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1985-06-03 Special Meeting 879 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on June 3, 1985, at 9:24 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. I Members present were: Commissioners Jonathan Barfield, Sr.~ John Dolan~ Claud O'Shields, Jr.; Fred Retchin; Chairman Nolan O'Neal~ County Manager, G. Felix Cooper~ County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman O'Neal called the Special Meeting to order stating this work session had been called to discuss and review the proposed 1985/86 Budget. I County Manager Cooper recommended the following changes to the proposed 1985/86 Budget: (1) Increase funding to Kure Beach by $566 due to annexation~ (2) amend recommendation of Health Department for installation of acoustical tiles for the Animal Control Center with delay of hiring Public Health Nurse I producing a revenue item of $8,526 to the budget~ (3) Adjustment to Director of Aging's salary range as recommended by the Personnel Department which was not included in the proposed budget with an annual expenditure of $1,862; (4) addition of Intern Posi tion in Human Relations Department in order to accommodate the Majority Business Enterprises Program in the amount of $1,344 (5) Management Information Systems can save money by leasing instead of purchasing several pieces of IBM equipment which will increase County revenues by $49,199; and (5) inclusion of line items requested by the Department of Social Services with revenues unknown at budget hearing which will offset this expenditure by approximately $3,000. County Manager Cooper stated these adjustments would result in a decrease of $ 57,009 in funds required. He also commented on the additional $175,000 in expenditures deleted from the General Fund based on the Commissioners voting to initiate the process of establishing a Fire Service District. DISCUSSION OF BUDGET REQUEST FOR VOLUNTEER FIRE DEPARTMENTS Commissioner O'Shields MOVED to set up the Fire District with a budgeted amount of $285,000 to be divided among the Volunteer Fire Departments for the Budget Year 1985/86 with any funds generated in excess of the budgeted amount to be held in the Fund Balance of the Fire District toward revenues for the next year. Chairman O'Neal questioned the figure of $285,000. County Manager Cooper stated the figure was actually $270,000 because $7,000 had been budgeted for the Castle Hayne Volunteer Fire Department. I Chairman O'Neal asked if Commissioner O'Shields would like to amend his motion. Commissioner O'Shields amended the figure to $275,000 stating his intention was for the tax to be levied with any revenues in excess of the $275,000 to be held in the Fire District for next year's budget. Commissioner Barfield SECONDED THE MOTION. After discussion on establishing a Fire District, County Manager Cooper stated a Budget Ordinance for the Fire District would have to be set up establishing a tax rate and brought back to the Commissioners for approval. After a lengthy discussion it was the consensus of the Board to authorize the County Manager to advance funds during the interim period in 1/12 based upon the amount of funding received last year. After further discussion, the County Manager was requested to obtain budget requests from each Volunteer Fire Department to be reviewed and evaluated for individual needs when the Fire District is established. --011 880 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) DISCUSSION OF BUDGET REQUEST FOR VOLUNTEER FIRE DEPARTMENT (CONTINUED) Mr. Mike Vaughan expressed concern for establishing a County Fire District requesting delaying this decision until further study has been completed. Commissioner Dolan expressed concern for not allowing the taxpayers to vote on the issue stating he was opposed to establishing a Fire District without a referendum. After further discussion, Chairman O'Neal called for a vote on the motion by Commissioner O'Shields to approve funding in the amount of $275,000 for the Volunteer Fire Departments. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Dolan stated, for the record, he voted aye since the motion did provide for funding of continued fire protection and did not solidly endorse a Fire District. DISCUSSION OF BUDGET REQUESTS FOR VOLUNTEER RESCUE SQUADS County Manager Cooper stated the Task Force had completed a proposal which would be mailed today and presented to the Commissioners as a policy matter at which time a budget figure will be attached. He stated he did not feel this needed to be addressed as a budget matter at this time but requested approval of his estimated budget request in the amount of $696,001. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to accept the County Manager's recommended budget request in the amount of $696,001. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF FUNDING FOR VISITORS AND MEETINGS COUNCIL Commissioner Retchin commented on the recommendation of the Lynn Hill Associates Tourism Study requesting an additional $25,000 other than the money received from the Room Occupancy Tax for administration and operation of the Visitors and Meetings Council. Commissioner Dolan expressed concern for additional funding other than the $60,000 provided by the Room Occupancy Tax stating this tax should cover all expenses. Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to fund an additional $25,000 to the Visitors and Meetings Council. Commissioner Dolan made a SUBSTITUTE MOTION TO approve funding to the Visitors and Meetings Council in the amount of $60,000 from the Room Occupancy Tax. The MOTION FAILED DUE TO NOT RECEIVING A SECOND. Chairman O'Neal called for a vote on the original MOTION by Commissioner Retchin to approve additional funding in the amount of $25,000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET FOR DARE Commi ssioner 0' Shields MOVED, SECONDED by Commi s sioner Barfield to approve the County Manager's recommended budget request of $24,000 for DARE. Upon vote, the MOTION CARRIED AS FOLLOWS: i'-... 881 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR DARE (CONTINUED) Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal I Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR SOIL & WATER CONSERVATION DISTRICT After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to approve the County Manager's recommended budget request in the amount of $8,100 for Soil & Water Conservation. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR CLEAN COMMUNITY COMMISSION After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner O'Shields to approve the County Manager's recommended budget request in the amount of $17,500 for the Clean Community Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR WILMINGTON/NEW HANOVER COUNTY PORT, WATERWAY & BEACH COMMISSION After discussion, Commissioner O'Shields MOVED, Commissioner Retchin to approve the County Manager's budget request in the amount of $1,500 to the Port, Beach Commission. SECONDED by recommended Waterway & I Commissioner Dolan asked what duties this Commission performed. County Manager Cooper stated they were a lobbying group in Washington for waterway, beaches and ports. He also stated they were assigned the responsibility of studying and recommending the best use for funds received from Room Occupancy Tax for beach renourishment which has been of great assistance to the County. Chairman O'Neal called for a vote on the MOTION by Commissioner O'Shields to approve funding in the amount of $1,500. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to approve the County Manager's recommended budget request in the amount of $2,634 to the Southeastern Economic Development Commission. ?pon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR CAPE FEAR COUNCIL OF GOVERNMENTS After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve the County Manager's recommended budget request in the amount of $18,436 to the Cape Fear Council of Governments. Upon vote, the MOTION CARRIED UNANIMOUSLY. --011 882 MINUTES OF SPECIAL ~ETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR COMMITTEE OF 100 Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to approve funding in the amount of $40,000 to the Committee of 100. Chairman O'Neal expressed concern for the additional funding over the County Manager's recommendation of $25,000. County Manager Cooper expressed concern for poor communications between the Committee of 100 and New Hanover County requesting that this agency provide to the County: (1) a copy of their monthly expense report incurred by individuals involved in this agency and (2) a monthly personal, confidential status report of on-going projects in order for the County to be better informed. He requested this recommendation be a part of the motion. Commissioner O'Shields stated he would be glad to express the concerns stated by the Commissioners for the lack of communication between the Committee of 100 and the County but that he could not support the idea of a status report because of the confidentially involved in the duties performed by this committee. He also stated he had no objection to the regular audit report required of all outside agencies who receive funding but could not support a more detailed report. After discussion, it was the consensus of the Board to request Commissioner O'Shields to discuss the concerns expressed by the Commissioners to the Committee of 100. Commissioner Dolan stated he agreed with the recommendation of the County Manager to require financial and status reports in order to have accountability to taxpayers. Commissioner Dolan made a SUBSTITUTE MOTION not to fund the Committee of 100 until reports have been received showing the use of funds. The MOTION FAILED due to not receiving a SECOND. r' After further discussion, Chairman O'Neal called for a vote on the original motion by Commissioner O'Shields to approve funding in the amount of $40,000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR LOCAL MILITARY (ARMORY MANAGEMENT) A discussion was held on funding for the Local Military (Armory Management) and the importance of this service to the community. Commissioner Dolan expressed concern for supplementary funding of state agencies making a MOTION not to fund this agency SECONDED by Chairman O'Neal. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Dolan Chairman O'Neal Voting Noe: Commissioner Barfield Commissioner O'Shields Commissioner Retchin After further discussion, SECONDED by Commissioner Retchin (Armory Management) in the amount County Manager's proposed budget. AS FOLLOWS: Commissioner O'Shields MOVED, to fund the the Local Military of $1,000 as recommended in the Upon vote, the MOTION CARRIED ~ 883 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR LOCAL MILITARY (CONTINUED) Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal I Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR TASK FORCE AGAINST FAMILY VIOLENCE After discussion of the valuable contributions to the community by this agency, Commissioner Barfield MOVED, SECONDED by Commissioner O'Shields to fund the Task Force Against Family Violence in the amount of $15,000 representing an increase over the County Manager's proposed recommendation. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR COUNCIL ON STATUS OF WOMEN After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve funding in the amount of $1,000 as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan I APPROVAL OF BUDGET REQUEST TO NEW HANOVER COUNTY VETERANS COUNCIL After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $500 to the New Hanover County Veterans Council. Upon vote, the MOTION CARRIED UNANIMOUSLY.. APPROVAL OF BUDGET REQUEST FOR LOWER CAPE FEAR HOSPICE After discussion, Commissioner Barfield MOVED, SECONDED by Commissioner O'Shields to approve funding in the amount of $700 for the Lower Cape Fear Hospice as recommended by the County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR ELDERHAUS Commi ssioner Barf ield MOVED, SECONDED by Commi ssioner Retchin to approve funding in the amount of $17,000 as recommended in the County Manager's proposed budget to Elderhaus. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF NO FUNDING FOR OIC Commissioner 0' Shields MOVED, SECONDED by Commi s sioner Barfield not to fund OIC as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. ~~4 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF COMMUNITY BASED ALTERNATIVES TASK FORCE BUDGET Commissioner Barfield MOVED, SECONDED by Commissioner 0' Shields to adopt the CBA budget as recommended in the County Manager's proposed budget with an additional $3,600 for the Child Advocacy Commission and $6,000 additional funding for Drug Abuse. Upon vote, the MOTION CARRIED UNANIMOUSLY. ,- APPROVAL OF FUNDING REQUEST FOR OFFENDER AID AND RESTORATION Commissioner Barfield MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $75,000 for OAR. The floor was opened for discussion. Commissioner Dolan commented on a follow-up program on the number of offenders who obtain jobs and keep them. OAR Executive Director, Tom Bailey, stated he could furnish these figures. After further discussion, Chairman O'Neal called for the vote on the motion by Commissioner Barfield to approve funding in the amount of $75,000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR WRIGHTSVILLE BEACH PUBLIC ACCESS Commi ssioner 0' Shields MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $74,575 for Wrightsville Beach Public Access as recommended in the County I Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR CAROLINA BEACH PUBLIC ACCESS Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $61,151 for Carolina Beach Public Access as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR KURE BEACH PUBLIC ACCESS Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $18,424 for Kure Beach Public Access as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR SICKLE CELL Commissioner Barfield MOVED, SECONDED by Commissioner Dolan to approve funding in the amount of $2,500 to Sickle Cell. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF NO FUNDING FOR GIRL'S CLUB Commissioner O'Shields MOVED, SECONDED by Commissioner Dolan not to fund the Girl's Club as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR ARTS COUNCIL OF LOWER CAPE FEAR Commi s s ioner Retchin MOVED, 0' Shields to approve funding in recommended in the County Manager's the MOTION CARRIED AS FOLLOWS: SECONDED by Commissioner the amount of $26,010 as proposed budget. Upon vote, Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan ...... 885 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR ST. JOHN'S ARTS Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to approve funding in the amount of $11,500 to St. John's Arts as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF FUNDING REQUEST FOR FRIENDS OF PUBLIC RADIO Commissioner Barfield MOVED, SECONDED by Commi s sioner Retchin to approve funding in the amount of $9,000 for Friends of Public Radio. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan Commissioner Dolan commented on the importance of culture and recreation stressing that local citizens should establish and support these organizations. I APPROVAL OF AZALEA FESTIVAL Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to approve funding in the amount of $3,500 to the Azalea Festival as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR WILMINGTON RAILROAD MUSEUM Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve funding in the amount of $2,000 to the Wilmington Railroad Museum. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan I BREAK Chairman O'Neal recessed the meeting for a break from 10:35 o'clock A.M. to 10:40 o'clock A.M. APPROVAL OF BUDGET REQUEST FOR DISTRICT ATTORNEY After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to approve an additional $2,500 over the County Manager's recommendation of $2,500 for a total of $5,000 to the District Attorney to meet the need for a computer and the line items requested. Chairman O'Neal opened the floor for discussion. Commissioner Dolan expressed concern for asking taxpayers of New Hanover County to supplement a state agency when they are already paying state taxes. 886 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR DISTRICT ATTORNEY (CONTINUED) Chairman O'Neal called for a vote on the motion by Commissioner Retchin to approve additional funding in the amount of $5,000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR CLERK OF COURT After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve additional funding in the amount of $5,000 over the County Manager's recommendation of $8,000 for a total of $13,000 for furnishings of the courthouse. Commissioner Dolan made a SUBSTITUTE MOTION to approve funding of $8,000 as recommended by the County Manager. The MOTION FAILED due to not receiving a SECOND. Chiaman O'Neal called for a vote on the original motion to approve additional funding in the amount of $5,000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF FUNDING FOR ARBORETUM - AGRICULTURE EXTENSION AGENCY Commissioner 0' Shields commented on the program being sponsored by the Agriculture Extension Agency to raise funds for the Arboretum pointing out the outstanding job being done by volunteers of the community to raise these funds. After further discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Barfield to include in the budget $25,000 as a challenge grant to the Arboretum Committee and New Hanover County Agriculture Extension Committee to be matched and released on a dollar by dollar basis. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET REQUEST FOR AIRPORT Commissioner Dolan MOVED for an additional $25,000 to be set up in the contingency fund for use by the Airport if a decision is made to implement the Public Safety Officer Program. Chairman O'Neal opened the floor for discussion. County Manager Cooper stated staff would have a recommendation on the Public Safety Officer Program within the next 90 days to be presented to the Commissioners for a final decision. Commissioner O'Shields stated he would rather transfer funds after the decision had been made. i'- , I' , I I , I I 1 I ' 887 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR AIRPORT (CONTINUED) I After further discussion, Commissioner Dolan made a SUBSTITUTE MOTION to increase the the contingency funding by $25,000 in the Airport Budget to be used only if the decision is made to implement the Public Safety Program and to increase the total of the Airport Budget by $ 6,600 for hangar repairs. Commissioner Retchin SECONDED the MOTION. Commissioner O'Shields made a SUBSTITUTE MOTION to increase the Airport Budget by $6,600 stating if a decision is made within the next 90 days to implement the Public Safety Program the funds could be transferred by a Budget Amendment. Commissioner 'Barfield SECONDED the MOTION. Commissioner O'Shields expressed concern for setting a precedent by establishing a contingency fund other than the General County Contingency Fund, and also earmarking funds for the PSO Program when the decision had not been made which could' indicate that the Commissioners were going to implement a PSO Program. Commissioner Retchin requested an explanation of why the County Manager would be more satisfied with money being set up in a contingency fund in the Airport Budget rather than the County's General Contingency Fund. I County Manager Cooper commented on the current Airport Fund Balance in the amount of approximately $30,000 to $35,000 stating this balance would be carried forward to the next fiscal year for any use. He stated if the money is earmarked for a particular purpose then the fund balance will not be depleted by individual needs at the Airport. Therefore, if the PSO Program is implemented, the money will be available in the Airport's fund balance and .will not have to come from the County's general fund balance. After discussion, Chairman O'Neal called for a vote on the SUBSTITUTE MOTION by Commissioner Dolan. Upon vote, the MOTION FAILED due to not receiving a majority vote: Voting Aye: Commissioner Dolan Commissioner Retchin Voting Noe: Commissioner Barfield Commissioner O'Shields Chairman O'Neal Chairman O'Neal called for a vote on the SUBSTITUTE MOTION by Commissioner O'Shields to increase the Airport Budget by $6,600. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF FUNDING FOR EMPLOYEE PREVENTIVE HEALTH PROGRAM FOR COUNTY EMPLOYEES Commissioner Retchin commented on the proposed Employee Preventive Health Program for County employees stating this program could be an excellent method of controlling health costs to the County while being most beneficial to County employees in daily health maintenance. He emphasized the fact that time would be involved before the savings would actually accrue, but he felt in the future the program should more than pay for itself. ...olll 888 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR EMPLOYEE PREVENTIVE HEALTH PROGRAM (CONTINUED) Commissioner Retchin MOVED, SECONDED by Commissioner Barfield to increase funding of the Health Department's budget in the amount of $52,000 for implementation of the Employee Preventive Health Program. Chairman O'Neal opened the floor for discussion. Commissioner Dolan made a SUBSTITUTE MOTION to approve the County Manager's recommendation of $627,915 in the proposed budget. The MOTION FAILED due to not receiving a SECOND. Chairman O'Neal called for a vote on the original motion by Commissioner Retchin to approve funding in the amount of $52,000 for implementation of the Employee Preventive Health Program. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan APPROVAL OF BUDGET Commi s s ioner Retchin to approve for Mental Health. REQUEST FOR MENTAL HEALTH Barfield MOVED, SECONDED by Commissioner additional funding in the amount of $13,228 Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF BUDGET REQUEST FOR SCHOOLS Commissioner Retchin commented on the recommended amount of $11,284,650 for the School Budget recommending additional funding in the amount of $427,000 to accommodate the remedial reading program and other programs the School Board deems necessary~ and in addition, if the School Board so desires they can transfer up to $300,000 out of the Capital Projects Fund to add to their program needs, if necessary. Commissioner Barfield SECONDED the MOTION. Chairman O'Neal opened the floor for discussion. Commissioner Dolan made a SUBSTITUTE MOTION to approve the County Manager's recommendation of $11,284,650. The MOTION FAILED due to not receiving a SECOND. Chairman O'Neal called for a vote on the original motion by Commissioner Retchin for approval of the County Manager's recommendtion with additional funding in the amount of $427,000 for the remedial reading program and other programs. Also, if additional funds are necessary, up to $300,000 of the $900,000 recommended by the County Manager for Capital Projects could be taken out of Capital Projects and utilized for programs but not impact on the total commitment approved for Capital Projects. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal r Voting Noe: Commissioner Dolan Ms. Lucille Shaffer, Chairman of the Board of Education, expressed appreciation to the Commissioners for their continued support of education in New Hanover County. She stressed the importance of educating children properly at the elementary level and providing programs for children in junior high schools who are not able to read at the proper level. BREAK Chairman O'Neal recessed the meeting for a break from 11:37 o'clock A.M. to 11:47 o'clock A.M. "---- " 889 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) APPROVAL OF BUDGET REQUEST FOR SHERIFF'S DEPARTMENT County Manager Cooper commented on the request by the Commissioners to prepare a proposal to determine the cost of renovating the old County Agriculture Building into a jail facility for handling DWI offenders. He stated no money was available at this time suggesting the possibility of increasing court fines on DWI offenders to cover operating costs on a daily basis. I Sheriff McQueen commented on the immediate need for providing a jail facility to handle DWI offenders stating the situation in the County Jail facility was critical. A discussion was held on enabling legislation to impose an additional court fine and the possibility of an agreement with the schools to allow the County to use the funds or reduce their revenue by the amount collected. After a period of questions and answers it was the consensus of the Board to request the Chairman to write the local legislators for enabling legislation to impose court fines, and to have the County Manager and Staff to study methods of financing this project with a proposal being presented to the Commissioners at the second meeting in June. The Commissioners stressed the importance of addressing this problem immediately. After further discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve funding in the amount of $3,674,464 for the Sheriff's Department as recommended in the County Manager's proposed budget. Upon vote, the MOTION CARRIED UNANIMOUSLY. I APPROVAL OF BUDGET REQUEST FOR GENERAL GOVERNMENT After discussion of the County Manager's proposed budget for General Government, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to authorize the County Manager, the Budget Officer, and Finance Director to prepare a Budget Ordinance based upon the wishes of the majority of this Board in funding the various programs with all sources of revenue available establishing the tax rate to be presented to the Commissioners .for consideration at the regularly scheduled meeting of June 3, 1985. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barfield Commissioner O'Shields Commissioner Retchin Chairman O'Neal Voting Noe: Commissioner Dolan Commissioner Dolan expressed concern for increasing taxes requesting the County Manager to trim the budget if at all possible. I DISCUSSION OF ESTABLISHMENT OF A PERFORMANCE MEASUREMENT ADVISORY TASK FORCE Commissioner Retchin commented on the establishment of a Performance Measurement Advisory Task Force composing of citizens of the County. He presented a draft of the functions of this committee to assess productivity and effectiveness in County Agencies. He stated their primary function would be devoted to evaluating the various departments and agencies which provide service to New Hanover County with particular emphasis being placed on the merging of services into one agency when possible. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to establish such a Task Force. Upon vote, the MOTION CARRIED UNANIMOUSLY. .... 890 MINUTES OF SPECIAL MEETING, JUNE 3, 1985 (CONTINUED) ADJOURNMENT Commi ssioner Barf ield MOVED, SECONDED by Commi s sioner Retchin to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman O'Neal adjourned the meeting at 12:29 o'clock P.M. r0S~d~d. Lte F. Harrell Clerk "