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1985-06-17 Regular Meeting 899 MINUTES OF REGULAR MEETING, JUNE 17, 1985 ASSEMBLY 'The New Hanover County Board of Commissioners met in Regular Session on Monday, June 17, 1985, at 9:00 o'clock A.M. in the Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. I Members present were: Commissioners John Dolan; Claud O'Shields, Jr.; Fred Retchin; Vice-Chairman Jonathan Barfield, Sr.; County Manager, Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board Lucie F. Smith. Chairman Nolan O'Neal was absent due to being on vacation. Commissioner O'Shields gave the invocation. APPROVAL OF MINUTES Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to approve the minutes of the Regular Meeting of May 6, 19.,8.:.5't ,?;~<.J)r~:?e.nt~d. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner Retchin Commissioner O'Shields Vice-Chairman Barfield Absent: Chairman O'Neal NON-AGENDA ITEMS Vice-Chairman Barfield asked if any member of the general public wished to address the Commissioners on any item listed on the Consent Agenda or any subject not listed on the Regular Agenda. No one commented. I APPROVAL OF CONSENT AGENDA After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner 0' Shields to approve the following Consent Agenda items: Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner Retchin Commissioner O'Shields Vice-Chairman Barfield Voting Noe: Chairman O'Neal CONSENT AGENDA' ''1''''; I f 1 ~ ! ,", I 1 Approval of Report of Collector of Revenue through May 31, 1985 The Commissioners approved the Report of the Collector of Revenue through May 31, 1985, as presented. A copy of the report is contained in Exhibit Book XIII, Page 11. Approval of Tax Abatements and Refunds I The Commissioners approved a list of tax abatements and refunds as presented by the Tax Administrator. A copy of the list is contained in Exhibit Book XIII, Page 11. Award of Bid for Computer Workstations, Printers and Related Software - Social Services Department The Commissioners approved award of the low bid in the amount of $24,457.90 to 1MB Corporation for computer workstations, printers, and related software for the Department of Social Services. .... 900 \ " MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) CONSENT AGENDA (CONTINUED) Authorization for County Manager to Execute Notice of Grant Award - FY 1985-86 RSVP The Commissioners authorized the County Manager to execute Notice of Grant Award for FY 1985-86 in the amount of $38,566 to fund a portion of the RSVP program in the Department of Aging. Approval of Request for New Clerk Typist III position - Health Department The Commissioners approved a new Clerk Typist III position in the Health Promotions Department for clerical support in order" to achieve the objective of the Injury Prevention Project. The Health Department is receiving a $13,000 grant from the State which will cover the entire cost of this position. Approval of Request for Destruction of Records - Tax Department The Commissioners authorized destruction of obsolete records in the Tax Department. A list of the request is on file in the Clerk's office. Approval of Work Authorizations - AlP-03 Project - Airport The Commissioners approved the following Work Authorizations for the AIP-03 Project at the Airport: 85-6 Seal Coating - General Aviation and Air Carrier Aprons High Intensity Runway Lighting (HIRL) for Runway 5- 23 and Associated Electrical Work for Paved Shoulders Cracked Sealing - Taxiway "A" and Air Carrier Apron Completion of Taxiway "B" Paved Shoulders - Runway 1634, Taxiway "A" and Stub Taxiways Paved Shoulders - Runway 5-23, Taxiway "B" and Stub Taxiways 85-5 85-7 85-8 85-9 85-10 Approval of Revised Lease Agreement for Carolina Beach Branch Library The Commissioners approved a revised lease agreement for the Branch Library at Carolina Beach with the following major changes: 1. A clearer definition of maintenance responsibilities for a branch between New Hanover County and the Town of Carolina Beach. 2. The elimination of an annual rental fee of $2,400. A copy of the lease agreement is on file in the County Manager's office. Approval of Change Order G-4 - Agriculture Extension Building The Commissioners approved Change Order G-4 in the amount of $4,660 to install cabinets in the auditorium of the building. Annual Certification of Firemen The Commissioners authorized the Chairman to execute the Annual Certification of Firemen's Rosters for the N. C. Firemen's Pension Fund for the following Fire Departments: New Hanover County Airport Crash Fire Rescue Myrtle Grove Volunteer Fire Department Copies of the Annual Certification Rosters are contained in Exhibit Book XIII, Page 12. Approval of Budget Amendment - Department of Aging: The Commissioners approved the following increasing FY 84-85 revenue to the Department of Aging department's transportation and nutrition programs: Budget Amendment by $23,921 for the " fal MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) APPROVAL OF CONSENT AGENDA (CONTINUED) Approval of Budget Amendment - Department of Aging (continued) Aging Department - BA 412 Debit Credit I Auto Allowance Aging S.S. Grant Aging III - Grant USDA Grant Nutrition Grant Aging State SS Grant Nutrition Grant $ 50 4,162 9,857 6,316 450 244 2,892 Contracted Services - Transportation Department Supplies - Transportation Auto Allowances - Volunteer Transportation Contracted Services - Home Delivery,., " Auto Allowances - Volunteeer - Home Delivery Contracted Services - Nutrition - Congregate Telephone - Nutrition - Congregate Department Supplies - Nutrition - Congregate Printing - RSVP Salaries - Administration , I !.\ $ 1,718 50 100 13,000 200 1,082 .225 200 50 7,346 Approval of Budget Amendment - Coroner The Commissioners approved the following Budget Amendment in the amount of $4,900 to adjust needed funds for the remainder of the fiscal year: I 85-406 - Coroner Debit Credit Contingencies $4,900 Personnel Operating Expenses $4,350 550 Approval of Budget Amendment - Library The Commissioners approved the following Budget Amendment in the amount of $ 2,747 for gifts, ~efunds f or lost and paid materials, and proceeds from the Spring Book Sale: 85-390 - Library II ( ~,' .1 (!~,," I ~ .... .Deb,:i.;tH"~"'1 C.r,~pit Contributions $2,747 Supplies $2,747 Approval of Budget Amendment - Tax Department The Commissioners are requested to approve the following Budget Amendment in the amount of $5,218 for reimbursement to Tax Department for expenses due to the Fire Service District proposal: I 85-405 - Tax Debit Credit Contingencies $5,218 Communications Expense Printing & Copying Departmental Supplies $3,595 1,463 160 9(}~ MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) APPROVAL OF CONSENT AGENDA Approval of Budget Amendment - Management Information System The Commissioners approved the following Budget Amendment to account for all expenditures involved with the computer conversion: 85-411 - MIS Debit Credit r Other Revenues Rent Installment payments Supplies M&R Equipment Salaries & Wages Contracted Services Professional Services Printing Travel, Meetings & Schools Auto Allowance Capital Outlay $23,360 $38,000 16,000 4,700 21,000 8,500 28,000 900 400 1,000 240 2,300 Report of Budget Amendment Approved by County Manager The following Budget Amendment in the amount of $2,500 was approved by the County Manager and is being reported for entry into the record: 85-394 - Governing Body Debit Credit Contingencies Advertising $2,500 $2,500 Approval of Request for Half-Time Accountant Technician I Position _ Finance Department The Commissioners approved a half-time Accountant Technician I Position for the Finance Department since Comprehensive Home Health is not renewing their contract for EMS billing. r PRESENTATION OF CERTIFICATE OF COMMENDATION TO GAITHER H. DEITZ, JR. - BUILDING INSPECTOR Vice-Chairman Barfield, on behalf of the County Commissioners, presented a Certificate of Commendation to Gaither H. Deitz, Jr., Building Inspector, for achieving the highest level of professional achievement that an inspector can attain in the State of North Carolina. PUBLIC HEARING - NORTH CAROLINA DEPARTMENT OF TRANSPORTATION _ EXPENDITURES FOR SECONDARY ROAD CONSTRUCTION FUNDS Notice had been given by the Department of Transportation to hold a Public Hearing on June 17, 1985, at 9:00 A.M. in the Assembly Room of the County Administration Building with the New Hanover County Commissioners and other interested County residents in regard to expenditures of secondary road construction funds for improvements of secondary roads in New Hanover County. Vice-Chairman Barfield opened the Public Hearing. r Mr. T. W. Funderburk, Division Engineer of DOT, presented the 1985-86 Secondary Road Program for New Hanover County with an anticipated allocation of $39,372 recommending the following projects: PROPERTY OWNERS PARTICIPATION PAVING SR 1867, 58th Street, and SR 1868, Marguertie Drive from U. S. 76 to dead end ALLOCATION $ 8,000 ADDITIONS SR 1894, Anaca Point Road, from SR 1403 to dead end, 0.49 mile 5,000 903 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) PUBLIC HEARING - DEPARTMENT OF TRANSPORTATION (CONTINUED) I DRAIN, BASE, AND PAVE SR 2145, Access Road to Sutton Lake, from U. S. 421 to dead end, 0.51 mile MISCELLANEOUS Myrtle Grove Volunteer Fire Department Volunteer Fire Departments and Rescue Squads Road Additions, etc. 22,000 2,000 2,372 Vice-Chairman Barfield asked if anyone from the general public wished to comment on the proposed program. No one commented. Vice-Chairman Barfield closed the Public Hearing. After discussion, Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to accept the recommendation by the Department of Transportation as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF PROJECT ORDINANCE AND BUDGET AMENDMENT - AIP-03 - AIRPORT Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve a Project Ordinance for AIP-03 Project and Budget Amendment as follows: 85-432 Airport - AIP-3 Debit Credit FAA Grant NCDOT Grant Operating - Transfers In $2,953,778 164,099 164,099 I Land Acquisition Administrative & Legal Construction Engineering Inspection & Testing Survey $ 156,000 30,100 2,670,950 278,926 141,000 5,000 . ......i A copy of the Project Ordinance is contained in Exhibit Book XIII, Page 13. DISCUSSION OF MEDICAL EXAMINERS IN NEW HANOVER COUNTY Dr. F. Van Nynatten, M. D., appeared before the Commissioners expressing concern for the inadequate number of Medical Examiners in New Hanover County. He gave background information on the duties of a medical examiner explaining the time and inconvenience to practicing doctors encouraging improvement of conditions making the following recommendations: 1. In performance of the duties of the medical examiner a pager or two-way communication with adequate range must be provided. Some of us have the pager and others do not, as part of our private practice, but in order to provide uniformity, pager and answering service should be furnished by the County for all active medical examiners. I 2. It would be reasonable to raise the fee provided to a sum commensurate with the time and effort involved in the prosecution of a case. ' . , 3. Have an assistant as a liason 4. Delegate "body-moving" to an individual who can be more accessible, such as a Watch Captain on the Police Force. 904 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) DISCUSSION OF MEDI~AL EXAMINERS (CONTINUED) After discussion, it was the consensus of the Board to request the County Manager, County Attorney, Medical Examiners, District Attorney's office, Sheriff's Department and Wilmington Police Department to meet and address the problems discussed presenting a recommendation to the Commissioners at a later date. Vice-Chairman Barfield, on behalf of the Board, expressed appreciation to Dr. Van Nynatten for the informative presentation stating the problem had to be addressed. MEETING RECESSED FOR REGULAR MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Vice-Chairman Barfield recessed the meeting at 9:39 o'clock A.M. for a Regular Meeting of the New Hanover County Water and Sewer District. Vice-Chairman Barfield reconvened the meeting to regular session at 10:12 o'clock A.M. PURCHASE OF CROSS PENS WITH COUNTY SEAL County Manager Cooper presented Cross pens with County Seals as complimentary gifts to be given on various occasions by the Commissioners or County Manager when greeting dignitaries. BREAK Vice-Chairman Barfield recessed the meeting for a break from 10:00 o'clock A.M. to 10:31 o'clock A.M. DISCUSSION OF MINIMUM HOUSING CODE FOR NEW HANOVER COUNTY Assistant County Attorney, Ken Silliman, presented a draft Minimum Housing Ordinance for New Hanover County. He discussed the basic provisions of the ordinance asking if there were any questions. A discussion was held on the workload placed on the Inspections Director as the Public Officer designated to enforce the ordinance, and the responsibility of the Public Officer in making the decision of whether to demolish or repair a dwelling. Discussion was also held on the language of the General Statutes allowing the County Commissioners to designate a percentage in order to make the decision of abolishment or repair to a dwelling. Commissioner O'Shields expressed concern for the difficulty in placing a percentage on structures particularly with reference to historic buildings to be renovated. Commissioner Retchin recommended the possibility of declaring a dwelling "unfit for occupancy" allowing a 30-day period of time for the owner to decide whether the dwelling can be renovated to comply with the Minimum Housing Code before demolishing the structure. A discussion was held on the cost of enforcing the code the possibility of recovering administrative costs along with charges to property owners when either destroying rehabilitating property. Assistant Attorney Silliman stated administrative cost could probably be included with the lien repairs or removal of a dwelling. and the or the for r Commissioner Retchin stressed the importance of recovering the administrative cost so that the taxpayers will not have to absorb this expenditure. Inspections Director, Sky Conklin, gave background information on Minimun Housing Codes and their enforcement. He commented, from past experience as an enforcement officer, on the difficulty of enforcing a Minimum Housing Ordinance and the additional work involved. He stated for enforcement of the ordinance, he would need two full-time inspectors and two clerical assistants. '- 905 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) DISCUSSION OF MINIMUM HOUSING CODE FOR NEW HANOVER COUNTY (CONTINUED) A lengthy discussion was held following sections of the ordinance on the wording of the with suggested changes: I 5-208. Initiation of a Complaint. The Inspections Director may investigate a dwelling at any time on his own initiative, and shall investigate a dwelling upon petition of a public authority or upon a petition of a County resident, when it appears that the dwelling is in violation of the standards contained in Section 5- 219 herein or is otherwise unfit for human habitation....... 5-206. Inspections Director as Public Officer. Paragraph (c)--recommend changing the wording of Dwill do the least possible inconvenience to the person in possessionD to some standard form such as "normal business hours" or "daylight hours" spelling out the standards. 5-207. Definitions. Paragraph (b).....recommend changing the wording of .using mobile home as solely for season vacation purposeD if possible. 5 - 2 0 9 . Con ten t s 0 f the Com p 1 a i 'n t . (d)....recommend being more specific in wording. Paragraph Commissioner Barfield commented on the establishment of a Neighborhood Housing Service for the County enabling assistance to iHpig~n(~ citizens in renovating their property. I After further discussion, it was the consensus of the Board to request the County Manager, Inspections Director, and County Attorney to redraft an ordinance with the suggested recommendations and present for approval on July 22, 1985. DISCUSSION OF REVISED COUNTY PARKING ORDINANCE - NEW HANOVER COUNTY PUBLIC LIBRARY AND REVISED COUNTY PARKING ORDINANCE FOR NEW HANOVER COUNTY AIRPORT Assistant Attorney Silliman requested delay in making a decision on the Parking Ordinance amendment for the New Hanover County Airport since the Airport Commission had not approved the amendment. It was the consensus of the Board of Commissioners to delay taking action on the amendment. Assistant Attorney Silliman gave background information on the amendment to the Library Parking Ordinance allowing the County to assess a civil penalty for violation of the ordinance and maintain the authority to have the vehicle towed when recommended by the enforcement officer. Attorney Silliman explained the citation would be placed on the vehicle allowing 10 days for payment to the County Finance Department. ' . After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve the amendment to the Library Parking Ordinance requiring posting of necessary notices. Upon vote, the MOTION CARRIED UNANIMOUSLY. I DISCUSSION OF LOCAL BILL TO LIMIT TAX LEVY ON THE FIRE SERVICE DISTRICT AND RESTRICT THE FUNDS ONLY TO FIRE SERVICE Representative Alex Hall commented on the proposed local bill stating he had reservations about restricting funds for fire use only expressing concern for limiting other uses in the district if needed at a later date. After discussion, Representative Hall stated he would introduce the local bill as presented. A discussion was held on the proposed amendment to the Room Occupancy Tax with Representative Hall agreeing to introduce this bill to correct the inequities of extreme penalties to a taxpayer. 906 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) APPROVAL OF N. CD FOREST SERVICE PROGRAM County Manager Cooper presented a contract between New Hanover County and the N. C. Forest Service giving background information on the services provided and cost involved. He stated the contract was on an annual basis and asked direction of the Commissioners in establishing an effective date. A discussion was held on receipt of state funds and the equipment to be purchased in order to comply with the N. C. Forest Service. Commissioner Dolan commented on remarks by the Volunteer Fire Departments stating the first concern of the N. C. Forestry Service was trees, not people and property. Commissioner Retchin stated this question was addressed at the meeting with the forestry people explaining the County had been assur,~,d "th,Cj-t p~qple come f~rs,~ ;then I property and ,trees. After a lengthy discussion of implementation of the program, Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to approve the contract with an effective date of July 1, 1985, with the program being in place by January 1, 1986, authorizing a Budget Amendment to cover the difference between $30,000-$62,000 Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissi,oner 0' Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal A copy of the contract is on file in the County Manager's office. DISCUSSION OF PUBLIC OFFICIALS CONFERENCE BY THE N. C. DIVISION OF EMERGENCY MANAGEMENT Mr. Dan Summers, Emergency Services Director, gave a brief explanation of the Public Officials Conference to be sponsored by the N. C. Division of Emergency Management on July 1, 1985, from 2:00 - 4:00 p.m. in the Law Enforcement Center. He stressed the importance of this conference to this area, particularly during Hurricane Season, urging attendance by the Commissioners. . - . r ., to Commissioner Retchin suggested writing a resolution recommending appointment of Dan Summers to serve on the Region 0 Emergency Medical Services Advisory Council as a representatiave for New Hanover County. After discussion, it was the consensus of the Board write such a resolution. BREAK Vice-Chairman Barfield recessed the meeting for a break from 11:54 o'clock A.M. to 12:02 o'clock P.M. ANNOUNCEMENT OF AWARD RECEIVED BY NEW HANOVER COUNTY PRESENTED BY THE ENVIRONMENTAL MANAGEMENT COMMISSION Ed Hilton, Director of Engineering and Facilities, announced that New Hanover County had received an award for pollution emission and control stating this was one of twelve awards issued by the Environmental Management Commission. r Vice-Chairman Barfield, on behalf of the Board, congratulated Mr. Hilton and the Engineering Department on receiving such an honor. DISCUSSION OF MODIFICATIONS TO INCINERATOR AND FEASIBILITY STUDY FOR ADDING GANG-NAIL AS A CUSTOMER TO THE STEAM PLANT - ENGINEERING DEPARTMENT Director of Engineering and Facilities, Ed Hilton, gave background information on obtaining a professional engineering consultant to design a warehouse type extension to the incinerator '- 907 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) DISCUSSION OF MODIFICATIONS TO INCINERATOR AND FEASIBILITY STUDY FOR ADDING GANG-NAIL AS A CUSTOMER - STEAM PLANT - ENGINEERING (CONTINUED) facility. He presented sketches of the extension stating the key purpose of the cover would be to provide additional storage space with maneuvering area in front of the pits. He recommended hiring McKim and Creed Engineers to design the extension since this firm was involved in the construction of the Steam Plant. I After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to authorize the project and prepare a contract for final approval at a later date. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Engineering Director Hilton gave background information on the Feasibility Study prepared by David Sims on the advantages of adding Gang-Nail as a steam customer. After discussion, Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to approve the concept and authorization for negotiation of a contract with Gang-Nail on 50% capital participation and a steam sales contract parallel with W. R. Grace with the contract being brought back for final approval. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal ABATEMENT OF PENALTY FOR PRIVILEGE LICENSES - CRAFT AMERICAN HARDWARE Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to abate the penalty to American Craft Hardware in the amount of $35.91. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal COMMITTEE APPOINTMENTS REAPPOINTMENT OF ALLEN COBB TO ABC BOARD Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to reappoint Mr. Allen Cobb to serve a 3-year term on the ABC Board expiring June 30, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal APPOINTMENT OF MR. ROBERT H. GOSLEE, JR. TO NEW HANOVER COUNTY AIRPORT COMMISSION Commissioner O'Shields commented on the expansion of the Airport Commission to eight members instead of seven recommending appointment of one vacancy to reduce the members to seven. 908 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) COMMITTEE A~POINTMENTS (CONTINUED) After discussion of whether Jan Morgan desired reappointment, it was the consensus of the Board to delay reappointment until further notification by Ms. Morgan making the determination of the number of members at this time. After further discussion, Commissioner Dolan MOVED to appoint Mr. Harold F. Dobbins to serve on the Airport Commission. The MOTION FAILED due to not receiving a SECOND. After further discussion, Commissioner Retchin MOVED, SECONDED by Vice-Chairman Barfield to appoint Mr. Robert H. Goslee, Jr. to a 3- year term expiring June 30, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Voting Noe: Commissioner Dolan Absent: Chairman O'Neal REAPPOINTMENT OF JACK FRANK, JOHN MAYE, CATHERINE DURKIN AND APPOINTMENT OF JOAN WALTERS AND LADEN J. PUDDY TO SERVE ON DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Commissioner Retchin MOVED, SECONDED by Commissioner to reappoint Jack Frank, John Maye, and Catherine Durkin to 3-year terms expiring June 30, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to appoint Joan Walters to fill the unexpired term of Linda Barnes expiring June 30, 1986, and to appoint Laden J. Puddy to serve a 3-year term vacated by Jessie Batson expiring June 30, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal REAPPOINTMENT OF WALKER TAYLOR TO WILMINGTON/NEW HANOVER COUNTY INSURANCE ADVISORY COMMITTEE Commissioner O'Shields commented on the loss to the community by the death of Mr. Larmar McIver requesting the Chairman to write a letter expressing sympahty to the family. It was the consensus of the Board to request the Chairman to write a letter. Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to reappoint Walker Taylor to serve a second 3-year term on the Insurance Advisory Board expiring June 8, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal '- 909 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) COMMITTEE APPOINTMENTS (CONTINUED) APPOINTMENT OF MR. WILLIAM HEPFINGER TO SERVE ON AGING ADVISORY COMMITTEE Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to appoint Mr. William J. Hepfinger to fill the unexpired term of Catherine Benjamin on the Aging Advisory Committee. The term will expire November 15, 1986. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal POSTPONEMENT OF FILLING VACANCY ON CAPE FEAR TECHNICAL INSTITUTE BOARD OF TRUSTEES After discussion of poor attendance by Lemanuel Devane, it was the consensus of the Board to postpone reappointment of Mr. Devane to serve on the Cape Fear Technical Institute Board of Trustees until he has given written notice that he will attend meetings. The appointment was postponed until the July 1, 1985, regularly scheduled meeting. REAPPOINTMENT OF WALLACE WEST TO THE JURY COMMISSION Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to reappoint Wallace West to serve a 2-year term on the Jury Commission expiring June 30, 1987. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal REAPPOINTMENT OF FRANK AINSLEY, JR. AND DAVID SARP TO SERVE ON THE MUSEUM BOARD OF TRUSTEES Commissioner Retchin MOVED, SECONDED by Commissioner O'Shields to reappoint Frank Ainsley, Jr. and David Sarp to serve 3-year terms on the Museum Board of Trustees expiring June 30, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal APPOINTMENT OF KAREN PAGE, RUTH CREIGHTON, M.PH., AND WANDA MOORE TO SERVE ON THE NEW HANOVER COUNTY COUNCIL ON THE STATUS OF WOMEN Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to appoint Karen Page and Wanda Moore to fill unexpired terms on the New Hanover County Council on the Status of Women expiring June 1, 1987. Upon vote, the MOTION CARRIED AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to appoint Ruth Creighton to serve a 3-year term on the Council on the Status of Women expiring June 1, 1988. Upon vote, the MOTION CARRIED AS FOLLOWS: .... 910 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) COMMITTEE APPOINTMENTS (CONTINUED) APPOINTMENTS TO THE COUNCIL ON THE STATUS OF WOMEN (CONTINUED) Voting Aye: _ Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal POSTPONEMENT OF APPOINTMENT TO SOUTHEASTERN MENTAL HEALTH AREA BOARD Commissioner Barfield requested postponing this appointment until he could carry the application received to the Mental Health Board. It was the consensus of the Board to postpone making an appointment at this time. ADDITIONAL ITEMS - COUNTY COMMISSIONERS REQUEST FOR EXECUTIVE SESSION BEFORE LUNCH Commissioner O'Shields requested an Executive Session be held before lunch for a personnel matter. DISCUSSION OF ENFORCEMENT OF ITINERANT MERCHANT FEE Commissioner Retchin commented on merchants coming to our area during this time of year and the number of trucks selling merchandise. He requested the County Sheriff's Department while patrolling to stop and ask if the merchants have a County Privilege License, a State Privilege License, and City Privilege License, if within the City Limits. After discussion, it was the consensus of the Board to communicate with the Sheriff's Department and City Police Department in checking out licenses for itinerant merchants. ADDITIONAL ITEMS - COUNTY MANAGER DISCUSSION OF BIDS FOR GAS TANK - OGDEN RESCUE SQUAD County Manager Cooper stated he had received bids for installation of a gas tank at the Ogden Rescue Squad Building stating the low bidder could not met the insurance requirements requesting rejection of the bids received and re-advertisement for bids. Commissioner Retchin MOVED, SECONDED by Commissioner reject the bids received for installation of the gas authorize the County Manager to readvertise the item. Upon MOTION CARRIED AS FOLLOWS: Dolan to tank and vote, the Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal APPROVAL OF FIREWORKS PERMIT FOR THE CITY OF WILMINGTON FOURTH OF JULY CELEBRATION Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to approve a fireworks permit for the City of Wilmington to display fireworks on July 4, 1985, at 9:00 o'clock P.M. on the riverbank of the N. C. Battleship. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal ~ 911 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) EXECUTIVE SESSION Chairman 0' Shields recess the meeting from vote, the MOTION CARRIED MOVED, SECONDED by Commissioner Retchin to Regular Session to Executive Session. Upon AS FOLLOWS: I Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Vice-Chairman Barfield recessed the meeting from Regular Session to Executive Session at 12:00 noon. MEETING RECONVENED TO REGULAR SESSION Commissioner O'Shields MOVED, SECONDED by Commissioner Retchin to reconvene the meeting from Executive Session to Regular Session. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Vice-Chairman Barfield reconvened the meeting to Regular Session at 12:30 o'clock P.M. I MEETING RECESSED FOR LUNCH Vice-Chairman Barfield adjourned the meeting for lunch from 12:30 o'clock P.M. to 1:50 o'clock P.M. APPROVAL OF FIREWORKS PERMIT FOR PLEASURE ISLAND Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to approve a fireworks permit for Pleasure Island for a fireworks display at the Federal Point Shopping Center on July 4, 1985, subject to remittance of a copy of the insurance contract. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman O'Neal Absent: Chairman O'Neal I DISCUSSION OF CENTRALIZED EMERGENCY SERVICES SYSTEM County Manager Cooper gave background information on the Task Force Committee meetings to develop a centralized emergency services system for New Hanover County. He presented recommendations by the Task Force stating progress is being made recommending allotments of funding on a quarterly need statement forwarding funds to the rescue squ~ds according to the statements submitted. He stated effective March 1, 1986, all of the presently paid staff in the three rescue squads will become County employees. He also stated effective August 1, 1986, the responsibilities now covered by the City of Wilmington, will be picked up by the County Emergency Services System stating the City had agreed to this change. He stated additional funding in an approximate amount of $70,000 to $100,000 would required in the Fiscal Year 1985/86 not including the defibrillation equipment and that an additional $100,000 had been included in the FY 1985/86 Budget. County Manager Cooper stated the County Emergency Services System will be ready to implement the defibrillation program as soon as the State gives final approval. .... 912 MINUTES OF REGULAR MEETING, JUNE 17, 1985 (CONTINUED) DISCUSSION OF CENTRALIZED EMERGENCY SERVICES SYSTEM (CONTINUED) Commissioner Dolan commented on the estimated the cost of this system for the full year 1985/86. County Manager Cooper stated it would cost approximately $710,000. After further discussion of the cost involved, County Manag~r Cooper expressed appreciation to the members of the Rescue Squads for their cooperation in developing a County Emergency Services System for New Hanover County which will provide a higher level of care. Vice-Chairman Barfield, on behalf of the Commissioners, expressed appreciation to members of the Rescue Squads for their cooperation and interest in providing fire protection to the County. ADJOURNMENT Commissioner Retchin to ad journ the meeting. FOLLOWS: MOVED, SECONDED by Commissioner Dolan Upon vote, the MOTION CARRIED AS Voting Aye: Commissioner Dolan Commissioner O'Shields Commissioner Retchin Vice-Chairman Barfield Absent: Chairman O'Neal Respectfully submitted, ~-<:/?'~ Lucie F. Harrell Clerk MINUTES OF SPECIAL MEETING, JUNE 27, 1985 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on June 27, 1985, at 3:30 o'clock P.M. in the Assembly Room, County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Jonathan Barfield, Sr.; John Dolan; Fred Retchin; Claud O'Shields, Jr.; Chairman Nolan O'Neal; County Manager, G. Felix Cooper; County Attorney, Robert W. Pope; and Clerk to the Board, Lucie F. Harrell. Chairman O'Neal called the meeting to order stating the Special Session had been called for approval of Budget Amendments to close out the Fiscal Year 1984/85. APPROVAL OF BUDGET AMENDMENT FOR EMS DELINQUENT ACCOUNTS - TRANSMED AMUBLANCE SERVICE After a lengthy discussion of in-county and out-of-county charges and concern expressed for taxpayers of New Hanover County paying for ambulance trips for out-of-county residents, Commissioner Retchin MOVED, SECONDED by Commissioner Dolan to approve the following Budget Amendment as presented since the County is obligated by the current contract. The motion also included a request for the County Manager and Staff to address the problems mentioned with recommendations being presented at a later date. 85-439 - EMS Debit Credit Ad Valorem - Taxes Current - $53,000 Indignant Charges $53,000 I\..