FY22 SHERIFF PROJ014977 21-22 GCC BLOCK GRANT G0085DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
SNE STATE of 5 i AfE OF NORTH CAROLINA
ON ,,y Z0. ,,5 �/0 DEPARTMENT OF PUBLIC SAFETY
y �y GOVERNOR'S CRIME COMMISSION
1201 Front Street, Suite 200
i Raleigh, NC 27609
—_ O Telephone:(919) 733-4564 Fax:(919) 733-4625
c http://www.ncgccd.org
Applicant: County of New Hanover
Authorizing Official: Chris Coudriet
County Manager
Address: 230 Government Center Drive Suite 165
Wilmington, North Carolina 28403-1732
Vendor Number: 566000324
Grant Period: 10/01/2021 - 09/30/2022
GRANT AWARD
Project Name:
Implementing Agency:
Project Director:
Project Number:
Account Manager:
2021 - New Hanover County Sheriffs Office -
Block Grant
New Hanover County Sheirffs Office
Dottie Spruill
Finance Accountant
PROJO14977
Keith Bugner
Budgets
Period Personnel Contractual Travel Supplies Equipment Indirect Costs Total
Year 1 $0.00 $0.00 $0.00 $24,499.00 $0.00 $0.00 $24,499.00
Grant Budget Total $24,499.00
Source Federal Grant # CFDA # % Funding Federal Award
2021::Byrne Justice Assistance Grants 15PBJA-2I-GG- 16.738 100% $24,499.00
00278-JAGX
In accordance with the laws and regulations of the United States and the State Of North Carolina, and on the basis of the grantee's application,
the Department of Public Safety hereby awards to the foregoing grantee an award in the amount above.
This grant is subject to the conditions listed in the approved grant application as well as all applicable rules, regulations and conditions, as may
be described by the Department of Public Safety. Special conditions are attached to this award.
This grant shall become effective, as of the start date of the grant period listed, once this original grant award has been properly executed on
behalf of the grantee and returned to the Governor's Crime Commission, attention of the Grants Management Director. The grant award must be
returned within 30 days of the date the award is mailed from the Governor's Crime Commission. No alterations of any kind may be made on this
grant award.
Authorizing Official Governor's Crime Commission
1/11/2022 1 12:20:17 T/ 11/3/2021 1 16:50:5
L �
Signature of Authorizing Official Date Signature of Director Date
Chris Coudriet, County Manager
Name and Title of Authorizing Official
Caroline Farmer, Executive Director
Name and Title of Director
Project Director
04t, spkim,(t 11/4/2021 1 08:16:50 EDT
Signature of Project Director Date
Dottie Spruill, Finance Accountant
Name and Title of Project Director
❑ This award is subject to the attached conditions, which must be signed by both the authorizing official and the project director, and returned along with this Grant Award.
No alterations of any kind may be made on this grant award.
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
Federal Award Identification Worksheet
Federal award identification :
Project ID :
Subrecipient :
Federal Award Identification # (FAIN) :
DUNS #:
Federal award date :
Subaward period of performance start and end date:
Federal funds obligated in this agreement:
Federal funds obligated to the subrecipient :
Total federal award:
Catalog of federal domestic assistance (CFDA) :
Indirect cost rate for the federal award:
15PBJA-21-GG-00278-JAGX
PROJ014977
County of New Hanover
15PBJA-21-GG-00278-JAGX
040029563
Oct 01, 2020 - Sep 30, 2024
Oct 01, 2021 - Sep 30, 2022
$24,499.00
$5,291,318.00
Edward Byrne Memorial Justice Assistance
Grant Program 16.738
We do not receive an indirect cost rate
Indirect cost rate to be used by the Direct/Allocated Costs Only
subrecipient (either a federally -approved rate,
a rate negotiated between the pass-through
entity and the subrecipient, or the de minimis
indirect cost rate) :
Identification of whether the award is research
and development (R&D) :
Pass through entity and awarding official
Federal awarding agency
We do not fund research and development
NC Governor's Crime Commission
Diane Barber -Whitaker
diane.barber-whitaker@ncdps.gov
United States Department of Justice - Office of Justice
Programs - Bureau of Justice Assistance
Federal award description : The Edward Byrne Memorial Justice Assistance Grant Program
(JAG) allows states and units of local government to support a
broad range of activities to prevent and control crime based on
their own state and local needs and conditions. Grant funds can
be used for a large variety of law enforcement programs.
DocuSign Envelope ID: BC863EE3-A42D-4970-B072-D4BA5C32932B
STATE o-
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
G $: GOVERNOR'S CRIME COMMISSIO
D' 1201 FRONT STREET — 1 —
t' I • a2� RALEIGH, NORTH CAROLINA 27609 GRANT
CRIMINAL JUSTICE SYSTEM IMPROVEMENT COMMITTEE
GRANT AWARD
SPECIAL CONDITIONS
BYRNE JUSTICE ASSISTANCE GRANT FUNDING
SUBRECIPIENT: County of New Hanover
DUNS NUMBER: 040029563
PROJECT NAME: 2021 - New Hanover County Sheriff's Office - Block Grant
PROJECT NUMBER: PROJO14977
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in
2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in
2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this
2016 award from the Office of Justice Programs (OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014.
If this 2016 award supplements funds previously awarded by OJP under the same award
number (e.g., funds awarded in 2014 or earlier years), the Part 200 Uniform
Requirements to apply with respect to all funds under that award number (regardless
of the award date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance date of this 2020
award.
For more information and resources on the Part 200 Uniform Requirements as they
relate to OJP awards and subawards ("subgrants"), see the Office of Justice Programs
(OJP) website at http://ojp.gov/funding/Part200Uni formRequirements.htm.
In the event that an award -related question arises from documents or other materials
prepared or distributed by OJP that may appear to conflict with, or differ in some
way from, the provisions of the Part 200 Uniform Requirements, the recipient is to
contact OJP promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the Department of Justice Grants Financial
Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial
Guide"), including any updated version that may be posted during the period of
performance.
3. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the
recipient receives any other award of federal funds during the period of
performance for this award, the recipient promptly must determine whether funds from
any of those other federal awards have been, are being, or are to be used (in whole
or in part) for one or more of the identical cost items for which funds are provided
under this award. I f so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if
so requested by DOJ awarding agency, must seek a budget -modification or change -of -
project -scope grant adjustment notice (GAN) to eliminate any inappropriate
duplication of funding.
4. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at http://www.sam.gov. This includes applicable
requirements regarding registration with SAM, as well as maintaining the currency of
Authorizing Official: &x7::Project Director: V66,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
Dj 1201 FRONT STREET — 2 —
t' RALEIGH, NORTH CAROLINA 27609 GRANT
information in SAM.
The recipient also must comply with applicable restrictions on subawards
("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including
restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity
identifiers are posted on the OJP web site at
http://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are incorporated by
reference here.
This special condition does not apply to an award to an individual who received
the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
5. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply
with all applicable requirements for authorization of any subaward. This
condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does
not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP
web site at http://ojp.gov/funding/Explore/SubawardAut horization.htm (Award condition:
Award Condition: All subawards ("subgrants") must have specific federal authorization)
and are incorporated by reference here
6. Specific post -award approval required to use a noncompetitive approach
in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must
comply with all applicable requirements to obtain specific advance
approval to use a noncompetitive approach in any procurement contract that
would exceed the Simplified Acquisition Threshold (currently, $ 150,000)
This condition applies to agreements that -- for purposes of federal
grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach
in a procurement contract under an OJP award are posted on the OJP web site at
http://ojp.gov/funding/Explore/NoncompelitiveProcurement.htm (Award condition:
Specific post -award approval required to use a noncompetitive approach in a
procurement contract (if contract would exceed $150,000) and are incorporated by
reference here.
7. Requirements pertaining to prohibited conduct related to trafficking in
persons (including reporting requirements and OJP authority to terminate
award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply
with all applicable requirements (including requirements to report
allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"),
or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at
http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition:
Prohibited conduct by recipients and subrecipients related to trafficking in
persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
Authorizing Official: Project Director: �OITIL ,SpIU.
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — 3 —
RALEIGH, NORTH CAROLINA 27609 GRANT
8. Compliance with applicable rules regarding approval, planning, and
reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must
comply with all applicable laws, regulations, policies, and official DOJ
guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for
expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide
(currently, as section 3. I 0 of "Post -award Requirements" in the "20 15
DOJ Grants Financial Guide").
9. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance
and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified
by OJP in the program solicitation or other applicable written guidance.
Data collection supports compliance with the Government Performance and
Results Act (GPRA) and the GPRA Modernization Act, and other applicable
laws.
10.OJP Training Guiding Principles
Any training or training materials that the recipient -- or any
subrecipient ("subgrantee") at any tier -- develops or delivers with
OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
http://ojp.gov/funding/ojptrainingguidingprinciples.htm.
ll.Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (Governor's Crime
Commission (GCC) ) may withhold award funds, or may impose other related
requirements, if (as determined by the Governor's Crime Commission (GCC)) the
recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part 200 Uniform Requirements (or by the terms of this
award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
12. The recipient agrees to comply with any additional requirements that may be imposed
by the Governor's Crime Commission during the period of performance for this award,
if the recipient is designated as "high- risk" for purposes of the DOJ high-risk
grantee list.
13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28
C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 42, specifically including any applicable
requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
14. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28
C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 38, specifically including any applicable
Authorizing Official: Project Director: �01T1L SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
61 iii 1201 FRONT STREET — 4 —
��e, RALEIGH, NORTH CAROLINA 27609 GRANT
requirements regarding written notice to program beneficiaries and prospective program
beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4,
2016.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms
of discrimination on the basis of religion, a religious belief, a refusal to hold a
religious belief, or refusal to attend or participate in a religious practice. Part
38 also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations.
The text of the regulation , now entitled "Partnerships with Faith -Based and Other
Neighborhood Organizations," is available via the Electronic Code of Federal
Regulations (currently accessible at http://www.ecfr.gov/cgi-bin/ECFR?page=browse),
by browsing to Title 28 -Judicial Administration , Chapter I, Part 38, under e -CFR
"current" data.
15. Restrictions on "lobbying"
Federal funds may not be used by the recipient, or any subrecipient ("subgrantee")
at any tier, either directly or indirectly, to support or oppose the enactment,
repeal, modification or adoption of any law, regulation, or policy, at any level of
government.
Should any question arise as to whether a particular use of Federal funds by a recipient
(or subrecipient) would or might fall within the scope of this prohibition, the recipient
is to contact OJP for guidance, and may not proceed without the express prior written
approval of OJP.
16. Compliance with general appropriations -law restrictions on the use of federal funds
(FY2021)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable restrictions on the use of federal funds set out in federal appropriations
statutes. Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2018, are set out at
http://ojp.gov/funding/Explore/FY2018-appropriationsLawRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a
recipient (or a subrecipient) would or might fall within the scope of an
appropriations -law restriction, the recipient is to contact the Governor's Crime
Commission (GCC), and may not proceed without the express prior written approval the
Governor's Crime Commission (GCC).
17. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ
Office of the Inspector General (OIG) and the Governor's Crime Commission (GCC)any
credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award --
(1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under
this award should be reported to the OIG and the Governor's Crime Commission (GCC)
by-- (1) mail directed to: Office of the Inspector General, U.S. Department of
Justice, Investigations Division, 950 Pennsylvania Avenue, N. W. Room 4706,
Washington, DC 20530; Governor's Crime Commission, 1201 Front Street, Raleigh, N.C. 27609.
(2) e-mail to: oig.hot line@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact
information in English and Spanish) at (800) 869-4499 (phone) or (202) 616 -
Authorizing Official: Project Director: �OITIL ,SpIU.
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET
RALEIGH, NORTH CAROLINA 27609 GRANT
9881(fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
18. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that
receives a procurement contract or subcontract with any funds under this award,
may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or
abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this
award, to contravene requirements applicable to Standard Form 312 (which relates to
classified information), Form 4414 (which relates to sensitive compartmented
information), or any other form issued by a federal department or agency governing
the nondisclosure of classified information.
1. In accepting this award, the recipient
a.represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees
or contractors from reporting waste, fraud, or abuse as described above; and
b.certifies that, if it learns or is notified that it is or has been requiring
its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop any further
obligations of award funds, will provide prompt written notification to the
federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards
("subgrants"), procurement contracts, or both--
a.it represents that --
(1) it has determined that no other entity that the recipient's application
proposes may or will receive award funds (whether through a subaward
("subgrant"), procurement contract, or subcontract under a procurement contract)
either requires or has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise
currently restrict (or purport to prohibit or restrict) employees or contractors
from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient,
contractor, or subcontractor entity that receives funds under this award is or
has been requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity,
will provide prompt written notification to the federal agency making this
award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
19. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET
RALEIGH, NORTH CAROLINA 27609 GRANT
The recipient must comply with, and is subject to, all applicable provisions of
41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal
grant, a gross waste of federal funds, an abuse of authority relating to a
federal grant, a substantial and specific danger to public health or safety, or
a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant
native language of the workforce), of employee rights and remedies under 41
U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.
4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
20. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October I, 2009), DOJ encourages
recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course
of performing work funded by this award, and to establish workplace safety
policies and conduct education, awareness, and other outreach to decrease crashes
caused by distracted drivers.
21. The recipient agrees to comply with the Governor's Crime Commission's monitoring
guidelines, protocols, and procedures, and to cooperate with OJP and OCFO on all
grant monitoring requests, including requests related to desk reviews, enhanced
programmatic desk reviews, and/or site visits. The recipient agrees to provide
to the Governor's Crime Commission (GCC) all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made
under this award. Further, the recipient agrees to abide by reasonable
deadlines set by the Governor's Crime Commission (GCC) for providing the
requested documents.
Failure to cooperate with the Governor's Crime Commission's (GCC) grant
monitoring activities may result in sanctions affecting the recipient's DOJ
awards, including, but not limited to: withholdings and/or other restrictions
on the recipient's access to grant funds; referral to the Office of the
Inspector General for audit review; designation of the recipient as a DOJ High
Risk grantee; or termination of an award(s).
22. Program income (as defined in the Part 200 Uniform Requirements) must be used in
accordance with the provisions of the Part 200 Uniform Requirements. Program
income earnings and expenditures both must be reported on the quarterly Federal
Financial Report, SF 425.
23. The recipient understands and agrees that it has a responsibility to monitor its
subrecipients' compliance with applicable federal civil rights laws. The recipient
agrees to submit written Methods of Administration (MOA) for ensuring subrecipients'
compliance to the OJP's Office for Civil Rights at CivilRightsMOA@usdoj.gov within
90 days of receiving the grant award, and to make supporting documentation available
for review upon request by OJP or any other authorized persons. The required
elements of the MOA are set forth at
http://www.ojp .usdoj.gov/funding/other requirements.htm, under the heading, "Civil
Rights Compliance Specific to State Administering Agencies."
24. In order to promote information sharing and enable interoperability among disparate
systems across the justice and public safety community, OJP requires the grantee to
comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global)
guidelines and recommendations for this particular grant. Grantee shall conform to
the Global Standards Package (GSP) and all constituent elements, where applicable,
as described at: http://www. it.ojp.gov/gsp grantcondition. Grantee shall document
planned approaches to information sharing and describe compliance to the GSP and
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE O'
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — % —
T TM RALEIGH, NORTH CAROLINA 27609 GRANT
appropriate privacy policy that protects shared information or provide detailed
justification for why an alternative approach is recommended.
25. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA
for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the grantee can demonstrate to the satisfaction of BJA that
this requirement would not be cost effective or would impair the functionality of an
existing or proposed IT system.
26. The recipient agrees that any information technology system funded or supported by
OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems
Operating Policies, if OJP determines this regulation to be applicable. Should OJP
determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform
audits of the system, as per the regulation. Should any violation of 28 C.F.R.
Part 23 occur, the recipient may be fined as per 42 U.S.C.3789g(c)-(d). Recipient
may not satisfy such a fine with federal funds.
27. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office
of Justice Programs policies and procedures regarding the protection of human
research subjects, including obtainment of Institutional Review Board approval, if
appropriate, and subject informed consent.
28. Grantee agrees to comply with all confidentiality requirements of 34 U.S.C.
section 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and
revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of
28 C.F.R. Part 22 and, in particular 28 C.F.R. 22.23.
29. The grantee agrees that within 120 days of award acceptance, each current member of
a law enforcement task force funded with these funds who is a task force commander,
agency executive, task force officer, or other task force member of equivalent rank,
will complete required online (internet-based) task force training. Additionally,
all future task force members are required to complete this training once during the
life of this award, or once every four years if multiple awards include this
requirement. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership (www.ctfli.org). This training addresses task
force effectiveness as well as other key issues including privacy and civil
liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task
force personnel roster should be compiled and maintained, along with course
completion certificates, by the grant recipient. Additional information is available
regarding this required training and access methods via BJA's web site and the
Center for Task Force Integrity and Leadership (www.ctfli.org).
30. Approval of this award does not indicate approval of any consultant rate in
excess of $650 per day. A detailed justification must be submitted to and
approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
31. The grantee agrees to assist BJA in complying with the National Environmental
Policy Act (NEPA), the National Historic Preservation Act, and other related
federal environmental impact analyses requirements in the use of these grant funds,
either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees
to first determine if any of the following activities will be funded by the grant,
prior to obligating funds for any of these purposes. If it is determined that any
of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new
activities whether or not they are being specifically funded with these grant
funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order
to use these grant funds, this special condition must first be met.
The activities covered by this special condition are:
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — 8 —
RALEIGH, NORTH CAROLINA 27609 GRANT
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or
historically sensitive area, including properties located within a 1 00 -year
flood plain , a wetland, or habitat for endangered species, or a property listed
on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that
will either (a) result in a change in its basic prior use or (b)
significantly change its size;
d. Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded
activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or
closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. The grantee further understands and agrees to
the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to
methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or
Activities: For any of the grantee's or its subgrantees' existing programs or
activities that will be funded by these grant funds, the grantee, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a
national or program environmental assessment of that funded program or
activity.
32. JAG funds may be used to purchase vests for an agency, but they may not be used as
the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program.
33. Ballistic -resistant and stab -resistant body armor purchased with JAG funds may be
purchased at any threat level, make or model, from any distributor or manufacturer,
as long as the vests have been tested and found to comply with applicable National
Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant
Body Armor Model List (http://nij.gov). In addition, ballistic -resistant and stab -
resistant body armor purchased must be American-made. The latest NIJ standard
information can be found here: http://www.nij.gov/topics/technology/body-
armor/safety-initiative.htm.
34. The recipient agrees to submit a signed certification that all law enforcement
agencies receiving vests purchased with JAG funds have a written "mandatory wear"
policy in effect. Fiscal agents and state agencies must keep signed certifications
on file for any subrecipients planning to utilize JAG funds for ballistic -resistant
and stab -resistant body armor purchases. This policy must be in place for at least
all uniformed officers before any JAG funding can be used by the agency for body
armor. There are no requirements regarding the nature of the policy other than it be
a mandatory wear policy for all uniformed officers while on duty. -
35. Recipient understands and agrees that award funds may not be used for items that
are listed on the Prohibited Expenditure List at the time of purchase or
acquisition, including as the list may be amended from time to time.
The Prohibited Expenditure list may be accessed here:
https://www.bja.gov/funding/ JAGControlledPurchaseList.pdf.
36. Recipient understands and agrees that award funds may not be used for items that are
listed on the Controlled Expenditure List at the time of purchase or acquisition,
including as the list may be amended from time to time, without explicit written
prior approval from BJA. The Controlled Expenditure List, and instructions on how to
request approval for purchase or acquisitions may be accessed here:
https://www.bia.qov/fundinq/JAGControlledPurchaseList.pdf.
37. The recipient understands that, pursuant to recommendation 2.1 of
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE c, N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
M3,
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET
RALEIGH, NORTH CAROLINA 27609 GRANT
Executive Order 13688, law enforcement agencies that acquire controlled
equipment through Federal programs must adopt robust and specific written
policies and protocols governing General Policing Standards and Specific
Controlled Equipment Standards. General Policing Standards includes
policies on (a) Community Policing; (b) Constitutional Policing; and (c)
Community Input and Impact Considerations. Specific Controlled Equipment
Standards includes policies specifically related to (a) Appropriate Use of
Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation;
(d) Auditing and Accountability; and (e) Transparency and Notice
Considerations. Upon OJP's request, the recipient agrees to provide a copy
of the General Policing Standards and Specific Controlled Equipment
Standards, and any related policies and protocols.
38. Recipient understands and agrees that the purchase or acquisition of any
item on the Controlled Expenditure List at the time of purchase or
acquisition, including as the list may be amended from time to time, with
award funds by an agency will trigger a requirement that the agency
collect and retain (for at least 3 years) certain information about the use
of 1) any federally -acquired Controlled Equipment in the agency's
inventory, and 2) any other controlled equipment in the same category as
the federally -acquired controlled equipment in the agency's inventory,
regardless of source; and make that information available to BJA upon
request. Details about what information must be collected and retained may
be accessed here:
https://www.whitehouse.gov/sites/default/files/docs/le equipment wg final re
port final.pdf.
39. Recipient understands and agrees that failure to comply with conditions
related to Prohibited or Controlled Expenditures may result in a
prohibition from further Controlled Expenditure approval under this or
other federal awards.
40. Recipient understands and agrees that, notwithstanding 2 CFR § 200.3 13,
no equipment listed on the Controlled Expenditure List that is purchased
under this award may be transferred or sold to a third party, except as
described below:
Agencies may transfer or sell any controlled equipment, except riot
helmets and riot shields, to a Law Enforcement Agency (LEA) after
obtaining prior written approval from BJA. As a condition of that
approval, the acquiring LEA will be required to submit information and
certifications to BJA as if it was requesting approval to use award
fund for the initial purchase of items on the Controlled Expenditure
List.
Agencies may not transfer or sell any riot helmets or riot shields
purchased under this award.
Agencies may not transfer or sell any Controlled Equipment purchased
under this award to non -LEAs, with the exception of fixed wing
aircraft, rotary wing aircraft, and command and control vehicles.
Before any such transfer or sale is finalized, the agency must obtain
prior written approval from BJA. All law enforcement -related and other
sensitive or potentially dangerous components, and all law enforcement
insignias and identifying markings must be removed prior to transfer
or sale.
Recipient further understands and agrees to notify BJA prior to the disposal
of any items on the Controlled Expenditure List purchased under this award,
and to abide by any applicable laws and regulations in such disposal.
41. BJA strongly encourages the recipient to submit annual (or more frequent)
JAG success stories. To submit a success story, sign in to your My BJA
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE O'
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — 10 —
T TM RALEIGH, NORTH CAROLINA 27609 GRANT
account at https://www.bja.gov/Login.aspx to access the Success Story
Submission form. If you do not yet have a My BJA account, please register
at https://www.bja.gov/profile.aspx. Once you register, one of the
available areas on your My BJA page will be "My Success Stories". Within
this box, you will see an option to add a Success Story. Once reviewed and
approved by BJA, all success stories will appear on the new BJA Success
Story web page at https://www.bja.gov/SuccessStoryList.aspx.
42. Any law enforcement agency receiving direct or sub -awarded JAG funding
must submit quarterly accountability metrics data related to training that
officers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
43. The recipient agrees that funds received under this award will not be used to
supplant State or local funds, but will be used to increase the amounts of
such funds that would, in the absence of Federal funds, be made available for
law enforcement activities.
44. Recipient integrity and performance matters: Requirement to report
information on certain civil, criminal, and administrative proceedings to
SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding
reporting of information on civil, criminal, and administrative proceedings
connected with (or connected to the performance of) either this OJP award or
any other grant, cooperative agreement, or procurement contract from the
federal government. Under certain circumstances, recipients of OJP awards are
required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal
integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and
updating) of information on certain civil, criminal, and administrative
proceedings to the federal designated integrity and performance system
(currently, "FAPIIS") within SAM are posted on the OJP web site at
http://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and
Performance Matters, including Recipient Reporting to FAPIIS), and are
incorporated by reference here.
45. Recipient acknowledges the final agency decision made by the U.S. Department of Justice
that recipient's jurisdiction did not substantially implement the Sex Offender
Registration and Notification Act (P.L. 109-248) before the deadline, which
determination impacts the funding amount of this award, pursuant to 42 U.S.C. § 16925.
In accepting this specific formula award, recipient hereby voluntarily agrees that
if it elects to file a judicial appeal of that final agency decision, which was
integral in determining this particular funding amount, no such appeal may commence
more than 6 months after the date of this award.
46. Use of funds for DNA testing; upload of DNA profiles If award funds are used for DNA testing
of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the
Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government
DNA laboratory with access to CODIS. No profiles generated under this award may be entered
or uploaded into any non-governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless
the resulting DNA profiles may be accepted for entry into CODIS.
47. Requirements of the award; remedies for non-compliance or for materially false statements.
The conditions of this award are material requirements of the award. Compliance with any
certifications or assurances submitted by or on behalf of the recipient that relate to
conduct during the period of performance also is a material requirement of this award.
Failure to comply with any one or more of these award requirements -- whether a condition
set out in full below, a condition incorporated by reference below, or a certification or
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE O'
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET
TM RALEIGH, NORTH CAROLINA 27609 GRANT
assurance related to conduct during the award period -- may result in the Office of Justice
Programs ("OJP") taking appropriate action with respect to the recipient and the award.
Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate
the award. The Department of Justice ("DOJ"), including OJP, also may take other legal
action as appropriate. Any materially false, fictitious, or fraudulent statement to the
federal government related to this award (or concealment or omission of a material fact)
may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 42 U.S.C. 3795a), and also may lead to imposition of civil penalties and
administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730
and 3801-3812). Should any provision of a requirement of this award be held to be invalid
or unenforceable by its terms, that provision shall first be applied with a limited
construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be
deemed severable from this award.
48. Requirement to report actual or imminent breech of personal identifiable information (PII).
The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breech" (OMB M-17-12) if it (or a
subrecipient) - 1) creates, collects, uses, processes, stores, maintains, disseminates,
discloses, or disposes of "personally identifiable information (PII)" (2CFR 200.79) within
the scope of an OJP grant -funded program or activity, or 2) uses or operates a "Federal
Information System" (OMB Circular A-130). The recipient's breach procedures must include
a requirement to report actual or imminent breach of PII to the assigned GCC Grants Manager
no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
49. Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks—including 18
U.S.0 922 and 34 U.S.C. ch 409 -if the recipient (or any subrecipients at any tier) uses
this award to fund (in whole or in part) a specific project or program (such as law
enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records, that are "eligible records" (under Federal or State Law)
relevant to the National Instant Background Check System (NICS), or that has as one of its
purposes the establishment or improvement of records systems that contain any court
dispositions, information, or other records that are "eligible records" (under federal or
State Law) relevant to the NICS, the recipient, (or subrecipient, if applicable) must ensure
that all such court dispositions, information, or other records that are "eligible records"
(under federal or State Law) relevant to the NICS are promptly made available to the NICS
or to the "State" repository/database that is electronically available to (and accessed by)
the NICS, and -when appropriate—promptly mist update, correct, modify, or remove such NICS-
relevant "eligible record". In the event of minor and transitory non-compliance, the
recipient may submit evidence to demonstrate diligent monitoring of compliance with this
condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
50. Reporting requirements
The subrecipient must submit quarterly performance metrics reports through BJA's
Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting
requirements webpage. Failure to submit required JAG reports by established deadlines may
result in the freezing of grant funds and future High Risk designation. These PMT Reports
must then be uploaded into the appropriate PMT Tabs with the correct corresponding quarters
in the GEMS System. Failure to do so will result in the subrecipient not being to file and
submit reimbursements in a timely manner. The subrecipient must also submit an annual
progress report in the GEMS system that must be reviewed by its assigned Grants Manager for
review. Failure to do this will also result in a GEMS hold that will prevent further
activity on this project.
51. Required data on law enforcement agency training
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE O'
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — 12 —
TM RALEIGH, NORTH CAROLINA 27609 GRANT
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must
submit quarterly accountability metrics data related to training that officers have
received on the use of force, racial and ethnic bias, de-escalation of conflict, and
constructive engagement with the public.
52. Expenditures prohibited without waiver No funds under this award may be expended on the
purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C.
10152, the BJA Director certifies that extraordinary and exigent circumstances exist,
making such expenditures essential to the maintenance of public safety and good order.
53. Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force
funded with award funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, must complete required online
(internet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every
four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for
Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force
effectiveness, as well as other key issues including privacy and civil liberties/rights,
task force performance measurement, personnel selection, and task force oversight and
accountability. If award funds are used to support a task force, the recipient must compile
and maintain a task force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the
Center for Task Force Integrity and Leadership (www.ctfli.org).
54. Employment eligibility verification for hiring under the award:
The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States
that is or will be funded (in whole or in part) with award funds, the recipient (or any
subrecipient) properly verifies the employment eligibility of the individual who is being
hired, consistent with the provisions of 8 U.S.C. 1 324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will
be involved in activities under this award of both—
(1)this award requirement for verification of employment eligibility, and
(2)the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make
it unlawful, in the United States, to hire ( or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition
to be notified of the award requirement for employment eligibility verification and of the
associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D.As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance
with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of
actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
Authorizing Official: &X7:: Project Director: VA, Sr
Chris Coudriet Dottie Spruill
DocuSign Envelope ID: BC863EE3-A42D-4970-8072-D4BA5C32932B
STATE O'
N. C. DEPARTMENT OF PUBLIC SAFET AWARD CONTINUATION SHEET
GOVERNOR'S CRIME COMMISSIO
1201 FRONT STREET — 13 —
TM RALEIGH, NORTH CAROLINA 27609 GRANT
For purposes of this condition, persons "who are or will be involved in activities under
this award" specifically includes (without limitation) any and all recipient (or any
subrecipient) officials or other staff who are or will be involved in the hiring process
with respect to a position that is or will be funded (in whole or in part) with award
funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in,
and use, E -Verify (www.e-verify.gov), provided an appropriate person authorized to act on
behalf of the recipient (or subrecipient) uses E -Verify (and follows the proper E -Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final
Nonconfirmation") to confirm employment eligibility for each hiring for a position in the
United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the
Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve
any recipient, any subrecipient at any tier, or any person or other entity, of any
obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2).
Questions about E -Verify should be directed to DHS. For more information about E -verify
visit the E -Verify website (https://www.e-verify.gov/) or email E -Verify at E-
Verify@dhs.gov. E -Verify employer agents can email E -Verify at
E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
Authorizing Official: Project Director: �OITIL SpviA�l�,
Chris Coudriet Dottie Spruill