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2021-12-20 RM Exhibits Exhibit Book ilia Page `B• la RECORDS RETENTION AND DISPOSITION SCHEDULE PROGRAM RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ;, %.24, rr 4'1/4 cared vg04` e _ { Issued By: • ass •N•*■ NC DEPARTMENT OF ae Most NATURAL AND CULTURAL RESOURCES North Carolina Department of Natural and Cultural Resources Division of Archives and Records Government Records Section October 1, 2021 '.4 II 3 ji+ 3 3 EXECUTIVE SUMMARY ✓ Some records are covered by the General Records Schedule:Local Government Agencies and, therefore,are not listed separately here. ✓ According to N.C.Gen.Stat. § 121-5(b)and N.C. Gen.Stat.§132-3,you may destroy public records only with the consent of the Department of Natural and Cultural Resources(DNCR). The State Archives of North Carolina is the division of DNCR charged with administering a records management program.This schedule is the primary way the State Archives of North Carolina gives its consent. Without approving this schedule,your agency is obligated to obtain the State Archives of North Carolina's permission to destroy any record, no matter how insignificant. ✓ Each records series listed on this schedule has specific disposition instructions that will indicate how long the series must be kept in your office. In some cases,the disposition instructions are simply"retain in office permanently,"which means that those records must be kept in your office forever. In other cases,the retention period may be"destroy in office when reference value ends." An agency may have reference copies of materials, meaning"a copy of a record distributed to make recipients aware of the content but not directing the recipient to take any action on the matter" (from Society of American Archivists,Dictionary of Archives Terminology). Your agency must establish and enforce internal policies by setting minimum retention periods for the records that the State Archives of North Carolina has scheduled with the disposition instructions, "destroy when reference value ends." ✓ E-mail is a record as defined by N.C.Gen.Stat. § 121-5 and N.C. Gen.Stat.§ 132. It is the content of the e-mail that is critical when determining the retention period of a particular e-mail,including attachments,not the media in which the record was created. It is important for all agency employees and officials to determine the appropriate records series for specific e-mails and retain 1 them according to the disposition instructions listed with the identified record series. ✓ The State Archives of North Carolina recommends that all agency employees and officials view the tutorials that are available online through the State Archives website in order to familiarize themselves with records management principles and practices. The State Archives of North Carolina's online tutorials include topics such as records management and scanning guidelines. ✓ The State Archives of North Carolina creates security preservation record copies for minutes and selected other records of governing bodies and commissions,adoption records,and maps and plats.Agencies can request copies of the digital images made during this process.Contact the appropriate Records Management Analyst to begin this process. ✓ If you have records that are not listed in this schedule,contact a Records Management Analyst.An analyst will discuss the nature of the records with you to determine if the records have historical A value. If the records do not have historical value,we will ask you to complete a Request for Disposal of Unscheduled Records(page A-19)for records that are no longer being created. 2021 Program Records Schedule: Local Government Agencies v 1 1 i 1 1 1 i 1 1 I APPROVAL RECOMMENDED w b V ().-atele M/ icip 1 Co Cleik or Mana r Sarah E.Koonts,Director Title: #O41.e Division of Archives and Records e;di� � A,i'I� (4011:4 s��nhs U APPROVED k / 55 ,--z.,12‘. :Z._. ,, , R Hea • •v-rn ng Body D.Reid Wilson,Secretary Titl-: ' !lilt. Department of Natural and Cultural 1 �,, 1 0 Resources o 3I ^ oun /Municipality: F1V4" e \\$j, i. Effective: Oct.- ° 1 1 , 1 1 1 A 1 1 1 1 1 4 1 1 1 1 2021 Program Records Schedule: Local Government Agencies iv Exhibit Book 4\—\kk Page 1 b RECORDS RETENTION AND DISPOSITION SCHEDULE GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES - ' 4alt '2.414 QUAres"Atas*- Issued By: us ime.a NC DEPARTMENT OF ow ran NATURAL AND CULTURAL RESOURCES North Carolina Department of Natural and Cultural Resources Division of Archives and Records Government Records Section 1 October 1, 2021 It Is further agreed that these records may not be destroyed prior to the time periods stated;however, for sufficient reason they may be retained for longer periods. This schedule supersedes previous versions of this schedule and any localized amendments;It is to remain In effect from the date of approval until it is reviewed and updated. APPROVAL RECOMMENDED i ): 1 Pg , I 0 ..a.i...26.... ' , A.A.■i '*?ACIAC).-1._. ''' "Vt5Crrr--S' • Mu ipjp�l C un ler •r .nager Sarah E.Koonts,Director • Title.{ i ' .i, , Division of Archives and Records • • • AUNT, •. •VED i p (:), 59-P-e-,72e..-- . ..• • • 410 ///41CIF ..., ‘:13", 1 Hea• of G• - Mg 13,dy . .., ^ D. Reid WilsOn,Secretary Title: L--! 3�, $ - . Department of Natural and Cultural ‘,rj ,,R,-,j,1 •' Resources Municipality/4 ■ / e/Ai:}"% • Effective:October 1,2021 • • • i • 2021 General Records Schedule: Local Government Agencies iv 1 i EXECUTIVE SUMMARY ✓ Some records are covered by the Local Agency Program Retention and Disposition Schedules. See the appendix for Related Records Series Found in Local Agency Program Schedules. ✓ According to N.C. Gen. Stat. § 121-5(b)and N.C. Gen.Stat. § 132-3, you may destroy public records only with the consent of the Department of Natural and Cultural Resources (DNCR). The State Archives of North Carolina is the division of DNCR charged with administering a records management program.This schedule is the primary way the State Archives of North Carolina gives its consent. Without approving this schedule,your agency is obligated to obtain the State Archives of North Carolina's permission to destroy any record, no matter how insignificant. ✓ Each records series listed on this schedule has specific disposition instructions that will indicate how long the series must be kept in your office. In some cases,the disposition instructions are simply"retain in office permanently," which means that those records must be kept in your office forever. In other cases,the retention period may be "destroy in office when reference value ends." An agency may have reference copies of materials, meaning"a copy of a record distributed to make recipients aware of the content but not directing the recipient to take any action on the matter" (from Society of American Archivists, Dictionary of Archives Terminology). Your agency must establish and enforce internal policies by setting minimum retention periods for the records that the State Archives of North Carolina has scheduled with the disposition instructions, "destroy when reference value ends." ✓ E-mail is a record as defined by N.C. Gen. Stat. § 121-5 and N.C. Gen. Stat. § 132. It is the content of the e-mail that is critical when determining the retention period of a particular e-mail, including attachments, not the media in which the record was created. It is important for all agency employees and officials to determine the appropriate records series for specific e-mails and retain them according to the disposition instructions listed with the identified record series. ✓ The State Archives of North Carolina recommends that all agency employees and officials view the tutorials that are available online through the State Archives website in order to familiarize themselves with records management principles and practices. The State Archives of North Carolina's online tutorials include topics such as records management and scanning guidelines. ✓ The State Archives of North Carolina creates security preservation record copies for minutes and selected other records of governing bodies and commissions, adoption records, and maps and plats. Agencies can request copies of the digital images made during this process. Contact the appropriate Records Management Analyst to begin this process. v 1 Exhibit Book Au 11 I )- Page NEW HANOVER COUNTY BOARD OF COMMISSIONERS ORDINANCE Amendment to County Code Per N.C. Session Law 2021-138 WHEREAS, North Carolina counties may, by ordinance, define, prohibit, regulate, 1 or abate acts, omissions, or conditions, detrimental to the health, safety, or welfare of its citizens and the peace and dignity of the County and may define and abate nuisances; and WHEREAS, per N.C. Session Law 2021-138 certain ordinances may no longer be enforced as a misdemeanor or infraction or may require that the County so specify such in an ordinance; and WHEREAS, the Code may contain sections that might be constructed to not specify a penalty "in the ordinance." NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County that: 1. The following New Hanover County Code provisions are hereby expressly re- adopted, ratified, and affirmed to be enforceable with those existing misdemeanor sanctions expressly set forth therein. Should any of the i referenced Code provisions not contain an express misdemeanor sanction, a violation thereof shall constitute a Class 3 misdemeanor and shall be fined not more than five hundred dollars ($500.00), except for the operating or parking of vehicles shall constitute an infraction of fifty dollars ($50.00): A. Chapter 5, Animals B. Chapter 8, Aviation C. Chapter 17, Civil Emergencies I D. Chapter 23, Environment E. Chapter 32, Health and Sanitation F. Chapter 38, Offenses and Miscellaneous Provisions G. Chapter 41, Parks and Recreation H. Chapter 44, Solid Waste I. Chapter 53, Traffic and Vehicles J. Chapter 59, Waterways I 2. All civil sanctions, penalties, and fines remain unaltered, in full force and effect. 3. Those ordinance violations expressly enumerated in G.S. 153A-123 as not enforceable by criminal sanctions are hereby modified to delete any misdemeanor 1 penalty. 1 Page l of 2 I i , 1 11 i4. Except as specifically above amended, the New Hanover County Code shall I remain unaltered and in full force and effect. 1 i ADOPTED this the 20th day of December 2021. 3 1 1 New Hanover County ; J 1 1 1 , seman, Chair 1 , "i. \ ' i': 4.,4,■ ATTEST: 1 i 1 i - / Idil 3 I Ki berleigh el Crowell 1 Clerk to the Board i 1 1 1 1 , I I 1 I 1 1 , 1 1 I, / 1 i1 i 1 i 1 i I Page 2 of 2 •i 1 I ; I 1 °�'�FY�"0 NEW HANOVER COUNTY 1 Q gA% TAX DEPARTMENT I yob c y ,^ 230 Government Center Drive, Suite 190, Wilmington, NC 28403 'III I �2 P: (910)798-7300 I F: (910)798-7310 I NHCgov.com `''AR,,,,,,vo'' Allison Snell,Tax Administrator 1 Exhibit 1 Book )(U(1 Page (S.3 1 I Pursuant to NC GS 105-378 Limitation on use of remedies. I (a) Use of Remedies Barred.—No county or municipality may maintain an action or procedure to y enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens (whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or I otherwise) unless the action or procedure is instituted within 10 years from the date the taxes became due. Therefore,on this the 20th day of December,2021, Collector of Revenue,Allison Snell, asks the New Hanover County Board of County Commissioners to release the levy for tax year 2011 from the charge as the 10-year statute of limitations prohibits the collector from using forced collection measures to collect these taxes.These amounts are deemed insolvent and uncollectible. i I 1 2011 Real Estate Personal Property Motor Vehicles Total New Hanover $45,953.64 $251,056.04 $79,617.05 $376,626.73 Fire District $1,526.13 $14,753.96 $4,657.39 $20,937.48 4 Carolina Beach $1,025.17 $6,723.58 $996.62 $8,745.37 1 Kure Beach $0.00 $265.97 $276.83 $542.80 Wilmington $22,018.98 $91,800.57 $33,337.99 $147,157.54 Wrightsville Beach $1,064.21 $2,814.20 $195.44 $4,073.85 Total $71,588.13 $367,414.32 $119,081.32 $558,083.77 I As requested,the New Hanover County Board of County Commissioners does hereby release the levy for tax year 2011 as stated above from the charge as the 10-year statute of limitations prohibits the 3 collector from using forced collection measures to collect these taxes.These amounts are deemed i insolvent and uncollectible. IVA c, i---- o i , ,r-ri\ ".P. . ,s r Julia 6 Ison-Boseman, Chair z �. Ne Hanover County x .fA:.; t . i 1 1 Exhibit, „ Book XIAII Page t .4t New Hanover County Monthly Collection Report for October 2021 Current Year 2021-2022 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 185,020,778.92 $ 13,121,564.53 $ 4,438,733.82 $ 202,581,077.27 Abatements $ (1,262,792.73) $ (83,308.03) $ (1,346,100.76) Adjustments $ 49,597.21 $ 5,413.90 $ 55,011.11 Total Taxes Charged $ 183,807,583.40 $ 13,043,670.40 $ 4,438,733.82 $ 201,289,987.62 Collections to Date $ 43,525,691.33 $ 2,785,907.92 $ 4,438,733.82 $ 50,750,333.07 1 *Refunds $ 167,129.02 $ 4,050.52 $ 171,179.54 Write-off $ (7.49) $ (12.85) $ (20.34) Outstanding Balance $ 140,449,028.58 $ 10,261,825.85 $ - $ 150,710,813.75 Collection Percentage 23.59 21.33 100.00 25.13 YTD Interest Collected $ 4,284.00 $ - _ $ 38,226.78 $ 42,510.78 Total 2021-2022 Collections YTD $ 50,621,664.31 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 1,547,707.81 $ 4,930,703.69 $ 324,971.15 $ 6,803,382.65 Abatements $ (209.54) $ (91,838.53) $ - $ (92,048.07) Adjustments $ - $ 6.71 $ - $ 6.71 Total Levy $ 1,547,498.27 $ 4,838,871.87 $ 324,971.15 $ 6,711,341.29 Collections to Date $ 248,085.72 $ 75,472.72 $ 490.81 $ 324,049.25 *Refunds $ 13,531.44 $ 6,475.61 $ - $ 20,007.05 Write-off $ 13.97 $ 8.62 $ - $ 22.59 Outstanding Balance $ 1,312,930.02 $ 4,769,866.14 $ 324,480.34 $ 6,407,321.68 YTD Interest Collected $ 39,818.76 $ 12,566.67 $ 765.31 $ 53,150.74 I 1 Total Prior Year Collections YTD $ 357,192.94 i 1 Grand Total All Collections YTD $ 50,978,857.25 *Detailed information for Refunds can be found in the Tax Office , NEW HANOVER COUNTY A 1 Q., , — 0 yr: i all•ar0441 I At: 1 /,' 4"!:F- ,,-, .,,TA Fi■'''' _l %1_924 Date I I I I I 1 1 i 1 I Exhibit. , Book 11-kkk Page (6.410 New Hanover County Debt Service Monthly Collection Report for October 2021 Current Year 2021-2022 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 19,173,721.15 $ 1,360,489.99 $ 538,397.73 $ 21,072,608.87 Abatements $ (130,856.19) $ (8,633.07) $ - $ (139,489.26) Adjustments $ 5,139.47 $ 561.00 $ - $ 5,700.47 Total Taxes Charged $ 19,048,004.43 $ 1,352,417.92 $ 538,397.73 $ 20,938,820.08 Collections to Date $ 4,489,608.80 $ 288,251.71 $ 538,397.73 $ 5,316,258.24 *Refunds $ 2,404.29 $ 55.34 $ 2,459.63 I Write-off $ 1.14 $ 0.78 $ 1.92 Outstanding Balance $ 14,560,798.78 $ 1,064,220.77 $ - $ 15,622,563.76 Collection Percentage 23.56 21.31 100.00 25.39 YTD Interest Collected $ 565.32 $ - $ 4,936.19_ 1 Total 2021-2022 Collections YTD $ 5,313,798.61 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 163,392.17 $ 366,992.88 $ - $ 530,385.05 Abatements $ (27.18) $ (9,154.66) $ (9,181.84) Adjustments $ 0.88 $ 0.88 Total Levy $ 163,364.99 $ 357,839.10 $ - $ 521,204.09 Collections to Date $ 28,743.83 $ 8,569.34 $ - $ 37,313.17 *Refunds $ 27.18 $ 463.90 $ - $ 491.08 Write-off $ 2.58 $ 1.45 $ - $ 4.03 1 Outstanding Balance $ 134,645.76 $ 349,732.21 $ - $ 484,386.03 YTD Interest Collected $ 3,501.88 $ 947.61 $ - $ 4,449.49 1 Total Prior Year Collections YTD $ 41,271.58 i 1 *Detailed information for Refunds can be found in the Tax Office 1 1 NEW HANOVER COUNTY ,,„I•t„,..), ,\' --------\1;,/ ,•-.,N a a .A. > ,- •c-A z Chair / .4\ k' ,2 1 , 1.; 4 , i Ile..I 4 All.............—.........'ALA Cl're the Board A 1 1 li 7)Zoi761-1 Date , f ii 1 1 , 1 1 Exhibit Book AA( ( Page tbAC' New Hanover County Fire District Monthly Collection Report for October 2021 Current Year 2021-2022 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 11,530,062.32 $ 975,563.77 $ 344,717.72 $ 12,850,343.81 Abatements $ (39,336.57) $ (9,841.54) $ (49,178.11) Adjustments $ 7,195.53 $ 402.84 $ 7,598.37 Total Taxes Charged $ 11,497,921.28 $ 966,125.07 $ 344,717.72 $ 12,808,764.07 Collections to Date $ 2,755,448.50 $ 214,732.82 $ 344,717.72 $ 3,314,899.04 *Refunds $ 1,804.74 $ 70.70 $ 1,875.44 Write-off $ 0.59 $ 0.50 $ 1.09 Outstanding Balance $ 8,744,276.93 $ 751,462.45 $ - $ 9,495,741.56 Collection Percentage 23.95 22.22 100.00 25.87 YTD Interest Collected $ 677.17 $ - $ 2,846.89 $ 3,524.06 Total 2021-2022 Collections YTD $ 3,316,547.66 1 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 95,635.54 $ 259,708.63 $ 19,675.71 $ 375,019.88 Abatements $ - $ 2,852.35 $ - $ 2,852.35 Adjustments $ (31.61) $ - $ - $ (31.61) Total Levy $ 95,603.93 $ 262,560.98 $ 19,675.71 $ 377,840.62 Collections to Date $ 13,440.36 $ 12,123.01 $ 45.14 $ 25,608.51 *Refunds $ 31.61 $ 461.58 $ - $ 493.19 Write-off $ 1.30 $ 1.10 $ - $ 2.40 Outstanding Balance $ 82,193.88 $ 250,898.45 $ 19,630.57 $ 352,727.70 YTD Interest Collected $ 2,855.07 $ 781.11 $ 48.39 $ 3,684.57 Total Prior Year Collections YTD $ 29,293.08 Grand Total All Collections YTD $ 3,345,840.74 *Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY 1 , . . z n < ity rill' A i • / , , 1 \-42-: (V.? BahL ......■_. _ . fA . • . c- 1., - .• C I;T to the Board I •4 IPARLISII..,20. 1;l129‘)C1 Ali);LI Date i i A 1 !xhtbt Book Page IS.5R AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: Special Purpose Fund Department: Social Services Expenditure: Decrease Increase Total BA 22-021 Special Purpose Expenditures S 34,500 $ 34,500 BA 22-022 Good Friends&Faith Communit Funds 24 24 2 Total S - $ 58,872 $ 58,872 Revenue: Decrease _ Increase Total BA 22-021 Special Purpose Revenues $ 34,500 $ 34,500 BA 22-022 Good Friends&Faith Community Funds , $ 24.372 $ 24.372 Total $ $ 58,872 $ 58,872 Prior to Actions Total if Actions Today Taken Special Purpose Fund Budget I S 6,385,759 I $ 6,444,631 I Fund: Representative Payee Fund Department: Social Services Expenditure: Decrease Increase Total BA 22-020 Representative Payee-Foster Children Trust&Support S 200,000 $ 200,000 ,- Total S - $ 200,000 II$ 200,000 Revenue: Decrease Increase Total BA 22-020 Representative Payee-Foster Children Trust&Support $ 200,000 $ 200,000 Total S - I $ 200,000 II$ 200,000 Prior to Actions Total if Actions Today Taken Representative Payee Fund Budget I $ 61,511 I $ 261,511 Section 2: Explanation BA 22-020 The Department of Social Services serves as custodian of funds received for foster children receiving benefits from the Social Security Administration(SSA)and the office of Child Support Enforcement. These funds are distributed, as needed,for the needs and care of our foster children. Funds received from the SSA can be either Supplemental Security Income(SSI)or SSA. SSI eligibility is based on the needs of the clients and SSA is based on entitlement,such as survivor benefits. Funds received from Child Support Enforcement are funds collected from absent parents for children in custody. Beginning this fiscal year,the county implemented a new accounting standard that changed how the department's support, trust and dedicated accounts are to be recorded. The standard requires the funds to be reported in a special revenue fund and the transactions budgeted. This budget amendment budgets funds within the department's ledger to meet these requirements. BA 22-021 The Department of Social Services serves as custodian to numerous escrow accounts.These escrow accounts receive donations from individuals and organizations to be used for specified programs or groups of recipients,such as foster children and adult wards,to provide assistance that does not meet the criteria of existing fund sources within the department's budget. This fiscal year,the county implemented a new accounting standard that changes how these escrow accounts are to be recorded. The standard requires these funds to be reported in a special revenue fund and the transactions budgeted. This amendment budgets funds within the department's ledger to meet these requirements. BA 22-022 The Department of Social Services serves as custodian of funds donated by Good Friends of Wilmington,and funds donated by faith-based organizations and churches. This program is also known as Faith Community Funds. These programs provide food,rent/mortgage payments,prescriptions,water,electricity,gas and other types of assistance as appropriate based on the situation or need. Social workers determine eligibility. Beginning this fiscal year,the county implemented a new accounting standard that changes how Good Friends of Wilmington and the Faith Community Funds accounts will be recorded. The standard requires the funds to be reported in a special revenue fund and the transactions budgeted. This amendment budgets funds withtin the department's ledger to meet these requirements. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-020,22-021 &22-022 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. (SEAL) Aget(9 A t \. r��f Roseman,Chair ti frj r A T: f'� \'''"? / 4 c \� ^, // \ A'` "' , K W berleigh G.Crowell:!lerk to the Board iy x a r,-..$,* i it I 1 Exhibiti, 5 Book x1-1" Page AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the ' following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. , Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety IStrategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Department: Senior Resource Center Expenditure: Decrease Increase Total BA 22-023 SRC Grant Expenditures $ 12,500 $ 12,500 , 1 BA 22-024 SRC Grant Expenditures $ 3,140 $ 3,140 BA 22-037 SRC Grant Expenditures $ 18,600 $ 18,600 Total $ - $ 34,240 $ 34,240 , ` Revenue: Decrease Increase Total BA 22-023 Family Caregiver Grant $ 12,500 $ 12,500 BA 22-024 William H.Musser Donation $ 3,140 ,$ 3,140 BA 22-037 Rural Operating Assistance Program $ 18,600 $ 18,600 , Total $ - $ 34,240 II$ 34,240 ' Prior to Actions Total if Actions Taken Today Departmental Budget I $ 3,913,993 I $ 3,948,233 Section 2: Explanation BA 22-023 will increase the revenue and expense for the recurring Family Caregiver Support Program grant provided through the Cape Fear Council of Governments from the NC Division of Aging and Adult Services. The grant sustains the efforts of families and other informal caregivers of older adults by providing supportive services. The total grant award is$42,500,which is$12,500 more than anticipated in the adopted budget.This amendment is required to increase the budget. There is no county match required for this grant. BA 22-024 will budget a new William H.Musser donation made to the Senior Resource Center for$3,140. The donation was given by the Musser family to provide services related to Alzheimers,Dementia and Aphasia care and enrichment activities,as well as provide caregiver support and education.No county match is required. BA 22-037 will increase the revenue and expense lines for the NC Department of Transportation's Rural Operating Assistance Program(ROAP)grant. The total grant award is$225,815 which is$18,600 more than was included in the adopted budget. The final allocations for the Elderly and Disabled Transportation Assistance Program(EDTAP)is $171,771 and the Employment Transportation Assistance Program(EMPL)is$9,500. These two programs will be managed by the Senior Resource Center. Wave Transit will be a sub-recipient to manage the Rural General Public (RGP)program services allocation of$44,544. The EDTAP and EMPL funds do not require a match. The RGP funds require a 10%match which is provided by Wave Transit. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendments 22-023,22-024&22-037 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. - (SEAL) .N$1 NI'•No, . -Bosema, hair \C;;: ATT ST: Z 1.,> -,,I. --. ..C.\ p ::,,,..F. --4 7 /''' NI it A.......... %• 440. K 1 eigh G.Crowell, 2.-rk to the Board , .--- Exhibit,, „ I Book Page 1$- AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the I following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. 1 Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget Fund: General Department: Finance Expenditure: Decrease Increase Total BA 22-025 ProForm Finishing Products,LLC $ 400,000 $ 400,000 Total $ - I $ 400,000 g$ 400,000 Revenue: Decrease Increase Total BA 22-025 Special Revenue Grant $ 400,000 $ 400,000 Total $ - I $ 400,000 II$ 400,000 Prior to Total if Actions Actions Today Taken Departmental Budget I $ - I $ 400,000 Section 2: Explanation BA 22-025 budgets for a pass-through of grant funding from the North Carolina Railroad(NCRR)Company through its NCRR Invests program to ProForm Finishing Products,LLC(formerly known as National Gypsum Company)for I the improvements to rail as a part of the reopening of its Wilmington plant. The county must serve as the pass- through governmental entity for these funds and will receive up to$400,000 for the rail improvement project completed by ProForm Finishing Products,LLC. Once ProForm Finishing Products,LLC completes all requirements including the rail improvements and usage,new full-time jobs,and capital investments as required by NCRR,the county will pass those revenues to Proform Finishing Products,LLC. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-025 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. I)NTY. ( Alpr SE VHF U �� Z ��l son-Bose .n Chair z, 1 1'7';":"'�'Y ; Z ATT T: ,� / J a oduwaep .,„....-,„A,,<CI: K t1,erleigh G.Crow:. ,Clerk to the Board Exhibit, Book Page IS. 5 AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: Federal Forfeited Property(FFP) Department: Sheriff's Office Expenditure: Decrease Increase Total BA 22-026 Supplies $ 4,385 $ 4,385 BA 22-026 Training&Travel $ 4,385 $ 4,385 Total $ - $ 8,770 II$ 8,770 Revenue: Decrease Increase Total BA 22-026 Federal Forfeited Property $ 8,577 $ 8,577 BA 22-026 Interest Earnings $ 193 $ 193 Total $ - I $ 8,770 II$ 8,770 Prior to Total if Actions Actions Today Taken FFP Budget Is 214,750 I $ 223,520 Section 2: Explanation BA 22-026 budgets Federal Forfeited Property receipts dated 9/22/21,and interest income for April 2021 through August 2021. Funds will be used for supplies,and training and travel for law enforcement purposes only. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-026 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. (SEAL) STY ^�? ��:y a • 'n-:o �-,Chair Z x A EST: <i r atd\lit°1 • k, ra,,n�\ K erleigh G.Cro 1,Clerk to the Board Icvlt Exhibi Book tXLU1 Page L .5e AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: Controlled Substance Tax(CSTAX) Department: Sheriff's Office Expenditure: Decrease Increase Total BA 22-027 Capital Outlay $ 30,837 $ 30,837 Total $ - I $ 30,837 II$ 30,837 Revenue: Decrease Increase Total BA 22-027 Controlled Substance Tax $ 30,792 $ 30,792 BA 22-027 Interest Earnings $ 45 $ 45 Total $ - I $ 30,837 if$ 30,837 Prior to Total if Actions Actions Today Taken CSTAX Budget 1 $ 166,910 I $ 197,747 Section 2: Explanation BA 22-027 budgets Controlled Substance Tax receipts dated 9/22, 10/22 and 11/17,and interest income for July 2021 through August 2021. Funds will be used for capital outlay for law enforcement purposes only. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-027 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. (SEAL) j ' C.,° -- 'P>, /� .. .\ .-..--„.:'.:-*• = �� 'P> i`�so -: .-n-r hair �� ° � ATTEST: 1") Ai,. ,::,:, z 4,44.\4'Sfelt- T..;` t';';, 4, K erleigh G.Crow Clerk to the Board li Exhibit( AGENDA: December 20,2021 Book Jf Lt Page IS NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Department: Sheriff's Office Expenditure: Decrease Increase Total BA 22-028 Overtime $ 15,828 $ 15,828 BA 22-029 Lab Supplies _ $ 3,063 $ 3,063 BA 22-030 Capital Outlay - $ 66,000 $ 66,000 BA 22-030 Grant Match $ (16,500) $ (16,500) BA 22-033 Supplies $ 24 499 $ 24 499 Total $ (16,500) $ 109,390 $ 92,890 Revenue: Decrease Increase Total BA 22-028 Miscellaneous Revenue $ 15,828 $ 15,828 BA 22-029 Lab Fees $ 3,063 $ 3,063 BA 22-030 2021 Port Security Grant $ 49,500 $ 49,500 BA 22-033 2021 Governor's Crime Commission $ 24,499 $ 24,499 Total $ - $ 92,890 $ 92,890 Prior to Total if Actions Actions Today Taken Departmental Budget I $ 62,143,133 I $ 62,236,023 Section 2: Explanation BA 22-028 budgets overtime reimbursement from the FBI and US Marshal's Service from July through September 2021. BA 22-029 budgets lab fees for forensic testing to aid in the prosecution of criminal cases. BA 22-030 budgets 2021 Port Security Grant funds. Funds will be used to purchase an automated respiratory fit testing instrument and a dark water vision dive mask. County match was included in FY22 budget. BA 22-033 budgets the 2021 Governor's Crime Commission grant. Funds will be used to purchase marine binoculars,marine cameras and K9 equipment. No county match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-028,22-029,22-030&22-033 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. r__,Ato,(SEAL) Q, /.., r.-2 n ulia or•. -Bosema ' :it �,�� e� ATT ST: ak. V ' v. K neigh G.Crow Clerk to the Board Exhibit/ ^ AGENDA: December 20,2021 Buok l'111 Page NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: Justice Assistance Grant(JAG) Department: Sheriff's Office Expenditure: Decrease Increase Total BA 22-032 Supplies $ 24,404 $ 24,404 BA 22-032 Capital Outlay $ 18,999 $ 18,999 BA 22-032 City Portion 2021 JAG Grant $ 43,402 $ 43,402 BA 22-031 City Portion 2020 JAG Grant $ 38,553 $ 38,553 Total $ - I $ 125,358 II$ 125,358 Revenue: Decrease Increase Total BA 22-032 2021 JAG Grant $ 86,805 $ 86,805 BA 22-031 2020 JAG Grant $ 38,553 $ 38,553 Total $ - I $ 125,358 D$ 125,358 Prior to Total if Actions Taken Actions Today Justice Assistance Grant Budget I $ 28,453 I $ 153,811 Section 2: Explanation BA 22-032 budgets the 2021 Edward Byrne Memorial Justice Assistance Grant in the amount of$86,805,which is a joint allocation;New Hanover County Sheriffs Office will receive$43,403 and the City of Wilmington Police Department will receive$43,402. Funds will be used to purchase patrol bicycles and a portable camera system for the Sheriffs Office.The city will purchase a trailer and camera system used for special events. No county match is required. BA 22-031 will budget the City of Wilmington's portion of the 2020 Edward Byrne Memorial Justice Assistance Grant in the amount of$38,553. This will be used to purchase a laser scanner. No county match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-031 &22-032 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. /c:,;■;v 1_ `(SEAL) \ t \ 0 .// Juli f son-Bosema,,Chair i ., I J ATT T: -/„..\ t- tx° I /.:. '' 1'r' � K erlei G.Crow Clerk a"... 044,01SWeLQ--- to the Board Exhibit Book%U +11 Page AGENDA: December 20,2021 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Department: Health Expenditure: Decrease Increase Total BA 22-034 Breast and Cervical Cancer $ 22,950 $ 22,950 Total $ - I $ 22,950 U$ 22,950 , Revenue: Decrease Increase Total BA 22-034 Breast and Cervical Cancer $ 22,950 $ 22,950 Total $ - I $ 22,950 0$ 22,950 Prior to Total if Actions Actions Today Taken Departmental Budget 1 $ 17,681,784 1 $ 17,704,734 Section 2: Explanation BA 22-034 budgets funds provided by the North Carolina Breast and Cervical Cancer Control Program(NC BCCCP).The goal of NC BCCCP is to reduce the morbidity and mortality due to breast and cervical cancers in women by providing breast and cervical cancer screening,diagnostic services,and patient navigation services for eligible underserved women of North Carolina. Specifically,these funds will be used for contracted breast and cervical cancer screening and diagnostic services.No new positions are being requested and no county match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-034 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. (SEAL) TY AgP / s \ y Julia O : -Boseman, - .�� - G I 6 a •T y" � AT ST: rt • a, 04.,,,,,,,di__ ..... °�. it K erleigh G.Cro 1,Clerk to the Board Exhibit AGENDA: December 20,2021 Book )11-111 Page - 19 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth&Economic Development Strategic Objective(s): Leverage public infrastructure to encourage private investment Fund: General Department: Social Services Expenditure: Decrease Increase Total BA 22-035 LIHWAP $ 335,710 $ 335,710 BA 22-036 Regular LIEAP $ 123,771 $ 123,771 Total $ - I$ 459,481 if$ 459,481 Revenue: Decrease Increase Total BA 22-035 LIHWAP $ 335,710 $ 335,710 BA 22-036 Regular LIEAP $ 123,771 $ 123,771 Total $ - _$ 459,481 $ 459,481 Prior to Total if Actions Actions Today Taken Departmental Budget Is 56,510,894 I $ 56,970,375 Section 2: Explanation BA 22-035 The Low Income Household Water Assistance Program(LIHWAP)is a federally-funded program that provides emergency assistance to low income households to prevent disconnection,or provide assistance with reconnection,of drinking water and wastewater services. LIHWAP assistance will be made available to households based on a priority group system. Households will be categorically eligible if they: 1.Are currently receiving Food and Nutrition Services benefits;2.Are currently receiving Work First benefits;or 3.Received LIEAP within the last 12 months. If the household is not categorically eligible,then the household's countable income must be equal to or less than 150%of the current poverty level during the base period. To lessen the hardship on those households that have already lost water services or are in jeopardy of losing water services,groups 1 and 2 would be served first. If funds are available then group 3 would be served after groups 1 and 2 are completed. The classification of groups are: group 1 consists of households that have had water services disconnected;group 2 consists of households that are in jeopardy of water services being disconnected,unless action is taken to prevent the disconnect;and group 3 consists of households that have current water services bills and need assistance to maintain the service. There is no county match required. BA 22-036 increases the budgeted amount for the Low Income Energy Assistance Program(LIEAP). The amount budgeted is based on estimates from the state. The allocation for the fiscal year was more than anticipated. This program assists low income households with the cost of heating expenses. Eligible households receive a one-time LIEAP heating assistance payment made directly to their heating vendor. The target population is persons age 60 and over or diabled persons receiving a state service through the Division of Aging and Adult Services. Household income must be at or below 130%of poverty. County departments of social services take applications during the specified time period of December 1 through March 31,or until funds are exhausted. The program funds the LIEAP benefit payments and are intended to cover all administrative costs. There is no county match for LIEAP payments. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-035&22-036 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted, day of December,2021. % N Vim/ y 1.0 'n-: ",/n,Chair Z y r r' •'` � G`.; , \ '\ / K leigh G.Crowell,Cler,m e Board AGENDA: December 20,2021 Exhibi�t/ NEW HANOVER COUNTY BOARD OF COMMISSIONERS Book !�U■i Page AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Department: Health Ex enditure: Decrease Increase Total BA 22-038 Dental Services to Older Adults $ 149,280 $ 149,280 Total $ - 149,280 II$ 149,280 Revenue: Decrease Increase Total BA 22-038 Appropriated Fund Balance $ 149,280 $ 149,280 Total $ - ( $ 149,280 N$ 149,280 Prior to Total if Actions Actions Today Taken Appropriated Fund Balance I$ 126,825 I $ 276,105 Section 2: Explanation BA 22-038 budgets appropriated fund balance to begin the process of providing dental services to older adults through a contractual partnership with Access Dental Care,a North Carolina 501(c)3 nonprofit. This process will include program development and planning,oral health education and screenings,needs assessment,and the hiring and training of one FTE Administrative Specialist for program coordination. As guided by the New Hanover County Master Aging Plan and Strategic Priority of Superior Public Health and Safety,this program will ensure accessible and affordable access to dental care for New Hanover County's older adult population who are unable to access dental care otherwise. Beginning July 5,2022,Access Dental Care will provide on-site dental care using portable equipment in various sites throughout the county to include the Senior Resource Center,and perhaps other locations such as senior congregate meal sites,Health&Human Services,and low-income senior housing communities. $120,000 of this money is to provide one-time start-up costs to Access Dental Care to develop the program in New Hanover County. The remaining$29,280 is to cover the salary,training,office supplies and computer equipment for one FTE Administrative Specialist to begin in March,2022. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-038 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of December,2021. SEAL \QTY / (� ulia 1 • :osema ;Chair A ST: • • A l° 4,�a AlL I .'�l �-�> � A --!. K r berleigh G.Cro ,Clerk to the Board Exhib't Book -JrPage 1 6.7 NEW HANOVER COUNTY COMMISSIONER APPOINTMENTS TO BOARDS AND COMMITTEES Board/Committee 2022 (Designated for Commissioner Representative) Airlie Gardens Foundation Board of Directors Commissioner Zapple Cape Fear Community College Board of Trustees Commissioner Rivenbark Cape Fear Community College Long-Range Planning Committee(designated for Commissioner Rivenbark Commissioner) Cape Fear Council of Governments Exec. Chair Olson-Boseman Committee Cape Fear Museum Advisory Board Commissioner Rivenbark Cape Fear Public Transportation Authority/WAVE Vice Chair Hays Transit(WAVE representative on the MPO/TAC) 1 Cape Fear Public Utility Authority Commissioner Zapple Cape Fear Public Utility Authority Commissioner Barfield 1 Legion Stadium Commission Commissioner Zapple Legion Stadium Commission Commissioner Barfield Local Emergency Planning Committee Commissioner Barfield Lower Cape Fear River Program Advisory Board Commissioner Zapple Lower Cape Fear Water&Sewer Authority Commissioner Zapple New Hanover County ABC Board Commissioner Rivenbark New Hanover County Airport Authority Chair Olson-Boseman New Hanover County Health&Human Services Bd. Commissioner Barfield New Hanover County Financing Corporation, Inc. Chair Olson-Boseman New 1A thority Hanover County Tourism Development Vice-Chair Hays Homeless Continuum of Care Board Commissioner/County Manager (formerly Ten Year Plan to End Homelessness) Designee Parks Conservancy Board of Directors Commissioner Barfield Smart Start of New Hanover County Commissioner Zapple 1 Southeastern Economic Development Commission Vice-Chair Hays Southeastern Partnership Inc./Economic Vice Chair Hays Development Trillium Health Resources—Southern Regional Advisory Board Commissioner Zapple Wilmington Business Development Commissioner Rivenbark I Wilmington Chamber of Commerce Vice-Chair Hays i Wilmington Downtown Inc. Vice Chair Hays Wilmington/New Hanover Port,Waterway& Beach Comm. Commissioner Zapple 1 Wilmington Regional Film Commission Chair Olson-Boseman Wilmington Urban Area Metropolitan Planning Organization—Transportation Advisory Committee Commissioner Barfield I { 1 I i