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HomeMy WebLinkAbout2018-08-08 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES AUGUST 8, 2018 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Mr. Norris called the meeting to order at 9:00 AM with all members present. Attendee Name Organization Title Status Arrived William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Present Authority Jennifer Adams Cape Fear Public Utility Secretary Present Authority Mike Brown Cape Fear Public Utility Treasurer Present Authority Larry Sneeden Cape Fear Public Utility Board Member Present Authority Cindee Wolf Cape Fear Public Utility Board Member Present Authority Patricia Kusek Cape Fear Public Utility Commissioner Present Authority Charlie Rivenbark Cape Fear Public Utility Councilman Present Authority Kevin O'Grady Cape Fear Public Utility Councilman Present Authority Skip Watkins Cape Fear Public Utility Commissioner Present Authority Deans Hackney Cape Fear Public Utility Board Member Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Chief Operations Officer Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Peg Hall-Williams Cape Fear Public Utility Chief Communication Officer Present Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardAugust 8, 2018 Authority Environmental Policy Carel Cape Fear Public Utility Director of Engineering Present Vandermeyden Authority Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Sarah Eure Cape Fear Public Utility Environmental Data Analyst Present Authority BillyJo Winslett Cape Fear Public Utility Human Resources Assistant Present Authority Donna Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Dave Cowell City of Wilmington Present Heidi Cox NC Public Water Supply Present III. ADOPTION OF AGENDA Mr. Flechtner requested the removal of Item 4 from the Executive Director's report. Mr. Watkins moved to adopt the agenda, as amended. Mr. Hackney seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jul 11, 2018 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Cindee Wolf SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no speakers. VI. SPEAKER UPDATE FROM THE JULY 11 BOARD MEETING Mr. Flechtner reported that issues brought forward at the July meeting had been resolved. VII. CONSENT AGENDA Ms. Kusek moved to approve the Consent Agenda, as presented. Mr. Brown seconded the motion, and it passed unanimously. 1. Datacenter Refresh Project Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardAugust 8, 2018 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 2. Industrial Control Systems (SCADA) Hardware and Software upgrade RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 3. Easement Release - Circle K - Market St. near Green Meadows Dr. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 4. Authorization for the Executive Director to Execute a $110,062 Change Order with Baker Roofing Company for the EMD Roof Replacement Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 5. Authorization for the Executive Director to Execute a $338,926 Construction Contract with Lancaster Electric Company, LLC for the EMD Power Supply Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 6. Approval of New Project to Increase Capacity at the Smith Creek Pump Station Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardAugust 8, 2018 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 7. Authorization for the Executive Director to Execute a $400,000.00 Change Order with Prism Contractors, Inc. for the 6-Inch Sewer Main Rehabilitation Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 8. Conveyance of Parcels to New Hanover County RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 9. Authorization for the Executive Director to Execute a $1,079,000 Construction Contract with The Harper Corporation - General Contractors for the Kings Bluff Pump Station Upgrades Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 10. Authorization for the Executive Director to Execute a $169,375 Contract Amendment with Black & Veatch for Construction Administration and Observation Services for the Kings Bluff Pump Station Upgrades Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 11. Conveyance of 1026 Fitzgerald Drive to New Hanover County Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardAugust 8, 2018 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney 12. Authorization for the Executive Director to Execute a $107,133 Cost Sharing Agreement with WF Independence Boulevard, LLC for Participation with Water Line Improvements Related to the Independence West Apartments Development. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Mike Brown, Treasurer AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney VIII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report for open session. She requested a closed session to discuss CFPUA v. Chemours and DuPont. ii. Executive Director's Report Mr. Flechtner reminded the Board of the August 15 workshop at Halyburton Park. An agenda notebook will be provided ahead of time. 1. Key Indicators Report The key indicators report was distributed to the Board. There were no questions. RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED 4. Approval of Resolutions Related to Investment Transactions Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardAugust 8, 2018 RESULT: WITHDRAWN iii. Operations Report 1. Wet Weather Report Mr. Styers reported on sanitary sewer overflows (SSOs) in July. Two overflows were associated with the River Place development, and issues have been resolved with the contractor and developer. The remaining SSOs resulted from severe weather. On July 17, a lightning strike disabled Pump Station 10 near Burnt Mill Creek. Approximately 72,000 gallons reached surface water. On July 29, Pump Station 10 had high flows from heavy rains, with inflow and infiltration causing overflows on 21st Street, Kline Road, and at Wallace Park. Approximately 1,575 gallons reached Burnt Mill Creek. On July 31, Pump Station 10 again received heavy flows associated with rain, with a total of 6,200 gallons overflowing. Staff placed an auxiliary diesel pump in service on July 31 and used pump and haul procedures to manage flow. The Northside Plant had a daily average of 25.6 millions gallon a day with a peak flow of 33 MGD on August 3. By August 6, the average flow had reduced to 18.2 MGD. The area is the system's largest sewer shed, going from the river downtown to UNCW and Smith Creek. CFPUA has completed a second force main to the Northside Plant and has received a 50/50 state grant for pump station upgrades that will begin in the fall. Mr. Styers answered clarification questions from Board members. Mr. Watkins reminded citizens not to open sewer manhole covers during heavy rains because doing so could cause storm water to flood sewer lines. Mr. O'Grady added that leaves and yard debris should not be put into the storm water drains. Board members thanked Mr. Flechtner for the recent newspaper opinion piece regarding storms and the sewer system. RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Minutes of the August 1, 2018 Executive Committee Meeting RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardAugust 8, 2018 1.Long Range Planning Committee -Regular -Jul 26, 2018 3:00 PM RESULT: NO ACTION REQUIRED 2. Pender County Temporary Water Connection Planning Mr. Vandermeyden presented the item. Pender County has requested a temporary water connection for the Scots Hill area. The county will eventually built water services to serve the region. CFPUA staff modeled Pender's needs and determined that we can provide 200,000 gallons daily. CFPUA developed a five-year contract with a two-year termination clause, and Pender staff and its engineering consultant are reviewing the contract. Staff anticipates that the contract will be finalized by the end of August. The temporary connection will allow CFPUA to use water that has been periodically flushed, and the connection will remain in place for emergency use. Mr. Vandermeyden answered questions from Board members. Ms. Kusek and Mr. Watkins endorsed the project. RESULT: REVIEWED 3. Water System Master Plan Update Mr. Vandermeyden presented an overview of water master planning. Staff used city, county, and department of transportation data for growth projections incorporated into the plan. The plan outlines water requirements through the year 2040 and highlights infrastructure and system needs to meet those demands. RESULT: REVIEWED iii. Finance Committee 1. Finance Committee - Regular Meeting - Aug 1, 2018 9:00 AM RESULT: NO ACTION REQUIRED 2. Customer Service Report Mr. McLean reported that revenues are at 8.65 percent of the budget, with one month of the fiscal year complete. Revenues are $5.7 million over expenditures. There is approximately $6.4 million in surplus from FY18, and Mr. McLean recommended that the money be placed in a capital reserve fund. Mr. McLean reported that CFPUA has spent $2.2 million to date on GenX-related matters. Cape Fear Public Utility Authority Page 7 MinutesAuthority BoardAugust 8, 2018 Mr. Irick reported that July is a busy month in customer service, with university students returning to town and setting up utility accounts. She reviewed call volumes and collections data. 3. Proposed Budget for the ASR Pilot Treatment Project Mr. Vandermeyden presented the item and answered clarification questions from Board members. The state provided $450,000 in funding for the pilot program. The results should prove beneficial not only for the ASR project but also for small utilities that may be able to use mobile treatment technology. Board members thanked staff for groundbreaking work in the past year regarding GenX and emerging compounds. Ms. Kusek reported that Messrs. White and Saffo had requested that Chemours hold a public meeting in Wilmington. Chemours representatives declined and instead offered the mayor and commission chairman a plant tour. Mr. Brown moved the ASR pilot project as a Finance Committee recommendation. Mr. Watkins seconded the emotion, and it passed unanimously. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Mike Brown, Treasurer SECONDER: Skip Watkins, Board Member AYES: Norris, Corder, Adams, Brown, Sneeden, Wolf, Kusek, Rivenbark, O'Grady, Watkins, Hackney IX. OLD BUSINESS There was no old business. X. AUTHORITY Q&A / CLOSING COMMENTS There were no questions or closing comments. XI. CLOSED SESSION Mr. Rivenbark moved to enter closed session to discuss CFPUA v. Chemours and DuPont. Ms. Adams seconded the motion. The Board entered closed session at 9:40 AM and took a recess. The Board reconvened at 9:50 AM and received a report from Ms. Miles. Mr. Rivenbark moved to return to open session. Mr. Watkins seconded the motion, and it passed unanimously. The Board returned to open session at 10:10 AM. XII. ADJOURNMENT Ms. Wolf moved to adjourn. Mr. Rivenbark seconded the motion, and it passed unanimously. The meeting adjourned at 10:11 AM. CFPUA will hold a workshop at 9:00 AM on Wednesday, August 15, 2018, at Halyburton Park. The next regular meeting of the Board will be Wednesday, September 12, 2018. Cape Fear Public Utility Authority Page 8 MinutesAuthority BoardAugust 8, 2018 Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 9