has specific disposition instructions that will indicate
how long the series must be kept in your office. In some cases,the disposition instructions are
simply"retain in office permanently,"which means that those records must be kept in your office
forever. In other cases,the retention period may be"destroy in office when reference value ends."
An agency may have reference copies of materials, meaning"a copy of a record distributed to
make recipients aware of the content but not directing the recipient to take any action on the
matter" (from Society of American Archivists,Dictionary of Archives Terminology). Your agency
must establish and enforce internal policies by setting minimum retention periods for the records
that the State Archives of North Carolina has scheduled with the disposition instructions, "destroy
when reference value ends."
✓ E-mail is a record as defined by N.C.Gen.Stat. § 121-5 and N.C. Gen.Stat.§ 132. It is the content
of the e-mail that is critical when determining the retention period of a particular e-mail,including
attachments,not the media in which the record was created. It is important for all agency
employees and officials to determine the appropriate records series for specific e-mails and retain
1 them according to the disposition instructions listed with the identified record series.
✓ The State Archives of North Carolina recommends that all agency employees and officials view the
tutorials that are available online through the State Archives website in order to familiarize
themselves with records management principles and practices. The State Archives of North
Carolina's online tutorials include topics such as records management and scanning guidelines.
✓ The State Archives of North Carolina creates security preservation record copies for minutes and
selected other records of governing bodies and commissions,adoption records,and maps and
plats.Agencies can request copies of the digital images made during this process.Contact the
appropriate Records Management Analyst to begin this process.
✓ If you have records that are not listed in this schedule,contact a Records Management Analyst.An
analyst will discuss the nature of the records with you to determine if the records have historical
A value. If the records do not have historical value,we will ask you to complete a Request for
Disposal of Unscheduled Records(page A-19)for records that are no longer being created.
2021 Program Records Schedule: Local Government Agencies v
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I APPROVAL RECOMMENDED
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M/ icip 1 Co Cleik or Mana r Sarah E.Koonts,Director
Title: #O41.e Division of Archives and Records
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APPROVED
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R Hea • •v-rn ng Body D.Reid Wilson,Secretary
Titl-: ' !lilt. Department of Natural and Cultural
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Effective: Oct.- ° 1
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2021 Program Records Schedule: Local Government Agencies iv
Exhibit
Book 4\—\kk Page 1 b
RECORDS RETENTION AND DISPOSITION
SCHEDULE
GENERAL RECORDS SCHEDULE:
LOCAL GOVERNMENT AGENCIES
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Issued By:
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ime.a NC DEPARTMENT OF
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ran NATURAL AND CULTURAL RESOURCES
North Carolina Department of Natural and Cultural Resources
Division of Archives and Records
Government Records Section
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October 1, 2021
It Is further agreed that these records may not be destroyed prior to the time periods stated;however, for
sufficient reason they may be retained for longer periods. This schedule supersedes previous versions of this
schedule and any localized amendments;It is to remain In effect from the date of approval until it is reviewed and
updated.
APPROVAL RECOMMENDED
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Mu ipjp�l C un ler •r .nager Sarah E.Koonts,Director •
Title.{ i ' .i, , Division of Archives and Records •
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Hea• of G• - Mg 13,dy . .., ^ D. Reid WilsOn,Secretary
Title: L--! 3�, $ - . Department of Natural and Cultural
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Effective:October 1,2021
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2021 General Records Schedule: Local Government Agencies iv
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EXECUTIVE SUMMARY
✓ Some records are covered by the Local Agency Program Retention and Disposition
Schedules. See the appendix for Related Records Series Found in Local Agency Program
Schedules.
✓ According to N.C. Gen. Stat. § 121-5(b)and N.C. Gen.Stat. § 132-3, you may destroy public
records only with the consent of the Department of Natural and Cultural Resources
(DNCR). The State Archives of North Carolina is the division of DNCR charged with
administering a records management program.This schedule is the primary way the State
Archives of North Carolina gives its consent. Without approving this schedule,your agency
is obligated to obtain the State Archives of North Carolina's permission to destroy any
record, no matter how insignificant.
✓ Each records series listed on this schedule has specific disposition instructions that will
indicate how long the series must be kept in your office. In some cases,the disposition
instructions are simply"retain in office permanently," which means that those records
must be kept in your office forever. In other cases,the retention period may be "destroy
in office when reference value ends." An agency may have reference copies of materials,
meaning"a copy of a record distributed to make recipients aware of the content but not
directing the recipient to take any action on the matter" (from Society of American
Archivists, Dictionary of Archives Terminology). Your agency must establish and enforce
internal policies by setting minimum retention periods for the records that the State
Archives of North Carolina has scheduled with the disposition instructions, "destroy when
reference value ends."
✓ E-mail is a record as defined by N.C. Gen. Stat. § 121-5 and N.C. Gen. Stat. § 132. It is the
content of the e-mail that is critical when determining the retention period of a particular
e-mail, including attachments, not the media in which the record was created. It is
important for all agency employees and officials to determine the appropriate records
series for specific e-mails and retain them according to the disposition instructions listed
with the identified record series.
✓ The State Archives of North Carolina recommends that all agency employees and officials
view the tutorials that are available online through the State Archives website in order to
familiarize themselves with records management principles and practices. The State
Archives of North Carolina's online tutorials include topics such as records management
and scanning guidelines.
✓ The State Archives of North Carolina creates security preservation record copies for
minutes and selected other records of governing bodies and commissions, adoption
records, and maps and plats. Agencies can request copies of the digital images made
during this process. Contact the appropriate Records Management Analyst to begin this
process.
v
1 Exhibit
Book Au 11 I )-
Page
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ORDINANCE
Amendment to County Code Per N.C. Session Law 2021-138
WHEREAS, North Carolina counties may, by ordinance, define, prohibit, regulate,
1 or abate acts, omissions, or conditions, detrimental to the health, safety, or welfare of its
citizens and the peace and dignity of the County and may define and abate nuisances;
and
WHEREAS, per N.C. Session Law 2021-138 certain ordinances may no longer be
enforced as a misdemeanor or infraction or may require that the County so specify such
in an ordinance; and
WHEREAS, the Code may contain sections that might be constructed to not
specify a penalty "in the ordinance."
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New
Hanover County that:
1. The following New Hanover County Code provisions are hereby expressly re-
adopted, ratified, and affirmed to be enforceable with those existing
misdemeanor sanctions expressly set forth therein. Should any of the
i referenced Code provisions not contain an express misdemeanor sanction, a
violation thereof shall constitute a Class 3 misdemeanor and shall be fined
not more than five hundred dollars ($500.00), except for the operating or
parking of vehicles shall constitute an infraction of fifty dollars ($50.00):
A. Chapter 5, Animals
B. Chapter 8, Aviation
C. Chapter 17, Civil Emergencies
I D. Chapter 23, Environment
E. Chapter 32, Health and Sanitation
F. Chapter 38, Offenses and Miscellaneous Provisions
G. Chapter 41, Parks and Recreation
H. Chapter 44, Solid Waste
I. Chapter 53, Traffic and Vehicles
J. Chapter 59, Waterways
I 2. All civil sanctions, penalties, and fines remain unaltered, in full force and effect.
3. Those ordinance violations expressly enumerated in G.S. 153A-123 as not
enforceable by criminal sanctions are hereby modified to delete any misdemeanor
1 penalty.
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i4. Except as specifically above amended, the New Hanover County Code shall
I remain unaltered and in full force and effect.
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i ADOPTED this the 20th day of December 2021.
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1 New Hanover County
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seman, Chair
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ATTEST:
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I Ki berleigh el Crowell
1 Clerk to the Board
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°�'�FY�"0 NEW HANOVER COUNTY
1 Q gA% TAX DEPARTMENT
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y ,^ 230 Government Center Drive, Suite 190, Wilmington, NC 28403
'III I �2 P: (910)798-7300 I F: (910)798-7310 I NHCgov.com
`''AR,,,,,,vo'' Allison Snell,Tax Administrator
1
Exhibit
1 Book )(U(1 Page (S.3
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I Pursuant to NC GS 105-378 Limitation on use of remedies.
I (a) Use of Remedies Barred.—No county or municipality may maintain an action or procedure to
y enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens
(whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or
I otherwise) unless the action or procedure is instituted within 10 years from the date the taxes became
due.
Therefore,on this the 20th day of December,2021, Collector of Revenue,Allison Snell, asks the New
Hanover County Board of County Commissioners to release the levy for tax year 2011 from the charge as
the 10-year statute of limitations prohibits the collector from using forced collection measures to collect
these taxes.These amounts are deemed insolvent and uncollectible.
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2011 Real Estate Personal Property Motor Vehicles Total
New Hanover $45,953.64 $251,056.04 $79,617.05 $376,626.73
Fire District $1,526.13 $14,753.96 $4,657.39 $20,937.48
4 Carolina Beach $1,025.17 $6,723.58 $996.62 $8,745.37
1 Kure Beach $0.00 $265.97 $276.83 $542.80
Wilmington $22,018.98 $91,800.57 $33,337.99 $147,157.54
Wrightsville Beach $1,064.21 $2,814.20 $195.44 $4,073.85
Total $71,588.13 $367,414.32 $119,081.32 $558,083.77
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As requested,the New Hanover County Board of County Commissioners does hereby release the levy for
tax year 2011 as stated above from the charge as the 10-year statute of limitations prohibits the
3 collector from using forced collection measures to collect these taxes.These amounts are deemed
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insolvent and uncollectible.
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Julia 6 Ison-Boseman, Chair z �.
Ne Hanover County x .fA:.;
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Exhibit, „
Book XIAII Page t .4t
New Hanover County Monthly Collection Report for October 2021
Current Year 2021-2022
Real Estate Personal Property Motor Vehicles Combined
Scroll/Billed $ 185,020,778.92 $ 13,121,564.53 $ 4,438,733.82 $ 202,581,077.27
Abatements $ (1,262,792.73) $ (83,308.03) $ (1,346,100.76)
Adjustments $ 49,597.21 $ 5,413.90 $ 55,011.11
Total Taxes Charged $ 183,807,583.40 $ 13,043,670.40 $ 4,438,733.82 $ 201,289,987.62
Collections to Date $ 43,525,691.33 $ 2,785,907.92 $ 4,438,733.82 $ 50,750,333.07
1 *Refunds $ 167,129.02 $ 4,050.52 $ 171,179.54
Write-off $ (7.49) $ (12.85) $ (20.34)
Outstanding Balance $ 140,449,028.58 $ 10,261,825.85 $ - $ 150,710,813.75
Collection Percentage 23.59 21.33 100.00 25.13
YTD Interest Collected $ 4,284.00 $ - _ $ 38,226.78 $ 42,510.78
Total 2021-2022 Collections YTD $ 50,621,664.31
Prior Years 2011-2020
Real Estate Personal Property Motor Vehicles Combined
Scroll $ 1,547,707.81 $ 4,930,703.69 $ 324,971.15 $ 6,803,382.65
Abatements $ (209.54) $ (91,838.53) $ - $ (92,048.07)
Adjustments $ - $ 6.71 $ - $ 6.71
Total Levy $ 1,547,498.27 $ 4,838,871.87 $ 324,971.15 $ 6,711,341.29
Collections to Date $ 248,085.72 $ 75,472.72 $ 490.81 $ 324,049.25
*Refunds $ 13,531.44 $ 6,475.61 $ - $ 20,007.05
Write-off $ 13.97 $ 8.62 $ - $ 22.59
Outstanding Balance $ 1,312,930.02 $ 4,769,866.14 $ 324,480.34 $ 6,407,321.68
YTD Interest Collected $ 39,818.76 $ 12,566.67 $ 765.31 $ 53,150.74
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1 Total Prior Year Collections YTD $ 357,192.94
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1 Grand Total All Collections YTD
$ 50,978,857.25
*Detailed information for Refunds can be found in the Tax Office
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NEW HANOVER COUNTY
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I Exhibit. ,
Book 11-kkk Page (6.410
New Hanover County Debt Service Monthly Collection Report for October 2021
Current Year 2021-2022
Real Estate Personal Property Motor Vehicles Combined
Scroll/Billed $ 19,173,721.15 $ 1,360,489.99 $ 538,397.73 $ 21,072,608.87
Abatements $ (130,856.19) $ (8,633.07) $ - $ (139,489.26)
Adjustments $ 5,139.47 $ 561.00 $ - $ 5,700.47
Total Taxes Charged $ 19,048,004.43 $ 1,352,417.92 $ 538,397.73 $ 20,938,820.08
Collections to Date $ 4,489,608.80 $ 288,251.71 $ 538,397.73 $ 5,316,258.24
*Refunds $ 2,404.29 $ 55.34 $ 2,459.63
I Write-off $ 1.14 $ 0.78 $ 1.92
Outstanding Balance $ 14,560,798.78 $ 1,064,220.77 $ - $ 15,622,563.76
Collection Percentage 23.56 21.31 100.00 25.39
YTD Interest Collected $ 565.32 $ - $ 4,936.19_
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Total 2021-2022 Collections YTD $ 5,313,798.61
Prior Years 2011-2020
Real Estate Personal Property Motor Vehicles Combined
Scroll $ 163,392.17 $ 366,992.88 $ - $ 530,385.05
Abatements $ (27.18) $ (9,154.66) $ (9,181.84)
Adjustments $ 0.88 $ 0.88
Total Levy $ 163,364.99 $ 357,839.10 $ - $ 521,204.09
Collections to Date $ 28,743.83 $ 8,569.34 $ - $ 37,313.17
*Refunds $ 27.18 $ 463.90 $ - $ 491.08
Write-off $ 2.58 $ 1.45 $ - $ 4.03 1
Outstanding Balance $ 134,645.76 $ 349,732.21 $ - $ 484,386.03
YTD Interest Collected $ 3,501.88 $ 947.61 $ - $ 4,449.49
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Total Prior Year Collections YTD $ 41,271.58
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1 *Detailed information for Refunds can be found in the Tax Office
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NEW HANOVER COUNTY ,,„I•t„,..),
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1 Exhibit
Book AA( ( Page tbAC'
New Hanover County Fire District Monthly Collection Report for October 2021
Current Year 2021-2022
Real Estate Personal Property Motor Vehicles Combined
Scroll/Billed $ 11,530,062.32 $ 975,563.77 $ 344,717.72 $ 12,850,343.81
Abatements $ (39,336.57) $ (9,841.54) $ (49,178.11)
Adjustments $ 7,195.53 $ 402.84 $ 7,598.37
Total Taxes Charged $ 11,497,921.28 $ 966,125.07 $ 344,717.72 $ 12,808,764.07
Collections to Date $ 2,755,448.50 $ 214,732.82 $ 344,717.72 $ 3,314,899.04
*Refunds $ 1,804.74 $ 70.70 $ 1,875.44
Write-off $ 0.59 $ 0.50 $ 1.09
Outstanding Balance $ 8,744,276.93 $ 751,462.45 $ - $ 9,495,741.56
Collection Percentage 23.95 22.22 100.00 25.87
YTD Interest Collected $ 677.17 $ - $ 2,846.89 $ 3,524.06
Total 2021-2022 Collections YTD $ 3,316,547.66
1 Prior Years 2011-2020
Real Estate Personal Property Motor Vehicles Combined
Scroll $ 95,635.54 $ 259,708.63 $ 19,675.71 $ 375,019.88
Abatements $ - $ 2,852.35 $ - $ 2,852.35
Adjustments $ (31.61) $ - $ - $ (31.61)
Total Levy $ 95,603.93 $ 262,560.98 $ 19,675.71 $ 377,840.62
Collections to Date $ 13,440.36 $ 12,123.01 $ 45.14 $ 25,608.51
*Refunds $ 31.61 $ 461.58 $ - $ 493.19
Write-off $ 1.30 $ 1.10 $ - $ 2.40
Outstanding Balance $ 82,193.88 $ 250,898.45 $ 19,630.57 $ 352,727.70
YTD Interest Collected $ 2,855.07 $ 781.11 $ 48.39 $ 3,684.57
Total Prior Year Collections YTD $ 29,293.08
Grand Total All Collections YTD $ 3,345,840.74
*Detailed information for Refunds can be found in the Tax Office
NEW HANOVER COUNTY
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Book Page IS.5R
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: Special Purpose Fund
Department: Social Services
Expenditure: Decrease Increase Total
BA 22-021 Special Purpose Expenditures S 34,500 $ 34,500
BA 22-022 Good Friends&Faith Communit Funds 24 24 2
Total S - $ 58,872 $ 58,872
Revenue: Decrease _ Increase Total
BA 22-021 Special Purpose Revenues $ 34,500 $ 34,500
BA 22-022 Good Friends&Faith Community Funds , $ 24.372 $ 24.372
Total $ $ 58,872 $ 58,872
Prior to Actions Total if Actions
Today Taken
Special Purpose Fund Budget I S 6,385,759 I $ 6,444,631
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Fund: Representative Payee Fund
Department: Social Services
Expenditure: Decrease Increase Total
BA 22-020 Representative Payee-Foster Children
Trust&Support S 200,000 $ 200,000
,-
Total S - $ 200,000 II$ 200,000
Revenue: Decrease Increase Total
BA 22-020 Representative Payee-Foster Children
Trust&Support $ 200,000 $ 200,000
Total S - I $ 200,000 II$ 200,000
Prior to Actions Total if Actions
Today Taken
Representative Payee Fund Budget I $ 61,511 I $ 261,511
Section 2: Explanation
BA 22-020 The Department of Social Services serves as custodian of funds received for foster children receiving benefits
from the Social Security Administration(SSA)and the office of Child Support Enforcement. These funds are distributed,
as needed,for the needs and care of our foster children. Funds received from the SSA can be either Supplemental Security
Income(SSI)or SSA. SSI eligibility is based on the needs of the clients and SSA is based on entitlement,such as survivor
benefits. Funds received from Child Support Enforcement are funds collected from absent parents for children in custody.
Beginning this fiscal year,the county implemented a new accounting standard that changed how the department's support,
trust and dedicated accounts are to be recorded. The standard requires the funds to be reported in a special revenue fund
and the transactions budgeted. This budget amendment budgets funds within the department's ledger to meet these
requirements.
BA 22-021 The Department of Social Services serves as custodian to numerous escrow accounts.These escrow accounts
receive donations from individuals and organizations to be used for specified programs or groups of recipients,such as
foster children and adult wards,to provide assistance that does not meet the criteria of existing fund sources within the
department's budget. This fiscal year,the county implemented a new accounting standard that changes how these escrow
accounts are to be recorded. The standard requires these funds to be reported in a special revenue fund and the
transactions budgeted. This amendment budgets funds within the department's ledger to meet these requirements.
BA 22-022 The Department of Social Services serves as custodian of funds donated by Good Friends of Wilmington,and
funds donated by faith-based organizations and churches. This program is also known as Faith Community Funds. These
programs provide food,rent/mortgage payments,prescriptions,water,electricity,gas and other types of assistance as
appropriate based on the situation or need. Social workers determine eligibility. Beginning this fiscal year,the county
implemented a new accounting standard that changes how Good Friends of Wilmington and the Faith Community Funds
accounts will be recorded. The standard requires the funds to be reported in a special revenue fund and the transactions
budgeted. This amendment budgets funds withtin the department's ledger to meet these requirements.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-020,22-021 &22-022 amending the annual budget ordinance
for the fiscal year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
(SEAL)
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Book x1-1" Page
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
'
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. ,
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
IStrategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: General
Department: Senior Resource Center
Expenditure: Decrease Increase Total
BA 22-023 SRC Grant Expenditures $ 12,500 $ 12,500 ,
1
BA 22-024 SRC Grant Expenditures $ 3,140 $ 3,140
BA 22-037 SRC Grant Expenditures $ 18,600 $ 18,600
Total $ - $ 34,240 $ 34,240
, `
Revenue: Decrease Increase Total
BA 22-023 Family Caregiver Grant $ 12,500 $ 12,500
BA 22-024 William H.Musser Donation $ 3,140 ,$ 3,140
BA 22-037 Rural Operating Assistance Program $ 18,600 $ 18,600 ,
Total $ - $ 34,240 II$ 34,240
'
Prior to Actions Total if Actions Taken
Today
Departmental Budget I $ 3,913,993 I $ 3,948,233
Section 2: Explanation
BA 22-023 will increase the revenue and expense for the recurring Family Caregiver Support Program grant provided
through the Cape Fear Council of Governments from the NC Division of Aging and Adult Services. The grant sustains
the efforts of families and other informal caregivers of older adults by providing supportive services. The total grant
award is$42,500,which is$12,500 more than anticipated in the adopted budget.This amendment is required to increase
the budget. There is no county match required for this grant.
BA 22-024 will budget a new William H.Musser donation made to the Senior Resource Center for$3,140. The donation
was given by the Musser family to provide services related to Alzheimers,Dementia and Aphasia care and enrichment
activities,as well as provide caregiver support and education.No county match is required.
BA 22-037 will increase the revenue and expense lines for the NC Department of Transportation's Rural Operating
Assistance Program(ROAP)grant. The total grant award is$225,815 which is$18,600 more than was included in the
adopted budget. The final allocations for the Elderly and Disabled Transportation Assistance Program(EDTAP)is
$171,771 and the Employment Transportation Assistance Program(EMPL)is$9,500. These two programs will be
managed by the Senior Resource Center. Wave Transit will be a sub-recipient to manage the Rural General Public
(RGP)program services allocation of$44,544. The EDTAP and EMPL funds do not require a match. The RGP funds
require a 10%match which is provided by Wave Transit.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendments 22-023,22-024&22-037 amending the annual budget ordinance
for the fiscal year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021. -
(SEAL) .N$1 NI'•No, .
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Book Page 1$-
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
I following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
1
Section 1: Details of Budget Amendment
Strategic Focus Area: Strong Financial Performance
Strategic Objective(s): Proactively manage the county budget
Fund: General
Department: Finance
Expenditure: Decrease Increase Total
BA 22-025 ProForm Finishing Products,LLC $ 400,000 $ 400,000
Total
$ -
I $ 400,000 g$ 400,000
Revenue: Decrease Increase Total
BA 22-025 Special Revenue Grant $ 400,000 $ 400,000
Total $ - I $ 400,000 II$ 400,000
Prior to Total if Actions
Actions Today Taken
Departmental Budget I $ - I $ 400,000
Section 2: Explanation
BA 22-025 budgets for a pass-through of grant funding from the North Carolina Railroad(NCRR)Company through
its NCRR Invests program to ProForm Finishing Products,LLC(formerly known as National Gypsum Company)for I
the improvements to rail as a part of the reopening of its Wilmington plant. The county must serve as the pass-
through governmental entity for these funds and will receive up to$400,000 for the rail improvement project
completed by ProForm Finishing Products,LLC. Once ProForm Finishing Products,LLC completes all requirements
including the rail improvements and usage,new full-time jobs,and capital investments as required by NCRR,the
county will pass those revenues to Proform Finishing Products,LLC.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-025 amending the annual budget ordinance for the fiscal
year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
I)NTY.
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Exhibit,
Book Page IS. 5
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: Federal Forfeited Property(FFP)
Department: Sheriff's Office
Expenditure: Decrease Increase Total
BA 22-026 Supplies $ 4,385 $ 4,385
BA 22-026 Training&Travel $ 4,385 $ 4,385
Total $ - $ 8,770 II$ 8,770
Revenue: Decrease Increase Total
BA 22-026 Federal Forfeited Property $ 8,577 $ 8,577
BA 22-026 Interest Earnings $ 193 $ 193
Total $ - I $ 8,770 II$ 8,770
Prior to Total if Actions
Actions Today Taken
FFP Budget Is 214,750 I $ 223,520
Section 2: Explanation
BA 22-026 budgets Federal Forfeited Property receipts dated 9/22/21,and interest income for April 2021 through
August 2021. Funds will be used for supplies,and training and travel for law enforcement purposes only.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-026 amending the annual budget ordinance for the fiscal
year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
(SEAL) STY
^�? ��:y a • 'n-:o �-,Chair
Z x A EST:
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r atd\lit°1
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k, ra,,n�\ K erleigh G.Cro 1,Clerk to the Board
Icvlt
Exhibi
Book tXLU1 Page L .5e
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: Controlled Substance Tax(CSTAX)
Department: Sheriff's Office
Expenditure: Decrease Increase Total
BA 22-027 Capital Outlay $ 30,837 $ 30,837
Total $ -
I $ 30,837 II$ 30,837
Revenue: Decrease Increase Total
BA 22-027 Controlled Substance Tax $ 30,792 $ 30,792
BA 22-027 Interest Earnings $ 45 $ 45
Total $ - I $ 30,837 if$ 30,837
Prior to Total if Actions
Actions Today Taken
CSTAX Budget 1 $ 166,910 I $ 197,747
Section 2: Explanation
BA 22-027 budgets Controlled Substance Tax receipts dated 9/22, 10/22 and 11/17,and interest income for July
2021 through August 2021. Funds will be used for capital outlay for law enforcement purposes only.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-027 amending the annual budget ordinance for the fiscal
year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
(SEAL) j '
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T..;` t';';, 4, K erleigh G.Crow Clerk to the Board
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Exhibit(
AGENDA: December 20,2021 Book Jf Lt Page IS
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: General
Department: Sheriff's Office
Expenditure: Decrease Increase Total
BA 22-028 Overtime $ 15,828 $ 15,828
BA 22-029 Lab Supplies _ $ 3,063 $ 3,063
BA 22-030 Capital Outlay - $ 66,000 $ 66,000
BA 22-030 Grant Match $ (16,500) $ (16,500)
BA 22-033 Supplies $ 24 499 $ 24 499
Total $ (16,500) $ 109,390 $ 92,890
Revenue: Decrease Increase Total
BA 22-028 Miscellaneous Revenue $ 15,828 $ 15,828
BA 22-029 Lab Fees $ 3,063 $ 3,063
BA 22-030 2021 Port Security Grant $ 49,500 $ 49,500
BA 22-033 2021 Governor's Crime Commission $ 24,499 $ 24,499
Total $ - $ 92,890 $ 92,890
Prior to Total if Actions
Actions Today Taken
Departmental Budget I $ 62,143,133 I $ 62,236,023
Section 2: Explanation
BA 22-028 budgets overtime reimbursement from the FBI and US Marshal's Service from July through September
2021.
BA 22-029 budgets lab fees for forensic testing to aid in the prosecution of criminal cases.
BA 22-030 budgets 2021 Port Security Grant funds. Funds will be used to purchase an automated respiratory fit
testing instrument and a dark water vision dive mask. County match was included in FY22 budget.
BA 22-033 budgets the 2021 Governor's Crime Commission grant. Funds will be used to purchase marine
binoculars,marine cameras and K9 equipment. No county match is required.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-028,22-029,22-030&22-033 amending the annual
budget ordinance for the fiscal year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
r__,Ato,(SEAL) Q, /.., r.-2 n ulia or•. -Bosema ' :it
�,�� e� ATT ST:
ak. V
' v. K neigh G.Crow Clerk to the Board
Exhibit/
^
AGENDA: December 20,2021
Buok l'111 Page
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: Justice Assistance Grant(JAG)
Department: Sheriff's Office
Expenditure: Decrease Increase Total
BA 22-032 Supplies $ 24,404 $ 24,404
BA 22-032 Capital Outlay $ 18,999 $ 18,999
BA 22-032 City Portion 2021 JAG Grant $ 43,402 $ 43,402
BA 22-031 City Portion 2020 JAG Grant $ 38,553 $ 38,553
Total $ - I $ 125,358 II$ 125,358
Revenue: Decrease Increase Total
BA 22-032 2021 JAG Grant $ 86,805 $ 86,805
BA 22-031 2020 JAG Grant $ 38,553 $ 38,553
Total $ - I $ 125,358 D$ 125,358
Prior to Total if Actions Taken
Actions Today
Justice Assistance Grant Budget I $ 28,453 I $ 153,811
Section 2: Explanation
BA 22-032 budgets the 2021 Edward Byrne Memorial Justice Assistance Grant in the amount of$86,805,which is a
joint allocation;New Hanover County Sheriffs Office will receive$43,403 and the City of Wilmington Police
Department will receive$43,402. Funds will be used to purchase patrol bicycles and a portable camera system for the
Sheriffs Office.The city will purchase a trailer and camera system used for special events. No county match is
required.
BA 22-031 will budget the City of Wilmington's portion of the 2020 Edward Byrne Memorial Justice Assistance
Grant in the amount of$38,553. This will be used to purchase a laser scanner. No county match is required.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-031 &22-032 amending the annual budget ordinance for
the fiscal year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021. /c:,;■;v 1_ `(SEAL) \ t \
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Juli f son-Bosema,,Chair
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ATT T:
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� K erlei G.Crow Clerk a"... 044,01SWeLQ---
to the Board
Exhibit
Book%U +11 Page
AGENDA: December 20,2021
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: General
Department: Health
Expenditure: Decrease Increase Total
BA 22-034 Breast and Cervical Cancer $ 22,950 $ 22,950
Total $ - I $ 22,950 U$ 22,950 ,
Revenue: Decrease Increase Total
BA 22-034 Breast and Cervical Cancer $ 22,950 $ 22,950
Total $ - I $ 22,950 0$ 22,950
Prior to Total if Actions
Actions Today Taken
Departmental Budget 1 $ 17,681,784 1 $ 17,704,734
Section 2: Explanation
BA 22-034 budgets funds provided by the North Carolina Breast and Cervical Cancer Control Program(NC
BCCCP).The goal of NC BCCCP is to reduce the morbidity and mortality due to breast and cervical cancers in
women by providing breast and cervical cancer screening,diagnostic services,and patient navigation services for
eligible underserved women of North Carolina. Specifically,these funds will be used for contracted breast and
cervical cancer screening and diagnostic services.No new positions are being requested and no county match is
required.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-034 amending the annual budget ordinance for the fiscal
year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
(SEAL) TY AgP / s
\ y Julia O : -Boseman, - .��
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G I 6 a •T y" � AT ST:
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K erleigh G.Cro 1,Clerk to the Board
Exhibit
AGENDA: December 20,2021 Book )11-111 Page - 19 5
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Intelligent Growth&Economic Development
Strategic Objective(s): Leverage public infrastructure to encourage private investment
Fund: General
Department: Social Services
Expenditure: Decrease Increase Total
BA 22-035 LIHWAP $ 335,710 $ 335,710
BA 22-036 Regular LIEAP $ 123,771 $ 123,771
Total $ - I$ 459,481 if$ 459,481
Revenue: Decrease Increase Total
BA 22-035 LIHWAP $ 335,710 $ 335,710
BA 22-036 Regular LIEAP $ 123,771 $ 123,771
Total $ - _$ 459,481 $ 459,481
Prior to Total if Actions
Actions Today Taken
Departmental Budget Is 56,510,894 I $ 56,970,375
Section 2: Explanation
BA 22-035 The Low Income Household Water Assistance Program(LIHWAP)is a federally-funded program that
provides emergency assistance to low income households to prevent disconnection,or provide assistance with
reconnection,of drinking water and wastewater services. LIHWAP assistance will be made available to households
based on a priority group system. Households will be categorically eligible if they: 1.Are currently receiving Food
and Nutrition Services benefits;2.Are currently receiving Work First benefits;or 3.Received LIEAP within the last
12 months. If the household is not categorically eligible,then the household's countable income must be equal to or
less than 150%of the current poverty level during the base period. To lessen the hardship on those households that
have already lost water services or are in jeopardy of losing water services,groups 1 and 2 would be served first. If
funds are available then group 3 would be served after groups 1 and 2 are completed. The classification of groups
are: group 1 consists of households that have had water services disconnected;group 2 consists of households that
are in jeopardy of water services being disconnected,unless action is taken to prevent the disconnect;and group 3
consists of households that have current water services bills and need assistance to maintain the service. There is no
county match required.
BA 22-036 increases the budgeted amount for the Low Income Energy Assistance Program(LIEAP). The amount
budgeted is based on estimates from the state. The allocation for the fiscal year was more than anticipated. This
program assists low income households with the cost of heating expenses. Eligible households receive a one-time
LIEAP heating assistance payment made directly to their heating vendor. The target population is persons age 60 and
over or diabled persons receiving a state service through the Division of Aging and Adult Services. Household
income must be at or below 130%of poverty. County departments of social services take applications during the
specified time period of December 1 through March 31,or until funds are exhausted. The program funds the LIEAP
benefit payments and are intended to cover all administrative costs. There is no county match for LIEAP payments.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-035&22-036 amending the annual budget ordinance for
the fiscal year ending June 30,2022,is adopted.
Adopted, day of December,2021.
% N
Vim/ y 1.0 'n-: ",/n,Chair
Z y r
r' •'` �
G`.; ,
\ '\ / K leigh G.Crowell,Cler,m e Board
AGENDA: December 20,2021 Exhibi�t/
NEW HANOVER COUNTY BOARD OF COMMISSIONERS Book !�U■i Page
AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the
following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health&Safety
Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands
Fund: General
Department: Health
Ex enditure: Decrease Increase Total
BA 22-038 Dental Services to Older Adults $ 149,280 $ 149,280
Total $ - 149,280 II$ 149,280
Revenue: Decrease Increase Total
BA 22-038 Appropriated Fund Balance $ 149,280 $ 149,280
Total $ - ( $ 149,280 N$ 149,280
Prior to Total if Actions
Actions Today Taken
Appropriated Fund Balance I$ 126,825 I $ 276,105
Section 2: Explanation
BA 22-038 budgets appropriated fund balance to begin the process of providing dental services to older adults through
a contractual partnership with Access Dental Care,a North Carolina 501(c)3 nonprofit. This process will include
program development and planning,oral health education and screenings,needs assessment,and the hiring and
training of one FTE Administrative Specialist for program coordination. As guided by the New Hanover County
Master Aging Plan and Strategic Priority of Superior Public Health and Safety,this program will ensure accessible
and affordable access to dental care for New Hanover County's older adult population who are unable to access dental
care otherwise. Beginning July 5,2022,Access Dental Care will provide on-site dental care using portable equipment
in various sites throughout the county to include the Senior Resource Center,and perhaps other locations such as
senior congregate meal sites,Health&Human Services,and low-income senior housing communities. $120,000 of
this money is to provide one-time start-up costs to Access Dental Care to develop the program in New Hanover
County. The remaining$29,280 is to cover the salary,training,office supplies and computer equipment for one FTE
Administrative Specialist to begin in March,2022.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North
Carolina,that the Ordinance for Budget Amendment(s)22-038 amending the annual budget ordinance for the fiscal
year ending June 30,2022,is adopted.
Adopted,this 20th day of December,2021.
SEAL \QTY
/ (� ulia 1 • :osema ;Chair
A ST:
• • A
l° 4,�a AlL I .'�l �-�>
� A --!. K r berleigh G.Cro ,Clerk to the Board
Exhib't
Book -JrPage 1 6.7
NEW HANOVER COUNTY COMMISSIONER
APPOINTMENTS TO BOARDS AND COMMITTEES
Board/Committee 2022
(Designated for Commissioner Representative)
Airlie Gardens Foundation Board of Directors Commissioner Zapple
Cape Fear Community College Board of Trustees Commissioner Rivenbark
Cape Fear Community College Long-Range
Planning Committee(designated for Commissioner Rivenbark
Commissioner)
Cape Fear Council of Governments Exec. Chair Olson-Boseman
Committee
Cape Fear Museum Advisory Board Commissioner Rivenbark
Cape Fear Public Transportation Authority/WAVE Vice Chair Hays
Transit(WAVE representative on the MPO/TAC)
1 Cape Fear Public Utility Authority Commissioner Zapple
Cape Fear Public Utility Authority Commissioner Barfield
1 Legion Stadium Commission Commissioner Zapple
Legion Stadium Commission Commissioner Barfield
Local Emergency Planning Committee Commissioner Barfield
Lower Cape Fear River Program Advisory Board Commissioner Zapple
Lower Cape Fear Water&Sewer Authority Commissioner Zapple
New Hanover County ABC Board Commissioner Rivenbark
New Hanover County Airport Authority Chair Olson-Boseman
New Hanover County Health&Human Services Bd. Commissioner Barfield
New Hanover County Financing Corporation, Inc. Chair Olson-Boseman
New 1A thority Hanover County Tourism Development Vice-Chair Hays
Homeless Continuum of Care Board Commissioner/County Manager
(formerly Ten Year Plan to End Homelessness) Designee
Parks Conservancy Board of Directors Commissioner Barfield
Smart Start of New Hanover County Commissioner Zapple
1 Southeastern Economic Development Commission Vice-Chair Hays
Southeastern Partnership Inc./Economic Vice Chair Hays
Development
Trillium Health Resources—Southern Regional
Advisory Board Commissioner Zapple
Wilmington Business Development Commissioner Rivenbark
I
Wilmington Chamber of Commerce Vice-Chair Hays
i
Wilmington Downtown Inc. Vice Chair Hays
Wilmington/New Hanover Port,Waterway&
Beach Comm. Commissioner Zapple
1
Wilmington Regional Film Commission Chair Olson-Boseman
Wilmington Urban Area Metropolitan Planning
Organization—Transportation Advisory Committee Commissioner Barfield
I
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